36C25726R0013_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25726R0013 X 11-19-2025 674-22-107 Network Contracting Office (NCO) 17 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple

TX

76504 Network Contracting Office (17) Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504 Horacio Fernandez

(254) 421-4096 Acquisition Title: Replace Cart Elevators - Surgery Project No. 674-22-107

Contractor shall provide all necessary labor, materials, equipment, and supervision to complete all required project work in accordance with the statement of work, drawings, and specifications. The project is located at both the Temple Veterans Affairs Medical Centers in Texas:

1901 Veterans Memorial Dr, TEMPLE, TX 76504

This is a "Competitive" requirement Set Aside 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

Magnitude of the Construction Project: Between $1,000,000.00 and $2,000,000.00 IAW VAAR 836.204(f)(1).

The applicable North American Industry Classification System (NAICS) code for this project is 238290 - $22,000,000.00.

Pre-Bid Site Visit 1 shall be held on November 6, 2025, at 11:00 AM CST. All interested Contactors shall meet at the Temple VAMC at 1901 Veterans Memorial Dr, TEMPLE, TX 76504 at the main hospital entrance.

POC: Garrett Cooper, 254-421-6876

Cut off for submission of RFI(s)/Questions shall be November 26, 2025 @ 15:00 PM CST. All RFI(s)/Questions must be emailed to the following email: horacio.fernande@va.gov. Please include the solicitation 36C25726R0013 on the subject line. RFI(s)/Questions must be submitted in word format.

SUBMISSION OF OFFER: All offers shall be submitted via email to the following email address: horacio.fernandez@va.gov by the date and time as stated in Block 13a below. Please include the solicitation 36C25726R0013 on the subject line of your email when submitting your bid package.

Note: All Bidders must comply with submission of the required documentation for OSHA-EMR Requirements and Self-Performed Work IAW "Limitations on Subcontracting" (VAAR 852.219-75).

X X 52.211-10 X zero 15:00

CST

01-05-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171 Temple

TX

76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 Horacio Fernandez

VA-VHA-RPOW-2026-0001

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide all necessary work and services to replace cart elevators - surgery at the Temple Veterans Affairs Medical Centers in Texas.

Work includes general construction, alterations, removal of existing utilities, and certain other items, as indicated on the statement of work, project drawings, and specifications.

Cost of Payment and Performance Bonds.

A.4. PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for award.

3. Submission instructions: Offers must be submitted by email to the Contracting Officer, Horacio Fernandez, by email at horacio.fernandez@va.gov. Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDF’s. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included: “36C25726R0012, 674-22-805 Proposal – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included on table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume. The Offeror shall confine submissions to essential matters sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

a. Volume I – Technical Acceptability: Provide proof of Experience Modification Rating (EMR). Each Offeror shall provide their current EMR, or verifiable equivalent, from their insurance company or from their state, based on the offeror’s state of incorporation’s EMR requirements. The Government will consider the most recent timeframe corresponding to the Offeror’s insurance coverage period. If an offeror submits an EMR older than 12 months, using a three-year average at the time of proposal submittal, that offer shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 will be considered technically acceptable. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Offeror a Unity Rating of 1.0.

b. Volume II – Past Performance Past Performance Project History Offerors are to submit information relating to up to three projects valued at least $1,000,000.00, it has completed within the last three years at time of solicitation close. Offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of construction renovation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on a healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

c. Volume III – Price: Complete Price/Cost Schedule

(1) Complete the price offer schedule in section A.3

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature. Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. A copy of the VETS 4212 Federal Contractor Reporting (if applicable).

4. Signed 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

5. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

Basis for Award.

The Source Selection process will be completed as a past performance, price tradeoff (PPTO), where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal. Past performance is significantly more important than price. The highest past performance, lowest price-rated offerors will determine the best value basis for contract awards.

The Highest Past Performance Rated, Lowest Price approach will best achieve the objective of awarding contracts to Offerors for Project (insert project name), with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that obtains a substantial confidence rating for the past performance factor. The Government reserves the right to award to a contractor who obtains substantial confidence, followed by satisfactory confidence if deemed necessary.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete. Offerors are to be and will be verified at https://dsbs.sba.gov/ as a SDVOSB under NAICS Code: 238290 – Other Building Equipment Contractors which has a $22 Million small business size standard. The Government will then determine whether remaining offerors are able to meet the following bonding requirements. Each offeror must demonstrate its ability to obtain bonding for a minimum amount of the offeror’s proposed price. The offeror shall demonstrate all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html.

A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors. The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make award based on which offeror provides the best value to the Government considering the past performance and price of each remaining offeror. Past Performance is significantly more important than price in this process. The Government may thus choose not to make award to the offer with the highest past performance rating or the lowest priced offeror. In the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. The Government intends to rate and then rank each offeror before deciding which offeror presents sufficient value to merit award. The Government reserves the right to not make award to an offeror who does not present sufficient value considering past performance and price.

d. The Government intends to make award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial proposals should contain offeror’s best offer. The Government may request clarifications, as described in FAR 15.306(a).

e. A contract will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability: Experience Modification Rating (EMR)

i. The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 1.00 is considered Technically Acceptable.

ii. The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent, shall be newer than 12 months, at time of proposal receipt. It is understood that EMRs may have a future forecasted start date due to how the company who generates EMRs assigns EMRs. As such, EMRs provided with a future start date will be deemed acceptable, if an EMR is not more than three months from the date of solicitation close date. A letter that states there isn’t enough work experience to have EMR will automatically constitute a numbered rating of “1.0”. Any stated equivalents shall be explained thoroughly to the Government. A lack of sufficient detail may deem this Factor as “Unacceptable”.

iii. Any Offeror who receives a rating of Unacceptable as part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

ii. The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of any data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

Per FAR 15.305(a)(2)(iv), “in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.”

c. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate the total proposed price of all Offerors who are not eliminated before the tradeoff process stage as an indicator of the value the Offeror will provide on project. The Government will also evaluate the Total Evaluated Price to determine whether proposals are fair and reasonable.

SOLICITATION, AMENDMENTS, OFFER, AWARD DOCUMENTS, CERTIFICATIONS

AND REPRESENTATIONS.

1. Standard Form (SF) 1442 Solicitation, Offer, and Award:

All blocks under section "OFFER" on page 2 of SF 1442 (Item 14 through 20C) shall be completed. Offerors shall be solely responsible for monitoring Government's website SAM.gov for amendments to this solicitation, if any, and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

2. Duly executed Bid Bond /Guarantee:

Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the offer. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. SDVOSB Certification:

Offerors are required to be SDVOSB certified with the Small Business Administration (SBA). Offerors must register their businesses at MySBA Certifications, https://certifications.sba.gov/. Verification of the offerors’ SDVOSB certification will be conducted using SBA Small Business Search, https://search.certifications.sba.gov/.

Offerors must have an active registration in the System for Award Management (SAM), including completed and annually validated representations and certifications.

Verification of offerors active SDVOSB registration will be conducted using SAM.gov.

4. Acknowledgement of All Amendments:

The Offeror must acknowledge and agree to all amendments by either 1.) completing block 19 of the SF 1442, or 2.) returning the signed amendment form(s) with the submission.

5. Bid Guarantee:

The Offeror must furnish a bid guarantee (see FAR 52.228-1). The bid guarantee must be provided on SF 24.

6. Representations & Certifications:

To be eligible for award, offerors must have an active System for Award Management (SAM) registration when submitting their proposal and at the time of award, validate their annual representations and certifications via SAM.gov (https://sam.gov). Offerors must complete and sign FAR clause 52.219-28(h) if they are a small business that does not have representations and certifications (reps and certs) in SAM. This solicitation includes the provision at FAR 52.204-7; therefore, offerors are not required to complete the representations and certifications at FAR 52.204-8(b)(2).

7. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment:

The Offeror must provide its response to FAR 52.204-24(d) Representation, unless the requirements in the first paragraph of this provision have been met.

8. Information Regarding Responsibility Matters:

The Offeror must provide its response to FAR 52.209-7(b).

9. Violation of Arms Control Treaties or Agreements:

The Offeror must provide its response to FAR 52.209-13(b) Certification.

10. Limitations on Subcontracting—Certificate of Compliance for Services and Construction:

To be eligible for award for an SDVOSB set-aside contract for services and construction, VAAR 852.219-75, Limitations on Subcontracting (LOS) requires certification to be completed, signed, and returned with the offeror’s proposal. The completed and signed forms will become part of the official award documentation.

a) VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION

(JAN 2023) (DEVIATION).

b) Self-Performed Work Calculation Worksheet.

11. Notice to SB Joint Venture/Mentor Protegee:

Any Offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the Offeror’s proposal will render the Offeror ineligible for award.

12. Superintendent Work:

The awardee will be required to always provide a superintendent on the project in accordance with FAR Clause 52.236-6. The Superintendent is considered a key position and SHALL NOT be subcontracted and must work directly for the prime contractor.

The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's proposal being rejected as being incomplete or non-conforming to solicitation requirements.

It is solely the responsibility of offerors to ensure the Government receives proposal before or on the exact due date and time set forth in this solicitation. Offerors shall provide confirmation of the bid bond delivery via email to Horacio Fernandez, horacio.fernandez@va.gov prior to the closing date and time.

Deadline for all inquiries for this solicitation is listed on SF1442. Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.SAM.gov. All interested offerors, including those submitting inquiries, are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

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A.5 OFFEROR’S SELF PERFORMED CALCULATIONS

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-75 Notice of Limitations on Subcontracting)

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials $ __________

c) Total excluding materials (a-b) $ __________

d) Amount projected to be paid to Non-VetCert listed SDVOSBs: $ __________ (not including materials)

e) Offeror’s percentage of estimated Non-VetCert work (d/c X 100 = %) __________%

f) Offeror’s percentage of estimated self-performed work (100 – e = %) __________%

A/E-Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SBA SDVOSBs.

General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SBA SDVOSBs.

Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SBA SDVOSBs.

A.6 Statement of Work Replace Cart Elevators - Surgery Project # 674-22-107

STATEMENT OF WORK

1. PROJECT OVERVIEW

1.1 PURPOSE: The Contractor shall provide all labor, material, equipment and testing services as required to construct project Replace Cart Elevators – Surgery in accordance with all Contract Documents. The project is in the basement and second floor of building 163 at the Olin E. Teague Veterans’ Medical Center located at 1901 Veterans Memorial Drive, Temple, Texas 76504.

This project replaces the cart elevators for surgical operations. The project is multi-phased, taking place on two floors of building 163.

The project will include the reconfigurations of the electrical, mechanical, and other systems as called for in the Construction Documents.

2. SCOPE OF WORK

2.1 GENERAL: This project will replace the cart elevators from the basement floor to the second floor of the main clinical building (163). The goal is to improve workflow between the SPS and Surgery departments. Since this is a 24-hour healthcare facility, some elements of the work may require after-hour and weekend work. The work will need to be phased and completed on one floor at a time.

Work shall include:

The base portion of the project will include all labor, material, equipment and supervision to perform the task described in the construction documents. A site visit is highly encouraged prior to bidding.

Normal hours of operation for VA sites are 8:00AM to 4:00 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least five (5) working days prior to the proposed start of such work.

2.2 DESCRIPTION OF WORK

A. Existing Conditions

a. Before disabling any of the following systems, the contractor needs to coordinate with COR at least 10 working days in advance. Contractor shall be responsible for relocating and temporarily installing all utilities and controls, including, but not limited to, telephone, data, electrical, emergency power, AV alarms, smoke detectors, sprinklers heads, card readers, isolation monitors, etc. It is the contractor’s responsibility to immediately repair any tampered system at no additional cost to the government.

b. Contractor will coordinate all work with existing work to remain and existing conditions.

c. Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

d. Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards project. Construction shall also comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

e. Demolition and renovation shall take place with minimal disruption to adjacent workspaces.

f. Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments (C&D Waste Form attached). Form also included in corresponding specification.

g. Any item damage during removal is the contractor’s responsibility to replace with no additional cost to the government.

h. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

i. There will be no contractor parking allowed outside of designated areas and the contractor’s limits of construction.

j. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

B. Additional Requirements

a. Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and at the end of each workday.

b. False Alarms – Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers shall be removed at the end of the construction work shift to keep them operational.

c. Fire Watch - Provide fire watches for impairment more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center. Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

d. Smoking is strictly prohibited in all facilities, near flammable liquids, and highly combustible materials. Smoking is only authorized in designated smoking areas.

e. Security – Contractors will always wear security badge in plain sight above the waist. Contractors found without a badge will be immediately removed from VA property by VA Police.

f. Parking - There will be no contractor parking allowed outside of designated areas and the contractor’s limits of construction.

g. Tuberculosis (TB) – Contractor is responsible for ensuring that if contracted construction worker(s) have been determined to be at risk for transmission of TB based upon the TB pre-construction risk assessment. The contractor must provide written certification, within 24 hours upon request, to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the work site and been found to be free of active TB. Refer to the contract documents for this requirement.

h. Contractor is to comply with all infection control requirements including particulate counts every 8hrs 7 days a week at the HEPA filter discharge.

i. Invoicing-Submit the proper documentation and reports to receive payment on this service. See information below:

Payment to be made monthly, in arrears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice. Contractor shall be required to invoice through the Tungsten System at http://www.tungstennetwork.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction:

j. Government Holidays:

a. The Government hereby provides notice, and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th

j. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

k. All incidental work associated with the installation and construction works in the exterior and interior of the building shall be included in the base bid.

l. Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 72 hours prior to event with COR. For major utility system shutdowns, coordination shall be done at least 2 weeks in advance.

m. Construction signs and copy of IC permit shall be always posted on the project site. All IC and dust control measures shall be always implemented. All construction workers shall have a current IC training sticker attached to their badges. If this requirement is not met, workers will be removed from construction site. Refer to construction documents for additional information.

n. All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

2.3 OTHER DELIVERABLES

A. Period of Performance: 270 Calendar days after Notice to Proceed

B. Performance and Payment bonds: Due 10 Calendar days after Notice of Award

C. Proof of Insurance: Due 10 Calendar days after Notice of Award

D. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer. Please see Appendix H for additional details.

E. Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish VA for review no later than 15 calendar days after the receipt of notice proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

F. Submittals CD: As part of the closeout documentation, the contractor shall provide the COR, 3 CDs containing all the approved submittals.

G. Operations and Maintenance Manuals (O&M): The Contractor shall provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance and inspection of all equipment. A three-ring binder containing all the O&M and electronic files on CD-ROM shall be provided within the binder.

H. Submittals CD: As part of the closeout documentation, the contractor shall provide the COR, 4 CDs containing all the approved submittals.

I. Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location, which will consist of two (2) formal on-site training sessions during a 30-day period to include but not limited to system operation, corrective and preventive maintenance and inspections.

The contractor shall provide training manuals that include hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training. The contractor will coordinate with the COR the scheduling of any training classes in advance. The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff. The Contractor shall video tape this training for official use and forward CD (3 copies) including those training videos.

J. Warranty: Contractor shall provide a minimum three (3) year warranty, unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. The Warranty period shall start on the date of Substantial Completion.

2.4 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all the following:

a. The Contractor has demonstrated/ verified that the implemented ECMs function as intended at commissioning. All punch list items identified during the commissioning have been resolved.

b. The Contractor has provided O&M manuals.

c. The Contractor has provided Record drawings to include a CD with all as builds CAD files, one full set, one half set and one Mylar full set.

2.5 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO in response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such…