36C25726Q0440_1.docx

SUBJECT*

ELP - Replace Medical Vacuum Pumps

GENERAL INFORMATION

Network Contracting Office 17

1901 Veterans Memorial Drive Temple TX 76504

POINT OF CONTACT*

Contract Specialist Abduel Sanford abduel.sanford@va.gov 254-922-1975

PLACE OF PERFORMANCE

El Paso Veterans Affairs Health Care System

(EPVAHCS)

5001 N. Piedras

El Paso TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

ELP - Replace Medical Vacuum Pumps Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

756-26-3-6045-0076 36C25726Q0440 04-1 -2026 Abduel Sanford 254-922-1975 -2026

10AM

CDT

36C257 Department Of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Drive Building #171 Temple TX 76504 X X 238220 $19 Million N/A X 36C756 El Paso VA Health Care System (EPVAHCS) 5001 N. Piedras El Paso TX 79930 36C257 Department Of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Drive Building #171 Temple TX 76504

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540 See CONTINUATION Page ELP - Replace Medical Vacuum Pumps See Addendum to FAR 52.212-1 for additional instructions.

See CONTINUATION Page X Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist – Abduel Sanford, abduel.sanford@va.gov Department Of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Drive Building #171 Temple TX 76504

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears: After services are completed.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25726Q0440

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

1. General Information & Requirements Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary for services detailed in this Statement of Work (SOW) for the El Paso Veterans Affairs Health Care System (EPVAHCS) 5001 N. Piedras, El Paso, TX 79930.

1.1. Period of Performance. Period of Performance shall be 180 days after receiving official contract award.

1.2. Hours of Operations. The work shall be performed in coordination with COR and EPVAHCS services. The EPVAHCS Medical Center normal business hours are Monday to Friday from 7:30am to 4:30 pm. If the work requires shutting down equipment, work shall be performed during non-office hours, Monday to Friday from 4:30pm to 11:30pm. The COR shall be notified in advance if non-office hours are required. The Contractor shall make any provisions necessary in their proposal to account for any services required during non-office hours. Work on Saturdays shall be allowed only if coordinated with COR with sufficient time in advance. Work on Sundays will be evaluated on a case-by-case basis.

1.3. Place of Performance. The work under this contract will be performed at the EPVAHCS Medical Center, located at 5001 N. Piedras Dr., El Paso Texas 79930. The EPVAHCS is made up of the Medical Center and several community-based (leased) clinics. If additional work is required at any of the leased clinics, modification to the contract to adjust scope and cost may be required. The Contractor shall include all shipping and associated costs to deliver parts (if required) to the EPVAHCS Medical Center.

1.4. Invoicing and Payment. The sole method of payment for this contract shall be through the Tungsten Network, the Department of Veterans Affairs’ official electronic invoicing system. The Contractor shall prepare an invoice that includes the following:

1) The contract number

2) A clear description of services performed

3) The applicable Purchase Order (PO) number

4) The corresponding Line-Item Number (LIN) Prior to submitting the invoice through the Tungsten Network, the Contractor shall first provide a draft copy of the invoice to the COR for review and written approval. Only after receiving written approval from the COR may the Contractor proceed to upload the final invoice to the Tungsten Network. For additional information and access to the Tungsten Network, visit:

https://www.tungsten-network.com/customer-campaigns/veteransaffairs/

1.5. Quality Control. Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services to the Government in accordance with (IAW) the terms and conditions. “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control. The Contractor shall develop, implement, and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The QCP shall be submitted with the quote.

1.6. Safety.

1.6.1. Safety Plan. The Contractor shall establish and maintain a safety plan. The plan shall include an Accident Prevention Plan for the specific work and hazards of the contract. The plan will be signed by a representative of the Contractor’s project management team. The plan will be job-specific and include work to be performed by control hazards associated with material, services, or equipment. The safety plan shall also include the subcontractors and suppliers.

1.6.2. Contractors shall provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standards. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools, and PPE as appropriate.

1.6.3. The Contractor personnel will be required to attend a VA Safety Orientation or review training slides to be informed about EPVAHCS’ Safety Rules prior to commencement of work.

1.7. Environment and OSHA. The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer (CO) or authorized representative to halt all Contractor performance. The Contractor shall take due caution not to endanger personnel during performance of this contract.

1.8. Personnel. For purposes of this section, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or subcontractor. The Contractor shall staff this effort with trained, competent, and capable employee(s) for the discipline they are assigned to. The Contractor shall ensure that personnel present a professional appearance. The Contractor shall ensure that employees meet all applicable federal, state, local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of Department of Veterans Affairs (VA) and the EPVAHCS.

1.8.1. Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR or Government representative and shall notify the Government of the corrective action to be taken. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR or Government representative of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.8.2. Conduct. The Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure no Contractor employees conduct political related activities or events on VA Facilities.

1.8.3. Supervision. The Government will not exercise any supervision or control over Contractor or Subcontractor personnel while performing work under the contract. Such personnel shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or Subcontractor personnel.

1.9. Security: All Contractor and subcontractor personnel shall comply with VA security management policies and procedures while on VA property. All personnel must obtain a visitor identification badge from the VA Police Dispatch Office prior to beginning work each day. Visitor badges shall be worn above the waist and in plain sight at all times while on VA premises. Any Contractor personnel found without a valid badge may be subject to immediate removal from VA property by VA Police. Contractor personnel are strictly prohibited from accessing unauthorized or restricted areas of the facility. The Contractor is responsible for ensuring compliance with these requirements and for briefing all personnel on VA security protocols prior to the start of work.

2. Government Furnished Property, Equipment, and Services

2.1. Facilities. The Government will not provide facilities for the Contractor’s use to support this contract. Any required staging areas to be approved by COR in writing.

2.2. Materials. The Government will not provide materials for this contract.

3. Service Requirements

3.1. General

3.1.1. The Contractor shall be an experienced medical gas installer with properly trained and licensed staff, as applicable, required to perform the proposed services.

3.1.2. The Contractor shall ensure that services are planned, coordinated, and inspected following applicable standards, codes, and regulations.

3.1.3. The Contractor shall investigate and verify existing site conditions. All technical questions shall be addressed to the COR for resolution.

3.1.4. All services under this contract shall be performed in accordance with the most recent edition of NFPA 99.

3.1.5. All services performed under this contract shall comply with the standards and requirements of the facility’s active healthcare accreditation agency. As of the effective date of this contract, the facility is accredited by Joint Commission.

3.2. Specific Services

3.2.1. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to dispose and replace the medical vacuum source equipment located in Mechanical Room C-106.

3.2.1.1. The Contractor shall ensure that medical gas technicians who breach the integrity of the vacuum system are ASSE 6010 certified, Professional Qualification Standard for Medical Gas Installers.

3.2.1.2. Prior to the start of any work, the Contractor shall implement all required control measures as identified in the preliminary Infection Control Risk Assessment (ICRA) and Pre‑Construction Risk Assessment (PCRA). All applicable control measures shall remain in place for the full duration of the work and shall not be removed until the COR and VA Infection Control provide written approval following final inspection. The preliminary ICRA and PCRA documentation developed by the COR and VA Infection Control (provided in SOW Appendix A) shall be used by the Contractor to incorporate all required precautions into their proposal and work plan.

3.2.1.3. Per the requirements of sections 1.8.1 and 3.2.1.3 of this SOW, the Contractor shall provide all required safety documentation for the COR to review and approve prior to start of work.

3.2.1.4. The Contractor shall replace the existing vacuum source equipment with a system of equal or greater capacity (reference section 3.3.1 table) and capability than the existing system. The preferred configuration is an oil‑less, triplex (three‑pump) system. The Contractor may submit multiple equipment options for consideration. Each option shall include performance data, recommended configuration, and a justification for the recommendation.

3.2.1.5. The Contractor shall provide specification cut sheets / submittals for proposed equipment and material to the COR for review and approval prior to purchase and installation.

3.2.1.6. If demolition of any existing copper piping or related materials is required, the Contractor shall coordinate all copper removal, handling, and disposal with the COR prior to proceeding. No copper materials shall be disposed of or removed from the site without COR approval.

3.2.1.7. The Contractor shall coordinate any required system shutdowns in advance, minimum of 14 days, with the COR and schedule such work outside of normal business hours. Reference Section 1.4 for hours of operation. All after-hours work shall be included in the Contractor’s proposed pricing and shall not incur additional cost to the Government.

3.2.1.8. The Contractor shall ensure that extended downtime of the vacuum source equipment is avoided to maintain uninterrupted clinical operations. In the case where prolonged system outage is required, the Contractor shall coordinate with the COR and provide temporary equipment or other measures necessary to sustain operations for the duration of the downtime. All temporary provisions shall comply with NFPA 99 and shall not be removed until permanent service is restored and approved by the COR.

3.2.1.9. The Contractor shall ensure that replacement of vacuum source equipment restores the medical vacuum system to a condition that meets or exceeds the current requirements of NFPA 99 and the facility’s active accreditation agency. Compliance shall be verified prior to returning the system to service.

3.2.1.10. The Contractor shall startup, test, and commission the vacuum source equipment to ensure a fully functional system is left in place. A commissioning report shall be provided to the COR.

3.2.1.11. The Contractor shall coordinate verification by a third-party ASSE 6030 certified Medical Gas Systems Verifier, following the replacement of the vacuum source equipment, in accordance with NFPA 99 requirements. The proposed verifier shall be submitted to the COR for review and approval prior to performing any verification activities. Verification shall be completed and documented prior to returning the system to service.

3.2.1.12. The Contractor shall provide the COR hard and digital copies of operations and maintenance manuals for the equipment installed.

3.2.1.13. The Contractor shall provide on‑site training to the facility’s Maintenance & Operations Team for new vacuum source equipment. Training shall cover system operation, basic troubleshooting, and required maintenance tasks. A training attendance record shall be submitted to the COR.

3.2.1.14. The Contractor shall provide a minimum one (1) year warranty on all parts and labor associated with replacement services. The warranty shall cover defects in materials and workmanship and shall begin upon completion and acceptance of the work by the Government. Any warranty-related service, including re-inspection, re-verification, or re-testing of affected systems, shall be performed at no additional cost to the Government.

3.3. Additional Information

3.3.1. Equipment Information Table

Mech. Room C106

· Approx. capacity:

73 scfm @ 19”HG per pump

· Triplex (3 pumps)

· oil-sealed liquid ring

· separator reservoir

· receiver tank

3.3.2. Reference Documentation for Proposal Development

To support accurate proposal development the EPVAHCS will provide an attachment (SOW Appendix B) to this SOW that includes:

· Current vacuum source equipment details and photos

· Site Observation report from Engineering firm

· Most recent annual inspection and certification report This documentation is provided for informational purposes only. It is the Contractor’s responsibility to review the provided documents and incorporate any relevant information into their proposal. The Government does not guarantee the completeness or accuracy of the documentation and encourages site visits or Requests for Information (RFIs) for clarification, if needed.

4. Quality Assurance Surveillance Plan (QASP)

4.1. Purpose. This QASP establishes the methodology by which the Government will monitor and evaluate the Contractor’s performance in fulfilling the requirements of this contract. It ensures that services are delivered in accordance with applicable standards, codes, and contract terms.

4.2. Surveillance Methods. The Government may use one or more of the following methods to assess contractor performance:

1) Direct Observation: On-site inspections during or after service activities.

2) Customer Feedback: Reports from facility staff or clinical users.

3) Review of Deliverables: Evaluation of reports for completeness and accuracy.

4.3. Performance Assessment and Documentation. The COR will document all surveillance findings and maintain a performance file. Any deficiencies will be communicated to the Contractor in writing. The Contractor shall be given an opportunity to correct deficiencies within a mutually agreed timeframe. Repeated or unresolved deficiencies may result in corrective action, contract modification, or other remedies in accordance with FAR and contract terms.

5. Applicable Codes and Regulations

5.1. The Contractor (including any subcontractors) shall comply with all applicable federal, state, and local regulations, codes, standards, and VA policies relevant to all services performed.

5.2. The Contractor shall ensure that all services are performed in accordance with the most current editions (as applicable and adopted by the EPVAHCS) of the following, including but not limited to:

1) NFPA 99 – Health Care Facilities Code

2) NFPA 101 – Life Safety Code

3) NFPA 70 – National Electrical Code

4) 29 CFR 1910 – Occupational Safety and Health Standards

5) Americans with Disabilities Act (ADA) – As adopted through the ADA/ABA Accessibility Guidelines

6) ICC International Building Code – As applicable to facility access and safety during service activities

6. Records Management

6.1. All records (administrative and program specific) created during the period of the contract belong to EL Paso Veterans Affairs Health Care System (EPVAHCS) and must be returned to EPVAHCS at the end of the contract or destroyed in accordance with the VHA Record Control Schedule (RCS)10-1.

6.2. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

6.3. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

6.4. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

6.5. EPVAHCS and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of ELPVAHCS or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to EPVAHCS records officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

6.6. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment are properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment are no longer required, it shall be returned to ELPVAHCS control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6.7. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and EPVAHCS guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

6.8. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with ELPVAHCS policy.

6.9. The Contractor shall not create or maintain any records containing any non-public EPVAHCS information that are not specifically tied to or authorized by the contract.

6.10. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

6.11. The EPVAHCS owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to dispose and replace the medical vacuum/WAGD combo source equipment located in Mechanical Room C-106, per the requirements of the Statement of Work.

Contract Period: Base POP Begin: 05-11-2026 POP End: 11-10-2026

Replace First Floor Medical Vacuum Pumps

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part- 52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause) C.3 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multiple award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror__________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror_________________].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

C.5 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: SOW - Appendix A - ICRA PCRA.

See attached document: SOW - Appendix B - Vacuum Equip Info.

See attached document: Service Contact Act WD 2015-5229 Rev 28.

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SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

(End of Provision)

E.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.