Attachment 1 SOW Roof Repair B12 Rev. 1 2024-09-03.pdf

SCOPE OF WORK

Building 12 roof leak investigation and repair.

Revision 1 9/3/2024

Requirements The contractor shall be responsible for providing all labor, materials, and equipment needed for the services required:

• Building 12 o Provide technical testing and repairs to area of water infiltration suspected to be roof leaks.

o Provide waterproofing of dormer windows.

Work performed will be done at the Central Texas Veterans Health Care Facility in Waco, at 4800 Memorial Drive, Waco, Texas 76711. After all work is completed, the contractor will have a walkthrough with the VA COR or Alternative COR to ensure all work is completed and ready to receive payment.

The contractor shall provide all personnel, services, vehicles, transportation, tools, equipment, materials, supplies, facility supervision, administration supervision and any other item(s) necessary to perform and accomplish this service. The contractor shall be familiar with all the terms, conditions, and requirement herein contained. All work must comply with federal, state, and local regulations.

All work shall be done according to the Infection Control Risk Assessment (ICRA) specified for the respective areas where work is performed.

Note: “The C&A requirements do not apply, and that a Security Accreditation Package is not required for this contract.”

Period of Performance (POP) = 30 days from the NTP

Project Requirements:

Base Bid – Testing The contractor will be responsible for the following:

1. Coordinating with the COR areas to tested and repairs. This will be at least two weeks in advance of work and coordinated with GC (General Contract) currently working onsite.

• The area to be tested include two dormers and elevator exhaust on the northwest side of building 12. See attachment A.

• The test area is approximately 1,100 SQFT. Texting should extend approximately 2ft beyond the last dormer and the elevator exhaust. See attachment A.

2. Provide all required PPE, signage, traffic control, and certified equipment operators to complete the requirements of this task.

3. Conduct AAMA 501.2 spray test on areas suspected/demonstrating water infiltration. This test will require a minimum (2) personnel one conducting spray operations and one interior observer. Observation shall be made both visually and through thermal photogrammetry.

4. Testing at building 12 will require the carefully removal and replacement of ceiling tiles at the 3rd floor during testing. Observation shall be made both visually and through thermal photogrammetry.

5. After test completion, contractor shall coordinate with COR the extent of repairs required prior to proceeding with the work.

Base Bid – Anticipated Waterproofing repairs.

The contractor will be responsible for the anticipated repairs at building 12:

1. Repair damage dormer windowsill and waterproofing.

2. Provide sealant around dormer, mechanical curb, window frames, side walls and miscellaneous roof penetrations.

3. Replace broken tiles and reset as need in mortar beds where applicable (Approximately 10 location).

Note: At the end of each workday, please clean-up all worked in areas and make safe.

1. The Contractor will contact VA COR or Alternative COR prior to the start of the work.

2. The Contractor shall schedule work through the COR, to ensure that all necessary parts, materials, tools are accounted for prior to the start of work.

3. The contractor shall coordinate with VA COR NLT than 7 days to the start of this service and completion. See information below:

A. Government Holidays:

(a) The Government hereby provides notice and Contractor hereby acknowledges receipt that

Government personnel observe the listed days as holidays:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th Juneteenth June 19th

(b) In addition to the days designated as holidays, the Government observes the following days:

a. Any other day designated by Federal Statute

b. Any other day designated by Executive Order

c. Any other day designated by the President’s Proclamation

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

4. Submit the proper documentation and reports to receive payment on this service. See information below:

A. Invoices and Payment

a. Payment to be made monthly, in arears, following satisfactory performance by Contractor’s personnel and upon receipt of a properly prepared invoice.

b. Contractor shall be required to invoice through the Tungsten System at http://www.tungsten-network.com/us/en/veterans-affairs/. Additional information regarding Tungsten shall be provided upon award.

c. The contract shall have current registration in the System for Award Management (SAM) for this solicitation; URL: www.sam.gov.

d. The invoice MUST be itemized to include the following information. Any information listed below, and not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

i. Time period being invoiced for.

ii. Description of services performed.

iii. Unit Cost billed.

iv. Extended amount due.

v. Invoice number, date, and.

vi. Contract and obligation numbers.

Site and Facilities Access

A. Upon arrival the contractor must report to building 99.

B. The contractor shall sign in all personnel and be issued vendor/contractor ID Badge.

C. Badges must be displayed/worn between the neck and belt line unless hazardous work condition prevent this. The contractor shall always have the issued badge on them and may be subject to VA personnel request for identification.

D. At the end of the workday the contractor shall return to building 99 sign all personal out and return badges.

Contractors Responsibilities:

Responsible for removal of all demo materials

A. Coordinating with the COR during the shutdown and startup.

B. Ensure that all areas affect by repairs described above are protected from damage and maintained in a safe orderly condition.

C. Ensure that all safety measures are followed in accordance with local and state safety laws.

Other Considerations

• The contractor shall be responsible for the verification of all requirements for this project. All measurements and conditions must be verified by the contractor. Any discrepancies between field conditions, project documents, and this SOW shall be immediately brought to the COR and Contracting Officer’s attention.

• The contactor must be qualified/certified in roofing repair procedures in accordance with all manufacturer requirements/local codes/regulation.

• The contractor will be required to submit a safety plan for VA review and approval prior to the performing work.

http://www.tungsten-network.com/us/en/veterans-affairs/ http://www.sam.gov/

• The contractor must comply with the requirements for Type C/Class II (Lowest Risk) Infection Control Risk Assessment (ICRA).

• It is the contractor’s responsibility to provide adequate documentation verifying that any equipment and/or materials proposed will meet or exceed all federal government requirements.

• Majority of the work shall be performed during normal working hours unless other wised noted by the COR. Normal working hours are 8:00 am – 4:30 pm, Monday – Friday.

• The contractor’s supervisor shall always be available to address any needs VA COR/Alternative COR may have during the period of performance which is 60 days from start to finish and alert the Alternative COR of daily progress.

• The contractor shall thoroughly clean inside and outside of project site daily with contractor’s own equipment, including vacuums, mops, buckets, wash rags, dust mops, etc.

• The contractor shall be responsible for the removal of project demo materials/debris/equipment from this facility when complete.

Codes and Standards:

The project shall be in accordance with the latest International Building Code (IBC), National Fire Protection Associate (NFPA) standard, Uniform Federal Accessibility Standard (UFAS), VA Specifications and Standards, and local facility requirements. In the event there is a conflict between any of the standards/codes, the more stringent standard/code shall apply.

The contractor shall provide all applicable safety signage, and barricades applicable to OSHA, VHA and DOD regulations. Contractor shall comply with VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:

(a) Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility–associated infections.

(b) Compliance with OSHA and State construction safety regulations. Construction contracts require that the general contractor’s on-site “competent person” have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor’s workers have completed the OSHA 10-hour construction worker course or other relevant competency training. The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be required prior to performing work.

(c) Compliance with EPA and State environmental regulations.

SAFETY PLAN REQUIREMENTS:

Prior to performing any work, the contractor will be required to submit a safety plan in accordance with OSHA and VA Regulations.

The safety plan shall include, but not limited to the following:

A. Safety and Health Policy (i.e., company policy including but not limited to: PPE, LOTO [Lock Out Tag Out, fall protection, etc.)

B. Safety and Health Objectives (i.e., company goals, procedures, etc.)

C. Job Site Inspections (i.e., safety inspection/potential hazards/prevention, etc.)

D. Contractor Safety Administrator (i.e., competent person/safety officer) E. Personal Protective Equipment (i.e., head, hearing, and eye protection, footwear, clothing, gloves, etc.)

F. Safety Rules (i.e., rules applicable to the work/task being performed, equipment, ladders, confined spaces, open flame, etc.)

G. Job Safety Training (i.e., OSHA, safety meetings, etc.)

• 30 Hour OSHA Construction Safety Course – competent person

• 10 Hour OSHA Construction Safety Course – all others H. Safety Discipline (i.e., correction of violations, etc.)

I. Emergency Procedures (i.e., responsibilities, procedures, etc.)

J. Written Hazard Communication Program (i.e., responsibilities, procedures, list of hazards, MSDS, etc.)

SAFETY INSPECTIONS:

On a weekly basis, the VA will conduct a safety inspection of the work area. This inspection includes, but is not limited to the following:

A. Means of Egress

• Fire/Smoke Doors unlocked, free of obstructions.

• Means of Egress (includes Exits) free of obstructions and clearly marked.

B. Fire Alarm, Fire Detection, and Fire Suppression Systems.

• Fire Alarm Pull Stations are unobstructed.

• Smoke Detector smoke caps in use or removed at end of the day.

• Sprinkler Heads are unobstructed.

C. Housekeeping and Traffic Control

• Trash and debris are removed promptly and transported outside the construction area.

• Floor mats and dust tack mats are located at the entrance to construction area.

• Tools and equipment are properly stored.

• Signs installed to restrict patient access (doors locked as needed)

• Dust control measures are in place.

• Barriers are in place and properly sealed.

D. Hazardous Chemicals/Conditions

• Appropriate storage of hazardous chemicals

• MSDS sheets are readily available on-site.

• Lock out/tag out procedures are in place.

E. Clothing

• PPE is available and properly worn.

• Proper lift, scaffolding and tie offs safety measure being used and in good conditions.

• Clothing is relatively dust free with the construction area and patient areas.

WORKMANSHIP:

All work under this contract shall conform to the standards of these specifications. The Contractor at no additional cost to the Government shall correct work not meeting these specifications. Work shall be accomplished by mechanics skilled in the trade.

WORKING CONDITIONS:

The buildings and the surrounding site areas will be occupied or under construction by the general contractor. These operations will continue as normal, temporary, or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The contractor will be required to be mindful of the area operations, and patient areas while conducting the cleaning. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the period.

DISPOSAL:

Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all OSHA requirements concerning removal, transporting, and disposal of the material.

CLEAN-UP:

The Contractor shall keep the area neat and tidy and free of debris at the end of each workday.

PERMITS:

The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

WARRANTEE:

The contractor shall warrantee work to be free of defects and workmanship for the duration of the manufacture warranty applies. All other work shall be free of defects for the duration of 1 year.

Attachment A