Amendment 36C25726Q0281 0003.pdf

RFQ Amendment 36C25726Q0281 0003

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0003 03-10-2026

671-26-2-5061-0068

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

36C257

Department Of Veterans Affairs Network Contracting Office 17

5441 Babcock Road Ste. 302 San Antonio TX 78240

To all Offerors/Bidders

36C25726Q0281

02-10-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-16-2026 10AM CDT

X 1

The purpose of this amendment is to make the following changes:

1. Extend the quotations due date - see block 11.

2. Provide answers to technical questions.

3. Provide drawings.

Questions & Answers Steam Chill Water Line Inspection

RFQ 36C25726Q0281

Amendment 0003

1. Pipe Material & Specifications. Reference: Section B.2, Statement of Work, Page 4

a. Can the Government confirm the material type of the steam and chilled water piping

(e.g., carbon steel, stainless steel, other)?

ANSWER: All piping is carbon steel and insulated.

b. What is the pipe schedule and material grade for the piping, particularly for piping greater than 10 inches referenced in B.2(b)(vi)?

ANSWER: All piping is schedule 40.

c. Are there additional nominal pipe sizes included within the total 1,200 LF?

ANSWER: There are no other nominal sizes included.

2. Location & Accessibility. Reference: Section B.2(a)(i)-(ii), Page 4

a. Is the piping located inside or outside the building?

ANSWER: Some piping is located inside of the building, and some are located outside of the building. Please refer to Exhibits 1 and 2 for details.

b. What is the approximate elevation of the piping to determine accessibility requirements?

ANSWER: Approximately 15 Feet above finish floor in some areas.

3. Drawings & Documentation. Reference: Section B.2(b)(x), Page 4

a. The SOW states that clear correlations between drawings and reading locations shall be reported and assisted by the COR. Are piping drawings available prior to award for estimating purposes?

b. Are photographs of the piping available?

c. We respectfully request access to available drawings to properly scope the work.

ANSWER: For all parts of this question, please refer to exhibits 1 and 2 for drawings and pictures for this project.

4. Inspection Scope Clarification. Reference: Section B.2(b)(i), Page 4

a. The SOW states “Inspection of approximately 1,200ft of piping with inspection of every 3rd fitting in 300ft.” Please clarify what this means.

ANSWER: There should be approximately 19 inspections within 1,200 LF of pipe.

b. Approximately how many fittings (couplings/elbows/tees) are present per 300 LF section?

ANSWER: There are approximately 5 welds per 300 LF of pipe.

c. To confirm, are inspections required in four separate 300 LF sections within the 1,200 LF total?

ANSWER: There should be approximately 19 inspections within 1,200 LF of pipe.

5. UT & Shear Wave Requirements. Reference: Section B.2(b)(v)-(vii), Page 4

a. How frequently are UT thickness readings required along the piping to assess internal and external corrosion/wall loss?

ANSWER: UT readings shall be conducted at every 60’ of linear pipe.

b. Section B.2(b)(vii) references shear wave scanning at exposed brackets and butt welds. Is shear wave testing required at every butt weld along the 1,200 LF, or only where accessible?

ANSWER: Shear wave scanning shall be required on supported exposed brackets.

6. Inspection Conditions. Reference: Section B.2(b), Page 4

a. Will the inspection be performed while the system is in service, or will sections be taken out of service during testing?

ANSWER: Piping in question is not in service. The contractor shall ensure that the valve is turned off and locked out. They shall verify that the valve is holding before performing any work.

b. Please confirm expectations regarding temperature conditions during inspection, as certain testing methods (e.g., liquid penetrant testing) cannot be performed on high-temperature boiler piping while in service.

ANSWER: Piping in question is not in service. The contractor shall ensure that the valve is turned off and locked out. They shall verify that the valve is holding before performing any work.

7. Insulation & Hazardous Materials. Reference: Section B.2(b)(ii), Page 4

a. If removed jacketing or insulation is damaged or deemed non-reusable, who is responsible for replacement materials?

ANSWER: If contractor removes jacketing or insulation, the contractor shall be responsible for replacement.

b. Has the facility conducted any recent hazardous material surveys (e.g., asbestos-containing insulation)?

ANSWER: The VA has not conducted any survey on the pipes to be inspected. Any suspected material shall be brought to the attention of the COR.

c. Are the pipes coated (epoxy, mastic, lead-based paint, etc.)? If so, can SDS documentation be provided?

ANSWER: The pipes are not coated with any hazardous material. Any suspected coating shall be brought to the attention of the COR.

8. Site-Specific Requirements. Reference: Section B.2 and Section 4 Contractor Requirements, Pages 4–5

a. Beyond VA Infection Control training, are additional site-specific safety orientations required?

ANSWER: The safety training is held immediately after the infections control training.

The training is held every Tuesday at 10:00 am on-site and on MS Teams. TB test is required before taking the Infections Prevention training.

b. Are background checks or badging required prior to mobilization?

ANSWER: Badging is required for all contractors working on the project.

Fingerprints, background check and ID verification will be conducted by the VA.

Badging takes approximately six weeks.

9. Looking at the scope, it states 1200’ with inspection at every 3rd fitting 300’. What does that mean?

ANSWER: Please refer to response to RFI question #4.

10. How often are you wanting UT thickness readings on the piping for internal and external corrosion/wall loss?

ANSWER: Please refer to response to RFI question #5.

11. How often are you wanting UT thickness readings on the piping for internal and external corrosion/wall loss?

ANSWER: UT readings shall be conducted at every 60’ of linear pipe.

12. Can the VA provide as-built drawings of the steam and chilled water piping prior to award?

ANSWER: Yes, please refer to Exhibits 1 and 2; proper as-builts are not available for the piping. The VA is not responsible for any errors in the drawings provided, contractor is responsible for verifying existing conditions prior to bidding.

13. Are there known areas of failure, corrosion, or previous repairs that should be prioritized during inspection?

ANSWER: There are no known areas of failure, corrosion, or previous repairs that should be prioritized.

14. Are there confined spaces, hazardous materials, or infection control zones that affect access to the piping?

ANSWER: The VA is not aware of any hazardous materials or confined spaces for this project. The piping for the chilled water connections run through the pipe space of the building. It’s not a permit required confined space. The contractor shall follow all infections prevention and safety measures.

15. Will designated staging areas or temporary workspace be provided onsite for inspection equipment and report preparation?

ANSWER: The contractor shall coordinate with the COR for temporary space necessary to perform the project. Onsite storage space is not available.

16. Is this project tax exempt?

ANSWER: Yes

17. What are the steam pressures?

ANSWER: 102 psi

18. What are the chilled water pressures?

ANSWER: Supply 140 psi ; Return 125 psi

19. What will be the Infectious Control Requirements / Rating?

ANSWER: The project is likely to be ICRA level II

20. Will temporary insulation patching be required during the piping investigations?

ANSWER: No, the pipes being inspected are not in use.

21. How much piping can be exposed during a length of time?

ANSWER: There is no limit to the length of piping that can be exposed during at any length of time.

22. Are drawings available?

ANSWER: Yes, please refer to Exhibits 1 and 2. The VA is not responsible for any errors in the drawings provided, contractor is responsible for verifying existing conditions prior to bidding.

23. Can as-built drawing or mechanical drawings of the pipe space be obtained so we are able to get an idea of the complete run of the piping to be inspected and identify # of fittings per 300 feet as described in the SOW?

ANSWER: Please refer to Exhibits 1 and 2; proper as-builts are not available for the piping.

The VA is not responsible for any errors in the drawings provided, contractor is responsible for verifying existing conditions prior to bidding.

(End of Q&A)

ATTACHMENTS

See attached document: Exhibit 1 Steam and Condensate Return.

See attached document: Exhibit 2 Emergency chiller connections.