36C25724Q0281 0001.docx

RFQ 36C25724Q0281 0001

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C257 Department of Veterans Affairs VHA RPO West – NCO 17 Health Care Resources 11495 Turner Rd El Paso TX 79936-1372 Carolyn Reneau carolyn.reneau@va.gov 36C257 See Block 6

To all Offerors/Bidders

36C25724Q0281 04-01-2024

X X X

X

The purpose of this amendment is to post questions and answers to RFQ 36C25724Q0281

a. Questions and Answers can be found in the continuation page.

b. All other terms and conditions remain in full force and effect.

Carlos Jaquez Contracting Officer

VA-VHA-RPOW-2024-0021

CONTINUATION PAGE

Questions and Answers 36C25724Q0281 Transitional Housing Killeen Question 1: I have housing available however I wanted to know what requirements are needed? Is state licensing needed, Life Safety Code inspection required, sprinkler system installation required for the home, etc?

Answer 1: Facility must meet all requirements outlined in the Performance Work Statement.

Section 1 states:

The Contractor must have site control of the housing facility through ownership or a valid lease.

Contractor facility will be certified by the State of Texas, Department of Health and Human Services, Division of Health, Bureau of Licensure and Certification as a facility for transitional housing.

The Contractor facility shall confirm to the Life Safety Code, National Fire Protection Association (NFPA) #101 standards, reference http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=101&cookie%5Ftest=1.

The Contractor shall meet all City, County and State requirements concerning licensing and health codes.

Contractor shall have a current occupancy permit of license as required by the authority that has jurisdiction to issue and shall adhere to all applicable local, state, and federal laws.

The facility shall be wheelchair accessible and meet Americans with Disabilities Act guidelines for buildings and facilities found at http://www.ada.gov/reg3a.html#Anchor-Appendix-52467.

Section 29. INSPECTION OF FACILITY AND PROGRAM:

a) Initial Inspections - Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Question 2: To what extent may an apartment complex be utilized to temporarily house Veterans for this notice?

Could this apartment complex be utilized to temporarily house Veterans for this notice if it were designated exclusively for Veterans?

Answer 2: Any type of facility may be used as long as it meets all requirements outlined in the Performance Work Statement. Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Facility does not need to be used exclusively for Veterans.

Question 3: To what extent may a 4-plex or duplex be utilized to temporarily house Veterans for this notice?

Could this 4-plex or duplex be utilized to temporarily house Veterans for this notice if it were designated exclusively for Veterans?

Answer 3: Any type of facility may be used as long as it meets all requirements outlined in the Performance Work Statement. Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Facility does not need to be used exclusively for Veterans.

Question 4: To what extent may a single-family house be utilized to temporarily house Veterans for this notice?

Could this single-family house be utilized to temporarily house Veterans for this notice if it were designated exclusively for Veterans?

Answer 4: Any type of facility may be used as long as it meets all requirements outlined in the Performance Work Statement. Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Facility does not need to be used exclusively for Veterans.

Question 5: To what extent may a converted hotel or motel be utilized to temporarily house Veterans for this notice? Could this converted hotel or motel be utilized to temporarily house Veterans for this notice if it were designated exclusively for Veterans?

Answer 5: Any type of facility may be used as long as it meets all requirements outlined in the Performance Work Statement. Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Facility does not need to be used exclusively for Veterans.

Question 6: What structures are considered "prohibited" for temporarily housing Veterans for this notice?

Answer 6: The Contractor must have site control of the housing facility through ownership or a valid lease. Any type facility may be used as long as it meets all requirements outlined in the Performance Work Statement. Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Facility does not need to be used exclusively for Veterans.

Question 7: What structures are considered "acceptable" for temporarily housing Veterans for this notice?

Answer 7: The Contractor must have site control of the housing facility through ownership or a valid lease. Any type facility may be used as long as it meets all requirements outlined in the Performance Work Statement. Prior to the award of a contract, Contractor facility must pass a VA NFPA inspection certifying that facility meets the requirements of the applicable residential occupancy chapters of the current version of NFPA 101, National Fire Protection Association's Life Safety Code. Contract shall not be awarded if facility does not pass initial inspection.

Facility does not need to be used exclusively for Veterans.

Question 8: Are Veterans permitted to share a room?

Answer 8: Yes, but no more than 2 per room.

Question 9: If so, what are the minimum dimensions required per person?

Answer 9: No minimum dimensions are stated. All rooms must be ADA compliant and shall provide -

Question 10: To what extent may the temporary housing location be in areas immediately surrounding Killeen, TX such as Harker Heights, TX, Copperas Cove, TX, and/or Belton, TX?

Answer 10: The facility for this requirement needs to be in Killeen proper area.

Question 11: If space and availability were to exist, to what extent could the Contractor house more than seven (7) Veterans?

Answer 11: Quantities on the Schedule of Services are the yearly projected amounts. The actual number may vary between 0 and 7 throughout the year (up to 90 days per Veteran). Contractor is not obligated to house more than seven (7) veterans at a time.

Question 12: What stipulations exist for temporarily housing more than seven (7) Veterans?

Answer 12: Contractor is not obligated to house more than seven (7) veterans at a time.

Question 13: What additional processes would need to occur in order to temporarily house more than seven (7) Veterans?

Answer 13: We are only looking to contract for up to 7 Veterans at this time.

Question 14: Please explain what is meant in the following paragraph, and provide examples: (Page 6 of 62, Document 36C25724Q0281_1) Estimated Quantities:

Quantities on the Schedule of Services are the yearly projected amounts. Contractual minimum and maximum: the guaranteed minimum contract amount, including the base year and any option years exercised, is $20,000.00 and the maximum contract amount, including the base year and any option years exercised, shall not exceed $2,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amounts.

Answer 14: Quantities on the Schedule of Services are the yearly projected amounts. The actual number may vary between 0 and 7 throughout the year. The minimum guaranteed amount for this contract, including the base and any option year is $20,000.00. The maximum amount including the base and any option year is $2,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amounts. The Government does not guarantee that any option year will be exercised after the base year.

Question 15: Assuming a Contractor is awarded the maximum amount each year, what is the maximum contract amount for the base year and option years?

Answer 15: The maximum amount including the base and any option year is $2,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amounts. The Government does not guarantee that any option year will be exercised after the base year.

Question 16: What is the maximum, cumulative contract amount for the base year and four option years? (For example, what is the maximum cumulative contract amount for the base year + option year one + option year two + option year three + option year four?)

Answer 16: The maximum amount including the base and any option year is $2,000,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amounts. The Government does not guarantee that any option year will be exercised after the base year.

Question 17: To what extent will the Government provide a partial advance of funding, for example, to small businesses, to begin accepting Veterans?

Answer 17: All supplies, services, staff, and program management will be inclusive within the per day per bed price proposed to the government and no additional costs will be incorporated and will NOT be reimbursed by the government. No advance funding will be provided.

Question 18: Please explain what is meant in the following paragraph, and provide examples: (Page 6 of 62, Document 36C25724Q0281_1) Note:

As part of price evaluation, the Government will evaluate its option to extend services (see FAR Clause 52.217-8). The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all offer/bids relative to each other, and will not affect the ranking of offer/bids based on price, unless, after reviewing the offer/bids, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

Answer 18: FAR 52.217-8 Option to Extend Services, is a clause that allows the Government to extend the term of a contract for an additional 6 months if needed for the benefit of the Government. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The total price for the base year, all options, and any extension under FAR 52.217-8 shall not exceed the contract maximum amount.

Question 19: Please explain what is meant in the following paragraph, and provide examples: (Page 9 of 62, Document 36C25724Q0281_1) Men and women must have separate bathroom facilities. The facilities must have female residential rooms or sections that are securely segregated or restricted from men to ensure safety and privacy. If the facility cannot accommodate both male and female Veterans at one location, the provider must make available equivalent facilities and services for the opposite gender that meet the terms of the contract for facilities and services.

Answer 19: Separate areas must be designated for men and women. This can be at the same facility, but contractor must ensure the safety and privacy of the Veterans by providing separate accommodations.

Question 20: Scenario: The Contractor has 7 spaces. There are six (6) female Veterans and one (1) male Veteran. Based on the information referenced above, is the Contractor required to make available one (1) space for the male Veteran at a different facility?

Answer 20: Separate areas must be designated for men and women. This can be at the same facility, but contractor must ensure the safety and privacy of the Veterans by providing separate accommodations.

Question 21: If no additional facilities exist, does the Contractor forfeit the opportunity to provide services?

Answer 21: Separate areas must be designated for men and women. This can be at the same facility, but contractor must ensure the safety and privacy of the Veterans by providing separate accommodations.

Question 22: To what extent may the Contractor conduct further reviews and due diligence on the prospective Veterans to determine a "good fit" for the temporary housing community?

Answer 22: All Veteran’s shall be determined for fitness by the Department of Veteran’s Affairs. The facility may determine if a particular Veteran’s needs can or cannot be met by the facility.

The goal of this contract is to remove homeless Veterans from the street or habitation unfit for Veterans and place them in community-based, emergency housing services to provide clinical case management with supportive services, life skills training, sobriety maintenance and mental health recovery education, vocational and housing counseling services to aid the veterans in reaching goals of attaining permanent housing successfully while in the program and maintaining stability.

Question 23: Is the Contractor bound to accept "all" Veterans referred by the Health Care for Homeless Veterans (HCHV) program staff to the temporary housing community?

Answer 23: No, the contractor may determine that a particular Veteran’s needs cannot be met by placement at their facility.

Many of these veterans have co-morbid conditions that include serious mental illnesses, substance abuse disorders, and other serious medical conditions. Contractor shall provide rapid placement in a supportive, residential setting to VA referred Veterans. Contractor shall provide admission 24 hours a day, 7 days a week. Same day admission is expected.

Question 24: To what extent may the Contractor conduct formal background checks on prospective Veterans to determine a "good fit" for the temporary housing community?

Answer 24: The facility may determine if a particular Veteran’s needs can or cannot be met by the facility.

Question 25: To what extent will the Health Care for Homeless Veterans (HCHV) program staff, or other applicable entity, ensure that Veterans admitted to the temporary housing community are not using illegal drugs or substances?

How will this be monitored and managed?

Answer 25: The facility may determine if a particular Veteran’s needs can or cannot be met by the facility. Many of these veterans have co-morbid conditions that include serious mental illnesses, substance abuse disorders, and other serious medical conditions. Contractor shall provide rapid placement in a supportive, residential setting to VA referred Veterans. Contractor shall provide admission 24 hours a day, 7 days a week. Same day admission is expected.

Question 26: To what extent will the Health Care for Homeless Veterans (HCHV) program staff, or other applicable entity, ensure that Veterans admitted to the temporary housing community have received rubella testing, tuberculosis testing, and other immunizations?

Answer 26: The VA personnel does not require these vaccines for Veteran’s participation in the program. The facility may do this at their own discretion and cost.

Question 27: Please explain what is meant by the "adjectival ratings" below, and discuss how these ratings are used. (Pages 42-43 of 62, Document 36C25724Q0281_1) Quoters will be assigned the following adjectival ratings for the Experience evaluation factor:

Answer 27: Experience – This factor will be used to assess the Offeror’s offered experience providing contracted case management services and contracted transitional housing services to people experiencing homelessness. The Government will assess the Offeror’s experience, as well as the experience of the Offeror’s proposed subcontractor(s), if any are proposed. Offerors shall describe their (or their proposed subcontractor’s) specific experience providing contracted case management services and contracted transitional housing services to people experiencing homelessness.

The HCHV personnel will evaluate the Offeror’s response to the Experience factor in the ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Section (page 42). A rating of Good to Unsatisfactory will be assigned to each response submitted by an Offeror. The Evaluation process is described in VAAR 852.273-73.

The “Best Value, Trade Off Method” approach shall be used in the evaluation of quotes. Best value trade off source selection procedures is based on the concept of using a methodology for award that represents the greatest value to the Government, not necessarily the lowest price or the highest rated quote, based on the evolution of price and other factors specified in the solicitation.

For the purposes of this evaluation, factors are listed in descending order of importance. The Government may award to other than the lowest priced Quoter(s) if it is in the Government’s best interest to do so.

a. Factor 1 - Experience

b. Factor 2 - Price

c. Factor 3 – Veterans Involvement

End of Document