RFI 3.xlsx
XLSX spreadsheet 70 KB Posted
- Attached to
- Z1DA--635-20-017 Renovate Elevators 1-6 Federal contract opportunity
- Solicitation number
- 36C25921R0099
About this file
This document contains a request for information related to a federal contract opportunity to renovate elevators at the Oklahoma City VA Medical Center. The scope of work includes modernizing elevators P1 through P6, and involves mechanical, electrical and finishes work. Key details include that the magnitude of the project is estimated between $2 million to $5 million, it has a NAICS code of 236220 with a small business size standard of $39.5 million, and it is set aside 100% for Service-Disabled Veteran-Owned Small Businesses. The point of contact listed can be reached at 307-433-3727 or via email. Apparent successful offerors must be verified by the VA Center for Verification and Evaluation. The pre-solicitation notice will be posted on or around September 7, 2021.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C25921R0099 0004.docx | DOCX document | |
| Floor Heights.pdf | ||
| 635-20-017 (VEG 20.16) Pre-bid RFI Log_Photos.pdf | ||
| 36C25921R0099 0003.docx | DOCX document | |
| Pre-Bid Site Walk.pdf | ||
| 36C25921R0099 0002.docx | DOCX document | |
| 36C25921R0099 0001.docx | DOCX document | |
| 635-20-017 Modernize Elevators_100pct Drawings.pdf | ||
| Word Specs.zip | ZIP file | |
| 36C25921R0099_1.docx | DOCX document |
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Text version
Information Log
| RFI # 3 | |||||
| Project | Design Renovate Elevators 1-6 | ||||
| VA PN: | 635-20-017 | ||||
| ID | Date | Sheet/Spec Reference | Bidder Question | VA and/or Valhalla Engineering Response | Date Needed |
| 1.0 | 9/28/21 | NA | Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate? | Yes. Documentation will be provided to successful bidder. | |
| 2.0 | 9/28/21 | NA | Will a qualified superintendent be able to act as the SSHO in the project if needed? | The Superintendent may serve multiple roles, provided all requirements of Specification 01 35 26 / 1.7 and 1.8 are met. Additionally, a qualified replacement must be identified in the event that the Superintendent is not on site. The successful bidder will be required to provide this information prior to the start of work. The Superintendent can not serve as the QC Manager. | |
| 3.0 | 9/28/21 | A-122 | Keynote #2 on A-122 talks about conflicts getting corrected. Can this work be clarified? | There are various items, mostly conduit and junction boxes, installed below the Gantry beams. These will require relocation prior to using portions of the Gantry. The Reflected Ceiling Plan 6/A-122 identifies the approximate locations with "X". Refer to attached Gantry photos for examples. | |
| 4.0 | 9/28/21 | NA | Which fire alarm company oversees the fire alarm system in this building? | A1 National | |
| 5.0 | 9/28/21 | NA | Which DDC company oversees the controls in this building? | JCI | |
| 6.0 | 9/28/21 | NA | General Questions: | -- | |
| 6.01 | NA | What is the personnel requirement for the project supervision? Can one single person perform the duties of project superintendent, SSHO and QC manager, provided they have the qualifications and experience to do so? | Requirements of Specification 01 45 00 must also be met. Refer to response 2.0. | ||
| 6.02 | NA | Has the building been tested for the presence of any hazardous materials (lead paint and ACM materials)? Provide reports if available. | The presence of hazardous materials is not anticipated. The full report will be provided to the successful bidder. | ||
| 6.03 | NA | Provide location of GC lay down area on VA campus. Provide size of GC lay down area. | It is not the VA’s intention to host GC trailer onsite. | ||
| 6.04 | NA | Confirm that VA will make temporary power available for GC use at GC trailer with understanding that GC will be responsible for connection / disconnection. | Refer to Specification 01 00 00 / 1.15. | ||
| 6.05 | NA | Confirm that ICRA barricades are to be installed on each floor for each elevator to be worked on? Or can hard ICRA barricades be installed on each elevator on Basement-Ground-First Floors with visqueen barricades be utilized on floors 2 through 9? | Refer to GI003 General Note "D", and Phasing Plans 1-6 for minimum requirements. ICRA Barriers shall be provided as required by the VAMC. Every effort must be made to protect the integrity of existing finishes from damage during installation of barriers. | ||
| 6.06 | NA | What is the existing floor to floor height for each floor within project scope? | Refer to Drawings GI001 and A-320 for floor elevations. | ||
| 6.07 | NA | Provide the dimension/opening size of both of the existing ceiling hatches. | Machine Room hatches are approximately 42" x 66". |
The Penthouse hatches are approximately 54" x 78". Verify in field.
6.08 NA Are existing ceiling hatches on hinges to be lifted and opened or are they to be pulled out of the way? Provide method of operation. The Machine Room Level hatch is hinged without hold open devices.
The Penthouse Level hatch is a steel plate with handles which must be lifted out of place. Safety rail may need to be removed temporarily.
Additionally, the path to insert and remove equipment is at the discretion of the Contractor, with VA concurrence. Hatches do not have to be used. (Means and Methods)
| 6.09 | NA | What is the distance between the existing ceiling assemblies and the Mechanical Rm hatch(es). | 0". Ceiling is soffited at the 9th floor lobby to expose the access hatch. Machine Room hatch does not have a ceiling below. | |
| 7.0 | 9/28/21 | AD112 | 9th floor - note 5: Ceiling removable panels are existing removable panels or are integral with existing ceiling? | Refer to response 6.09 |
| 8.0 | 9/28/21 | Drawing Questions: | -- | |
| 8.01 | AD113 | Notes 2 & 3 – provide approx. weights of all existing elevator components which are to be removed. | Estimated weight of heaviest components is #4K-#6K. | |
| 8.02 | AD113 | Note 6 – Are existing steel cover plates lift out or hinged with hold open piston? | Refer to responses 6.08 and 6.09. | |
| 8.03 | AD113 | Note 6 – What are the approximate weights of existing cover plate units? | Weight is unknown. They can be removed by one person with special equipment. | |
| 8.04 | AD113 | Note 7 – Provide photos of existing gantry units. | Photos Attached. | |
| 8.05 | AD113 | Provide ceiling tile / grid specifications for areas showing modification and where Machine Rm access panels are to be removed. | Existing ceiling tile and grid is to remain. In the event of damage, match the existing adjacent product and install to match. Refer to response 6.09. | |
| 8.06 | AD113 | Provide details for ceiling / soffit details as shown on sheets A 121 & A 122 at Basement, 1st floor, 3rd floor, 4th floor, 5th floor, 6th floor, 7th floor, 8th floor, and 9th floor (including Machine Rm access panels). | Refer to response 8.05 | |
| 8.07 | AD113 | Corner guard specifications for both SS and vinyl corner guards | Refer to Specification 10 26 00. | |
| 8.08 | AD113 | Confirm which documents are to be followed for corner guards? Are plans or interior elevations to be considered, correct? Plan and interior elevations do not match. | There are no corner guards shown on AD113. |
Refer to sheet A-310.
| 8.09 | AD113 | What is the extent (scope of painting) on each floor? | There is no painting identified on AD113. Refer to Keynote "4" on A-111 and A-112. Paint from corner to corner as indicated by keynote arrows. | |
| 9.0 | 9/28/21 | A-112 | Note 4: (note that this relates to multiple locations). This note calls for polishing of existing elevator entrances however there are locations on interior elevations which call for “refurbish (E) powder coated radiused door jambs” or are elevator doors / jambs stainless and to be polished? | The existing Ground Floor jambs are Stainless Steel and should be cleaned/polished. All other jambs were factory powder-coated and have varying degrees of damage. |
| 9.01 | A-112 | Note that powder coating is a factory installed finish and field repairs will not be available. Clarify if electrostatic painting is what is intent? | Provide Electrostatic painting if it can be done on site and provides a durable finish. Other repair options may be proposed for VA and Design Team consideration. | |
| 10.0 | 9/28/21 | A-122 | Coded note 2: Define items to be corrected Machine Room | Refer to response 3.0 |
| 11.0 | 9/28/21 | A-220 | Elevation 2: provide information / specification / extent for vinyl crash rail to be replaced. | Note should read "reinstall", if rail was removed to facilitate the work (to install the ICRA barrier, for example). |
| 12.0 | 9/28/21 | A-310 | Elevator Lobby Schedule: | -- |
| 12.01 | A-310 | See note above for sheet A112 for elevator door-jamb finish. | Refer to responses 9.0 and 9.01 | |
| 12.02 | A-310 | Provide extent for floor repairs to be completed for VCT for all floors | Only floor damaged by the contractor during construction will be replaced. | |
| 12.03 | A-310 | Provide approx. quantity of rubber base to be replace / Basement | Approximately 60'-0" | |
| 12.04 | A-310 | Ground floor calls for SS elevator doors / jambs. Interior elevation calls for refurbish (E) powder coated radiused door jambs. Provide clarification. | Refer to response 9.0 | |
| 12.05 | A-310 | First floor calls for 8” LVT flooring: Is this existing to be repaired, new for entire public side? Provide extent of work. | Existing materials at all lobbies have been provided for Contractor knowledge. Refer to response 12.02 | |
| 12.06 | A-310 | First floor calls for 8” LVT flooring: If to be infill provide extent of patch. | Refer to response 12.05 | |
| 12.07 | A-310 | First floor calls for 8” LVT flooring: Provide specification for LVT | Refer to Specification 09 65 16. Refer to response 12.05 | |
| 12.08 | A-310 | First floor calls for 8” LVT flooring: Calls for corner guards but conflict on plans vs. elevations. (Typical multiple floors) | Design intent is to remove existing corner guards for painting and reinstall with the exception of the new Stainless Steel corner guard in the basement. | |
| 12.09 | A-310 | Phone? Need additional information / clarification | Refer to 3/A-220. | |
| 12.10 | A-310 | Third floor – Eighth floor – Clarify TV monitor | These floors have existing TV monitors that will require removal/storage/reinstallation, or otherwise protected in place during construction. Refer to interior elevations. | |
| 12.11 | A-310 | Third floor calls for VWC: Are repairs anticipated? Is attic stock available and to what extent are repairs expected? | Only Vinyl Wall Covering damaged by contractor during construction will require replacement. |
Refer to response 12.05
| 12.12 | A-310 | Fourth floor calls for VWC: Are repairs anticipated. Is attic stock available and to what extent are repairs expected. | Refer to response 12.11 | |||
| 12.13 | A-310 | Eighth floor calls for 18” LVT flooring / parchment pattern: Define parchment pattern? | "Parchment" is the manufacturer pattern name for the existing flooring. Refer to responses 12.02 and 12.05 | |||
| 12.14 | A-310 | Eighth floor calls for 18” LVT flooring / parchment pattern: Is this existing to be repaired, new for entire public side? Provide extent of work. | Refer to responses 12.02, 12.05, and 12.13 | |||
| 12.15 | A-310 | Eighth floor calls for 18” LVT flooring / parchment pattern: If to be infill provide extent of patch. | Refer to responses 12.02, 12.05, and 12.13 | |||
| 12.16 | A-310 | Eighth floor calls for 18” LVT flooring / parchment pattern: Provide specification for LVT | Refer to responses 12.02, 12.05, and 12.13 | |||
| 13.0 | A-310; | |||||
| 09 65 16 | Passenger Elev. Cab Finishes (BoD): Flooring 09 65 16 Flexible Comp Flooring - Is floor to be Resilient Sheet Flooring or Welded Seam Sheet Flooring? | Either product may be used. Coordinate colors and patterns with VA COR and VA Interior Designer. | ||||
| 13.01 | A-310; | |||||
| 09 65 16 | Flooring 09 65 16 Flexible Comp Flooring - What is BoD specification for flooring? | Refer to response 13.0 | ||||
| 13.02 | A-310; | |||||
| 09 65 16 | Flooring 09 65 16 Flexible Comp Flooring - Clarify that elevator mfgr is to provide plywood sub floor for adhesion of finished floor? | Subfloor replacement, if required, will be the responsibility of the General Contractor or Flooring Contractor. | ||||
| 14.0 | 9/28/21 | A-311 | Elevator Lobby Schedule: | -- | ||
| 14.01 | A-311 | Clarify schedule as there appear to be only elevators P5 & P6 utilizing Service Lobbies. Elevators P1 thru P4 only are Main Lobby entrances. | Refer to Floor Plans for elevator door locations. | |||
| 14.02 | A-311 | See note above for sheet A112 for elevator door-jamb finish. | Refer to response 9.0 | |||
| 14.03 | A-311 | Provide extent for floor repairs to be completed for VCT for all floors | Refer to response 12.02 | |||
| 14.04 | A-311 | Provide approx. quantity of rubber base to be replace / Basement | Refer to response 12.03 | |||
| 14.05 | A-311 | Ground floor calls for SS elevator doors / jambs. Interior elevation calls for refurbish (E) powder coated radiused door jambs. Provide clarification. | Refer to response 9.0 | |||
| 14.06 | A-311 | First floor calls for 12” VCT flooring: Is this existing to be repaired, new for entire public side? Provide extent of work. | Refer to responses 12.02 and 12.05 | |||
| 14.07 | A-311 | First floor calls for 12” VCT flooring: If to be infill provide extent of patch. | Refer to responses 12.02 and 12.05 | |||
| 14.08 | A-311 | First floor calls for 12” VCT flooring: Provide specification for VCT | Refer to responses 12.02 and 12.05 | |||
| 14.09 | A-311 | First floor calls for 12” VCT flooring: Calls for corner guards but conflict on plans vs. elevations. (Typical multiple floors) | Refer to response 12.08 | |||
| 14.10 | A-311 | Second floor calls for quarry tile: Confirm no work on floor | Refer to responses 12.02 and 12.05 | |||
| 14.11 | A-311 | Third floor calls for VWC: Are repairs anticipated. Is attic stock available and to what extent are repairs expected. | Refer to responses 12.02 and 12.05 | |||
| 14.12 | A-311 | Eighth floor calls for 8” LVT flooring : This conflicts with | Incomplete question | |||
| 14.13 | A-311 | Eighth floor calls for 8” LVT flooring : Define parchment pattern? | Refer to response 12.13 | |||
| 14.14 | A-311 | Eighth floor calls for 8” LVT flooring : Is this existing to be repaired, new for entire public side? Provide extent of work. | Refer to responses 12.05 and 12.13 | |||
| 14.15 | A-311 | Eighth floor calls for 8” LVT flooring : If to be infill provide extent of patch. | Refer to responses 12.05 and 12.13 | |||
| 14.16 | A-311 | Eighth floor calls for 8” LVT flooring : Provide specification for LVT | Refer to responses 12.05 and 12.13 | |||
| 15.00 | A-311; | |||||
| 09 65 16 | Passenger Elev. Cab Finishes (BoD): Flooring 09 65 16 Flexible Comp Flooring - Is floor to be Resilient Sheet Flooring or Welded Seam Sheet Flooring? | Refer to response 13.0 | ||||
| 15.01 | A-311; | |||||
| 09 65 16 | Flooring 09 65 16 Flexible Comp Flooring - What is BoD specification for flooring? | Refer to response 13.01 | ||||
| 15.02 | A-311; | |||||
| 09 65 16 | Flooring 09 65 16 Flexible Comp Flooring - Clarify that elevator mfgr is to provide plywood sub floor for adhesion of finished floor? | Refer to response 13.02 | ||||
| 16.0 | 9/28/21 | A-312 | Clarify that all hall lanterns, key switch, call buttons etc. have depth profile to fit within existing wall construction | The design intent is to provide elevator devices of similar size to existing. The final devices will be selected during the Construction Submittal phase. Until submitted, installed size is unknown. | ||
| 17.0 | 9/28/21 | M-101 | Machine room demo: Existing equipment to be removed from roof - What is existing roof construction? | Existing equipment on roof is raised on stands and is not structurally connected to the roof. The intent is to not disturb the roof. Roof is TPO. | ||
| 17.01 | M-101 | Existing equipment to be removed from roof - Is existing roof under any existing warranties? | Refer to response 17.0 | |||
| 17.02 | M-101 | Existing equipment to be removed from roof - Coded note 3. Provide existing ductwork sizes to be connected to. | Duct is 32x16. However, provide duct transitions as needed from the mechanical equipment to the field verified duct size. | |||
| 18.0 | 9/28/21 | ED101 | Provide sizes and weights of all components to be removed through existing access hatches. | Refer to response 8.01 | ||
| 18.01 | ED101 | Coded note 4: Provide mounting information (wall or ceiling mount) | Verify device location in field and install new devices in the same location. Verify code compliance and relocate as required. | |||
| 18.02 | ED101 | Coded note 6: Provide mounting information and wiring / conduit information. | Mount recall devices on, in, or within 5 feet of controller. Existing primary/alternate recall devices are located one level below elevator governors/machines in red j-box located above door. Photos attached. |
Relocate these devices, extend circuit, and provide new Flashing Fire Hat and Shunt Trip recall modules. Shunt trip 120V to be monitored by fire alarm control panel.
| 19.0 | 9/28/21 | EP101 | Ninth floor – coded note 8: Provide outlet circuit connection requirements (panel circuit & panel location) | Provide GFCI receptacle on cab lighting circuit fed from elevator penthouse panel 'EL'. Do not place GFCI upstream of lights. |
| 20.0 | 9/28/21 | EP101 | Coded note 3: Clarify panel EL mfgr to allow for breaker match | 'EL' is SquareD NQOD Panelboard, 120/208 125A 3P4W surface mount |
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