36C25725R0048 Conformed Through Amendment A0001.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 97

36C25725R0048 X

05-13-2025 none

00674

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504

Miguel Gonzalez (915) 282-1732

Bldg. 60 VAV Box Replacement

The contractor shall be responsible for providing all labor, materials, equipment, and supervision needed to make upgrades to the data, electrical and space per plans and specifications.

Site Visit: May 20, 2025 at 10:00 am CST. Meet in Engineering Building 9.

RFI's due by May 27, 2025 at 1:00 pm CST. RFI's shall be submitted to miguel.gonzalez4@va.gov. RFI responses shall be published as an amendment to the solicitation by the close of business, June 3, 2025.

Note: This requirement is set-aside for SDVOSB's. In order to be eligible for award SDVOSB's must be registered and verified in the DSBS by SBA.gov at (https://dsbs.sba.gov/search/dsp_dsbs.cfm).

IAW FAR 36.204 (e), MAGNITUDE OF PROJECT: (e) Between $500,000 and $1,000,000.

This project is being solicited as a request for proposal (RFP) under NAICS 238220. See “Instruction to Offerors” for additional information.

Proposals are due no later than Jun 13, 2025 by 1:00pm CST. This date and time is subject to change.

Proposals are to be submitted by email to miguel.gonzalez4@va.gov.

10 120

X 52.211-10

X 5

13:00 CDT

06-13-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00674

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Bldg. 171 Temple TX 76504 none Financial Services Center (FSC) Department of Veterans Affairs

P.O. Box 149971 Austin TX 78714-8971

Horacio Fernandez

VA-VHA-RPOW-2024-0108

36C25725R0048

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.4 PRICE/COST SCHEDULE

A.3 STATEMENT OF WORK

A.6 SELF PERFORMED ESTIMATED CALCULATIONS

A.7 SPECIAL STANDARD OF RESPONSIBILITY

A.8. PROPOSAL PREPARATION INSTRUCTIONS

A.9 V.T.C.A. Tax Code §151.311

A.9 PAST PERFORMANCE EVALUATION QUESTIONNAIRE

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.13 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.5 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014) ALTERNATE I (MAY 2014)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.13 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.15 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..82

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.23 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.24 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.25 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.26 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.27 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

4.28 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

COMPLIANCE WITH EXECUTIVE ORDER 13899

GENERAL STANDARDS

WAGE DETERMINATIONS

A.4 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Bldg. 60 Wing A & B VAV replacement

1.00 JB $__________ $__________

The contractor shall provide all labor, equipment, tools, materials, supplies and supervision to demo and provide a total of 76 VAV boxes including plumbing tied to reheat water and cap the reheat piping to and from VAV at the bas of main line in accordance with the Statement of Work.

0002 Payment Bond 1.00 EA $__________ $__________

The contractor shall provide all labor, equipment, tools, materials, supplies and supervision to demo and provide a total of 76 VAV boxes including plumbing tied to reheat water and cap the reheat piping to and from VAV at the bas of main line in accordance with the Statement of Work.

GRAND TOTAL $__________

A.3 STATEMENT OF WORK

Dallas VA Medical Center

Dallas, TX 75216

CONSTRUCTION SCOPE OF WORK

For

Bldg 60 Wing A & B VAV replacement

Construction Completion by: 120 days after NTP

-- Services --

Provide:

1. Professional construction services to include but not limited to:

a. Site investigation – assess site condition above ceiling and hard to access areas for demolition, planning, electrical work, plumbing work, HVAC controls work, construction.

b. Contractor shall provide ICRA level IV containment and phasing plan which needs to be approved from staff and COR before any work can be performed.

c. Contractor shall hire project scheduling consultant to build project schedule with phases aligned with period of performance. If contractor falls behind on schedule, contractor shall reproduce project schedule clearly indication critical path with deliverable identified within period of performance.

d. Contractor shall demo total of 76 VAV boxes including plumbing tied to reheat water and cap the reheat piping to and from VAV at the bas of main line.

e. Contractor shall provide the 76 VAV box type identified in drawings and SOW and tie plumbing coming from above the main line and return tied on top of retuen main line with no low points below main lines.

f. Contractor shall replace all flex ducts from main supply trunk to VAV and from VAV to the air devices.

g. Contractor shall use existing siemens controllers on VAV boxes. Safe keep controllers during demo carefully and reconnect at new install.

h. Contractor shall haul off all demo materials according to VA and local/state disposal regulations.

2. Contractor shall provide below VAV boxes and coordinate with COR for location of each VAV box according to provided drawings.

a. Wing “A”

i. H type – 31

ii. J type – 2

iii. K type – 4

iv. L type – 1

b. Wing “B”

i. H type – 31

ii. K type – 5

iii. L type – 2

Unit type

VAV

Section Min/Max

Fan Section Water heating coil

CFM

Max

Static in

W.C

Fan

HP

PH/Volts Max.

Face Vel.

FPM

Temp Air F

GPM

Max

Water Wtr

HD.

Loss ft.

H2O ent lvg In F

Out F

H 520/0 240 .10 ¼ 1/120 800 70 110 1.03 180 160 2.0

J 680/0 240 .10 ¼ 1/120 800 70 110 1.03 180 160 2.0

K 1215/0 415 .10 ¼ 1/120 800 70 110 1.79 180 160 2.0

L 2256/0 415 .10 3/4 3/280 800 70 110 1.79 180 160 2.0

-- Documentation and Acronyms --

Applicable Documents:

3. The following laws, regulations, policies, and procedures in effect on date of contract issuance and all subsequent changes or updates apply:

a. Federal Acquisition Regulation

b. Veterans Administration Acquisition Regulation

c. Service Contract Act (SCA) Directory of Occupations (Fifth Edition) http://www.dol.gov/whd/contracts/sca.htm

d. ANSI: https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf

e. VA Directive 0058- VA Green Purchasing Program

f. VA Directive 0057- VA Environmental Program

g. Master Construction Specification: https://www.cfm.va.gov/TIL/spec.asp#03

Acronyms:

4. Glossary: Acronyms used in this SOW are listed below for easy reference:

a. CO Contracting Officer

b. COR Contracting Officer’s Representative

c. FAR Federal Acquisition Regulation

d. CFM Construction & Facilities Management

e. VA Veteran Affairs

f. EPA Environmental Protection Agency

g. PPE Personal Protective Equipment

h. SOW Statement of Work

i. OSHA Occupational Safety and Health Administration

j. NEC National Electrical Code

k. NTP Notice to Proceed

-- Project Scope --

GENERAL:

5. Dallas VAMC intends to issue a service contract. The project consists of:

http://www.dol.gov/whd/contracts/sca.htm https://pdflakekxng.files.wordpress.com/2015/04/ansi-z133-safety-standard-pdf.pdf https://www.cfm.va.gov/TIL/spec.asp#03

a. The Contractor shall provide all labor, transportation, materials, equipment, and supervision required to replace VAV boxes in Bldg 60 Wing A and Wing B to the VA Dallas Medical Center as required by the Dallas VA Healthcare System, located at 4500 S Lancaster Rd, Dallas, TX, 75216. The contractor will replace total of 76 VAV boxes including plumbing, electrical and controls.

SPECIFICS:

6. Demolition of VAV boxes.

a. The Contractor shall demo out the existing VAV boxes in order to replace with new VAV boxes.

i. The Contractor shall construct and maintain barricades for the duration of the demolition according to the ICRA level and approved phasing plan of the project.

1. The Contractor shall install signs according to the VA specifications requirement for signage.

2. The Contractor shall comply with VA, State, and Municipal regulations and guidelines regarding construction barricades and appropriate signage.

ii. The Contractor shall clear out any debris left on the property at end of each work day.

b. Contractor shall demo Flex duct.

i. Contractor shall demo all flex ducts from main supply trunk to the VAV boxes and demo all flex duct from VAV boxes to the supply registers.

c. The Contractor shall reuse the siemens controls.

i. The Contractor shall safe keep the existing siemens controls for each VAV box during demo.

ii. Any damaged controller during demo shall be replaced by contractor with exact same type and model controller for compatibility with existing siemens panel.

d. The contractor shall demo the existing plumbing tied to VAV box.

i. The contractor shall demo existing reheat water plumbing to the main supply line and cap at piping.

7. Install of VAV boxes

a. Contractor shall install VAV boxes in right direction.

i. Contractor shall place and hang VAV boxes from existing or new hangers ensuring the flow of air is directed from main supply duct to room flex duct.

ii. Contractor shall supply and install new flex duct from main supply duct to VAV boxes and from VAV boxes to supply registers.

iii. Contractor shall provide new plumbing coming from top of reheat water supply main line to the VAV box and tie return line to top of reheat water return main line.

iv. Contractor shall install the existing siemens controls and test for correct operation. Any damaged siemens control shall be replaced by contractor with same type of controller.

v. Contractor shall install all electrical connection and ensure proper operation of VAV boxes.

8. Additional responsibilities.

a. The Contractor shall use environmentally friendly products whenever possible.

b. The Contractor shall provide a daily report any day that they work for the duration of the project

c. The Contractor shall only use products suitable for the job conditions. Manufacturer’s instructions and recommendations shall be followed for all products used.

d. The Contractor shall adhere to all safety control measures while performing work.

e. The Contractor shall be responsible to maintain and upkeep their staging area.

f. The Contractor shall provide their own dumpster and dispose of all damaged items, removed items, and debris created from the construction and demolition in every aspect of this project.

g. Contractor shall turn in submittals in a timely manner and promptly upon the award of contract.

h. Contractor shall provide clear lead time of materials immediately upon approval of submittals.

i. Contractor shall provide proof of material ordered for long lead items immediately upon ordering.

Other Specifics:

9. Contractor will submit before and after pictures of the work area below and above ceiling.

10. Contractor will submit picture in between each phase (e.g. demo VAV boxes, demo flex ducting, etc.).

11. Contractor shall only use soldering method. Pro-press and any other joint methods are not approved.

12. Contractor will ensure value engineering is included in this project to maintain approved budget.

-- Site Investigation --

Expectation: Contractors will make site visits as necessary to survey existing conditions.

13. Make site visit as required to determine existing as-built conditions affecting this project.

a. Provide any structural, architectural, electrical, and mechanical investigation work of existing area necessary to ensure the accuracy of the design.

-- Environmental/Occupational Safety and health (EOSH) --

Expectation: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

14. Regulatory Compliance- EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910- Occupational Safety for General industry.

b. Volume 29 of the Code of Federal Regulations, Part 1926- Occupational Safety for the Construction Industry.

c. Volume 40 of Code of Federal Regulations, Protecting of the Environment.

d. Volume 49 of the Code of Federal Regulations, Part 397- Transportation of Hazardous Materials.

Specification: The VA Master Construction Specification contains work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specification must be used as the basis for the project designs.

-- Location/Hours/Deliverables --

Performance Location:

15. 4500 S Lancaster Rd, Dallas TX 75216.

Hours:

16. Work is to be performed on Monday to Friday at 9:00AM - 4:30PM. Contractor access will be provided during this time, except special federal holidays unless discussed and approved by the COR ahead of time. Weekend work is not approved unless previously discussed and authorized by COR.

Deliverables:

17. The Contractor will submit a daily log, sign-in sheet, pictures, work performed each time services is rendered.

18. The Contractor shall submit a report for each shipment of construction debris, shipment date, destination, and whether the debris is to be recycled/reclaimed or disposed to the COR. Types include concrete, lumber, metal, dry wall, etc.

-- Contractor Personnel and Management --

Contractor Personnel:

19. The Contractor shall be responsible for employing qualified personnel to perform the work specified in this SOW. The Contractor shall make sure that subcontractor and employees have proper documentation to authorize personnel to work in the United States of America. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

20. The Contractor is required that all subcontractor or employees have been screen by the Dallas VAMC Healthcare System. All personnel are required to wear a VA government furnished badge.

All contractor and subcontractor are required to wear a government and company furnish badge while performing services under this contract. The badge will contain a personal picture, name of employee, and Contractor's name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

21. Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

22. The contractor shall insure that employee or subcontractor have valid driver license when driving a vehicle on property.

Management:

23. All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

24. The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

25. Contractor personnel or subcontractor shall conduct themselves in a professional manner (i.e.

timeliness, communication; spoken and written etc.). The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

26. Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

Safety/Security Requirements:

27. The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss.

The Contractor shall ensure that employees or subcontractor have the proper PPE for the job.

Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

28. All work performed under this contract will be in accordance with Safety and Health During Construction Activities Policy 138-80-16. Provide a written certified statement indicating that the construction project meets the life safety code requirements. For those maintenance and repair projects where the life / safety code requirements are not applicable, a written statement shall also be provided accordingly.

29. The Dallas VAMC Safety Officer and COR shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract.

30. Provide all necessary barricades / signage where required.

31. Isolate the area to prevent the spread of debris into adjacent space and maintain the area negatively pressurized when required.

32. See Appendix A for additional requirements.

Work Attire and Appearance:

33. Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

Personnel Qualification:

34. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW and authorized to work in the United States. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner.

35. Contractor shall provide a supervisor who speaks English on site at all time.

36. Personnel should be properly trained for safety and performance of their respective duties.

37. Appropriate safety equipment shall be furnished by the Contractor to contractor personnel or subcontractor and shall be used as prescribed by OSHA Standards.

38. The Government reserves the right to review Contractor personnel qualifications. Upon request, resume shall be provided to the Contracting Office prior to clearance approval, for review and acceptance by the COR. The intent is verification purpose and not for the Government to become the hiring authority.

39. Contractor and all contractor employees must have taken the Occupational Safety and Health Administration (OSHA) Certified 30/ 10-hour construction safety course and show documented proof. The contractor shall designate a “competent person” in accordance with 29 CFR 1926.

32(f) which states, “One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous or dangerous to employees and who has authorization to take prompt corrective measures to eliminate them”. The contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards or other exposure to illness or injury.

Non-Personal Service Statement:

40. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

-- Damages/Insurance --

Damages:

41. The Contractor is liable for all damages to Government equipment, property; utilities, etc., located at the site (e.g. sprinkler heads, ceiling tiles, manholes, fire hydrants, vehicles, windows, etc.)

caused by the Contractor, its employees or it subcontractors. The Contractor shall immediately report all damages to the COR and shall provide the Contracting Officer (CO) and COR, a written report, within 24 hrs. The report shall include: What occurred, who was involved, when it occurred (Time/Date), where did it occurred, why it occurred, how it occurred, and the proposed means to repair or replace.

42. Contractor is to maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

Appendix A

North Texas VA Health Care Systems Construction Safety Accident Prevention Plan Requirements

Prior to commencing work contractors must submit for approval Accident Prevention Plan. The prime contractor will write this plan for the specific work and hazards of the contract and implementing in detail the requirements for safety and occupational health. This plan shall be reviewed and found acceptable by Government personnel prior to initiation of work at the job site. The plan shall be developed by qualified personnel and shall be signed by a competent person AND a representative of management.

The prime contractor shall integrate all subcontractor work activities into the Safety and health Program, make the program available to all contractor and subcontractor employees and ensure all subcontractors integrate the provisions of the plan into their work activities.

The prime contractor shall integrate in their safety plan a requirement that all subcontractor lead personnel attend a onetime facility construction safety orientation;

Date: every 3rd Thursday

Time: 9:00 am

Location: 4500 Lancaster, Dallas, Texas 75216 (Engineering Building 9)

NOTE: Please provide an anticipated attendance list prior to attendance

The safety plan shall include:

• Title, signature and phone number of the plan preparer

• Title, signature and phone number of the plan approver

• Background information on the project:

• Contractor, contract number, project name, description of work to be performed and location of work to be performed, contractor accident experience such as OSHA 200 forms, corporate safety trend analysis, and a listing of phases of work and hazardous activities requiring hazard analysis.

Statement of safety & health policy

• Administrative responsibilities for implementing the plan

• Identification and accountability of personnel responsible for accident prevention

• Means for controlling work activities of subcontractors and suppliers

• Responsibilities of subcontractors

• Plans for safety orientation of new employees / sub contractors

• Plans for continued safety training

• Provisions for safety inspections to include

• Work site/material and equipment inspection

• Means for recording inspection results

• Timetable for correction of deficiencies

• Procedures for follow-up inspections to ensure correction

• Responsibilities for investigation and reporting accidents/exposure

• All accidents incident to the project will be investigated & reported within 24 hours

• Accidents that result in a fatality, three or more persons admitted to a hospital or significant property damage will be reported immediately to the Contracting Officer. Contractors are responsible for notifying OSHA.

• First aid treatments shall be reported and recorded daily.

• Responsibilities for maintaining accident data, reports and logs

• Emergency response capabilities for disasters

• Emergency Plans will include emergency phone numbers and shall be tested periodically. Plans shall include escape procedures, employee accounting following an emergency evacuation, rescue and medical duties, means of reporting emergencies and persons to be contacted.

• Plans for maintaining job cleanup and safe access

• Public safety requirements (fencing/signs)

• Prevention of alcohol/drug abuse on the job

NOTE: Items that are commonly omitted in safety plans:

• Plans for hazard communication program must include:

1. A list of hazardous chemicals known to be present

2. Methods used to inform employees of the hazards

3. Containers must be present and labeled

4. MSDS for each hazardous chemical on site

Plans must identify monthly supervisor safety meeting and weekly worker safety meetings.

Meetings shall be documented including the date, attendance, subjects, and the name of individuals who conducted the meeting.

• Fire protection plan: Establish and maintain a fire protection program in accordance with 29 CFR 1926. Prior to start of work; prepare a plan detailing project-specific fire safety measures. As part of the Fire Safety Plan the contractor shall include the following applicable standards NFPA 101, NFPA 1, NFPA 241. These standards describe requirements when the Fire protection Systems are impaired. Any open piping/conduit and/or penetrations extending through walls or floors from the construction area into a non-construction compartment will need to be capped off and fire stopped. All hot work will require a permit a facility Safety Officer will inspect the area before such work is performed.

NOTE: When fire protection systems are disrupted, contractors shall ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility. Procedures shall be approved by facility CSO (construction safety officer) or project COR (contracting officer representative) prior to implementation.

Safety requirements for the hazards identified on the job site such as listed but not limited to the following:

• Fall protection

• Alternate measures for impaired fire protection systems (sprinkler, fire alarm, etc)

• Asbestos exposure

• Confined space entry

• Lock out/tag out

• Excavations

• Electrical safety

• Machinery and mechanized equipment

• Hand and power tools

• Contingency plan for severe weather

• Hot work (welding, torch cutting, brazing etc)

• Flammable storage

NOTE: Plan must indicate that no hot work shall be performed without required burn permit issued by safety)

Hazard Analysis

Prior to beginning EACH PHASE OF WORK, an activity hazard analysis shall be prepared by the contractor performing that work. Work shall not proceed until the hazard analysis has been accepted by facility Construction Safety Coordinator.

The analysis will:

• Define the activity being performed

• Identify the sequence of work to be accomplished

• Identify the specific hazards that are anticipated

• Identify the control measures that shall be implemented to reduce each hazard to an acceptable level

Hazard analysis shall identify the principal steps to be accomplished in sequence to accomplish the operations. Equipment used in the operation shall be listed on the hazard analysis form. Inspection requirements for the equipment and machinery shall be listed on the hazard analysis form. Each step shall be analyzed to identify its potential hazards and a recommended control shall be identified to reduce the hazard to an acceptable level.

Hazard Analysis Work Phase:

Activity Analyzed by/Date Reviewed by/Date

Principal Potential Recommended

Steps Hazards Controls

Identify the Identify the potential hazards List specific control measures sequence of work activities

Equipment Inspection Training / certification requirements to be used Requirements

List equipment/machinery List inspection List trained /certified operators .

used in conducting the work requirement for activities equipment/machinery listed

See attached document: Specs and drawings - SCAN0003.

A.6 SELF PERFORMED ESTIMATED CALCULATIONS

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-10)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Amount projected to be paid to non VIP listed SDVOSBs: $ __________

c) Offeror’s percentage of estimated Non VIP work (b/a X 100 = %) __________%

d) Offeror’s percentage of estimated self-performed work (100 – c = %) __________%

A/E-Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs.

General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

A.7 SPECIAL STANDARD OF RESPONSIBILITY

Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Limitation on Subcontracting:

IAW VAAR 852.219-74 each offeror will review the clause and complete the certificate included in the clause. This certificate will be complete prior to solicitation closing and submitted with the proposal documents. Failure to comply with this requirement will result in removal of proposal for consideration for award.

A.8. PROPOSAL PREPARATION INSTRUCTIONS

These instructions prescribe the format of proposals and the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Failure to furnish proposals that comply with the instructions, at the predetermined due date for submission, shall result in elimination from consideration for award. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1--Instructions to Offerors.

SUBMISSION INSTRUCTIONS

One (1) copy of all Volumes (Technical Acceptability-Vol. I, Past Performance-Vol. II, Solicitation, Offer/Price, and Award Documents-Vol. III) shall be identified accordingly and submitted to the Contracting Officer, Miguel Gonzalez and Horacio Fernandez via email, Miguel.Gonzalez@va.gov and Horacio.Fernandez@va.gov, on or before the due date/time (As stated in the solicitation and/or most recent solicitation amendment).

Faxed proposals are not permitted under any circumstances.

See “C. PROPOSAL SUBMISSION” below for further information.

A. BASIS FOR AWARD

The source selection process for 36C25725R0048 will be completed as a past performance, price tradeoff (PPTO), where there is a tradeoff between past performance and price factors and will allow the Government to accept other than the lowest priced proposal. Past Performance is significantly more important than price.

The Highest Past Performance, Lowest Price Rated Offeror will determine the best value basis for contract awards.

The Highest Past Performance Rated, Lowest Price approach will best achieve the objective of awarding a contract for Bldg. 60 VAV Box Replacement.

The Government will issue one award to a contractor that obtain a substantial confidence rating for the past performance factor and whose price is the lowest among substantial confidence offerors.

The Government will strictly enforce all the proposal submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror’s proposal being rejected as being incomplete or non-conforming to solicitation requirements.

The Government intends to award contracts without discussions. Initial proposals must contain the best offer. The Government may conduct clarifications, as described in FAR mailto:Miguel.Gonzalez@va.gov mailto:Horacio.Fernandez@va.gov

15.306(a). The Government reserves the right to conduct discussions if it determines discussions to be necessary.

B. FACTORS TO BE EVALUATED

1. TECHNICAL ACCEPTABILITY (Bonding)

2. PAST PERFORMANCE

3. PRICE

C. EVALUATION APPROACH - All proposals shall be subject to evaluation by a team of Government personnel. The Government reserves the right to award without discussions based upon the initial evaluation of proposals. The proposal will be evaluated strictly in accordance with its written content. Proposals which merely restate the requirement or state that the requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered. Offerors who fail to meet the minimum requirements of the solicitation will be rated Unacceptable and thus, ineligible for award.

All Offerors are advised that, in the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. The Government will first conduct a technical acceptability review of all Offerors, ensuring that all Offerors are verified at https://dsbs.sba.gov/search/dsp_dsbs.cfm as an SDVOSB under the applicable NAICS Code 238220 – Plumbing, Heating, and Air-Conditioning Contractors with a $19M small business size standard. Then Offerors will be verified as being able to meet the Bonding requirement of $1,000,000.00. Any Offeror who receives a rating of Unacceptable in any part of the technical acceptability review will be eliminated from consideration for award. After the technical acceptability review, the Government will evaluate the total proposed price of the Seed Project of all Offerors. Thereafter, the Government will evaluate the Past Performance proposal of the first five (5) lowest priced Offerors only. If the lowest priced Offerors’ Past Performance proposals are determined to be rated as Substantial Confidence, the Government may make award to this Offeror without further evaluation of the remaining Offeror’s Past Performance Proposals. If any of these five (5) lowest priced Offerors’ Past Performance Proposals are determined to be rated other than Substantial Confidence, then the Government may evaluate the next lowest priced Past Performance Proposal, and so forth and so on, until the Government reaches a contractor lowest priced Past Performance Proposal that are determined to be rated as Substantial Confidence. However, the Government reserves the right to evaluate all Offerors’ Past Performance Proposals to determine whether to conduct discussions, or otherwise determines the past performance as received, to be in the Government’s best interest.

1. Factor 1: TECHNICAL Acceptability (Acceptable/Unacceptable).

Bonding Capacity – Minimum $1,000,000.00.

The offeror shall show proof of its ability to obtain bonding for a minimum amount of $1,000,000.00. The offeror shall ensure all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. In addition, the awarded offeror of the seed project shall provide performance and payment bonds IAW FAR 28.102-1(a) for the bid amount of the seed project.

https://dsbs.sba.gov/search/dsp_dsbs.cfm https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html

2. Factor 2: PAST PERFORMANCE.

The Past Performance evaluation will assess the relative risks associated with an Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor and all proposed major subcontractor(s). A major subcontractor is defined as one whose subcontract is for more than 25% of the total proposed price. In either case, the prime contractor and proposed major subcontractor(s) will be assessed individually and the results will then be assessed in their totality to derive the Offeror’s Past Performance rating. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

2.1 Sub-Factor 1 – Recent Successful Past Performance: Offerors are required to demonstrate recent successful performance under contracts that demonstrate that they have successfully performed construction and two-phase design-build services as a prime contractor within the last three (3) years (calculated from the solicitation issue date).

a. Provide a detailed summary of the most recent two (2) projects of at least $500,000.00 in value that include:

i. Owner Government Agency/Company who awarded contract

ii. Location (physical address)

iii. Project Name

iv. Project Description (Details of construction requirements, challenges, and solutions)

v. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

vi. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

vii. Owner POC (Name, Title, Telephone Number, Email)

viii. Subcontractors (Roles, Responsibilities, Percent of work)

In addition, for each project submitted, Offerors shall provide a narrative that describes recent successful performance and demonstrates experience working on a healthcare installation. Information should include details on complexity, magnitude, challenges, and degree of success. Offeror is encouraged to include supporting documents such as photographs that support the narrative.

Furthermore, for each project submitted, Offerors shall provide a narrative that describes if any of the projects were non-typical due to complexity, schedule, unforeseen site conditions, or other unusual factors, and provide details on how the offeror overcame those challenges. If none of the projects submitted were non-typical as described above, Offeror shall state such in their proposal.

Finally, “A.9 PAST PERFORMANCE EVALUATION QUESTIONNAIRE” shall be provided for each of the two (2) projects submitted for evaluation.

2.2 Sub-Factor 2 – Experience Modification Rating (EMR): The Offeror shall provide their current EMR. Any EMR older than 12 months, at the time of proposal submittal shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 0.90 is considered Substantial Confidence. An EMR equal to 0.91, greater than 0.91, and equal to

1.0 is considered Satisfactory Confidence. An EMR equal to 1.01, greater than 1.01, and equal to 1.10 is considered Limited Confidence. An EMR equal to 1.11 and greater than 1.11 is considered No Confidence.

*The Offeror shall provide their EMR or verifiable equivalent, from their insurance company or from their state, based off the offeror’s state of incorporation’s EMR requirements. The EMR, or equivalent shall be newer than 12 months, at time of proposal receipt.

The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to obtain past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of the data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

The Government will review aspects of cost, schedule, and performance. Areas to be evaluated may include but are not limited to quality of Construction service, timeliness of performance or adherence to performance schedules, controlling project cost, and/or effectiveness in program management (to include use and control of subcontractors).

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.

Past…