Statement of Work NOCO VA Clinic Furniture.docx

Cheyenne VA Healthcare System 2360 E. Pershing Blvd.

Cheyenne WY 82001 Project: Northern Colorado VA Clinic Furniture VA Point of Contact: Lela Gibson, Interior Designer Phone: 307-778- 7550 ext. 3976

STATEMENT OF WORK

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for 4575 Byrd Drive, Loveland CO 80538, that meet the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare furniture, design project management, professional installation, and maintenance/warranty services. Service required is detailed in SV1, SV2, SV3, SV4 on Attachment I. Healthcare Furniture technical requirements per VHA Healthcare Furniture multiple award IDIQ The Contracting Officer Representative (COR) Lela Gibson.

Healthcare furnishings include, Case goods and modular desks, filing and storage systems, modular cabinetry, modular systems, seating, tables/carts, furniture accessories and related services. Furniture required is detailed on Attachment II, VHA minimum technical requirements and provided Basis of Design cut-sheets.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Furniture delivery to the VA Clinic at 4575 Byrd Drive, Loveland, CO 80538 will be required as soon as possible after award. Please include the number of days after receipt of order (ARO) that delivery will be completed.

Duty hours will be 8:00 AM to 4:00 PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor shall:

a. Coordinate and provide project management of all products and services detailed in the Project Manager Requirements section of attachment I until final acceptance by the Contracting Officer Representative Lela Gibson.

b. Contractor to provide Professional Project Management Services including field support, design, and installation coordination and management from small to large scale projects per the SOW.

c. Contractor is required to have on site staff supervisor with OSHA 10 certification

d. Contractor shall act in collaboration with VA COR and multi-disciplinary services such as IT, Housekeeping, Facilities, and In-House Construction Teams.

e. Project phasing and scheduling requirements to include planning, manufacturing, project management and installation.

f. Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

g. Contractor to provide design services such as space planning, schematic design, specifications, finish boards, 2D/3D Rendered models, construction drawings, installation layouts in AutoCAD, and Adobe Creative Suite Programs.

h. The contractor is responsible for notifying the COR/Government Project Manager of all power requirements regarding location of communication, LAN and power junction boxes, with the expectation that the user will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor and within the required distance on the wall for J-boxes.

i. The contractor shall meet with the VA COR to review the installation drawings prior to submission of a final price quote.

j. Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three (3) calendar days of the request.

k. Follow the Protection of Property outlined in Attachment I.

l. Provide Delivery outlined in Attachment I.

m. Receive and unload outlined in Attachment I.

n. Assembly and final acceptance outlined in Attachment I.

o. Follow Jobsite Cleanliness outlined in Attachment I.

p. Provide maintenance manuals for all products specified.

q. Provide Warranty of Items outlined in Attachment I.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a virtual kickoff meeting within 5 days of task order issuance. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by [date determined by acquisitions]. All questions submitted for this solicitation must be electronically sent to the following email address: [insert CO email or contact information here]. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. drawings, (floorplans, isometrics, shop drawings, typicals etc.)

b. complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. quantity of man hours for labor/installation

e. project management plan

f. product literature

g. project staffing plan

h. Finish Sample reference: Website for color and pattern provided to specifications

i. sustainability certification documents

j. complete testing results / certificates

k. warranty.

l. Self-certifying statement confirming ability to meet project deadlines or provide manufacturing production date with proposed delivery and installation date.

Volume 2: (pricing)

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan Submissions can be sent in multiple emails to avoid computer system email size limitation, to Jacqueline O’Bryan at jacqueline.obryan@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

Pricing must be within the established IDIQ Pricing.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals and tagged per CLIN / floorplan department and room etc.

b. PDFs of detailed and dimensioned: Plan, 2-D and 3-D drawings of each workstation (and/or) products with multiple parts lists to represent exactly what is being included in task order and to determine accuracy.

c. Cut sheets with product detail for each line item.

d. Labor/Services appropriate to the scope of work. (no pricing included)

e. Project staffing plan appropriate to scope of work

f. Project management plan appropriate to scope of work

g. Sustainability Certification

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See attachment II for technical requirement of products. Basis of Design may be used, but are provided for layout and aesthetic purposes only and does not indicate a preferred manufacturer by the VA.

8.0 SERVICES

Service required is detailed in SV1, SV2, SV3, SV4 of Attachment I.

Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of one in-person meeting at the 4575 Byrd Drive, Loveland CO 80538 to review final award with VA Interior Designer to make necessary revisions.

b. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to [1/4” – 1/8”] scale drawings showing layouts of awarded product.

c. The contractor shall allow for two revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

d. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

e. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

f. The product must not be placed into production without clearance from the VA COR.

g. The contractor shall provide final, clean [1/4” – 1/8”] scaled drawings of product layout for sign-off prior to scheduling manufacturing.

h. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

i. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

j. The contractor shall provide 30 days free storage.

k. The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

9.0 Quality Control Plan

The Contractor is responsible for Contract Management and Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the contractor ensures their work complies with the requirement of the contract.

The Contractor shall be responsible for quality control (QC) for all work accomplished during the performance of this contract. Work and documentation produced by the contract personnel may be regularly reviewed by the Contracting Officer Representative (COR).