36C25919Q0555-000.docx

Pre-Solicitation Notice 36C25919Q0555 FedBizOpps Presolicitation Notice

CLASSIFICATION CODE

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RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 J OKC Chiller Preventive Maintenance Base Plus Four Option Years (10-1-2019 / 9-30-2024) 80111 36C25919Q0555 09-03-2019 N 238220 Department of Veterans Affairs Network Contracting Office

NCO 19

1011 Honor Heights Drive Muskogee OK 74401 Lance Davis Lance.Davis2@va.gov Oklahoma City VA Medical Center 921 NE 13th St Oklahoma City, OK 73104

USA

Lance.Davis2@VA.Gov Lance.Davis2@VA.Gov Lance.Davis2@VA.Gov Lance.Davis2@VA.Gov Chiller Preventive Maintenance Service Oklahoma City VAMC

Pre-Solicitation Notice

BRIEF SCOPE OF WORK

The contractor shall provide Chiller Preventive Maintenance Services in accordance with the terms and conditions stated within this Statement of Work (SOW). All work shall be coordinated with the Oklahoma City VA Health Care System’s COR.

1. INSPECTION SERVICES:

a. General:

i. Contractor shall provide scheduled quarterly and annual preventive maintenance services of chillers and associated equipment as specified within all updated manufacturer specifications and requirements.

ii. Chillers are located on 2 campuses:

1. Oklahoma City VAMC 921 NE 13th St Oklahoma City, OK 73014

2. Lawton Outpatient Clinic 4303 Pitman Street Fort Sill, OK 73503

iii. Contractor shall provide all labor, materials, and equipment necessary for protection of VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish. Contractor must have adequate insurance protection against negligent work and other forms and follow all federal, state, local regulations related to this requirement.

iv. All gauging and measurement equipment used shall be calibrated prior to use (within 1 calendar year) according to manufacturer’s specifications or a standard traceable to the National Bureau of Standards.

b. Deliverables and Performance:

i. Preventive Maintenance services are to be performed during the following time periods:

1st Quarter: October thru December of contract year.

2nd Quarter: January thru March of contract year.

3rd Quarter: April thru June of contract year.

4th Quarter: July thru September of contract year.

Note: Annuals shall occur in 1st or 2nd quarter and the same quarter of each following option year.

ii. Maintenance Procedures for York 1000 Ton (2 ea.) & 600 Ton (2 ea.) Chillers:

1. Quarterly Inspection/Service:

a. Check chilled water temperature and pressure.

b. Check condensing water temperature and pressure.

c. Complete required maintenance checklists

d. Check for proper water flow.

e. Check oil heater.

f. Check operation of purge (if applicable).

g. Check for unusual noise and vibration.

h. Check with appropriate customer representative for operational deficiencies.

i. Check refrigerant charge.

j. Check compressor oil level(s).

k. Visually inspect for refrigerant and oil leaks.

l. Check surface condenser and hot well.

m. Check condensate pump and starter (if applicable) and lubricate bearings as required.

n. Check overall condition of unit.

o. Clean area around equipment.

p. Check capacity control and linkage.

2. Annual Inspection:

a. Change oil filter(s).

b. Inspect starter.

c. Check oil heater.

d. Check drive coupling.

e. Lubricate motor bearings.

f. Check overall condition of unit.

g. Check capacity control and linkage.

h. Check safeties.

i. Verify drive alignment.

j. Complete any required maintenance checklists

k. Check compressor oil level(s)

l. Reset purge counter (if applicable)

m. Check and tighten electrical connections.

n. Check with appropriate customer representative for operational deficiencies.

o. Check operating controls.

p. Check speed increaser (if applicable)

q. Check for unusual noise and vibration

r. Clean area around equipment

s. Conduct refrigerant leak check

t. Conduct visual inspection of condenser tubes (head removal by customer)

u. Change purge filter(s) (if applicable)

3. Chiller Tube Brushing (Annual):

a. Check with appropriate customer representative for operational deficiencies

b. Mechanically brush tubes.

c. Replace head

d. Clean area around equipment

e. Remove head

f. Isolate tubes

g. Drain water from tubes

h. Replace gasket

4. Oil Analysis:

a. Remove sample in approved container.

b. Label and complete paperwork indicating present operating conditions

c. Send for analysis.

iii. Maintenance Procedures for Carrier 160 Ton (2 ea.) and Trane 100 Ton (1 ea) Chillers:

1. Cooling season start up preparation and inspection (Quarterly):

a. Check auxiliary equipment operation

b. Check refrigerant levels

c. Perform oil analysis.

d. Check the compressor heater, oil temperatures and lube system

e. Check and test all operating and safety controls

f. Check for proper voltage and starter operation

g. Start the chilled and condenser water pumps

h. Start the unit and calibrate controls and transducers

i. Check the proper settings for sub cooling and super heat

j. Log operating conditions after the unit stabilizes

k. Review operating procedures with the operator

l. Remove debris from inside and around the unit

m. Inspect condensing coils for blockage and clean lines

n. Inspect and tighten electrical connections

o. Check the fan and fan motor operation after start up

2. Operating Season Inspections (Quarterly):

a. Check general condition and operation.

b. Log operating conditions and identify inconsistencies

c. Adjust operating controls if required

d. Check for proper oil level and refrigerant charge

e. Check the oil temperature and compressor heater

f. Inspect starter, relays and controls

g. Inspect the air-cooled condenser fans and motor operations

h. Remove debris from inside and around the unit.

i. Review operating procedures and the owner’s log with operator

3. Annual Equipment Shutdown Inspection and PM:

a. Meggering and record motor winding resistance

b. Change oil filter

c. Check oil level in lube system; add additional oil as required and conduct an oil acidity test

d. Conduct a leak check; correct leaks; add refrigerant as necessary.

e. Change the filter-dryer

f. Check the crankcase heater for proper operation

g. Tighten power wiring on contactors and in the motor terminal box

h. Clean all contactors and recommend replacement if needed.

i. Check all relays, operating controls and safeties

j. Check and calibrate all controls, safeties, unloaders, and external interlocks

k. Clean condenser coil.

iv. Maintenance Procedures for York 50 ton and 25 Ton (1 ea) Chiller:

1. Cooling season start-up preparation and inspection:

a. Check auxiliary equipment operation

b. Check refrigerant levels

c. Check the crankcase heater

d. Check and test all operating and safety controls

e. Check for proper voltage and starter operation

f. Start the chilled and condenser water pumps where applicable

g. Start the unit and calibrate controls and transducers

h. Check the proper settings for sub cooling and super heat

i. Log operating conditions after the unit stabilizes

j. Review operating procedures with the operator

k. Remove debris from inside and around the unit

l. Inspect condenser coils for blockage and clean lines

m. Inspect and tighten electrical connections

n. Check the fan and fan motor operation after start-up

2. Operating Season Inspection:

a. Check general condition and operation.

b. Log operating conditions and identify inconsistencies

c. Adjust operating controls if required

d. Check for proper oil level and refrigerant charge

e. Check the oil temperature and compressor heater

f. Inspect starter, relays and controls

g. Inspect the air-cooled condenser fans and motor operations

h. Remove debris from inside and around the unit.

i. Review operating procedures and the owner’s log with operator

3. Annual:

a. Meggering and record motor winding resistance

b. Check oil level in lube system; add additional oil as required and conduct an oil acidity test

c. Conduct a leak check; correct leaks; add refrigerant as necessary.

d. Change the filter-dryer

e. Check the crankcase heater for proper operation

f. Tighten power wiring on contactors and in the motor terminal box

g. Clean all contactors and recommend replacement if needed.

h. Check all relays, operating controls and safeties

i. Check and calibrate all controls, safeties, unloaders, and external interlocks

j. Check the suction and discharge compressor valves

k. Clean condenser coil.

2. CHILLER INVENTORY AND LOCATION:

a. Oklahoma City Campus:

i. York 1000 Ton Chiller Model #: YKKPK4H9 Serial #: SEWM-591880

ii. York 1000 Ton Chiller Model #: YKKPK4H9 Serial #: SEWM-591730

iii. York 600 Ton Chiller Model #: YKGQEP8 Serial #: SAXM-831760

iv. York 600 Ton Chiller Model #: YKGQEP8 Serial #: SAXM-831910

v. Carrier 160 Ton Chiller Model #: 30HXA161RZE661KA Serial #: 5105Q05873

vi. Carrier 160 Ton Chiller Model #: 30HXA161RZE661KA Serial #: 5105Q05874

vii. York 50 Ton Chiller Model #: YCAL0080SC46XAA Serial #: RCJM4480AA

b. Lawton Outpatient Clinic:

i. Trane 100 Ton Chiller Model #: RTAA1004XFO1A1COB Serial #: U94K24511

ii. York 25 Ton Chiller Model #: YCAL0028EE46XEBSXTX Serial #: YCAL028