36C25724Q0265 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

02-29-2024

549-24-3-5096-0040

36C257

Department of Veterans Affairs Network Contracting Office 17 Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple, TX 76504

Same as block 6

To all Offerors/Bidders

36C25724Q0265

02-20-2024

X

X X

March 8, 2024, 4PM CST

See CONTINUATION Page

The purpose of this amendment is to incorporate the following changes:

1. Provide the answers to the technical questions received.

2. Update the Price Schedule.

3. Extend the due date to March 8, 2024, 4PM CST.

TECHNICAL QUESTIONS | 36C25724Q0265 – Boiler Plant Maintenance

1. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: Current contract # 36C25719D0038-36C25719N0301

2. Is there a burner repair/replacement required for the site’s boilers?

Answer: No

3. Is there a solicitation out for such a burner repair/replacement?

4. Will the burner repair/replacement interfere/overlap the PM solicitation?

5. Could you please verify that this is only the Semi-Annual (6M) Boiler PM, per VHA 1810 frequency chart, pages 23 to 28 of 1810_D_2023-01-04.

Answer: No, see attached VHA Boiler and Associated Plant Safety Device Testing Manual, 7th Edition / (see new price schedule)

6. Is Boiler and/or tank cleaning part of the contract? If so, is refractory repair to be billed separately as level of repairs vary.

Answer: See new Price Schedule

7. Is National Board Inspections part of the contract? If so, does VA Staff open/close the boilers and provide the gaskets?

Answer: No, the boiler inspections internal and external are not part of this contract

8. Could you please list the equipment which software updates would be applicable and the current software version?

Answer: No software updates required. Control panels replacement is plug and play, any control system that loses programing will have to be uploaded shall any programing is lost. This is not a common issue

9. Could you please add Past Performance on similar equipment as equivalent to factory trained to avoid restricting to factory’s chosen representative?

Answer: Requirement is not restricted to factory representatives. As stated in the RFQ - Provide copies of applicable permits, licenses, and certifications in accordance with the PWS

10. For the warranty period on replaced parts could we please change the wording to state manufacturer’s warranty will apply as this contract is potentially 5 years and we will not have control over parts that fail during that period due to expected wear and tear.

Additionally, for labor on warranty repairs are they billable unless it was determined that the workmanship of installer caused the part to fail?

Answer: See new Price Schedule; manufacturer warranty is sufficient.

11. Could you kindly revisit the sentence: ‘Emergency repairs are not subject to overtime, travel, lodging, meals, or transportation costs’? While we understand the intent, it’s essential to consider potential overtime expenses during nights, weekends, or holidays.

Additionally, industry practice often includes technicians’ travel time in billable hours.

Without specifying the frequency of visits outside standard hours, accurately calculating contractor costs becomes challenging, potentially leading to contract performance issues.

Answer: Contract includes a Line Item for Emergency Repairs/Parts

12. Is this project Tax Exempt?

Answer: No.

13. The solicitation mentions the NTE price for parts and repairs needed - Please confirm whether or not the VA is doing this on their end, and we won’t need to add it to our bid.

Answer: The VA will enter a NTE Line Item amount upon award (see new price schedule)

14. The first two items on the Cost Schedule mention “Emergency Service IAW with the scope of work”, and “Emergency Repairs IAW with the scope of work”; What is the difference? Or is that the line I need to add the NTE price for repairs, and the Emergency service calls are included in the line with the Semiannual?

Answer: Emergency Repairs shall have an annual NTE Line Item to cover parts and service. The scope of work will vary depending on the system or device that fails, if any. Contractor may/may not choose to keep a parts rider for consumables such as gaskets, valves, safety devices and control boards, operator interface screens and level controllers to include probes, floats, and transmitters.

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2.00 JB __________________ __________________

Semiannual Preventive Maintenance Service IAW the Scope of Work Contract Period: Base POP Begin: 04-01-2024 POP End: 03-31-2025

1.00 JB __________________ __________________

Annual Preventive Maintenance Service IAW the Scope of Work Contract Period: Base

4.00 JB __________________ __________________

Quarterly Preventive Maintenance Service IAW the Scope of Work Contract Period: Base

1.00 YR __________________ __________________

Emergency Repairs/Parts IAW the Scope of Work.

This is a Not -To-Exceed Line Item for which the Government will enter an amount upon award.

Contract Period: Base

Contract Period: Option 1 POP Begin: 04-01-2025 POP End: 03-31-2026

Contract Period: Option 1

Contract Period: Option 1

This is a Not -To-Exceed Line Item for which the Government will enter an amount upon award.

Contract Period: Option 1

Contract Period: Option 2 POP Begin: 04-01-2026 POP End: 03-31-2027

Contract Period: Option 2

Contract Period: Option 2

This is a Not -To-Exceed Line Item for which the Government will enter an amount upon award.

Contract Period: Option 2

Contract Period: Option 3 POP Begin: 04-01-2027 POP End: 03-31-2028

Contract Period: Option 3

Contract Period: Option 3

This is a Not -To-Exceed Line Item for which the Government will enter an amount upon award.

Contract Period: Option 3

Contract Period: Option 4 POP Begin: 04-01-2028 POP End: 03-31-2029

Contract Period: Option 4

Contract Period: Option 4

This is a Not -To-Exceed Line Item for which the Government will enter an amount upon award.

Contract Period: Option 4

GRAND TOTAL __________________

See attached document: VHA Boiler and Associated Plant Safety Device Testing Manual 7th Edition.