36C25819Q0439-003.docx

STATEMENT OF WORK (SOW)

Southern Arizona VA Health Care System (SAVAHCS) Building 4 Conference Rooms A (Rm. 113) & B (Rm. 114) Audio Video (A/V) Systems with Crestron Certified Installer

1. Scope. The Southern Arizona VA Health Care System (SAVAHCS) has a requirement for Audio/Video equipment (A/V), Vtel equipment, and associated infrastructure. This requirement also includes an external media audio hook-up that will allow news media to tap into and use our audio, cable TV feed to each of the 49” TVs, wireless microphones that transmit both internal and external to the room, and a hearing aid loop system. Crestron Certification is required for the installation (Certified Programmer or Crestron Certified Master Programmer) of this infrastructure.

Vendor to provide all necessary parts, equipment, tools, labor, and other required resources to install an integrated A/V system and Vtel system in two locations on the SAVAHCS Campus, Conference Room A (Rm. 113) & B (Rm. 114). Deinstallation of existing equipment and cabling will be performed by the vendor. NOTE: All Crestron modules, excluding cables, will be provided by the Electronics Technician (ET) Section; see item 4.2 for full listing. The vendor will program all equipment with input from the ET Section. It is preferred that all programming be done on site but is not mandatory. An ET Section employee will assist in the design/layout/appearance of the TSW-760-B-S control panel based on previously used programs/layouts. The A/V systems will need to be Skype compatible and if necessary separate microphone(s) and camera(s) will be utilized. The vendor will install all equipment and infrastructure in accordance with (IAW) industry standards; unless superseded by local policy. All wiring infrastructure will be routed inside the wall or ceiling. All wiring entry and exit points on the wall(s) will be properly covered with an ivory faceplate. Any wiring that is required to be routed above the ceiling will be placed in a cable tray if available. If no cable tray is available, wiring must be routed and secured in a such manner that it is not in contact with the ceiling grid, any electrical conduits, or sprinkler system piping. Wire bundles, both in the ceiling and in the A/V rack, will be secured/bundled with double sided Velcro. Zip ties will not be used. All cables shall be labeled to annotate device connection. For example, the HDMI cable from the Blu-Ray player to the Crestron DMPS3-4K-300-C will have either “Blu-Ray” or “DVD” annotated on it near the output end of the cable. Any above ceiling junction boxes will have a cover plate. See 5.1.2 for specific vendor certification requirements; proof of certification required.

2. Specific Tasks.

2.1 Task 1: Check-in/Check-Out Before doing any work, the vendor will check-in with Biomedical Engineering/ Electronics Technician Section every day they are on-site. Check-in location will be building 38 room OA22-38. Vendor will receive a SAVAHCS contractor’s badge when they check-in and will return the badge when they check-out. Check-out location will be the same as the Check-in location. Vendor must fill out the log book every day that states: the contractor’s credentials, the nature of the visit, and the timeframe of the visit even if his/her badge is good for multiple days (five (5) days max).

2.2 Task 2: The vendor shall provide the labor, materials, and tools needed to install the following in Bldg. 4 Conference Room A (113):

2.2.1 Subtask 1- Deinstallation of existing equipment.

2.2.1.1 The vendor will remove all existing A/V system hardware and cabling prior to installing the new equipment and cabling.

2.2.2 Subtask 2- Audio/Video Equipment.

2.2.2.1 Supply Two (2) each 90” TV Monitor Sharp PN-LE901and mounts. Installation- (location will be determined based on vendor and ET Section inputs). The inputs (audio and video) shall be extended to the Crestron DMPS3-4K-300-C.

2.2.2.2 Supply One (1) each Denon DN500BD Blu-Ray player, Install-output connected to the Crestron DMPS3-4K-300-C.

2.2.2.3 Install One (1) each Crestron DMPS3-4K-300-C, 3 Series 4K DigitalMedia Presentation System 300 (Government Equipment) (inputs will be the Cisco SX80 and Blu-Ray player, and Laptop). Programming by a certified Creston Programmer will be required to fully integrate all inputs and outputs.

2.2.2.4 Install One (1) each TSW-760-B-S, 7" Touch Screen, Black Smooth control panel (Government Equipment) mounted on wall or on table and connected to the Crestron DMPS3-4K-300-C. Programming by a certified Creston Programmer will be required to fully integrate all inputs and outputs.

2.2.2.5 Supply Four (4) each ceiling speakers, Install-Locate, wire and install in a manner that best provides audio coverage for the entire space.

2.2.2.6 Supply Two (2) each ceiling microphones, Install-Locate, wire and install in a manner that allows all audience members to participate in all Skype & Vtel calls. NOTE: if necessary separate microphone(s) for Skype will be utilized and connected directly to the PC.

2.2.2.7 Supply Six (6) each 49” TV Monitor LG 49LV560H or similar and ceiling mounts. Installation- (will replace existing monitors mounted from ceiling). The inputs (audio and video) shall be extended to the Crestron DMPS3-4K-300-C. There will also be cable TV feeds to each TV.

2.2.2.8 Install One (1) each AMP-2100-70, Dual-channel Modular Power Amplifier (100w/Ch. 70 v) (Government Equipment) will be connected to the line out of the DMPS3-4K-300-C. The output of this amplifier will be connected to the ceiling speakers.

2.2.3 Subtask 3- Vtel Equipment.

2.2.3.1 Supply One (1) each CTS-SX80-IP60-K9, Cisco TelePresence System, Supply One (1) each CTS-CAM-P60, Cisco Precision 60 camera, front and rear HD 1080p cameras. Install-The Cisco SX80 output will be connected to the Crestron DMPS3-4K-300-C.

2.2.4 Subtask 4- Equipment Rack/Podium.

2.2.4.1 Supply One (1) each 13U pull out and rotating rack. Install-Rack will be installed in an A/V rack compatible podium.

2.2.4.2 Supply One (1) each podium (color: light Maple wood).

2.2.5 Subtask 5- Dual room control

2.2.5.1 This room must be integrated with Conference Room B as the Master when the dividing wall is opened.

2.3 Task 3: The vendor shall provide the labor, materials, and tools needed to install the following in Bldg. 4 Conference Room B (114):

2.3.1 Subtask 1- Deinstallation of existing equipment.

2.3.1.1 The vendor will remove all existing A/V system hardware and cabling prior to installing the new equipment and cabling.

2.3.2 Subtask 2- Audio/Video Equipment.

2.3.2.1 Supply Two (2) each 49” TV Monitor LG 49LV560H or similar and ceiling mounts. Installation- (will replace existing monitors mounted from ceiling). The inputs (audio and video) shall be extended to the Crestron DMPS3-4K-300-C. There will also be cable TV feeds to each TV.

2.3.2.2 Supply One (1) each Denon DN500BD Blu-Ray player, Install-output connected to the Crestron DMPS3-4K-300-C.

2.3.2.3 Install One (1) each Crestron DMPS3-4K-300-C, 3 Series 4K DigitalMedia Presentation System 300 (Government Equipment) (inputs will be the Cisco SX80 and Blu-Ray player, Laptop). Programming by a certified Creston Programmer will be required to fully integrate all inputs and outputs.

2.3.2.4 Install One (1) each TSW-760-B-S, 7" Touch Screen, Black Smooth control panel (Government Equipment) mounted either on wall or table and connected to the Crestron DMPS3-4K-300-C. Programming by a certified Creston Programmer will be required to fully integrate all inputs and outputs.

2.3.2.5 Supply Four (4) each ceiling speakers, Install-Locate, wire and install in a manner that best provides audio coverage for the entire space.

2.3.2.6 Supply Three (3) each ceiling microphones, Install-Locate, wire and install in a manner that allows all audience members to participate in all Skype & Vtel calls. NOTE: if necessary separate microphone(s) for Skype will be utilized and connected directly to the PC.

2.3.2.7 Install One (1) each AMP-2100-70, Dual-channel Modular Power Amplifier (100w/Ch. 70 v) (Government Equipment) will be connected to the line out of the DMPS3-4K-300-C. The output of this amplifier will be connected to the ceiling speakers.

2.3.2.8 Replace existing ceiling mounted projector. New projector will be furnished by the ET Section.

2.3.3 Subtask 3- Vtel Equipment.

2.3.3.1 Supply One (1) each CTS-SX80-IP60-K9, Cisco TelePresence System, Supply One (1) each CTS-CAM-P60, Cisco Precision 60 camera, Cisco Precision 60 camera, front and rear HD 1080p cameras. Install-The Cisco SX80 output will be connected to the Crestron DMPS3-4K-300-C.

2.3.4 Subtask 4- Equipment Rack/Podium.

2.3.4.1 Supply One (1) each 13U pull out and rotating rack. Install-Rack will be installed in an A/V rack compatible podium.

2.3.4.2 Supply One (1) each podium (color: light Maple wood).

2.3.5 Subtask 5- Dual room control

2.3.5.1 This room must be integrated with Conference Rm. A as the Slave when the dividing wall is opened.

3. Performance Monitoring

3.1 A Biomedical Engineering Department Electronics Technician (ET) will monitor all aspects of the Integrator’s/Vendor’s work. An initial inventory of equipment will be performed to ensure the equipment required matches the equipment received. Once on the worksite, the ET will ensure all VA safety and cleanliness requirements are met. In process inspections will also be conducted to ensure that the contract requirements are being met. Following the installation of all equipment an operational check of the systems will be performed.

4. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

4.1 IT will provide a PC for each location.

4.2 The ET Section will provide the following equipment for each location.

5. Other Pertinent Information or Special Considerations.

5.1 Crestron equipment must be used. This facility is moving to a standardized conference room system using Crestron equipment controlled by Crestron Fusion software.

5.1.2 Certification requirements (proof of certification required).

5.1.2.1 Crestron Certified Programmer or Crestron Master Programmer

5.2 Packaging, Packing and Shipping Instructions.

5.2.1 Equipment required for this project will be delivered to SAVAHCS Bldg. 14 Warehouse and then stored in Bldg. 16 until the work begins.

5.3 Inspection and Acceptance Criteria.

5.3.1 Prior to certification a final walk through will be performed by a Biomedical Engineering Supervisor, ET, and the contractor. During this walk through all equipment will be inspected and a system operational check will be completed.

5.3.2 All programming and codes used to program the Crestron Equipment will be given to the ET section prior to the final inspection.

5.3.4 All drawing will be provided to the ET Section when the project is complete.

6. Period of Performance

6.1 See section B3 of the solicitation for delivery timeframe of items. Ultimate completion date of Installation must occur within ninety (90) days of date of award.

7. Compliance Requirements

7.1 ANSI/EIA/TIA 568-B (Commercial Building Telecommunications Standard)

7.2 ANSI/EIA/TIA 569-A (Commercial Building Standards for Telecommunications Pathways and Spaces)

7.3 ANSI/EIA/TIA 606-A (Administration Standard for the Telecommunications Infrastructure of Commercial Buildings)

7.4 ANSI/EIA/TIA-607 (Grounding and Bonding Requirements for Telecommunications in commercial Buildings)

7.5 OSHA 29 CFR 1926 and 1910 standards will be followed.