P09 SOW.pdf

STATEMENT OF WORK

Dallas VA Medical Center 4500 South Lancaster Rd.

Dallas, TX 75216 Bldg. 75 Daycare Furniture

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for playground equipment and supplies for the VA North Texas Healthcare System Employee Daycare that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes new furniture for all existing classrooms, installation, project management, and maintenance/warranty services. All furniture pieces have been selected for the age-appropriate classes to help with learning and development.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Duty hours will be between 8:00AM and 4:30PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Installations times and dates will be coordinated with the VA Designer and may occur outside of regular duty hours (weekends, late evenings, etc.) to minimize impact on Daycare Areas and safety restrictions. Installations / deliveries may occur outside of regular duty hours without additional cost to the government.

The contractor shall:

a. Coordinate and provide project management of all products and services to manage, design, order, ship, and deliver materials from the manufacturer until final acceptance by the Veterans Affairs Point of Contact (VA POC).

b. Provide maintenance manuals for any and all products provided.

c. All finishes, and specifications should be selected, approved, and confirmed by VA designer prior to manufacturing.

d. Provide maintenance manuals for all products specified.

e. Warranty:

a. The warranty item is to run from the date of acceptance of the products by the Government.

b. Contractor/ Vendor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. Cost of installation and travel of replacement material and parts shall be borne by the contractor.

c. The products will be free from defects in workmanship and materials for a period of at least one year.

d. Manufacture Limited lifetime warranty.

f. Shipping Instructions:

a. All items must be shipped in cartons (boxes) for storage purposes.

b. After award, the contract awardee will need to coordinate with the VA POC to plan out each phase of the shipment.

c. The contractor will coordinate all deliveries with the VA POC.

d. All shipping and handling charges shall be paid by the contractor.

Responsibility and Liability for loss or damage shall remain with the contractor until final inspection and acceptance by the VA.

e. All items shall be shipped to this address:

Premier Install Movers Attn: Joseph Gibbs 2700 112th Street Suite 300 Grand Prairie, TX 75050 Office: 972-206-7272 x 104 | Fax: 972-602-7276

g. Inspection and Acceptance Criteria:

a. Contractor shall receive all products, complete inspections, and perform any damage reports as necessary.

b. All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person. Time and date will be determined by VA POC.

5.0 SUBMISSION OF QUOTATION

Volume 1: (technical)

a. Complete manufacturer’s product specifications

b. Product literature

c. Sustainability certification documents

d. Complete testing results / certificates

e. Drawings/layouts of equipment in space

f. Phasing plan for installation

g. Lead Times for manufacturing and shipping

h. Warranty

i. Self-certifying statement confirming ability to meet project deadlines

Volume 2: (pricing)

a. Price quote

Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method besides email will not be considered.

All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals

b. Cut sheets with product detail for each line item

c. Lead Times for manufacturing and shipping

d. Sustainability Certification

e. Drawings/layouts of equipment in space

f. Phasing plan for installation

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion. Products are designated and designs specifically for childcare facilities. These products are age appropriate for each classroom. Products are designed with the intentions of learning, development, sensory play, and safety.

A. PRODUCT DETAILS (Brand Name or Equal)

1 10-Section Coat Locker 29170 1 EA

2 Feeling Natural Carpet - 5'4" Round 63810 1 EA

3 KIDply® Soft Solids Eco Friendly Carpet - Lilac - 8'4" x 12' Rectangle 48036-LL

1 EA

4 Indoor Activity Patchwork Mat 33043 1 EA 5 Safe & Sound™ Fixed Side Clearview Compact Crib

33487

10 EA

6 Safe & Sound™ Evacuation Caster Set 33489 3 EA 7 Comfort Glider 80383 1 EA 8 Curious Crawler Mirrored Play Table 37798 1 EA 9 Feeding Chair - Gray - 5" Legs - 6 - 15 Months 32766 4 EA

10 Sense of Place for Wee Ones - Activity Island 37402 2 EA 11 Sense of Place for Wee Ones - 18" Corner 37471 9 EA 12 Sense of Place for Wee Ones - Exploration Storage

37400

5 EA

13 Sense of Place for Wee Ones - 24" Corner 37492 8 EA 14 Sense of Place for Wee Ones - Honeycomb Tunnel

37493

4 EA

15 Kaplan Sit-U-Up Chair 37501 1 EA 16 Tummy Time Reflection Cube 300484 1 EA 17 Turtle Washable Wicker Floor Basket 37923 1 EA 18 Roundabout Retreat 300478 1 EA 19 Sense of Place 24" Compartment Storage 32845 6 EA 20 Activity Mirror Display Center 89196 2 EA 21 Exploration Wall Mirror 37800 1 EA 22 Sense of Place Circle Acrylic Wall Mirror 31868 6 EA 23 Fall Classroom Tapestry 300199 1 EA 24 Summer Classroom Tapestry 300197 1 EA 25 Carolina 10-Section Locker 29574 5 EA

26 Sense of Place Nature's Stripes Carpet - Blue - 6' x 9' Rectangle 33167

2 EA

27 Sense of Place Highland Stripe Carpet - Blue - 6' x 9' Oval 33170

1 EA

28 Up and Down Toddler Loft 90980 1 EA 29 Laminate 30" Round Table with 15" - 24" Adjustable

Legs 33573-JR

2 EA

30 Chunky Stackable Chair - 5.5" Seat Height - Natural

2005-NT

8 EA

31 Carolina Toddler Book Display 80475 2 EA 32 Toddler Modern Vinyl Couch - Blue 37419 1 EA 33 Toddler Modern Vinyl Chair - Blue 37420 1 EA 34 Giraffe Washable Wicker Floor Basket 37920 1 EA 35 Sense of Place for Wee Ones - Sink and Refrigerator

Kitchen 37404

2 EA

36 Sense of Place for Wee Ones - Stove and Cupboard 37405

2 EA

37 Kaplan 2-Sided Adjustable Easel 37817 4 EA 38 Toddler Magnetic LED STEM Center 37972 2 EA 39 Toddler Discovery Table 93881 1 EA 40 Carolina 4-Section Toddler Locker 28864 3 EA 41 Sense of Place Lowland Stripe Carpet - Green - 6' x 9'

Oval 33176

1 EA

42 Sense of Place Hex Carpet - Green - 8' x 12' Rectangle 301046

2 EA

43 Laminate 24" x 36" Rectangle Table With 15" - 24" Adjustable Legs 33570-JR

3 EA

44 Classic Carolina Chairs - 8" Seating Height - Set of 2 35640

6 EA

45 Sense of Place for Wee Ones - Angled Storage 37401 1 EA 46 Tabletop Multipurpose Drying Rack 37931 1 EA 47 Premium Solid Maple Wooden Art Display Bar for Wall

Mounting 32872

2 EA

48 Toddler Modern Vinyl Couch - Brown 37398 1 EA 49 Toddler Modern Vinyl Chair - Brown 37399 1 EA 50 Sense of Place for Wee Ones - Hide-Away Cove 37403 1 EA 51 Carolina Wooden Toddler Dress-Up Unit 96967 1 EA 52 Adjustable Sand and Water Table 92752 1 EA 53 KIDply® Soft Solids - Red Velvet - 8'4" x 12' Rectangle

48036-RV

2 EA

54 Laminate 24" x 48" Rectangle Table With 15" - 24" Adjustable Legs 33571-JR

6 EA

55 Classic Carolina Chairs - 10" Seat Height - Set of 2 28552

9 EA

56 Wooden Preschool Light Table 89683 2 EA 57 Utility Storage Cart 37918 2 EA 58 Sense of Place Refrigerator 31703 2 EA 59 Sense of Place Armoire 31692 2 EA 60 Sense of Place Range and Sink 31698 2 EA 61 Sense of Place Kitchen Island 31704 1 EA 62 Sense of Place Kitchen Island Stools - Set of 2 32844 1 EA 63 Sense of Place 2-Shelf Large Open Storage 30" 37765 2 EA 64 Modern Pretend Play Cleaning Set with Stand 37821 2 EA 65 Wooden Doll High Chair 32148 2 EA 66 Wooden Doll Cradle with Pillow and Blanket 32151 2 EA 67 Sense of Place Fireplace 31680 2 EA 68 Carolina Coffee Table 28614 2 EA 69 Carolina Book Display 95733 2 EA 70 Sense of Place Tan Vinyl Couch and Chair 34093 2 EA 71 Sense of Place Tan Vinyl Chair 33140 1 EA 72 Wood Stepping Stumps - Set of 5 PL418 2 EA 73 Sense of Place Curio Storage 31673 2 EA 74 Sense of Place 30" Compartment Storage 31672 3 EA 75 Sense of Place Multipurpose Storage 37767 3 EA 76 Multi-Level Classroom Dollhouse 37893 2 EA 77 Multi-Level Classroom Dollhouse Furniture Set 37894 2 EA 78 Indoor/Outdoor Sand and Water Table 300449 2 EA 79 Nature Inspired Carpet - Ash Gray - 6' x 9' Rectangle

33741-GY

2 EA

80 Classic Carolina Chairs - 12" Seat Height - Set of 2 28280

9 EA

81 Carolina Market 31217 1 EA 82 Sense of Place 3-Shelf Open Storage 36" 37766 2 EA 83 Birch Wood Mission Table with Two Chairs 87896 1 EA

8.0 SERVICES

A. Delivery, Storage and Handling of Materials:

a. Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer and delivery according to VA project schedule.

b. The product must not be placed into production without clearance from the

VA POC.

c. Contractor shall contact the VA POC at least 14 working days prior to start of work/ shipping to ensure that the space is ready for install.

d. In event there is a delay in delivery, contractor must notify the VA POC immediately.

e. Contractor shall provide the VA POC the scheduled date and time that the delivery truck will be arriving at least 48 hours ahead of time.

f. Contractor must ensure that the driver of the delivery vehicle has copies of the delivery order and shall not attempt to deliver any item before the scheduled delivery date.

g. Contractor must cooperate with VA to properly receive all products and furnishings at the delivery site.

h. Product shall be factory packed with adequate protection to all sides and corners to prevent transit and handling damage.

i. The contractor shall provide (if needed) 45 days free storage in a conditioned facility that meets all building requirements including but not limited to sprinkler, security, safety, temperature, and environmental controls- as not to void warranty.

j. The contractor must notify VA POC of specific location of any stored parts.

B. Receiving and Unloading:

a. Contractor shall place all orders, track orders, schedule deliveries, and coordinate trucks with the manufacturer and delivery according to VA project schedule.

b. Contractor shall receive all products, complete inspections, and perform any damage reports as necessary and notify the VA POC.

c. If the contractor is unable to complete the delivery of all unloaded items before the end of the workday, the contractor will be responsible for moving these items to a secure location until the next available workday.

The contractor shall be responsible for moving the items from the overnight storage site to its designated position.

d. Contractor shall store damaged items in the location designated by the POC. The contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the VA POC on a daily basis.

e. Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

C. Protection of Property:

a. Contractor shall protect all items from damage. The contractor shall take precaution against damage to buildings, grounds, and furnishings. The contractor shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the contractor, utilizing materials of the same quality, size, grade, and color, to match existing work.

b. Contractor shall be prepared to provide floor protection while working in VA facilities. All material handling equipment shall have rubber wheels to help prevent damage to the floor.

STATEMENT OF WORK