36C25819B0004-0005001.pdf

Loma Linda, California VA Health Care System (605)

RFI

Number

Date Question Answer

001 1/21/2019

Are proposals to be sealed submissions in Phoenix or can proposals be emailed?

Bidders may submit One (1) original hardcopy of Bid Contents no later than Friday, 12:00 p.m. (PST), February 15, 2019.

Location:

Department of Veteran Affairs ATTN: Roman Cardenas, IFB#36C25819B0004

777 E. Missouri Ave Phoenix, AZ 85014

*All bids must be received in a sealed package.

**Bids received after the time and date specified above, shall be rejected as late.

002 1/21/2019

Page 1 of the Solicitation lists a performance period of 55 days. The SOW lists 45 days. Please clarify.

The pop is 45 days, the 55‐day delivery refers to the 10 day start time from the NTP.

003 1/21/2019

I do not see liquidated damages clause listed in the solicitation. Please confirm liquidated damages do not apply to this project. This information needs to be

Liquidated damages do not apply.

provided to the bonding company.

004 1/21/2019

Will the VA clarify whether the offers must be submitted hard‐copy, hand‐ delivered to NCO 22 in Phoenix or whether email submittals will also be accepted?

See RFI 001

005 1/21/2019

The Statement of Work, Part B – Specific Requirements, #1 instructs the Contractor to coordinate with the Interior Design and Furniture Plan for locations. These were not provided in the solicitation. Will the VA provide the Interior Design and Furniture Plan drawings?

See Amendment 0001

006 1/21/2019 Will the VA provide the as‐ built drawings for this facility?

See Amendment 0001

007 1/21/2019

The Statement of Work, Part B – Specific Requirements, #4‐C instructs the Contractor to provide all documentation per the Specifications.

Specifications were not provided with the solicitation. Will the VA provide the Specifications for this solicitation?

Location of Specifications is listed in the SOW Section E.

Environmental/Occupational Safety and Health, Paragraph 2 items a and

b. The contractor is to go to the website listed for the most recent specification.

(http://www.cfm.va.gov)

See Amendment 0001 for revised

SOW.

008 1/21/2019

The Statement of Work, Part B – Specific Requirements, #6 – Contract Duration states the Period of

Performance is 45 days. The Standard Form 1442, Block 11 states the Period of

Performance is 55 days. Will the VA clarify the number of days for the Period of Performance?

See RFI 002

009 1/21/2019 How can we get a set of plans for this project?

See Amendment 0001

010 1/21/2019

I am under the impression that work has already been awarded and/or completed.

Can you confirm?

This project has not been awarded.

011 1/21/2019 Is it possible to set this project aside for a negotiated award?

This is 100% Set‐Aside for SDVOSB concerns.

012 1/23/2019

I see two different dates indicating when proposals are due. The FBO Website indicates that responses are due on 1.31.19. The Solicitation indicates that proposals are due 2.15.19

Can you please confirm which of these two dates is correct?

RFIs are due on 1.31.19 proposals are due 2.15.19

See RFI 001.

See Modification to solicitation dated 1/25/2019.

013 1/24/2019

When was the carpet installed and do we know the type of glue that was used. Some older flies were asbestos based and this can create some issues?

Type of carpet glue used is not known. Facility does not contain asbestos

014 1/24/2019

Please provide a paint spec manufacture and a color code for the Orange Peel paint finish?

Dunn Edwards (Name brand or equal) Interior latex egg shell for walls. Interior Acrylic Semi‐gloss for door frames. Contractor to provide color selection options via a submittal once contract has been awarded

015 1/24/2019

Regarding the demo carpet double layer, do we know if both layers were carpet squares or roll? If squares any idea on the original sizes?

Unknown.

016 1/24/2019 For this contract, can I visit the work site, before the bid submission date?

A site visit was conducted on January 24th.

017 1/25/2019

We were unable to attend the job walk yesterday due to calendaring issues. Was the job walk mandatory to bid on the project?

A site visit was conducted on January 24th. It was not mandatory, but recommended.

018 1/25/2019 Is the contractor responsible for moving furniture? If so where is it to be stored?

Per SOW Paragraph one. “remove all furniture and cubicle partitions to contractor provided dumpster.”

See Attached Dumpster Conex Locations.

019 1/25/2019

Specs call for orange peal texture to be applies to wall after removal of wall coverings. Is the glue to be removed from the walls prior to texture applies?

Contractor to prepare walls in such a fashion that contractor applied texture does not bubble. The contractor applied texture must also adhere properly to the surface applied.

020 1/25/2019 Can you tell me what type of corner guards and how many?

Clear Polycarbonate 8 feet in length installed on all outside corners.

021 1/25/2019

Government to supply cove base? Will government supply mastic for installation?

Government provided Cove base is on site. Government will not supply mastic.

022 1/25/2019

It looks like the bid walk was held yesterday, is that correct? And the bid date is next week on the 31st? Is that correct? If so, do you anticipate having a second bid walk and an extension to the bid date?

Bids are due 2/15/2019 at 12:00 p.m.

PST. (See Section 13 of the solicitation).

A second pre‐bid walk will not be scheduled.

023 1/25/2019

Government to supply carpet. Is carpet rolled or ties squares? Will government supply mastic for installation?

Carpet tiles are on site. Government will not supply mastic. Tactile strips

024 1/25/2019

In the rooms were there are communication boxes are in the floor. If the new furniture goes back in a location near the existing communication boxes are located then these boxes will not have to be moved. If these boxes have to be moved, it will require saw cutting of concrete and placing new concrete on the floor. If boxes need to be moved we will need a furniture layout plan and how many boxes need to relocated and to where new boxes will need to be placed?

No need to relocate in floor boxes

025 1/26/2019 Are there any limitations on working hours?

Normal operation are from 0700 ‐

026 1/26/2019 Where will the work crew be able to park?

Perimeter of compound, walk in.

027 1/26/2019

Where can we store materials? (This may not be an issue as the space is big enough to have the flooring and paint just in the middle of the space).

Stored on site in the middle of space

028 1/26/2019 Where can 40‐yard trash bins be placed?

perimeter. Map provided

029 1/26/2019 Is it possible to get a copy of the existing floor plan?

attached

030 1/26/2019 Is it possible to get a copy of the new furniture plan?

attached

031 1/26/2019 Is it possible to get a copy of the paint schedule, or is everything the same color?

attached

032 1/26/2019

What are the specifications for the corner guards (the existing were clear plastic, ranging from 4’ to 8’ tall).

See RFI 020

033 1/26/2019

There are currently 18 outside corners, but not all of them have corner guards.

Will all 18 require corner guards?

yes

034 1/28/2019 Where can contractor place dumpster?

See 028

035 1/28/2019 Will contractor have gate access to the parking lot?

Yes for deliveries, parking will be on perimeter

036 1/28/2019

Please provide a floor plan showing number of cubicles and desks to be removed.

attached

037 1/28/2019

Please provide a floor plan with new furniture layout to determine the number and locations of CAT6 cabling and electrical whips?

attached

038 1/28/2019

Where is the electrical panel located? What is distance from work area?

Electrical panel is located in the mechanical room at rear of facility. Contractor to verify distance

039 1/28/2019 Is IT to be re‐used for new data?

No, existing is CAT 3, new requirement is CAT 6

VHALOMCraneJ Highlight

VHALOMCraneJ Highlight

VHALOMCraneJ Highlight

VHALOMCraneJ Highlight

040 1/28/2019

There is an in‐floor walker duct. Does it go to the IT Room? Where is IT Room located?

Duct path not known. IT room is B28

041 1/28/2019 Please provide as‐built drawings if available?

attached

042 1/28/2019 Is there a HAZMAT report for the project? If so, please provide.

No ACMs or led

043 1/28/2019 Is there any asbestos mastic under the carpet?

See RFI 013

044 1/28/2019

If carpet is only glued down, does all glue need to be removed or just razor scrape to a flat profile?

Flat profile, 045 1/28/2019

Of the 12,000 SF of wall covering that needs to be removed, how much is vinyl and how much is carpet?

12,000 sf

046 1/28/2019

The statement of work does not mention any work to the existing acoustical ceiling system? Please confirm no work is to be done to the ceiling.

No work on existing ceiling

047 1/28/2019 Are we removing existing corner guards or only adding new?

Remove existing in order to remove vinyl wall covering

048 1/28/2019 Please specify a mfg./model/type of corner guard to be installed.

See RFI 020

049 1/28/2019

Statement of work calls for painting of door frames only.

Please confirm doors are not to be painted.

Doors are not to be painted

050 1/28/2019 Is the government provided cove base 4” or 6”?

Cove base is on site

051 1/28/2019 Is the government provided carpet tiles?

See RFI 023

052 1/28/2019 Are window blinds to remain in place?

053 1/28/2019

Will the VA clarify whether the existing CAT3 wiring is terminated in the existing IT closet?

CAT 3 is being replaced with Cat 6

054 1/28/2019 Will the VA confirm that all new cabling will be

New Cat 6 cables terminate in IT room B28

VHALOMCraneJ Highlight terminating in the existing IT closet?

055 1/28/2019

What is the existing Fiber Optic cable in the IT closet and will it accommodate the new renovation area requirements?

6 pair 12 strand lc to lc from room B41A to B28

056 1/28/2019

Will the VA provide accurate electrical panel schedules to determine the costs for the electrical work in the renovation areas?

Contractor to verify

057 1/28/2019

Will any of the currently mismatched acoustical ceiling panels be required to be replaced in the scope of work for this project?

no

058 1/28/2019

The Statement of Work instructs the Contractor to replace/install corner guards. Will the existing corner guards be the type the VA is requiring for this project? What is the height for the new corner guards?

See RFI 020

059 1/28/2019

If a fire extinguisher cabinet needs to be relocated, will the VA be adding this to the scope of work?

See Amendment 0001

060 1/28/2019

The Statement of Work indicates that the Contractor will be installing VA supplied carpet and cove base. Will the VA be providing the adhesive required for these products?

See RFI 023

061 1/28/2019

The SOW directs the Contractor to provide “orange peel paint”. Will the VA clarify this actually means orange peel textured drywall finish with paint applied?

See RFI 019

062 1/28/2019 What do the red dots represent on the furniture floor plan?

063 1/28/2019 Which IDF will be used? All cables run from work station to room B28

VHALOMCraneJ Highlight

064 1/28/2019

Do all CAT6 go to the patch panels or are some used for voice and punched down to voice wiring blocks?

All cables run from work station to room B28 patch panels

065 1/28/2019 Will voice be VoIP? yes, runs over CAT 6 cable

066 1/29/2019

The revised Statement of Work states to relocate existing fire alarm panel. The associated drawing states to relocate fire extinguisher. Please clarify what is to be relocated.

Contractor to verify

067 1/29/2019

The Phase 2 floor plan provided with Amendment 1 shows a “proposed new wall” between rooms C102 and B28. This is not included in the Statement of Work. Is new wall included in project scope?

negative

068 1/29/2019

Can you please provide a copy of the sign in sheet for the site visit that took place on 1/24/2019?

See Attachment.

069 1/30/2019

Regarding the Amendment # 2, Typically, a payment and performance bond is all that is required for a job of this magnitude.; will you still require another form of payment protection?

No, performance and payments bonds are required 10 days after award. A second form of payment is not required. See Section 12a of the solicitation. Disregard #6 of the Instructions to Bidders.

070 1/30/2019

In the Revised SOW it states that: "Relocate existing fire alarm panel from south facing wall to east facing wall. See Drawing"

What type of fire alarm panel is to be moved? What is the fire alarm panel brand name? Does MARB have a service contract with an existing Fire Protection Company that handles maintenance of the existing

A fire extinguisher cabinet shall be relocated. Cabinet is installed in the wall and will required wall patch when moved and cut into new location.

VHALOMCraneJ Highlight panel? If so, what is that companies contact information?

071 1/31/209

Can you Please provide:

New furniture layout with location of WHIPS Layout of existing U.G Walker duct Electrical Single Line Diagrams Electrical Panel Schedules Power and Lighting Drawings Reflected ceiling plans Conduit Routing plans Utility Room equipment location plans.

See Attachments.

072 1/31/2019

Is there Asbestos or any environmental hazards report available pertaining to the project? If not do we need to acquire?

no

073 1/31/2019

SOW indicates extending Fiber and Copper.

*What type of fiber is currently installed, i.e. Single Mode or Multimode 62.5 or 50 micron.

*How many strands of fiber are currently installed, i.e. 6 strand, 12‐strand fiber, etc.

*What type of copper is currently installed, 25 pair, 50 pair, etc.

*SOW indicates 3 data drops per location. Are all data drops to be terminated on patch panels?

Contractor to verify

074 1/31/2019

Please provide:

New furniture layout with location of

WHIPS

Layout of existing U.G Walker duct

This is not a full blown demo. Demo existing carpet and cove base, cat 3 cabling and vinyl wall covering.

Available Drawings have been provided.

Electrical Single Line Diagrams

Panel Schedules

Power and Lighting Drawings

Reflected ceiling plans

Conduit Routing plans

Utility Room equipment location plans.

076 1/31/2019

Will verification of VA Verified status be required in the bid for SDVOB status.

SDVOSB listed as verified in VIP database at:

https://www.vip.vetbiz.gov.

See VAAR 819.7003 Eligibility.

077 1/31/2019

Please provide Product Data for Carpet and Adhesive that is provided by the Government.

Gov is not providing adhesive, tactile strips are with carpet on site

078 1/31/2019 Please specify the location that will be used for the communication room.

B28

079 1/31/2019 Please provide the Specification for the Carpet and Cove base?

Carpet and cove base is on site

080 1/31/2019

What are the work hours for the demolition and removal work? Will we be allowed to perform this work on normal working hours?

Normal working hours

081 1/31/2019 Please provide the specification/product data for the corner guards.

See RFI 020

082 1/31/2019 Please provide the specification/product data for the paint

See RFI 014

083 1/31/2019 Are we providing the backing materials and edge strips for the carpeting and

Adhesive for cove base, industry standard adhesive for the cove base?

If so, please provide the specification/product data.

084 1/31/2019

Is the furniture already on‐ site? If not, when is it scheduled to be delivered on‐site?

Not construction contractors problem

085 1/31/2019

Are email submissions of offer/proposal acceptable and if so, please confirm address:

roman.cardenas@va.gov

No. See RFI 001

086 1/31/2019

If email submission of offer/proposal acceptable, do you require receipt of the original bid bond by the due date or is the electronic copy included in the offer/proposal acceptable?

See RFI 001

087 1/31/2019 How many Whips will be needed?

Contractor to verify

088 1/31/2019 Do we know where all the Whip locations will be located?

Contractor to verify with furniture

089 1/31/2019 Where will the IT cabinet be?

B 28

090 1/31/2019 Will paint and carpet be provided?

Carpet yes

091 1/31/2019 How much new CAT 6 cable will be needed?

Contractor to verify

092 1/31/2019 How long will each CAT 6 cable drop need to be?

Standard 10’service loop..

contractor to verify

093 1/31/2019 What kind of termination ends will be needed for the CAT 6 cable?

Contractor to verify

094 1/31/2019 Is there a lay out for the old cable removal?

yes

095 1/31/2019 Will CAT 6 cable need to be ran in the ceilings, in the floor ducts, or both?

ceiling