36C25921R0074 Full Solicitation.docx

36C25921R0074

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25921R0074

X 05-06-2021

AHU 1

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 aldo.girany@va.gov

Aldo F Girany aldo.girany@va.gov The contractor shall provide supervision, manpower, and materials to demo current AHU and supporting components/parts, provide a new AHU and supporting components/parts. Located at the following address The Veterans Health Administration – Member Services Call Center (VHA-MSCC) located at 3401 SW 21st street, Building 9, Construction magnitude is $250,000.00 to $500,000.00

The NAICS code is 238220 - Small Business size standard is $16.5 Million.

In accordance with P.L. 109-461, this acquisition is 100% set aside for Service Disabled Veteran Owned Small Businesses concerns. See VAAR 852.219-10, Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside of this solicitation for information in regard to requirements in order to be considered. Offerors must be both VISIBLE and VERIFIED by the Department of Veterans Affairs Center for Verification and Evaluation (CVE) at the time of offer submission. Failure to be VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission will result in the offeror's proposal being deemed non-compliant. All offerors are urgedto contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB statusif they have not already done so.

Site Visit see FAR provision 52.236-27 See FAR Provision 52.228-1 for address to mail bid bonds.

Questions and RFIs are due by June 30, 2021 2:00PM MT.

All question are to be in writing and sent via email to aldo.girany@va.gov. No other method will be accepted.

X X

52.211-10 X

14:00

CDT

06-23-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

STATEMENT OF WORK

1.0 Objective:

The Veterans Health Administration – Member Services Call Center (VHA-MSCC) located at 3401 SW 21st street, Building 9, Topeka KS 66604 is seeking to obtain a qualified Contractor who can demonstrate the required capability to remove the current Air Handler Unit (AHU) in a confined space on the 2nd floor of building 9 and replace it with a new AHU that includes any duct work replacement needed to complete the installation.

2.0 Background:

The VHA-MSCC is located on the Topeka VA campus. Building 9 has three stories, consisting of open office spaces, private offices, public restrooms, breakrooms, conference rooms, training rooms, and two elevators. Total square footage of the building is approximately 66,000 square feet. The AHU that will be replaced services the second floor that consists of call center space, offices, break room and public restrooms.

3.0 Introduction and Hours of Operation:

Contractor shall have experience in demolition of AHUs and installation of AHUs contained in a confined space in an administration office environment. Services shall be performed in a manner that will minimize interference and workflow interruptions in Member Services buildings while maintaining building condition and appearance. The Contractor shall perform services required by this contract during a normal Mon-Fri work week, outside facility operation hours, and excluding federal holidays until completion of the contract. Access to all locations will be coordinated in advance of the commencement of work. A planned work schedule shall be provided by the Contractor and approved by the Contracting Officer Representative (COR) or Technical Representative prior to commencement of work. The Contracting Officer Representative (COR) or Technical Representative must approve any changes to the Contractor’s planned work schedule in advance of any changes being made.

Topeka: Veteran’s Health Administration – Member Services Address: 3401 SW 21st Street, Building 9 Topeka, KS 66618

Hours of Operation: The Contractor shall schedule all work to be conducted within 24 hours’ notice to proceed. VA facilities representatives Contracting Officers Representative and or Technical Representative are available on-site Monday -Friday 6:00 a.m. – 4:30 p.m. Central Standard Time (CST), unless advanced coordination is made and approved between the Contractor and the Contracting Officer Representative (COR). All work on site will be completed outside of facility operation hours posted.

4.0 Scope of Work:

The Contractor shall demo current AHU and supporting components/parts, provide and new AHU and supporting components/parts. The selected contractor shall be solely responsible for creating an installation plan for the new AHU. Material submittals shall be approved prior to commencement of work. Furthermore, all materials, tools, and labor required to complete this project is the sole responsibility of the selected contractor. Selected contractor will ensure proper coordination with the onsite COR, (Contracting Officers Representative).

Mandatory Task and Deliverables: (Security)

a. Contractor shall always be escorted by a VHA employee while in the Member Services facilities.

b. The selected contractor shall attend the kick-off meeting either virtually or in person, the COR shall be responsible for coordinating, scheduling and informing the contractor the date, time, and location of the kick-off meeting.

c. Once the selected contractor completes the project, they shall attend a post-installation de-brief meeting conducted by the COR. The COR shall address any deficiencies to the selected contractor and the CO (Contracting Officer). The selected contractor shall correct all deficiencies identified by the COR before the project is officially considered complete.

5.0 Air Handler Unit (AHU) demo of old unit and installation of new unit and needed components/parts:

As part of the installation of the AHU the contractor shall be responsible for performing tasks throughout various stages (before, during, and after) the project. The following is a list of these requirements which will result in the successful completion of the project:

5.1 Contractor will create an acceptable quote which contains all requirements and material submittals as needed to demo current AHU and install new unit with all needed supporting components and parts.

5.2 The Contractor shall provide all labor, material to install new VA approve AHU units and exhaust fans for building 9.

5.3 The Contractor shall pump-down and recover the refrigerant from all units effected by this project.

5.4 Disconnect, de-pipe, detach, and remove the existing unit equipment at an offsite disposal site or recycling center in compliance with the regulatory requirements.

5.5 Provide and/or connect all required piping, electrical conduit and wiring, controls, ductwork, VAV boxes, condensate, insulations and necessary appurtenances.

5.6 Remove, cut, alter, replace, patch and repair existing work as necessary to install new equipment/component. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials used in restoring work shall conform in type and quality to that of original existing construction, except as otherwise shown

5.7 The Contractor is responsible for upgrading control for each unit to digital control system which includes but are not limited to upgrade actuators, VAV boxes, thermostats, wiring to such components, and integrate those to existing Johnson Control system.

5.8 The Contractor shall remove existing insulation and reinsulate the ducts. The contractor shall thoroughly clean all ductwork. The cleaning shall include all supply and return ductwork supply as well flex ducts from the mains to the diffusers. All diffusers shall be cleaned with appropriate method.

5.9 The Contractor shall provide and install concrete pad, vibration isolator, piping, condensate drain, floor drain for the new unit as required.

5.10 The Contractor is responsible for testing and balancing of all installed equipment and provide a detailed digital report to VHA MS COR and Eastern Kansas VA representative.

5.11 The Contractor shall provide 2D CAD (REVIT 2015 or later) as built drawing shall be provided to show all work, equipment, piping, penetrations, interior/exterior features, cables, panels, etc. that are to be installed in this project.

5.12 Contractor shall provide an adequate work force to complete all work associated with this project (i.e. plan, design, installation, and removal of project debris, and final cleanup).

6.0 Personnel Qualification and Requirements:

6.1 Supervision: Supervision must be provided by the Contractor during the completion of work as it relates to all portions of the PWS.

6.2 Training: Additionally, this requires the contractor to submit documentation showing all employees they plan on utilizing have been properly trained in prevention and adhering to the protocols set forth by the VA directives pertaining to COVID-19. The contract personnel will be required to go through training and or briefings deemed necessary by the Contractor.

6.3 Communication: Daily effective communication is critical and requires ability to speak, understand, and follow simple instructions in English.

6.4 Uniforms and Employee Identification: Contractor personnel assigned to the performance of this contract are to wear a Contractor provided standard distinctive attire that is clearly distinguishable. Attire is to be clean and maintained in serviceable condition. Contractor personnel will be provided a badge to be worn above the waist and will always need to be visible.

7.0 Contractor Staff Requirements:

7.1 Personnel Rosters: Current written rosters of all regular and alternate employees will be provided to the COR/POC prior to arriving on site.

7.2 Backup Employees: The Contractor shall ensure that enough backup employees have experience within the related field.

7.3 Employee Physical Examinations: Contractor employees must be screened for COVID symptoms. Any employee displaying symptoms will not be allowed to return to the facility until they are symptom free for 72 hours. Symptoms include but are not limited to fever, shortness of breath, new or persistent cough. Daily temperature screening to gain access to the building is mandatory. Any employee who screens with a high temperature, which is defined as the most current established temperature published by the CDC, will not be allowed to work within the facility.

7.4 Miscellaneous: Contractor personnel shall not consume food, snacks, or drinks except during specified break periods in designated break areas. The VA has in place a non-smoking policy on all VA property, the use of any type of tobacco products is strictly prohibited. Personal cell phones shall not be used within the facility. Cell phone usage related to work issues/emergencies is authorized. Personal cell phone usage should be limited to breaks and lunch periods with the exceptions of emergencies. Emergent personal phone calls are acceptable but should not interfere with staff. Unauthorized smoking, eating, theft or pilferage by Contractor personnel shall constitute adequate cause for the Government to require that the Contractor immediately remove the offender(s) from employment on the facility premises for the duration of this contract.

7.5 Emergency Medical Treatment: Emergency medical treatment and services for Contractor employees is the responsibility of the Contractor. The VHA will not provide occupational health or industrial hygiene services to Contractor employees. The Contractor shall have competent employees trained and capable of dealing with minor employee injuries. Contractor employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall, in turn, notify the CO or COR within 30 minutes of the incident.

8.0 Government Furnished Equipment:

8.1 The Contractor shall furnish all equipment and supplies to meet the requirements of the PWS. All chemicals utilized by the Contractor must be VA approved prior to the commencement of work. Safety Data Sheets will be provided in advance of use within the facility for COR review and approval.

9.0 Training:

9.1 The contract personnel will be required to go through training deemed necessary by the Contractor. Copies of completed training material will be provided to the COR/POC upon request.

10.0 Safety:

10.1 All OSHA Safety Regulations including 29CFR 1910.28 (I) (10) and 1910.66 subpart D will be strictly adhered to. (Regulation may be located at http://www.osha.gov/). All VOS requirements will be adhered to. All chemicals used on VA property must be accompanied by a Safety Data Sheet and be supplied to the VA. All materials and equipment will be removed from the facility and be stored outside the VA property at the end of the workday.

10.2 The Contractor shall take such safety precautions as are necessary to protect the lives and health of occupants of the building during performance of contract requirements. The Contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel.

10.3 Qualifying Corporate Experience Requirements: Offers will be considered only from firms who are, in the judgment of the Contracting Officer, well-established in the HVAC Industry, are financially responsible, and able to show evidence of resources, experience, and qualifications necessary to render service under this contract.

11.0 Building Security and Conservation:

11.1 The Contractor personnel shall be provided keycards by the agency COR/Technical representative at the start of each shift. Keys are to be returned to the Supervisor or General Foreman at the end of the work shift daily to allow access to all buildings and rooms. The Government may choose to accompany Contractor personnel when in certain secured areas. Key cards provided to the Contractor shall not be duplicated nor removed from the premises. The Contractor shall be responsible for immediately reporting the occurrence of a lost key card to the COR/POC.

11.2 Contractor employees shall not allow anyone use of any key card in their possession. They shall not open locked rooms or areas to permit entrance by persons other than Contractor employees performing assigned duties. All rooms/areas unlocked for services shall not be left unattended and shall be locked by Contractor personnel after completion of duties and be verified secure by the Supervisor.

11.3 If any difficulty is encountered in keeping areas locked or windows closed and locked, the COR/POC shall be notified.

11.4 Contractor personnel shall turn off all lights they turned on when entering an area and ensure doors are locked after exiting area.

12.0 Quality Assurance:

12.1 Contractors Quality Control: The Contractor shall establish and maintain a complete quality control program to ensure the requirements of the contract are met. One copy of the Contractor’s basic Quality Control Program shall be provided to the on-site POC and COR 15 days after contract award effective date and prior to work beginning. An updated copy shall be provided to the on-site POC and COR as changes occur. The quality control program shall include, but are not be limited to the following:

12.2 An inspection system covering the required services. The plan shall specify the areas to be inspected on either a scheduled or unscheduled basis and how often inspections shall be accomplished.

12.3 The plan shall provide methods for identifying and preventing deficiencies and how the Contractor shall prevent the level of performance from becoming unacceptable.

12.4 On-site records of all inspections conducted by the Contractor and necessary corrective action taken.

12.5 A system to record all inspections conducted by the Contractor and record corrective action. These documents shall be made available to the on-site POC and COR or designated representative during the term of the contract.

13.0 Government Responsibilities:

13.1 Contracting Officer’s Representative (COR): The COR is an authorized representative of the CO (i.e. Contracting Officer) within the scope of his or her authority and is not authorized to change any terms and conditions of the resulting contract. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates, after contract award. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including VHA drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of VHA furnished property, and provide site entry of Contractor employees.

The Contracting Officer’s Representative (COR)for this requirement:

Mr. David Herring 3401 SW 21st Street Building 9 Topeka, KS. 66604 Ph: 785-289-7844 david.herring2@VA.Gov

14.0 Contractor Responsibilities

14.1 Contractor shall perform the task within previously mentioned working hours.

14.2 Contractor employee information: The Contractor shall provide enough properly trained and qualified employees to perform the requirements of this contract and whose conduct shall not reflect discredit upon the VHA. The Contractor shall ensure their personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on the Installation.

14.3 Contractor shall ensure Contractor employees always conduct themselves in a courteous and professional manner and are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment. All clothing shall be neat, clean and free of stains, tears or offensive language, symbols, or graphics. Hoodies are permitted, but hoods must be down within the facilities. Contractor uniforms are not required. It is suggested the Contractor design and encourage its employees to wear work shirts, jackets, or coats with the Contractor’s corporate logo displayed on the garments. Use of personally owned cell phones in VHA facilities during contract performance is prohibited.

14.4 The VHA reserves the right to require removal of a Contractor employee from the job site who endangers persons or property or whose continued employment is inconsistent with VHA security, military security, or mission accomplishment. The VHA reserves the right to refuse to permit any Contractor employee to perform services under this contract who is not in compliance with this contract. Failure of an employee to gain access to, or removal of an employee from, the Installation due to the above will not relieve the Contractor of any work required by this contract.

14.5 Building accessibility: Contractor shall always be escorted by a VHA employee while in Member Services facilities. When the facility is inaccessible, immediately contact the COR or contracting officer for further assistance. Contractor Employee Identification: All contractor employees are required to display an I.D badge while on Federal properties. The badge must be visibly worn between the shoulders and the waistline.

14.6 The contractor shall provide storage for equipment. Equipment shall be secured or removed from the buildings when not being used.

15.0 General Information

15.1 Site Visits: **This information will be added after the solicitation review is complete, then the CS will work with the COR on a good site visit date at that time before soliciting the RFQ. The selected contractor shall support this effort at the Topeka Call Center located at 3401 SW 21st Street, Building 9 Topeka, KS 66604. The selected contractor and any sub-contractors shall always have on their person a valid driver’s license or state issued identification card. No access to VA equipment on the VA network shall be provided to the contractor.

15.2 Federal Observed Holidays: Do not schedule work on Federal holidays or days observed in lieu thereof. The Federal holidays listed below are observed. When a holiday falls on a Sunday, the following Monday will be observed as the holiday. When the holiday falls on a Saturday, the preceding Friday will be observed as the holiday. When a service is required fewer than three times per week and the time for that service falls on a holiday the work shall be accomplished on the day following or preceding the holiday.

15.3 Applicable Regulations: All work under this contract must be performed in accordance with (1) current Joint Commission Manual (JC); (2) Occupational Safety and Health Agency (OSHA); (3) Environmental Protection Agency (EPA) and Hazardous Materials requirements; (4) regulations cited in this Performance Work Statement (PWS) and (5) industry standards.

15.4 Invoicing:

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

15.5 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Definitions: As used throughout the contract or in material referenced in the contract, the following terms will have the meanings set forth below:

· Contract Discrepancy Report (CDR) - A formal, written documentation of Contractor nonconformance or lack of performance for contracted work.

· Contracting Officer’s Representative (COR) - An employee of the VHA appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

· Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the VHA. The term used in this contract refers to the prime.

· Deficiency - A shortcoming in the quality or state of service performed.

· Equipment - A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

· Fiscal Year (FY) - The period of 1 October to 30 September each year.

· VHA-Furnished Property (GFP) - Property owned and furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

· VHA-Furnished Service (GFS) - Service furnished by the VHA for Contractor or resident use without charge or on a reimbursable basis as indicated in the contract.

· VHA Property - All property owned or leased by the VHA. VHA property includes both VHA-furnished property and contractor-acquired property. VHA property includes material, equipment, special tooling, special test equipment, and real property. VHA property does not include intellectual property and software.

· Key Personnel - Contractor employees that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

· Loss of VHA Property - Unintended, unforeseen or accidental loss, damage, or destruction of VHA property that reduces the VHA’s expected economic benefits of the property. Loss of VHA property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of VHA property includes but is not limited to:(1) Items that cannot be found after a reasonable search; (2) Theft: (3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

· Material - Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

· Performance Requirements Summary - Identifies the key service outputs of the contract that will be evaluated by the VHA to assure contract performance standards are met by the Contractor.

· Physical Security - Actions that prevent the loss or damage of VHA property.

· Property - All tangible property, both real and personal.

· Quality Assurance (QA) - The VHA procedures to verify that services being performed by the Contractor are performed according to acceptable standards and meets the requirements of the contract.

· Quality Control (QC) - All necessary measures taken by the Contractor to ensure the quality of an end product or service shall meet contract requirements.

· Standard - An acknowledged measure of comparison.

· Subcontractor - One that enters into a contract with a prime contractor. The VHA does not have privity of contract with the subcontractor

· Submittal - Anything that can be physically submitted or delivered, but may include non-manufactured things such as meeting minutes or reports

· Trash - The unwanted or discarded material resulting from commercial and industrial operations and from normal activities. Includes cardboard boxes.

· Trash Removal - Includes the pickup and removal of all papers and other debris.

· Workday - The number of hours per day the Contractor provides services IAW the contract.

· Work Week - Monday through Friday, unless specified otherwise.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating. The past performance evaluation results are an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. There are two aspects of the past performance evaluation: (1) the assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirement; and (2) determine how well the contractor performed on the contracts.

If the lowest priced offer is judged to have a Substantial Confidence performance confidence rating and meets the special standards of responsibility, that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. The Government also reserves the right to award to the lower priced offeror with lower past performance rating if the Source Selection Authority (SSA) determines the price difference does not merit awarding to the higher priced offeror. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Past performance history will be evaluated on a basis of significantly more important than, cost or price considerations.

Special Standard of Responsibility

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

(1) OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years

(2) Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown confidence past performance.

(a) Aspects of Past Performance Evaluation. The past performance evaluation results are an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. The contracting officer shall review relevant performance information on each offeror based on (1) the past efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performance of efforts in a project of removing and replacing HVAC/AHU in/on/around a building that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. A recent project is defined as being completed within five years of the due date of this solicitation. Magnitude of past performance projects needs to be equal or greater to cost range as defined in section I.1B, of this solicitation. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Design Build Projects will be rated more favorability. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

The government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer may review recent and relevant performance information on each offeror based on (1) the past efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Competing offerors' past performance history will be evaluated on a basis of significantly more important than, cost or price considerations Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or…