36C25726Q0440 0001_1.docx

Technical Questions – 36C25726Q0440 ELP - Replace Medical Vacuum Pumps

GENERAL INFORMATION

Network Contracting Office 17

1901 Veterans Memorials Drive Temple TX 76504

POINT OF CONTACT*

Contract Specialist Abduel Sanford abduel.sanford@va.gov 254-922-1975

PLACE OF PERFORMANCE

El Paso Veterans Affairs Health Care System

5001 N. Piedras

El Paso Texas

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation ELP - Replace Medical Vacuum Pumps

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 05-05-2026 756-26-3-6045-0076 36C257 Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Drive Temple TX 76504 36C257 Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Drive Temple TX 76504

36C25726Q0440

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-11-2026 10AM CDT See CONTINUATION Page X The purpose of this amendment is for the following:

1. To post the Q & A document.

2. To Extend the RFQ closing date to 05-11-2026 at 10AM CST.

Page 1 of

CONTINUATION PAGE

1. Medical Vacuum Exhaust Termination (Section 3.2.1.4 / General SOW) Please confirm requirements for the exhaust termination, including:

· Whether the termination must be turned downward

· Whether a screen is required

· Any minimum clearance requirements from AHUs or building air intakes RESPONSE: The contractor shall ensure exhaust termination meets most current NFPA 99 code requirements.

2. Brand Preference (Sections 3.2.1.4 and 3.3.1) While the existing manufacturer is identified as Dekker and a preferred oil-less triplex configuration is noted, please confirm whether there is any required or preferred manufacturer for the replacement pumps. We respectfully request written confirmation that no brand preference exists, as verbally stated during the site visit.

RESPONSE: The facility and COR do not have any brand/manufacturer preferences.

3. Site Visit Documentation Will a site visit sign-in sheet be issued, or is there another method to formally confirm attendance?

RESPONSE: A sign-in sheet can be requested from the Contracting Specialist for the vendor’s records.

4. Besides final connections, is any replacement or rerouting of existing medical vacuum piping required?

RESPONSE: Demolition, replacement, and/or rerouting of existing piping shall be completed only as required to facilitate installation of new source equipment and to meet NFPA 99 code requirements. There is no work to be performed beyond the “Vacuum Main Valve”, reference photo of valve on page 2 of the SOW Appendix B document. Reconfigure exhaust piping as necessary.

5. What is the extent of piping demolition, if any, at the equipment room?

RESPONSE: Refer to response to question 4 above.

6. Are there any known deficiencies in the current system that must be corrected as part of this project?

RESPONSE: All known deficiencies have been corrected as of March 14th, 2026.

7. Is there a budget expectation or target range for equipment?

RESPONSE: No, the contractor shall be responsible for providing equipment that meets load/capacity requirements of the facility.

8. What is the maximum allowable downtime for the vacuum system?

RESPONSE: Shutdown and downtime of the vacuum system shall only be allowed during non-business hours, which include evenings after 4:30 PM MST, weekends and federal holidays.

9. Has the VA identified a tie-in/shutdown window, or is contractor responsible for proposing it?

RESPONSE: The contractor shall be responsible for proposing a shutdown window that complies with the requirements of the SOW.

10. Are there existing backup systems onsite we can tie into?

RESPONSE: No

11. Will the Government provide the third-party verifier, or is contractor fully responsible?

RESPONSE: The contractor shall be responsible for providing the third-party verifier.

12. Is full system re-verification required, or only the affected portions?

RESPONSE: Verification shall be completed as required by NFPA 99 code.

13. Is there a designated staging area, or are we expected to coordinate space?

RESPONSE: A staging area shall be coordinated with and designated by the COR.

14. What are the access constraints to Mechanical Room C-106 (door size, path of travel, etc.)

RESPONSE: The contractor shall be constrained to accessing the mechanical room from the 1st floor, east side loading dock. The entry to the facility from this loading dock has double doors, approximately 71 inch wide and 80 inch high clearance. The corridor leading to the mechanical room is approximately 88 inches wide. The mechanical room entry has double doors, approximately 72 inches wide and 84 inches high. The contractor shall be responsible for field verification.

15. Will rigging require structural modifications or roof access?

RESPONSE: The mechanical room is on the first floor of a four-floor facility. Rigging is up to the contractor’s means and methods of installation. The contractor shall be responsible for field verification.

16. Are there noise or vibration restrictions due to hospital operations?

RESPONSE: Work that requires equipment shutdown shall be conducted during non-business hours and as a result will not disrupt clinical operations. Work that does not require equipment shutdown shall be evaluated on a case-by-case basis to determine if any restrictions are required. Coordinate with the COR for any pre-equipment replacement activities.

17. Who retains ownership of removed copper and equipment?

RESPONSE: The EPVAHCS shall retain ownership of the copper and equipment until proper disposal or recycling method is coordinated with the COR. The contractor shall provide a recycling plan. The contractor shall be responsible for final disposal.

18. Are there specific disposal requirements or documentation needed?

RESPONSE: Refer to response to question 17 above.

19. Can you provide a budget range or magnitude for this project to help ensure alignment with the intended scope?”

RESPONSE: Refer to response to question 7 above.

20. Can the pipe sizes of the existing vacuum inlet and exhaust be provided?

RESPONSE: Reference page 7 of the SOW Appendix B (attached) containing sketch with existing pipe sizes for inlet and exhaust.

21. Can a picture of the existing vacuum pump nameplate be provided?

RESPONSE: Reference page 2 of the SOW Appendix B (attached) containing photo of nameplate.