36C25818Q0268-001.docx

36C25818Q0268

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C25818Q0268 07-12 -2018 Arcelia Medina 520-792-1450 X 4313 7-26 -2018

1600 AZ

Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723 X X Y 561720 $18 Million X N/A X Department of Veterans Affairs Southern Arizona VA Healthcare System 3601 S. 6th Avenue Tucson AZ 85723 Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

See CONTINUATION Page Contractor is to provide Janitorial Services for the New Mexico VA Cooperative Studies Program located at 2401 Centre Avenue, SE Albuquerque, NM 87106.

Refer to Statement of Work (SOW) in Section B.4 of the Solicitation. Period of Performance 10/01/2018 - 09/30/2019.

See CONTINUATION Page X X X Hal Robinson Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C258 Department of Veterans Affairs NCO22-Gilbert Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.4 STATEMENT OF WORK

1. BACKGROUND.

The Department of Veteran Affairs (VA) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) requires a contractor to provide Janitorial Services for the New Mexico VA Health Care System’s Cooperative Studies Program Research Facility located at 2401 Centre Avenue, SE Albuquerque, NM 87106-4180. The CSPCRPCC will continually present a clean, neat and welcoming appearance to our Veterans, visitors and staff. The Contractor shall perform all work in accordance with all applicable laws, regulations, contract standards, manufacturer’s instructions, and the Performance Work Statement.

1. SCOPE.

This statement of work is for Janitorial Services for the New Mexico VA Health Care System’s Cooperative Studies Program Research Facility. This facility is approximately 68,000 net usable square feet including office, warehouse, storage, and technical space involving a variety of floor coverings. An estimated 110 employees currently work at this location and this number is expected to grow over the next four years.

Contractor shall understand and utilize appropriate sanitation procedures. Control and monitor to ensure that all sanitation requirements are properly and efficiently addressed. Understand diseases and know the proper chemicals and methods of cleaning.

The contractor shall provide all labor, supervision and management support to facilitate medical/ healthcare cleaning and disinfection, hazardous waste handling, infection prevention and safety. All professionals providing services under the terms of this contract will be appropriately certified and possess the skills and experience to perform the services as required in all forms of medical cleaning including Health Insurance Portability and Accountability Act (HIPPA) certified, Blood Born Pathogen Training and Product Training.

Contractor shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.

1. GENERAL REQUIREMENTS

0. The certification and Accreditation requirements do not apply and Security Accreditation Package is not required. This device/service will not be storing/collecting any data released outside the VA. There is no sensitive information to protect outside of the VAMC.

0. Cleaning products, supplies, and equipment will be provided by the Government.

1. Task 1 – General Cleaning

Daily – Attachment #1 shall be completed daily by the Contractor and given to the COR at the end of each Month. This attachment includes the following services:

1. Empty trash receptacles from offices, File Rooms, Work Rooms, Receiving/Shipping, and outside perimeter trash receptacles. Replace can liners and clean receptacles, if necessary.

1. Remove garbage from the facility and place in dumpster.

1. Clean and sanitize all sinks (including administrative areas), drinking fountains, faucets, toilet bowls, toilet seats, and urinals.

1. Clean all entrance door glass (interior/exterior) and clean all glass enclosures/vestibules.

1. Replenish all restroom paper products, hand soap, can liners and replace automatic deodorizing cartridges.

1. Clean and disinfect mirrors, dispensers, and door handles in restrooms.

1. Keep janitorial closets clean and neat always.

1. Sweep Lunch Room.

1. Dust mop tile floors.

1. Empty trash in all Drug Storage Warehouses (RM 203) and Packaging Supplies Warehouses (RM 202).

1. Dust Room OCD Conference Room (RM108), Small Conference Room (RM153), and Lecture Hall (RM154) and work surfaces.

1. Break down cardboard boxes and stack them for disposal in trash recycling bin located outside the ANNEX.

E. TASK 2 - Pharmaceutical Processing Rooms and Biopharmaceutical Laboratory Section (BPLS) and Specimen Storage areas (aka: Kit Assembly)

Daily Cleaning – Attachment #2 shall be completed by the Contractor daily and given to the COR at the end of each Month. This attachment includes the following services:

Rooms Listing / During production periods only by COR request):

1. There will be no dust mopping permitted in the Production Zone areas, vacuuming only.

1. All Production Zone rooms, hallway and Janitorial Room will be vacuumed and sanitized with approved disinfectant utilizing disposable clean room type mop head.

1. Empty all trash containers in Production Zone.

1. Empty trash containers in BPLS Laboratory.

1. Remove garbage from the facility and place in dumpster.

1. Production, Processing, Clinical Packaging and Storage Rooms #’s 173, 174, 175, 176, 177, 178, 179, 180, 181, 309, 310 and 311 (During production periods only by COR request).

1. Vacuum and damp mop with approved clean room disposable mop head after production process has been completed.

1. Clean walls, doors, sinks, ceiling horizontal and vertical surfaces, furniture, adjoining hallways, and light fixtures to prevent cross contamination in compliance with current Good Manufacturing Practices (cGMP’s) specifically 21 CFR Section 211.56. Cleaning standards shall meet class 7 standards provided by ISO 14644-1 /7 class 10,000 and any written procedural documentation provided by CSP.

1. Production Zone janitorial closet is kept clean and neat always including janitorial sink. The cleaning logbook FG-300 is filled out timely and properly

1. Empty all trash receptacles in Clinical Kit Assembly (RM 187).

1. Empty trash from all Processing rooms.

1. Vacuum and damp mop with disposable clean room type mop head Production Zone Pharmaceutical Grade Equipment washing room (During production periods only by COR request).

1. Wipe down and clean processing tables that are void of drugs or devices and cubicle dividers in Clinical Kit Assembly Room #187 with approved cleaner. Special requests can be made by the COR on an as needed basis. VA staff will clear table surfaces prior to cleaning.

F. Task 3 - Pharmaceutical Processing Rooms:

Weekly – Attachment #3 shall be completed by the Contractor and given to the COR on the last day of the month. This attachment includes the following services:

Rooms Listing:

Disposition (RM200) Quarantine Warehouse (RM201) Drug Assay Quarantine (RM204).

1. Dust mop floor in all Clinical Kit Assembly Areas.

1. Dust mop floors in all processing rooms.

1. Vacuum floors in Biopharmaceutics / Pharmacokinetics Laboratory.

1. Dust mop floors in Disposition Area, (RM200).

1. Empty trash container in IT room (RM147).

1. Dust and damp mop with approved disinfectant.

1. Vacuum Quality Control Processing room (RM189) and remove scuffmarks.

1. Damp mop floor in BPLS Laboratory and remove scuffmarks.

1. Dust and damp mop floor in Production Controlled Kit Assembly (RM188).

1. Buff (Strip as needed and re-wax) rooms #’s 174, 175, 176, 177, 178, 179, 180, 181, 309, 310 and 311 floors.

1. Damp mop floors in Disposition (RM200).

1. Damp mop stairs in Drug Storage Warehouse Mezzanine.

1. Dust and damp mop Drug Assay Quarantine (RM204).

1. Sweep and damp mop all walk-in refrigerators.

G. Task 4 – Bio -Repository Processing Area:

Weekly – Attachment #4 shall be completed on last day of workweek by the Contractor and given to the COR on the last workday of the month. This attachment includes the following services:

Room Listing: ANNEX Warehouse Mezzanine

1. Bio-Repository Processing Area will be vacuumed and sanitized with approved disinfectant utilizing disposable clean room type mop head.

1. Empty all trash containers in Bio -Repository Processing Zone.

1. Remove garbage from the facility and place in dumpster.

1. Vacuum Bio -Repository Processing Zone.

1. Clean walls, stair well, vertical surfaces, furniture, and light fixtures to prevent cross contamination in compliance with current Good Manufacturing Practices (cGMP’s) specifically 21 CFR Section 211.56.

H. Test Task 5 - General Cleaning:

Weekly – Attachment #5 shall be completed on last day of workweek by the Contractor and given to the COR on the last workday of the month. This attachment includes the following services:

1. Wet mop tile floors and remove scuffmarks.

1. Vacuum ALL carpeted areas and floor mats twice a week or more often if necessary. Contractor will insure that vacuuming does not interrupt conference calls, meetings or workflow. If an area is in use, the contractor will be responsible for making arrangements with the occupant to clean at another time.

1. Spot treat carpet or furniture stains on an as needed basis.

1. Clean glass windows in common vestibule areas.

1. Damp mop Lunch Room or on an as needed basis (RM194).

1. Empty paper shredders and clean surrounding areas.

1. Dust mop all concrete hallways located in the Clinical Materials.

1. Damp mop Clinical Materials Section concrete hallways.

1. Dust mop Shipping (RM 197) and Receiving (RM 199).

1. Dust mop Drug Storage Warehouse (RM 203) and Component Warehouse (RM 202).

1. Clean and dust ALL horizontal surfaces twice a week. Work surfaces such as desks will be cleaned at the request of the employee. VA staff will clear the work surface prior to cleaning. Warehouse areas do not apply.

1. Buff tile floors once a week or more often as needed.

1. Clean partitions in Restrooms.

1. Damp mop Shipping (RM197) and Receiving (RM199).

1. Dust Room Library (RM155) bookshelves, and work surfaces.

1. Damp mop floors in BPLS Laboratory areas.

1. Vacuum seating surfaces and spot treat stains (COR may make special requests).

I. Task 6 - General Cleaning:

Monthly – Attachment #6 shall be completed on last day of workday of the month by the Contractor and given to the COR on the last workday of the month. This attachment includes the following services:

Rooms with refrigerators:

Lunch Room (RM194) Copier/Break Area (RM 104) ANNEX Office Space

0. Strip (as needed) and wax tile/linoleum floors to maintain appearance in all shared areas.

0. Damp mop baseboards in all common areas.

0. Clean and disinfect showers in the Rest Rooms.

0. Damp wipe walls in restrooms and shower areas.

0. Damp mop all Drug Storage Warehouse (RM203) and all Component Warehouse (RM202).

0. Refrigerators located in the lunchroom, OCD and the Annex will be wiped out with an approved cleaner. Contractor may remove and replace contents of refrigerator to complete this task. Contractor will not be responsible for removing aged food / spoiled food items.

J. Test Task 7 - General Cleaning Semi-Annually – Attachment #7 shall be completed by the Contractor as work is accomplished and given to the COR upon completion of sheet. This attachment includes the following services:

1. Scrub and re-wax floor in Computer Room (RM146), and Label Room (RM184).

1. Clean interior glass and windowsills.

1. Dust “mini” blinds on all windows.

1. Dust empty shelves in warehouses.

1. Clean doors, doorframes, window frames, picture frames, interior walls, light fixtures, fire extinguisher enclosures, and other wall mounted fixtures in all areas.

1. Clean and disinfect all light switches to prevent cross contamination.

1. Deep clean carpets and fabric chairs using extraction method. Spot treat chairs if necessary.

1. Scrub and re-wax floor in BPLS Laboratory cubical areas.

1. Scrub if necessary, seal, and wax concrete floors every other year. First application will be applied within four months of contract placement. Contractor must schedule appropriate time with COR.

K. Task 8 - Pharmaceutical Processing Rooms Semi-Annually – Attachment #8 shall be completed by the Contractor as work is accomplished and given to the COR when sheet is completed. This attachment includes the following services:

1. Scrub and re-wax floors in Production zone floor hallway.

1. Scrub and re-wax floor in Main Kit Assembly (RM187).

1. Vacuum floor in ITS Computer Room (RM188).

1. Vacuum Quality Control processing room (RM189).

1. Scrub and re-wax floors in Biopharmaceutics/Pharmacokinetics Laboratory.

1. Clean and sanitize Production Walk-in Refrigerator walls, doors, floors, and ceiling light fixtures with approved disinfectant.

1. Clean walls, doors, sinks, ceiling horizontal and vertical surfaces, furniture, adjoining hallways, and light fixtures to prevent cross contamination in compliance with current Good Manufacturing Practices (cGMP’s) specifically 21 CFR Section 211.56.

L. Task 9 – Bio -Repository Processing Area Semi-Annually – Attachment #9 shall be completed by the Contractor as work is accomplished and given to the COR when sheet is completed. This attachment includes the following services:

Room Listing: ANNEX Warehouse Mezzanine

1. Clean and sanitize Production Walk-in Refrigerator walls, doors, floors, and ceiling light fixtures with approved disinfectant.

1. Clean walls, doors, sinks, ceiling horizontal and vertical surfaces, furniture, adjoining hallways, and light fixtures to prevent cross contamination in compliance with current Good Manufacturing Practices (cGMP’s) specifically 21 CFR Section 211.56.

M. PERFORMANCE MONITORING

1. The VA CSP will track contractor performance and any nonconformance issues utilizing the current Corrective and Preventative Action Process (CAPA) documentation control system. Nonconformance documentation will be provided to the contracting officer upon request.

1. For the first three months following contract award, the Contractor and COR will have weekly meetings in order to discuss cleaning schedules, operational and any nonconformance issues, etc. Thereafter, the Contractor and the COR will have monthly meetings. When a problem is encountered that cannot be resolved by discussions between the COR and the Contractor, the COR will notify the Contracting Officer in writing for a resolution. The Contractor, the COR, and the Contracting Officer will meet to resolve the identified problem. The Government will prepare written minutes of this meeting.

1. The Contractor, the COR, and the Contracting Officer will sign minutes of these meetings. Should the Contractor not concur with the minutes, he/she will state in writing to the Contracting Officer any areas wherein he/she does not concur and explain the reason(s) for non-concurrence. The Contracting Officer will review and consider the reason(s) for the Contractor's non-concurrence and make a decision. The Contracting Officer will notify the Contractor of the decision in writing.

N. SECURITY REQUIREMENTS

1. Contractor Personnel engaged in performance of this contract for cleaning duties at CSP shall meet VA and Center Security Policy for all Personnel. Contractor will have no access to VA IT systems, PHI, or any equipment connected to the VA network.

1. The C&A requirements do not apply, and a Security Accreditation Package is not required.

1. Contractor and employees shall have background checks completed prior to working in the facility. The contractor is responsible for paying for background investigations of potential employee personnel on this contract. The COR will be responsible for assisting contractor in obtaining BI checks. All contractor BI checks will be performed by VA SIC

1. Contractor personnel shall not open locked rooms or areas to permit entrance by persons other than Contractor personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this contract. Upon completion of duties Contractor personnel will relock room. There may be certain areas identified by the COR in which Contractor's personnel must immediately notify the COR or Building Security if a door is found unlocked. If any difficulty is encountered in keeping locked areas secure, Contractor's personnel shall notify the COR immediately.

1. Contractor’s personnel shall turn off all lights in unoccupied areas, unless otherwise directed by the COR.

1. Contractor personnel will be issued keys at the request of the COR. The Contractor shall comply with security measures and access controls as specified by the COR.

1. It is the responsibility of the Contractor to ensure that all lost articles found in the areas under the jurisdiction of the Government by Contractor personnel are turned in to the COR.

1. Contractor hours’ access to the facility are 7am – 6pm Monday – Friday and 6pm – 12:30 am Monday through Saturday for Administrative Areas (excluding office access).

1. Upon arrival and departure, the Contractor shall sign in with security and enter and exit the facility through the front door.

O. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT-FURNISHED INFORMATION (GFI).

1. The VA will provide all protective PPE to Contractor employees who are involved in performing wipe-down requirements. Protective wear shall include disposable body suits, footwear, hand covers, hair covers, face covers, foot covers, and eye protection. Contractor's employees shall remove foot covers immediately upon exiting a Pharmaceutical Processing Room and put on new foot coverings when entering another room to prevent cross contamination.

1. The NMVAHCS will provide all cleaning supplies and paper goods to include but not limited to paper towels, toilet tissue, liquid soap, trash can liners, air fresheners, cleaning agents, wax, strippers etc. (soaps, mops, brooms, specialized clean room brushes and wiper heads etc.) necessary to perform these services. The contractor will specify which disposable clean room mop heads are to be purchased by the VA

1. Within 15 days of contract award, the Contractor shall provide a current 2nd party document (certificate of training) certifying in writing to the COR that contractor and employees engaged in the cleaning of these areas have been fully trained to the standards detailed in this Statement of Work. Prior to any new contractor employee performing cleaning, the contractor shall also provide training documentation to the COR.

1. The NMVAHCS will ensure that the Contractor and employees performing the International Standards (ISO 14644-1/7) cleaning for Clean rooms and Environments used in the facility has provided documentation and training within the first 15 days of contract award.

1. The CRPCC will provide training for entry and exit procedures into Pharmaceutical Processing Rooms.

1. The VA will provide basic current Good Manufacturing Practices, VA Security and Awareness training and Facility Safety Training to Contractor personnel every two years.

1. The VA will provide mandatory VA privacy training to contractor and employees.

P. CONTRACTOR RESPONSIBILITIES:

1. The Contractor shall furnish all cleaning equipment/tools needed to meet the requirements of this contract to include but not limited to vacuum, buffer, carpet cleaner, strippers, applicators etc.

1. The contractor shall provide their on-site personnel a cell phone communication device. Center security and COR will be provided a cell phone number to contact contractor when needed for contract related issues.

1. The Contractor must respond within 20 minutes of notification to begin cleaning and preparation of Pharmaceutical Processing Rooms for use. The COR may request special services for spill cleanup.

1. SDS Sheets and Training: Safety Data Sheets (SDS) on all Contractor-supplied or VA-supplied cleaning products, chemicals and products to be used at the facility shall be maintained on-site by the Contractor in a book and be available to the NMVAHCS prior to being used in the facility. Products which may be defined as hazardous materials, shall be labeled, stored, and disposed of according to federal laws and regulations. The contractor shall be responsible for labeling all cleaning materials and bottles on their shelves and mobile carts. Under no circumstances shall unidentified cleaning products be present at the facility.

1. The contractor shall provide and keep on-site their SOP’s or written work procedures for facility cleaning along with company policy. The contractor shall be responsible for adhering to all local, state and federal regulations in regards to safety of processes and products including OSHA regulations. The contractor and their employees involved in the cleaning of the pharmaceutical manufacturing and processing suites shall be responsible for receiving specific training on the ISO standards for Class 7 standards contained in ISO 14644-1 /7 class 10,000 clean room procedures cleaning process for clean room standards. Contractor shall provide with their proposal, documentation of this training from a creditable training organization on the cleaning and sanitizing procedures. Additional procedural documentation will be provided by CSP for the Pharmaceutical Processing Rooms on which the contractor will train their staff. The Contractor shall ensure that assigned personnel have received all required training. In addition to the Contractor maintaining on-site training documentation for their employees, this documentation will be provided to the COR. If additional Contractor personnel are added within the life of the contract, the Contractor must make special arrangements with the COR for said training.

Q. OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS.

1. Work is to be scheduled with the contractor by the COR, in accordance with this Statement of Work.

1. Identification of Possible Follow-on Work.

N/A

1. Identification of Potential Conflicts of Interest (COI).

There are no potential conflicts of interest identified

1. Identification of Non-Disclosure Requirements.

There is no need for non-disclosure agreement for this requirement.

1. Packaging, Packing and Shipping Instructions.

N/A

1. Inspection and Acceptance Criteria.

R. RISK CONTROL

1. The Contractor shall ensure that all employees are properly vaccinated in response to Flu infection control requirements by the veterans’ health vaccination guidelines.

1. The Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building as well as their own personnel. If the Contractor fails or refuses to correct safety deficiencies promptly, the COR shall inform the Contracting Officer who may issue a stop work order on all or part of the work until the problem is resolved.

1. The VA will provide annual fire and safety training. Training documentation will be kept by the COR. Initial training will be conducted within 30 days of contract award. Thereafter, annual training will be scheduled by the COR for the life of the contract.

1. The Contractor shall display approved warning devices in all areas where operations may cause traffic obstruction or personnel hazard.

1. Contractor personnel shall interrupt their work to allow passage of personnel, equipment, or carts.

1. The cleaning of lobbies and corridors, which may result in temporary wet or slippery floor surfaces, shall be accomplished so that it will not be necessary for personnel to cross the wet surface to gain access to other areas.

1. All cleaning chemicals, supplies, and equipment shall be secured during the workday and properly stored at the end of each workday by the Contractor.

1. Contractor employees shall follow applicable facility policies concerning fire/disaster programs. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. Fire and safety deficiencies that are part of the responsibility of the Contractor shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work, and hold the Contractor in default of the contract.

S. PLACE OF PERFORMANCE

Janitorial Services will be performed at:

VA Cooperative Studies Program 2401 Centre Avenue, SE Albuquerque, NM 87106-4180

T. IMMUNIZATIONS

The contractor shall ensure that all contractor employees assigned to perform work under this contract are free of communicable diseases, to include tuberculosis, prior to entering VA facilities. All contract employees shall have the following immunizations required by “Immunizations and Chemoprophylaxis” prior to an employee being allowed to perform work under this contract. The contractor shall provide certification that all employees meet the above conditions within two weeks after award. Any required immunizations will be at the contractor’s expense.

Contractors should also consider receiving the flu vaccination. They may be subject to policy and procedures to protect patients, visitors and staff.

U. CERTIFICATIONS AND TRAINING REQUIREMENTS

1. The contractor shall have a documented history of similar services performed in a facility similar in size. The contractor shall ensure all personnel performing work under this contract is properly trained and certified in all forms of cleaning to include, Blood Born Pathogen Training and Product Training in Sterile Environment. All personnel performing work under this contract will need documentation showing they have had a minimum of 10 days of training. The contractor will have approximately 2 weeks from the date of award to provide this documentation.

2. The contractor shall have a training program that covers all aspects of the scope of work and shall comply with federal, state, local, and OSHA requirements. A copy of the training program shall be provided to the contracting officer with the technical proposal.

3. The contractor must be certified to handle regulated medical & hazardous waste, infection prevention and safety.

V. BACKGROUND CHECK

Contractor will be required to ensure all personnel pass drug screening, e-verify, and nationwide background checks.

W. QUALITY CONTROL

1. Quality Control The contractor shall develop and maintain a quality control program, as an example; ATP Bacteria Meter and black light technology to ensure custodial services are performed in accordance with commonly accepted commercial practices and the requirements provided in this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The contractor shall submit a written Quality Control Plan as part of their proposal. The plan shall specifically address the contractor’s strategy to provide quality workmanship, and for correcting deficiencies.

2. Quality Assurance: The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When performance has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

3. Staffing: The contractor is to notify the COR within 3 calendar days of a contracted Key Personnel who resigns, is released of their duties and or when New Key Personnel is scheduled to be working under this contract. This information shall be delivered in writing by email notification any verbal communication shall be followed up in writing within the time allotted (3 days). All proper background checks and other applicable documentation such as immunization for new employees shall be provided to the COR and the Contract Specialist to maintain up to date documentation for each employee.

4. Contractor shall provide a contingency plan to replace staffing personnel that cannot perform the assigned job duties and tasks. Provide a detailed description of your company’s ability to replace personnel within reasonable time-period as to not affect services to the facility. The contractor is to provide a complete listing of all Key Personnel. The contractor shall submit a written Contingency Plan as part of their proposal. This plan shall specifically address the contractor’s ability to replace personnel within a reasonable time.

X. PERIOD OF PERFORMACE.

Period of service contract shall be operable and available for use 100% of the time and will consist of a Base Year, and four Option Years. Services shall be from Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m. except for Federal Holidays as listed below:

National Holidays observed by the NMVAHCS are:

Note: Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.

Y. AUTHORIZED SERVICES/NOTIFICATION

Only those services specified within this contract are authorized under this contract. However, the services may be changed by written, bilateral modification to the contract so long as it is within the scope of work. The modification will be prepared by the VA Contracting Officer

Z. ACRONYMS.

1. CO – Contracting Officer. The Federal employee who is warranted by the Government to enter into contracts on behalf of the Government and is the only person authorized to make changes to those contracts.

1. COR – Contracting Officer’s Representative. Individual designated by the CO to place orders, furnish technical guidance, advice, certify invoices, and provide general supervision of the work performed under the executed contract.

1. CSPCRPCC – Cooperative Studies Program Clinical Research Pharmacy Coordinating Center.

1. CMMS-AMP - Clinical Materials Management Section – Approved Methods & Procedures

1. FM – Written Cleaning Procedures Form

1. VAMC – Department of Veterans Affairs Medical Center

1. NMAHCS – New Mexico Veterans Affairs Healthcare System

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 10-01-2018 POP End: 09-30-2019

Contract Period: Option 1 POP Begin: 10-01-2019 POP End: 09-30-2020

Contract Period: Option 2 POP Begin: 10-01-2020 POP End: 09-30-2021

Contract Period: Option 3 POP Begin: 10-01-2021 POP End: 09-30-2022

Contract Period: Option 4 POP Begin: 10-01-2022 POP End: 09-30-2023

B.4 DELIVERY SCHEDULE

ITEM NUMBER

DELIVERY DATE

VA Cooperative Studies Program Clinical Research 2401 Centre Avenue, SE Albuquerque, NM 87106 4180

USA

10-01-2018 TO

09-30-2023

505-248-3203 Frank.lueddeke@va.gov

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.6 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern or SDVSOB”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.gov); and

(v) The business will comply with subcontracting limitations in 13 CFR 125.6, as applicable

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from verified service-disabled veteran-owned small business concerns. Offers received from concerns that are not verified service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a verified service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in 13 CFR §125.6.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if the joint venture complies with the requirements in 13 CFR 125.15, provided that any reference therein to SDVO SBC is to be construed to apply to a VA verified SDVOSB as appropriate.

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in FAR 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

(End of Clause)

C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.8 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Arizona.