36C25724R0046.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 89

36C25724R0046

X

12-18-2024

TBD

N/A

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

1901 Veterans Memorial Dr. Building 171 Temple TX 76504

Rhonda Richardson 254-421-5722

Description: A Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Site Prep construction in seven (7) stations located in NCO 17 area locations: VA North Texas Health Care System (Dallas, Bonham), Central Texas VA Health Care System (Temple, Waco, Austin), South Texas VA Health Care System (San Antonio, Kerrville) Valley Coast Bend - Valley Coastal Bend VA Health Care System (Harlingen), Amarillo VA Health Care System (Amarillo) Big Spring VA Health Care System (Big Spring), and El Paso VA Health Care System (El Paso).

The magnitude of construction for this IDIQ is Between $20,000,000 and $50,000,000 per VAAR 836.204.

The government contemplates award to two (2) or more but not-to-exceed five (5) offerors, but the Goverment reserves the right to award to more than five (5) offerors if determined to be in the best interest of the Government.

The period of performance (POP) for all contracts resulting from this solicitation shall consist of a base period from date of award (to be determined) plus four (4) option periods not to exceed five-years.

The guaranteed minimum amount for each resultant award is $1,000.00 for the life of the contract, inclusive of options.

The MINIMUM ordering limit per task order is $2,000.00. The MAXIMUM ordering limit per task order is $3,000,000.

This acquisition shall be a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

A SDVOSB' status must be verifiable at https://veterans.certify.sba.gov and must be active at award, and throughout the duration of any awarded contract and or task order.

The applicable North American Industry Classification System (NAICS) code for this requirement is 238390 (Other Building Finishing Contractors) with a small business size of $19,000,000.

This is a competitive acquisition that shall utilize a Tradeoff Process in accordance with FAR 15.101-1.

*****The awardee of this contract will be required to provide a Superintendent at all times work is being performed on the project (see clause at FAR 52.236-6). The Superintendent is considered a key position. This position SHALL NOT be subcontracted and must work directly for the prime contractor.*****

This acquisition features a "seed" project with a magnitude IAW VAAR 836.204(f)(2) Between $1,000,000 and $2,000,000.

A bid bond in the amount of 20% or $3M of the offeror's bid amount is required.

A site visit is scheduled for January 7, at 09:30 AM (CT) for the seed project. Meet at Bldg 46E, Olin Teague VA (See FAR Clause 52.236-27) for address.

All RFI/Questions shall be submitted via email to Rhonda.richardson5@va.gov NLT January 13, 2024 at 10:00 CST.

TO level PER TO

X 52.211-10

X 10

1 10:00 AM CST

01-28-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

1901 Veterans Memorial Dr. Building 171

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

Rhonda Richardson

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

A.4 STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A.6 V.T.C.A. Tax Code §151.311

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.13 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) .. 31

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.4 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.5 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.6 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

4.7 52.216-18 ORDERING (AUG 2020)

4.8 52.216-19 ORDER LIMITATIONS (OCT 1995)

4.9 52.216-22 INDEFINITE QUANTITY (OCT 1995)

4.10 52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEP 2019) .. 52

4.11 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

4.12 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) .. 53

4.13 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.14 52.222-30 CONSTRUCTION WAGE RATE REQUIREMENTS—PRICE

ADJUSTMENT (NONE OR SEPARATELY SPECIFIED METHOD) (AUG 2018)

4.15 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.16 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

4.17 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.18 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.19 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.20 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.21 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.22 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.23 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.24 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.25 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.26 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.27 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 73

4.28 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.29 MANDATORY WRITTEN DISCLOSURES

4.30 IT CONTRACT SECURITY

4.31 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.32 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.33 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.34 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.35 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 JB ________________

SEED PROJECT: Project Number: 674-22-210 The Contractor shall provide all labor, material, equipment, knowledge, and testing services required for the construction project in accordance with all Contract Documents. Project will be located at the Olin E. Teague Veterans’ Medical Center located at 1901 Veterans Memorial Drive, Temple, Texas 76504 PRINCIPAL NAICS CODE: 238390 - Other Building Finishing Contractors PRODUCT/SERVICE CODE: Z2DZ - Repair or Alteration of Other Hospital Buildings Period of Performance for seed project is 365 days after NTP

1.00 EA ________________

Payment and Performance Bonds for Seed Project # 674-22- PRINCIPAL NAICS CODE: 238390 - Other Building Finishing Contractors PRODUCT/SERVICE CODE: Z2DZ - Repair or Alteration of Other Hospital Buildings

GRAND TOTAL ________________

A.4 STATEMENT OF WORK

VETERANS INTEGRATED SERVICE NETWORK (VISN) 17

EQUIPMENT SITE PREPARATION IDIQ CONTRACT

GENERAL

A. Construction Contractor, hereinafter referred to as the Contractor, shall provide all construction services necessary for an indefinite delivery indefinite quantity type contract, various locations throughout the VISN 17 area, as directed by the Contracting Officer and the Contracting Officer’s Representative COR, and as specifically described in task orders.

These services shall include construction operations to prepare a site for installation of high-tech high-cost medical equipment as well as various building service equipment. Site preparation construction is to be in close adherence with equipment manufacturer’s installation specifications, shop drawings and instructions. Design documents may be provided from a registered Architect/Engineer, or by VA Engineering Staff depending on work complexity. Work to include administration and coordination with the various disciplines and stakeholders involved to include at a minimum, the using department, equipment vendor, Engineering/Facilities Management and Biomedical Engineering.

B. This is a firm-fixed price Indefinite Delivery/Indefinite Quantity contract. The actual amount of work to be performed, the time of such performance, the deliverables, and the location of the work will be determined by the Contracting Officers who will issue formally executed task orders to the Contractor. The only work authorized under this contract is that which is performed after receipt of such task orders.

C. The Contractor shall, upon receipt of duly executed orders, perform all services as required in this contract and such further requirements as may be contained in orders for projects described herein. The Contractor shall complete all work and services under this contract within the period of time specified in task orders to be issued, except that no task order shall be issued hereunder after the expiration of this contract.

D. The Government makes no guarantee as to the number of orders or actual number of services which will be requested. Task orders issued during the effective period of this contract shall be completed by the Contractor within the time specified in the order. The rights and obligations of the Contractor and the Government respecting those orders shall be governed by the terms and conditions of the basic contract to the same extent as if completed during the effective period of the contract, provided that the Contractor shall not be required to perform any work under the contract after the time specified in the last order.

E. The IT security requirements for certification and accreditation requirements do not apply, and a Security Accreditation Package is not required for this project.

COST OF MATERIALS/EQUIPMENT/ TRAVEL

The cost of any materials, equipment, or travel required to be furnished in conjunction with the services rendered herein shall be included in the firm-fixed price unless otherwise noted in the task order.

SCOPE OF WORK

GENERAL: The contractor will provide personnel, facilities, equipment, transportation, and supplies necessary to provide construction services to VISN 17 health care systems, which include medical centers and outpatient clinics. The Contractor’s work shall be in response to Government issued Task Orders and Change Orders.

A. Place of Performance: Construction task orders are to be performed at any of seven (7) health care systems or at one of their outpatient clinics located within their market area.

Outpatient clinics may be VA owned or leased. Leased outpatient clinics will require incorporating the building owner and other permitting and inspection stakeholders as required by the local county or city having jurisdiction.

Health Care System Markets include:

1) VA North Texas Health Care System (Dallas, Bonham)

2) Central Texas VA Health Care System (Temple, Waco, Austin)

3) South Texas VA Health Care System (San Antonio, Kerrville)

4) Valley Coast Bend - Valley Coastal Bend VA Health Care System (Harlingen)

5) Amarillo VA Health Care System (Amarillo)

6) Big Spring VA Health Care System (Big Spring)

7) El Paso VA Health Care System (El Paso)

B. Mobilization: The contractor shall have sufficient personnel, office space, equipment, and supplies available to perform the services as described in Task Orders and Change Orders issued in accordance with this contract. The Contractor will be afforded thirty 30 days to respond to requests for proposals for individual Task Orders and five 5 working days to mobilize personnel after award of a Task Order or Change Order under the contract unless otherwise specified in the Change Order or Task Order. The level of support available shall always remain flexible to respond to individual Task Order or Change Order requirements.

C. Limitation of Services: Task orders shall have defined periods of performance. Funded TOs shall have a separate Notice to Proceed (NTP) issued to commence construction activities.

D. Hours of Work and Scheduling: All work will be done during the normal work week Monday through Friday, except holidays, 7:00 AM to 4:30 PM unless otherwise scheduled, or identified in the TO SOW. Work will be scheduled through the Contracting Officer’s Representative (COR). Any contractor request to work outside the normal hours will be requested from the COR at least 48-hours in advance.

E. Federal Holidays: The following Federal legal holidays are observed by VISN 17 VAMC facilities:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 November

Thanksgiving Day Fourth Thursday of November

Christmas Day 25 December

Note: Any of the above holidays falling on Saturday will be observed on the preceding Friday;

holidays falling on Sunday will be observed on the following Monday. Contractor’s days to perform are reflected in the Performance Work Statement/Statement of Work.

F. LIST OF WORK ELEMENTS:

A list of possible work elements proposed to be accomplished in this contract is provided below.

This list is not considered final and may be changed during any contract period by the Contracting Officer. New work elements will be within the terms of the contract.

1) Demolition and construction operations

2) Construction Quality Assurance/Quality Control (QA/QC)

3) Testing and Certification of installed building service equipment.

Despite the possible services that could be required under this contract, a typical equipment site preparation construction is to be responsive to renovating an existing space in accordance with an aggressive equipment installation schedule and the manufacturer’s installation requirements.

A typical task order would require demolition of existing spaces to include existing equipment infrastructure or hospital construction operations in occupied patient areas that include infection control measures as well as sound, vibration, and other operational impacts to patient care determined during the design phase.

Medical Equipment installation, start up, and certification will be by equipment manufacturer.

SCHEDULE OF PERFORMANCE:

The required performance schedule will be set forth in each Task Order. Each task order will have a unique schedule that incorporates when the equipment will be manufactured and ready for installation, phasing and work hours based on patient care, and facility need for equipment.

The Contractor will be provided this schedule and a mutually agreeable completion schedule will be established between the contractor and VA.

PERSONNEL REQUIREMENTS:

Contractor Program Manager: The Contractor will designate an individual to serve as the Program Manager between the Contractor’s organization and the Government. This individual must have an overall knowledge of facility design, construction, and administration. The Program Manager will have the authority to negotiate and accept Task Orders on the Contractors behalf and will have a technical and administrative knowledge of Task Orders in progress and completed.

CONTRACTOR EXPERIENCE REQUIREMENTS:

1. The contractor must inform the task order project COR when personnel are removed from the contract for any reason.

2. If a key person becomes unavailable to complete the contract, proposed substitutions of key personnel shall be made to the COR and CO.

3. Contractor employees shall not be considered government employees for any purpose under this contract.

CONFIDENTIALITY AND NONDISCLOSURE:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract and subsequently issued TOs, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract or subsequently issued TOs. No information shall be released by the contractor(s).

Any request for information relating to this contract or its subsequently issued TOs, presented to the contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

CONTRACTOR WORK SITE EMPLOYEE ACCESS/BEHAVIOR:

1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

2. All contractor personnel working onsite at the VA facility shall check in and out with the VA Police of the respective VA facility. All security/access issues shall be addressed by the Onsite Contractor Project Manager. The Project Manager shall provide the Agency a list of all employees requiring access to Agency space. All contracted personnel must complete any required security checks and obtain an Agency security badge for access to all spaces. All contracted personnel are required to wear identification (I.D.) badges issued by the VA Police always on the Agency’s grounds. Contract employees shall always wear contractor badge, so it is visible to VA staff members.

3. The contractor shall be fully responsible for compliance with all VA, local, state, and Federal environmental/occupational safety laws, rules, and regulations. The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel, patients, and contract employees. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes;

example: lockout/tagout. All work for the duration of the contract and individually issued task order shall be performed by certified trained technicians.

4. It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas when parking areas are designated by the VA. Parking information is available from the Agency’s police station. The Agency shall not validate or make reimbursement for parking violation of the Contractor’s personnel under any circumstances.

TASK ORDER ISSUANCE PROCEDURES

1. GENERAL

a. When the Government has a need for an order, the Government will issue a solicitation using the procedures outlined in FAR 16, but may employ the procedures of FAR 13, 14 or 15 as deemed necessary. If the TO will include design build services, the solicitation will be issued using the procedures outlined in FAR Subpart 36.3 - Two-Phase Design-Build Selection Procedures. Selection onto the MATOC IDIQ constitutes phase 1 of the solicitation. The TO solicitation is phase two of the two-phase procedure.

b. TOs will be awarded on Standard Form 1442.

c. The Government will not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor shall the contractor be obligated to perform, deliver, or otherwise incur costs, except as authorized by duly executed TOs.

d. Each TO shall include as a minimum:

(i) Date of order.

(ii) Contract number and order number.

(iii) Contract item number and description, quantity, and unit price or estimated cost.

(iv) Delivery or performance schedule.

(v) Place of performance.

(vi) Any packaging, packing, and shipping instructions.

(vii) Accounting and appropriation data.

(viii) Method of payment and payment office.

e. Modifications to TOs will be issued on Standard Form (SF) 30.

f. MATOC Contractors for the Site Prep IDIQ are expected to have the capacity and qualifications to meet a wide array of site prep construction projects in all the identified locations. Each MATOC contractor is required to make a good faith effort to submit offers on all solicitations. MATOC contractors are required to contact the CO within two days of notification if they cannot participate in the walk through or submit an offer and shall provide justification for not participating.

g. In accordance with FAR 16.505(a)(10), no protest under Subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order under a TO Contract except for a protest on the grounds that the order increases the scope, period, or maximum value of the contract; or a protest of an order valued more than $10,000,000.

2. COMPETITION

a. Competition for issuance of TOs is limited to those awardees under this contract. All awardees will be given a fair opportunity to be considered for each TO unless the CO applies one of the exceptions noted below. Upon determining the need to issue a TO, all awardees will be considered equally against the stated criteria.

b. Unless one of the exceptions noted below applies, each TO will be awarded, because of competition to the contractor whose offer is the most advantageous to the Government considering the criteria specified.

c. The CO reserves the right to make award of a TO without competition based upon one (1) of the circumstances described below:

i. The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

ii. Only one awardee can provide the supplies or services at the level of quality required because the supplies or services ordered are unique or highly specialized.

iii. The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

iv. It is necessary to place an order to satisfy a minimum guarantee.

END OF SOW

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

A.5. PROPOSAL PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of proposals along with the development and presentation of the proposal data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of proposals. Offerors shall carefully review this section prior to commencing proposal preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a proposal to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish proposals that comply with all instructions and include completed copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for award.

3. Submission instructions: Offers must be submitted by email to the Contracting

Officer, Rhonda Richardson, by email at Rhonda.richardson5@va.gov. Proposals may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Proposals must be submitted in four volumes:

a. Technical Acceptability-Vol. I

b. Past Performance-Vol. II

c. Price-Vol. III

d. Solicitation, Offer, & Award Documents-Vol. IV

Offerors may submit their proposals in one to four emails. Volumes I through IV must be submitted as separate, searchable PDF’s. Each volume must be submitted as attachments to their submission email(s). Proposals submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included: “36C25724R0046, Site Prep IDIQ Proposal – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Proposals must be clearly indexed and logically assembled.

Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Proposal page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

Volume Number Factor File Name Page Limitations

Volume I Technical Acceptability

Tech.pdf 5 pages

Volume II Past Performance Past Perf.pdf 40 pages

Volume III Price/Cost Price.docx Complete A.3, Price/Cost Schedule for Seed Project Pricing

Volume IV Solicitation, Amendments, Offer & Award Documents, Certifications & Representations

OfrRep.pdf None

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Proposals must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included on table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume.

The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

a. Volume I – Technical Acceptability: Provide proof of bonding capability along with performance/payment bond for seed project.

In accordance with (IAW) FAR 28.101-1, if a performance and payment bond is required then a bid-bond is required.

b. Volume II – Past Performance

i. Sub-Factor 1: Past Performance Project History

1. Offerors are encouraged to submit information relating to up to three projects it has completed or is in the process of completing. If submitting such information, offerors must provide a detailed summary of these projects, including:

a. Owner Government Agency/Company who awarded contract

b. Location (physical address)

c. Project Name

d. Project Description (Details of equipment site preparation requirements, challenges, and solutions)

e. Project Cost and Cost Control Measures (original and final contract costs, contract mods, cost containment measures, value engineering, etc.)

f. Project Performance Period (Initial/Actual, schedule impacts and efficiencies)

g. Owner POC (Name, Title, Telephone Number, Email)

h. Subcontractors (Roles, Responsibilities, Percent of work)

i. A narrative description of the project that includes whether the project involved work on a healthcare installation. The narrative must also address the complexity and magnitude of the project, any challenges faced and how the offeror responded to those challenges, whether the project stayed on schedule, whether any unforeseen site conditions were encountered, any other unusual factors, and the degree of success obtained. Offerors are encouraged to include supporting documents such as photographs that support the narrative.

2. ATTACHMENT 1 PAST PERFORMANCE

QUESTIONNAIRE shall be provided for each project submitted for evaluation.

ii. Sub-Factor 2 – Experience Modification Rating (EMR): Each Offeror shall provide their current EMR, or verifiable equivalent, from their insurance company or from their state, based on the offeror’s state of incorporation’s EMR requirements. The Government will consider the most recent timeframe corresponding to the Offeror’s insurance coverage period. If an offeror submits an EMR older than 12 months, using a three-year average at the time of proposal submittal, that offer shall be deemed unacceptable and cause the offeror to be removed from competition. An EMR less than or equal to 0.90 is considered Substantial Confidence. An EMR equal to 0.91, greater than 0.91, and equal to 1.0 is considered Satisfactory Confidence. An EMR equal to 1.01, greater than 1.01, and equal to 1.10 is considered Limited Confidence. An EMR equal to 1.11 and greater than 1.11 is considered No Confidence.

c. Volume III – Price: Complete A.3, Price/Cost Schedule

Offerors have been provided a “Seed” project (Project 674-22-210, Bldg.

163 MRI Room BA118-E Temple, TX) on which to submit a price proposal for evaluation.

d. Volume IV - Solicitation, Offer, & Award Documents-Vol. IV

i. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature. Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable and thus ineligible for award.

3. A copy of the VETS 4212 Federal Contractor Reporting

4. Signed 852.219-75, VA Notice of Limitations on

Subcontracting—Certificate of Compliance for Services and Construction.

5. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402;

and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All proposals shall be subject to evaluation by a team of Government personnel. Proposals will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

a. The Government will first review proposals to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all proposals that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete.

A complete proposal is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Proposals which merely restate a requirement or state that a requirement will be met, without providing supporting rationale, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Technical

Capability. The Government will eliminate any proposals that are not technically acceptable.

c. The Government will then conduct a tradeoff process with all remaining offerors.

The Government will consider Volume II Past Performance and Volume III Price in this tradeoff process. In using this source selection process, the Government intends to make award based on which offeror(s) provide the best value to the Government considering and comparing the past performance and price of each remaining offeror. Past Performance is significantly more important than price in this process. The Government may thus choose to not make award to the offer with the highest past performance rating or the lowest priced offeror. In the interest of efficiency, the Government reserves the right to conduct the evaluation in the most effective manner. The Government intends to rate and then rank each offeror before deciding which offerors present sufficient value to merit award. The Government reserves the right to not make award to offerors who do not present sufficient value considering past performance and price. The Government intends to award to two (2) to five (5) offerors but reserves the right to make any number of awards or no award at all depending on what it determines to be in its best interest and the quality of offers received.

d. The Government intends to make award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial proposals should contain offeror’s best offer. The Government may request clarifications, as described in FAR 15.306(a).

e. The Seed Project task order will be awarded to the offeror who presents the best value to the Government considering Past Performance and Price.

2. Evaluation Factors

a. Technical Acceptability (Bonding)

i. Sub Factor 1: The Government will first conduct a technical acceptability review of all remaining Offerors to determine to determine whether they are verified at https://veterans.certify.sba.gov as a SDVOSB under NAICS Code:

238390 – Other Building Finishing Contractors which has a $19 Million small business size standard.

ii. Sub Factor 2: The Government will then determine whether remaining offerors are able to meet the following bonding requirements. Each offeror must demonstrate its ability to obtain bonding for a minimum amount of $150,000.00 per individual task order and an annual bonding aggregate minimum of $20,000,000.00. The offeror shall demonstrate all bonding comes from the Bureau of the Fiscal Service (BFS), Surety Bonds, List of Certified Companies found at https://www.fiscal.treasury.gov/surety-bonds/list-certified-companies.html. In addition, the awarded offeror of the seed project shall provide performance and payment bonds IAW FAR 28.102-1(a) for the bid amount of the seed project.

iii. Any Offeror who receives a rating of Unacceptable in any part of the technical acceptability review will be eliminated from consideration for award.

b. Past Performance

i. The Government will assess the relative risks associated with an

Offeror's likelihood of success in fulfilling the solicitation's requirements as indicated by that Offeror's record of past performance. In this context, “Offeror” refers to the proposed prime contractor and all proposed major subcontractor(s). A major subcontractor is defined as one whose subcontract is for more than 25% of the total proposed price. In either case, the prime contractor and proposed major subcontractor(s) will be assessed individually and the results will then be assessed in their totality to derive the Offeror’s Past Performance rating. A joint venture will be assessed on the combined performance of each or as a team of the joint venture offerors.

ii. Sub-Factor 1 – The Government will conduct a performance risk assessment based on the quality, relevancy, and recency of the Offeror's past performance, as well as that of its major subcontractors, as it relates to the probability of successful accomplishment of the required effort. Offerors are cautioned that the Government will review available past performance data available in the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to consider past performance information from any available source and may contact customers other than those identified by the Offeror when evaluating past performance. Since the Government may not necessarily interview all the sources provided by the Offerors, it is incumbent upon the Offerors to explain the relevance of any data provided. Offerors are reminded that the burden of proving low performance risk rests with the Offerors.

Per FAR 15.305(a)(2)(iv), “[i]n the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.”

The Government intends to use the following rating system to guide its analysis:

Past Performance Rating Key

Rating Definition

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the Government has little expectation that the offeror will be able to successfully perform the required effort.

No Confidence

Based on the offeror’s recent/relevant performance record, the Government has no expectations that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The Government intends to use the following rating system to guide its evaluation of the relevance of past performance information:

Past Performance Relevancy Rating Key

Rating Definition

Very Relevant

Present/Past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

An example would be site prep construction project $1M or greater, with the VA or other Government agencies on a healthcare installation (internal/external). *Note, $1M is used as a benchmark based off the seed project’s magnitude Between $1,000,000 and $2,000,000..

Relevant

Past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

An example would be a site prep construction project $1M or greater, with other Government agencies on a healthcare installation (internal/external).

Somewhat Relevant

Past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

An example would be a site prep construction project less than $1M on a healthcare installation (internal/external).

Not Relevant

Past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

An example would be a site prep construction project less than $1M not on a healthcare installation.

iii. Sub-Factor 2 – Experience Modification Rating (EMR). As part of its performance risk assessment, the Government will consider each offeror’s EMR as it relates to the probability of successful accomplishment of the required effort.

c. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will evaluate the total proposed price of the Seed Project of all Offerors who are not eliminated before the tradeoff process stage as an indicator of the value the Offeror will provide on future task orders. The Government will also evaluate the Total Evaluated Price to determine whether proposals are fair and reasonable.

A.6 V.T.C.A. Tax Code §151.311

Offerors are hereby notified that in accordance with V.T.C.A., Tax Code §151.311, the purchase of tangible personal property for use in the performance of a contract for an organization exempted under Section 151.309 or 151.310 of this code is exempt if the tangible personal property is incorporated into realty in the performance of the contract.

Additionally, the purchase of tangible personal property, other than machinery or equipment and its accessories and repair and replacement parts, for use in the performance of a contract for an improvement to realty for an organization exempted under Section 151.309 or 151.310 of the code is exempt if the tangible personal property is necessary and essential for the performance of the contract and completely consumed on the job. The VA is an exempt organization.

Therefore, the contractor’s purchase of such building and construction materials within the State of Texas to be incorporated into the real property belonging to the U.S.

Department of Veterans Affairs (VA) or completely used in the performance of the contract is subject to exemption from Texas Sales and Use taxes under the code. To take advantage of the tax exemption the successful offeror under this solicitation must complete a Texas Sales and Use Tax Exemption Certificate when it purchases construction materials for this contract.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption, and therefore should not include Texas’ Sales or Use Taxes on sales of materials for incorporation into VA real estate under this contract or used in the performance of this contract.

2.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price, Indefinite Quantity contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO

ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION

(FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for minority participation for each trade

Goals for female participation for each trade

TBD % 6.9 %

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor…