36C25922Q0158 0002.docx

36C25922Q0158 Amendment #2

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25922Q0158 04-19-2022

X X X

The Purpose of this Amendment (Amend #2) is to answer vendor's questions pertaining to this solicitation.

See page two for vendor's questions and the VA's response in red.

The solicitation due date and time has not been extended and is still 4-26-2022 at 4:00 PM (CST).

See attached updated PWS that here-by becomes part of this solicitaton and upcoming contract.

See attached site-visit sign-in sheets.

The last date and time for vendor's questions is 4-25-2022 at 5:00 PM (CST).

All other terms and conditions remain unchanged.

Lance Davis Contract Specialist

NCO1616L2-5045

See below questions from quoters along with the VA’s response in red.

Frequency of services in section 5.0 under “Other Cleaning Services”. Could you please provide the frequency?

I will adjust the PWS to add under 5.0 Other Services:

Other Services defined as services that cannot be done during regular work hours Other Services are performed on a weekly basis, such as stripping and waxing floors, cleaning windows, and deep cleaning (as needed) of certain areas listed within this PWS. To clarify, weekly “Other Services” will be required such as stripping and waxing different sections of the facility(s), or cleaning carpets at different locations of the facility(s), or cleaning windows, etc.

On weekends there are many areas that need to be cleaned. We still provide all housekeeping on the wards and in ICU. ER is a 24-hour 7 day a week area. We also maintain all entrances and first floor hallways. The canteen area is open on the weekends until 2pm so this also gets cleaned.

Day shift mainly maintains all ward areas to include Operating Room, Emergency Room, and common areas, the evening shift does all the clinic areas (such as Yellow Team, Blue Team, Pink Team, and Eye Clinic) because of the number of patients during the day all clinics are cleaned in the evenings.

Also, we noticed that the current wage determinations were not posted with the solicitation Wage Determination(s) are found on page 62 of the solicitation #2015-5319 Rev 17, dated 3-15-2022 (Muskogee) and page 73 of the solicitation #2015-5317 Rev 17, dated 3-15-2022 (Tulsa).

Are you factoring the new wage adjustment in the price quotes received? Yes.

What was the total value of the current contract for the last option year? Was the last option year 12 months? I can provide what was included in the public Award Notice that was posted in SAM.gov upon contract award. Last contract (36C25921P0898) Awarded to WC Technical Services, LLC at a total cost of $570,714.00. It was not the exact same as what this solicitation covers from what I remember related to the PWS’s of both.

How many Sq feet of burnishing is required? Approximately 95,000 square Ft that we burnish on tile floors.

How many Sq feet of carpet are to be care for? Approximately 24000 square ft of carpet and rugs to be vacuumed.

Attachment 2 has all task frequency assigned as “nightly”, what areas are to be services during 1st shift? Patient care areas and ward areas are served during the day shift.

Is the wide area vacuum, auto scrubber and auto burnisher listed in attachment 2 walk behinds or ride on machines? We have both types of cleaning machines. The riders are mainly used during the evening shift because of heavier patient traffic during the day.

Also, how many of each machine are provided to the contractor? All equipment that EMS has will be available to the contractor staff once trained.

Are we to assume that the hard surfaces listed in Attachment 2 are not to be dust mopped or damp mopped only cleaned with the use of the equipment used? We require all areas to be dust mopped before any equipment is used, this includes regular mopping.

Please confirm the VA will provide all supplies, equipment, and paper products. Yes, the VA will provide all supplies, equipment, and paper products.

Reference; Page 5 of 114: The VA is estimating 32 employees. But the Jack Montgomery location says, "estimating 22" and Tulsa ... "estimating 8". Which is correct? We are estimating 30 employees (not 32): 22 at the Muskogee location and 8 at the THCC location (the PWS will be adjusted).

PWS paragraph 3.0 references the “Service Delivery Summary (SDS) in Attachment 2”, but Attachment 2 is a “Cleaning Frequency Chart.” PWS paragraph 6.0 references the Service Delivery Summary, but the table also references “6.0” as “Emergency and Special Events.” I believe the Service Delivery Summary should be the table under 6.0 and that the other ancillary references were errors in cross-referencing. Can you please clarify? 3.0 Basic Cleaning Service has been adjusted to reference Paragraph 6.0 and not Attachment 2. The table containing “Emergency or Special Event Cleaning Services” within 6.0 “Service Delivery Summary” has been removed from the PWS.

PWS paragraph 10.1 under Quality Control/Quality Assurance references paragraph 7.0 Service Delivery Summary. Similar to the question above, should this be cross-referencing paragraph 6.0? Yes, 10.1 should state “6.0 Service Delivery Summary”. An adjusted PWS will be provided with this Amendment.

PWS paragraph 10.1 also states that the contractor must “provide a Quality Control Plan that addresses the items listed in paragraphs 12.2-12.4.” However, paragraphs 12.2-12.4 involve Building Security and Conservation.” Is this correct, or can you please clarify? The Contractor’s “Quality Control Plan” shall address 12.2 through 12.4: to ensure contractor’s employees understand how keys will be issued to them, and the importance of turning keys back in daily, and contractor’s responsibility should keys be lost. Contractor’s employees are not allowed to open doors for others or allow other access to locked areas.

In the prior questions and answers posted under Amendment 0001, it was provided that there is a current incumbent contractor providing similar services. Can you please identify the contract number for the current contract? I can provide what was included in the public Award Notice that was posted in SAM.gov upon contract award. Last contract (36C25921P0898) Awarded to WC Technical Services, LLC at a total cost of $570,714.00. It was not the exact same as what this solicitation covers from what I remember related to the PWS’s of both.

Can you provide the current contract number? I can provide what was included in the public Award Notice that was posted in SAM.gov upon contract award. Last contract (36C25921P0898) Awarded to WC Technical Services, LLC at a total cost of $570,714.00. It was not the exact same as what this solicitation covers from what I remember related to the PWS’s of both.

Will the government provide PPE for this contract? Yes, the VA will provide PPE. The same PPE that we provide for our VA Janitorial employees. We will not provide requested or special PPE different from what our VA employees use.

Will the government provide standard janitorial uniforms for this contract? No, it will be up to the contractor/company to provide uniforms for their employees. Uniform shall include company name so the employee can be easily identified (no blue jeans).

Does this contract fall under the Service Contract Act requiring the minimum wage rate of $15.00 per hour under Executive Order 14026? Yes. As per the PWS see included Wage Determination for each location.

Frequency of stripping and waxing floors: Annually

Frequency of carpet cleaning: Semi-Annually (every 6 months)

Questions asked during the Non-Mandatory Site Visits:

Will contractors receive any training on areas to clean? Yes, all contractors will receive the same training as any VA employees. To clarify, we the VA are not going to train contractor’s employees, but we the VA hold monthly training for our VA employees, and contractor’s employees are encouraged to sit in on and receive that training.

What shifts are there to clean on? As per the PWS, we currently clean on day shift and night shift.

Where will the contractor’s employees’ clock in at? We hold daily check in times at the EMS office. We do a check in and check out and document it on a T&L sheet. The primary purpose of this is for building security, so we know how many employees and contractors are currently in the facility.

See attached document: P09 PWS Aseptic Housekeeping Contract (MUS) w RFQ corrections (4-25-2022).

See attached document: Site Visit FY22 Janitorial (MUS) sign in sheet.

See attached document: Site Visit FY22 Janitorial (THCC) sign in sheet.