UPDATED PWS 092226.pdf

Performance Work Statement (PWS) Repair and Maintenance of AMSCO Sinks and Associated Equipment

1. Purpose The purpose of this Performance Work Statement (PWS) is to establish the requirements for inspection, repair, and preventive maintenance services for AMSCO sinks and associated equipment located at West Texas VA Health Care System, Sterile Processing Services Department. The objective is to ensure all units operate in accordance with Original Equipment Manufacturer (OEM) specifications to support safe and uninterrupted clinical operations.

2. Scope The contractor shall provide all labor, parts, tools, equipment, transportation, and supervision necessary to perform scheduled preventive maintenance (PM), unscheduled repairs, diagnostics, and functional testing on AMSCO 70 series sinks, Quantity: 2, and associated equipment which will include:

UNITY ultrasonic washers (Innowave Sonic Irrigator 15 Gal) Quantity: 2 AMSCO disinfecting units/washer (5052) Quantity: 1 Sterilizers (400 series) Quantity: 2

Services shall restore equipment to full operational condition in accordance with OEM guidelines.

This is a base plus four option year contract:

Base Year: 10/5/26-10/04/27 Option Year 1: 10/5/27-10/04/28 Option Year 2: 10/5/28-10/04/29 Option Year 3: 10/5/29-10/04/30 Option Year 4: 10/5/30-10/04/31

COVERAGE SCHEDULE

To avoid disruption of clinical operations and correspond to each unit’s individual activation timeline, preventative maintenance coverage shall begin on staggered start dates.

AMSCO 70 Series Sinks 10/5/26-10/4/31 Ultrasonic Washer 7/1/27-10/4/31 Washer/Disinfector (5052) 7/1/27-10/4/31 Sterilizer 9/1/30-10/4/31

3. Applicable Documents and Standards Contractor shall comply with OEM specifications, VA regulations, NFPA codes, and facility infection control procedures.

4. Contractor Requirements Contractor responsibilities include providing OEM-trained technicians, using OEM parts unless approved otherwise, bringing all necessary tools and diagnostic equipment, coordinating work to minimize operational disruption, and complying with all infection control standards. Technician certification must be provided initially (during solicitation) and available upon request by the CO or government POC.

5. Performance Requirements and Tasks Tasks include full system inspections, verification of control functions, replacement of defective parts, descaling and sanitation, water flow and temperature checks, calibration, corrective repairs with approval, and final operational testing. Preventative Maintenance will be similar or equal to the Total Care Connect packages offered by Steris.

6. Preventive Maintenance Requirements

PM’s shall be completed quarterly, biannually, and annually and will include operational checks, mechanical inspections, electrical testing, performance verification, and replacement of PM components.

1. Sterilizers, 400 Series will require Biannual:

1. Check solenoids, RTDs, pressure/temperature calibration, and vacuum efficacy

2. Annual: Full generator flush cycle; rebuild major plumbing and seal components as per service manual guidelines

3. Diagnose/control faults, component replacement, functional testing, and calibration with OEM spec conformance.

4. Provide chamber cleaning

2. AMSCO Washer Disinfector will require Quarterly:

1. Preventive and corrective maintenance, calibration, spray-arm checks, chemical pump servicing, electrical safety tests. Calibrate chemical injection volumes, temperature sensors, replace filters, lubrication, software upgrades, electrical safety testing.

2. Fault diagnostics, replacement of worn parts, cycle failure response, re-calibration and cycle verification post-repair.

3. Unity Ultrasonic Washers will require Biannual:

1. Calibration and preventive maintenance of transducers, cleaning tank, validating automated chemical dosing and temperature controls, troubleshooting error codes.

2. Biannually inspect transducer integrity, chemical pump priming and function, electronics diagnostics, elasticity of ultrasonic output.

3. Error code diagnostics; replace transducers, pumps, or electronics; recalibrate output, document service actions

4. AMSCO 70 Series Sinks will require biannual:

1. Preventive maintenance will include inspection and maintenance of the plumbing, automated degas cycle components, faucets, temperature monitoring sensors, ultrasonic generator, mechanical adjustments.

2. Validate temperature sensors, calibrate electronics, inspection of the ultrasonic generator and plumbing connections.

3. Repair or replace faucet valves, degas generator, temp sensors, adjust height-lift mechanism, fix leaks or mechanical faults; post-repair verification.

7. Unscheduled Maintenance

This contract includes all unscheduled calls for repair,. Any requirement for unscheduled calls that include costs above and beyond the scheduled preventative maintenance services must be approved by the Government POC and a modification completed by the CO prior to parts or services being rendered. Once approved, the vendor must schedule repairs within 72 hours unless otherwise approved/coordinated with the Government POC.

8. Deliverables

Contractor shall provide service reports within 48 hours including work performed, parts replaced, measurements, technician information, and recommendations for future repairs.

9. Performance Standards

Performance will be evaluated based on compliance with OEM standards, timely service, documentation accuracy, and restoration of equipment functionality.

10. Government Responsibilities

Government provides access, utilities, and escorts as required.

11. Security and Access Requirements

Contractor must comply with facility access control, badging, safety protocols, and infection prevention requirements protocols.

12. Invoicing

Invoices must include contract number, service period, service reports, and itemized charges, and must be submitted through the approved invoicing system.

13. Service Delivery Summary

Para Performance Objective Performance

Standard AQL Surveillance Method

Preventative Maintenance Schedule

Contractor must complete all PM on schedule

No more than one missed PM per year

Observation

Unscheduled Repairs

Other repairs within 72 hours after approval

95% 100% Inspection

OEM Standards

Repairs must meet OEM standards with no repeat failures in 30 days

Repaired with

OEM

part with no more than 1 call back per PM or repair

Observation

Service Reports Reports due within 48 hours with no errors

95% 100% Inspection

Trained Technicians Verification of training with no more than one deficiency per year

100% Random Monitoring

Safety Zero safety violations 100% Customer

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