36C25725Q0614 0001.docx

36C25725Q0614 0001

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority)

THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-23-2025

36C257-25-AP-2646

NA

36C257 Department of Veterans Affairs VHA RPO West - NCO 17 Health Care Resources 11495 Turner Rd.

El Paso TX 79936-1372 Carolyn Reneau, Contract Specialist carolyn.reneau@va.gov See Block 6

To all Offerors/Bidders

36C25725Q0614 07-15-2025

X X X X The purpose of this amendment is to post questions and answers to RFQ 36C25725Q0614.

a. Questions and Answers can be found in the continuation pages.

b. All other terms and conditions remain in full force and effect.

Noel E Ramirez Contracting Officer

VA-VHA-RPOW-2024-0115

Questions and Answers – 36C25725Q0614 HCHV with Respite Care Services in Dallas TX.

Question 1: Do you have an idea of how far in advance you will contact eligible vendors to send out the inspection team before the award is finalized? The start date for this contract is 10/1/2025.

Answer 1: Offerors who are found to have submitted a proposal that meets the requirements of the solicitation will be contacted after the proposals are received to set up a walk-through inspection of the proposed facility in accordance with paragraph 4.3 of the Performance Work Statement. After the inspection, the successful offeror will be allotted a reasonable amount of time to address any issues found during the inspection. The goal is to have the facility ready to receive Veterans on or around 10/01/2025.

Question 2: Do prospective Contractors need to be in surrounding areas within 20 miles of the VA North Texas Health Care System in order to qualify for this contract?

Answer 2: Yes, the facility must be within 20 miles of the VA North Texas Health Care System at4500 S. Lancaster, Dallas, Texas 75216 in order to facilitate patients prior to or immediately after receiving care at the VA Hospital.

Question 3: If the contractor were to transport the veterans to clinics, or other scheduled appointments, is there an additional re-imbursement or should we add the NAICS CODE for transportation services to the contract.

Answer 3: There will be no additional re-imbursement for any transportation services by the facility. That must be accounted for in your daily rate. Transportation can be provided by the facility, by helping Veterans to obtain bus fare, or local subsidized transportation. An additional NAICS code for transportation is not necessary.

Question 4: What is the maximum allowable veteran that can be housed at each residential setting. I saw an indication of 6 veterans. However, what if my house has the potential of accommodating between 10-12 veterans at a time can that be amended?

Answer 4: For this requirement, six (6) veterans daily is the maximum number of veterans that can be housed/cared for.

Question 5: On page 52 of the solicitation, under the “Format” section, item (g) references D.7 – Organizational Conflicts of Interest, I noticed no form or attachment was provided for signature or acknowledgment like the other sections. Could you please confirm how you would prefer us to formally address this requirement in our proposal submission?

Answer 5: Organizational Conflict attachment was inadvertently left out of solicitation. Form will be attached to amendment. See below for updates:

From:

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS (Page 48)

D.1 Quality Assurance Surveillance Plan 36C25725Q0614.

D.2 Wage Determination 2015-5227 Rev 25 dated 05-14-2025.

D.3 Residential Exit Form.

D.4 Contractor Rules of Behavior.

D.5 Contractor Certification Immigration and Nationality Act.

TO:

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 Quality Assurance Surveillance Plan 36C25725Q0614.

D.2 Wage Determination 2015-5227 Rev 25 dated 05-14-2025.

D.3 Residential Exit Form.

D.4 Contractor Rules of Behavior.

D.5 Contractor Certification Immigration and Nationality Act.

D.6 Organizational Conflicts of Interest

FROM:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Page 52)

B. FORMAT

1. The Offeror must follow the instructions contained herein. The proposal must be complete and respond directly to the requirements of the solicitation. The response shall consist of a total of one (1) proposal copy.

i. SF 1449 and Amendments, if any

ii. Contract Administration Data (Offerors are required to designate a person for prompt contract administration)

iii. Schedule of Services

iv. D.1 Quality Assurance Surveillance Plan

v. D.5 Contractor Certification – Immigration and Nationality Act

vi. D.6 Contractor Rules of Behavior

vii. D.7 Organizational Conflicts of Interest

viii. FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (MAY 2024), only paragraph (b) of that provision must be returned if the Offeror has completed the annual representations (reps) and certifications (certs) electronically at http://www.sam.gov. If the Offeror has not completed the annual online reps and certs, then the Offeror shall complete paragraphs (c) through (u) of this provision. The Offeror shall provide either the information in paragraph (b) or the information contained in paragraphs (c) through (u) with its proposal.

TO:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

B. FORMAT

1. The Offeror must follow the instructions contained herein. The proposal must be complete and respond directly to the requirements of the solicitation. The response shall consist of a total of one (1) proposal copy.

ix. SF 1449 and Amendments, if any

x. Contract Administration Data (Offerors are required to designate a person for prompt contract administration)

xi. Schedule of Services

xii. D.1 Quality Assurance Surveillance Plan

xiii. D.4 Contract Rules of Behavior

xiv. D.5 Contractor Certification – Immigration and Nationality Act

xv. D.6 Organizational Conflicts of Interest

xvi. FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (MAY 2024), only paragraph (b) of that provision must be returned if the Offeror has completed the annual representations (reps) and certifications (certs) electronically at http://www.sam.gov. If the Offeror has not completed the annual online reps and certs, then the Offeror shall complete paragraphs (c) through (u) of this provision. The Offeror shall provide either the information in paragraph (b) or the information contained in paragraphs (c) through (u) with its proposal.

See attached document: D.6 Organizational Conflicts of Interest.

End of Document