Statement of Work - ConMed Insufflators Equipment Maintenance Services.pdf
PDF 153 KB Posted
- Solicitation number
- 36C25726Q0338
About this file
This is a Statement of Work (SOW) for equipment maintenance services for ConMed AirSeal Insufflators at the Dallas VA Medical Center, part of the VA North Texas Healthcare System. The contractor shall provide comprehensive full-service maintenance including repairs, equipment maintenance, hardware and software support, remote support, parts, loaners, shipping, labor, and travel in accordance with original equipment manufacturer (OEM) specifications. The contract covers four CONMED AIRSEAL IFS units with serial numbers 2403CE0667, 2403CE0661, 2403CE0669, and 2403CE0622. Upon award, the contractor assumes responsibility for equipment in its present state and undertakes all necessary repairs. The contractor must respond to all service inquiries within two business days and provide onsite repair and phone support during facility operating hours (Monday–Friday, 8:00 AM–4:00 PM CST, excluding federal holidays).
The contract is structured as a base year (5/1/2026–4/30/2027) plus up to four option years, with option years extending through 4/30/2031. Services must be performed at the Dallas VA Medical Center, Biomedical Engineering Department, 4500 S Lancaster Rd., Dallas, TX 75216. Prior to onsite work, the contractor must obtain a vendor badge, adhere to hospital personal protective equipment (PPE) requirements, submit mobile media devices for virus scanning, and provide detailed service reports at completion of each service call or scheduled maintenance. Service reports must document the date of service, description of work completed, equipment model and serial number, VA barcode (EE), parts replaced, contract number, and purchase order number. The SOW specifies that C&A requirements do not apply and a Security Accreditation Package is not required.
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| File | Type | Posted |
|---|---|---|
| 36C25726Q0338.docx | DOCX document |
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Text version
Statement of Work (SOW)
ConMed Insufflators Equipment Maintenance Service
VA North Texas Healthcare System
General The contractor shall provide a full-service contract for the ConMed AirSeal Insufflators located at the Dallas VA Medical Center which is part of the VA North Texas Healthcare System (VANTXHCS).
Contract will be for a base year plus up to 4 option years where the government can execute additional years of service.
Description of Work The contractor shall provide all required services including repairs, equipment maintenance services, hardware and software support, remote support, parts, loaners, shipping, labor, and travel to the Dallas VA Medical Center in accordance with the original equipment manufacturer (OEM) specifications. Upon contract award, the contractor agrees to assume responsibility for the equipment in its present state and undertake all required repairs, if determined necessary. A response time of at most 2 business days during facility’s local time are required for all inquiries including but not limited to onsite repair and phone support. For on-site service and preventative maintenance, the contractor must check in to the biomedical engineering department to obtain a vendor badge before any work is done and must adhere with hospital personal protective equipment (PPE) requirements. The contractor must submit any mobile media devices that would be used on the system, to a virus scan. After work has been completed for the day, the contractor must check out with biomedical engineering department, return the vendor badge, and brief biomedical engineering staff or supervisor. The contractor must provide a service report (detailed in the Documentation section). All biomedical engineering staff can request service inquiries and pose questions under contract.
Documentation At the completion of each service call or scheduled maintenance, the contractor shall provide a service report to the primary and/or alternate biomedical engineering point of contact. This report will clearly indicate the following:
• Date of Service
• Description of Service Completed
• Model
• Serial Number
• VA Barcode (EE)
• List of parts replaced
• Contract Number
• Purchase Order Number
Manufacturer and Model(s)
Manufacturer Model SN EE
CONMED AIRSEAL IFS 2403CE0667 204669
CONMED AIRSEAL IFS 2403CE0661 204670
CONMED AIRSEAL IFS 2403CE0669 204671
CONMED AIRSEAL IFS 2403CE0622 204672
Period of Agreement Contract will be for a base plus up to 4 option years where the government can execute additional years of service.
Period of Performance (POP) Base year: 5/1/2026 – 4/30/2027
Option Year 1: 5/1/2027 – 4/30/2028
Option Year 2: 5/1/2028 – 4/30/2029
Option Year 3: 5/1/2029 – 4/30/2030
Option Year 4: 5/1/2030 – 4/30/2031
Hours of Performance Services at the Dallas VA Medical Center shall occur Monday – Friday from 8:00 AM to 4:00 PM CST excluding federal holidays. If work is performed outside of normal business hours, the contractor must obtain prior approval from the COR.
Place of Performance ATTN: Biomedical Engineering Dallas VA Medical Center 4500 S Lancaster Rd.
Dallas, TX 75216
Federal Holidays
Holiday Date
New Year’s Day January 1
Martin Luther King, Jr.’s Birthday 3rd Monday in January
Washington’s Birthday 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth National Independence Day June 19
Independence Day July 4
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veterans Day November 11
Thanksgiving Day 4th Thursday in November
Christmas Day December 25
The President of the United States of America may declare additional days as a federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.
C&A requirements do not apply, and a Security Accreditation Package is not required.
File details come from the government source that posted it. Updated .