36C25922Q0158 0001_1.docx

36C25922Q0158 Amendment #1

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 To all Offerors/Bidders

36C25922Q0158 04-19-2022

X X X

The Purpose of this Amendment is to answer vendor's questions pertaining to this solicitation.

See page two for vendor's questions and the VA's response in red.

The solicitation due date and time has n ot been extended and is still 4-26-2022 at 4:00 PM (CST).

A non-mandatory site visit is set up for 4-25-2022, see page 3 for details.

The last date and time for vendor's questions is 4-2 5-2022 at 5:00 PM (CST).

All other terms and conditions remain unchanged.

Lance Davis Contract Specialist

NCO1616L2-5045

See below questions from quoters along with the VA’s response in red.

What is the start date for the service? The start date of the contract, as per the solicitation, is 5-1-2022.

Are there current employees there providing these services? Yes, there are current employees under a current contract providing these services.

Due date of solicitation: as per the solicitation the current due date for all submissions is 4-26-2022 at 4:00 PM (to be emailed to lance.davis2@va.gov).

Last date/time for Questions: I will receive and answer questions up to 5:00 PM CST of 4-25-2022.

We are only to provide the cleaning services for both locations, not the supplies. That is correct. All supplies, cart, and other needed equipment will be provided by the Government. The same supplies that we provide for our VA Janitorial employees. We will not provide requested special equipment.

Is there a contract currently in place for these services? Yes, a current contract is in place.

Also is the current effort for approximately the same number of employees? Yes, for approximately same number of employees.

Is the intent to quote off of the government’s estimate of 32 personnel or will quotes be considered for a different number of personnel if we believe we can still accomplish all PWS tasks? This is a “Non-Personal” services contract, therefore we cannot dictate the number of employees needed. The Facility has estimated the number to be as per the PWS/Solicitation.

It will be up to the Awarded contractor to provide the proper number of employees to clean to the standards outline within the solicitation. The facility feels the estimate is a good estimate.

If a company is Awarded the contract, then decides more employees will be needed and request an increase in total contract cost, that request will be denied and if they cannot perform as per Awarded, the contract will be terminated. If additional cleaning requirements are needed a Modification to the contract will be awarded after a fair and reasonable cost has been established.

In the solicitation under the needs of the Tulsa Center it states the need of 10 employees, but the shift layout only equals 8. Is it safe to put one extra employee on each shift to make 10 or was this a mistake? Yes, that was a mistake. It should state 8 employees for Tulsa Health Care Center 4 employees on day shift (6:30 AM - 3:00 PM) 4 employees on night shift (3:00 PM - 11:30 PM)

The Tulsa Center will NOT require weekends or holidays? That is correct, no weekends or holidays for the Tulsa Health Care Center.

Are the estimated number of employees full-time employees? Yes, we have provided an estimated number of employees, per shift, identified by the shift hours.

Are the estimated number of employees a requirement? No, not a requirement (see above question & VA answer for a better explanation).

If we propose less employees from the estimate- will that be a negative? No, not a negative, but the number of employees within the PWS is our recommendation (see above question & VA answer for a better explanation) If you want or need additional staff after contract Award, pricing will not be increase. Also, I want to add, this is a “Request for Proposal” it is a “Request for Quote”. Only signed quotes completed, as per the Solicitation will be accepted.

If there are incumbents, can you please provide the Seniority list of employees? Yes, there is an incumbent but no we the VA cannot provide a list of employees. Once the contract is Awarded that would be between the incoming company and the outgoing company.

Are there incumbent employees we can hire? Yes, there is an incumbent. Once the contract is Awarded that would be between the incoming company and the outgoing company.

A non-mandatory “Site Visit” is scheduled for both locations on Monday April 25, 2022:

9:00 AM at the Jack C Montgomery (main) VA Medical Center, 1011 Honor Heights Drive, Muskogee, OK 74401. Meet in/at building 11, POC is Wayne Phillips at 918-869-6953.

1:00 PM at the Tulsa Health Care Center (THCC), 8921 S. Mingo Road, Tulsa, OK 74145. Meet at the main entrance, POC is Shawna Ziegler at 918-348-1452.

Don’t forget when you submit your Quote (as per E.1 and E.10 of the solicitation):

Offers must submit related to Price, Technical Capability, and Past Performance:

1. Price.

Offerors must provide signed 1449, acknowledging all amendments (if applicable), to include Price/Cost Schedule filled out in its entirety.

2. Technical Capability:

Offerors must provide a “Technical Capabilities Statement” (no more than two pages) explaining the company’s ability to staff, manage, and perform as outlined in the solicitation.

3. Past Performance:

Offerors must provide three (3) references (see attached “Contract Reference Form” that include contract number(s), the firms, or organizations for whom offerors performed services, the dates of performance, points of contact with telephone numbers, and total contract value.

Your Quote will not be accepted if it is incomplete.