36C25723B0008 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0003 674A4-20-102

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

Department of Veterans Affairs Network Contracting Office 17 1901 Veterans Memorial Dr. Building 171 Temple TX 76504

To all Offerors/Bidders

36C25723B0008

X

X X

July 12, 2023, by 11:00 am. CST

The purpose of this amendment is to incorporate RFI questions and answers and to extend the bid opening to the date and time as stated in Block 11 (b), pg. 1 of this amendment. See continuation page for RFI questions and answers.

All other terms and conditions remain unchanged.

36C25723B0008 Consolidate Outpatient Clinic BLDG. 1, PROJECT# 674A4-20-102

RFI Answer for site visit conducted on April 27, 2023, at 10:30 am CST and May 30, 2023 at 11:00 am CST.

1. Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please change the contract type to a Fixed-Price with Economics Price Adjustments pursuant to FAR 16.203.

Answer: Contract type will not change. This solicitation remains as a Firm Fix Price Sealed Bid.

Please refer to FAR 14.408-4 Economic price adjustment if you are still interested in bidding.

2. Due to the instability in our current economy such as price escalations, procurement issues, and vendors unable to reasonably hold prices for more than 30 days, please reduce the price-hold period to 30 days.

Answer: Price hold period will not be reduced. Refer to question 1 for additional guidance.

3. Is this project exempt from taxes?

Answer: The answer to this RFI depends on too many variables outside of VA control. Generally speaking, VA is a department of the United States and the United States is an exempt agency under Texas Tax Code § 151.309 (Governmental Entities). It is extremely important that owners, contractors, and material suppliers understand (and consult with their tax advisors who understand) the various tax laws which are at play in the construction industry and in particular types of construction projects in Texas. It is particularly important that the parties recognize the tax implications arising from the different types of contracts (i.e. lump sum or cost-plus), as well as their tax responsibilities as Texas employers. VA recommends contractors consult with a qualified tax attorney for all tax-related questions.

4. SF1442 Item 13.a. states that sealed offers are due at the place specified in Item 8, which contains a physical address in Independence, OH. Paragraph A.9, "COVID-19 Bid Submission Instructions," states that only electronic bids will be accepted. Please clarify how the VA would like to receive bids.

Answer: 13.a. states, “Sealed offers in original and 0 copies…. Refer to section 10 of SF 1442, last paragraph “SUBMISSION OF BIDS:”, for instructions on submitting a bid.

5. Please provide an asbestos and lead paint report.

Answer: Asbestos abatement has already been conducted, but there is no subsequent study/report to provide. If the contractor identifies evidence of asbestos still within the building, coordination with the VA will be required to determine what additional actions are required. The current scope presumes no additional asbestos abatement.

Lead paint is present on window steel frames and possibly door casings. Lead-based paint must be handled and disposed of properly.

6. Who is your proprietary Fire Alarm, HVAC Controls, security, & Elevator Contractors for this project location?

Answer: Field verify all systems match existing prior to procuring equipment.

Physical Access Control Security

Security - Software House iStar controllers and C-Cure Security Management Systems.

Card Readers are 200 bit encryption on C-Cure 9000 and cameras are Video Edge NVR and Illustra cameras.

Manufacture is American Dynamics for Cameras and Software House for Access control.

HVAC Controls Johnson Controls Metasys, reporting to Energy Center, Building 225.

Fire Alarm Systems Fire Alarm System is active in B1. Prior to any work being done in B1, Contact

VA Safety (Thomas Blann) and bring fire alarm system in B1 offline and pull fiber back to the manhole so that it can be accessed from B4.

All new fire alarm devices shall be 100% compatible with the existing fire alarm system network.

Simplex Fire Alarm System must be able to communicate with VHA Fire Alarm System Loop managed at the Energy Center, Building 225. Confirm Fire Alarm Panel must notify supervised campus loop. Contractor shall demonstrate communication with monitored campus Fire Alarm loop.

Contractor to provide new fire pump and fire alarm panel.

Elevator TK elevator

7. Plans are missing the Schedule for Domestic water booster pump & elevator sump pump.

Answer: Please refer to the Plumbing Specifications for specific requirements. Booster pump pressure requirements are listed in the Specifications, minimum peak flow rating shall be 215 gpm. Elevator sump pump minimum rated capacities are noted in Key Note #8 on sheet PJ100C.

8. 23 08 00- Commissioning Specification is missing.

Answer: Commissioning is not included in the construction documents. The spec is intentionally not included.

9. Which bid package do we put the unit heaters into shown on the 4th floor?

Answer: Base bid.

10. Which bid package do we put the CRAC unit into shown on the 5th floor?

Answer: Base bid.

11. Per the drawings provided is the work on the 4th ,5th, and 6th floor part of base bid?

Answer: All work on 4th, 5th, and 6th floors is critical to the primary function and therefore should be included in the base bid.

12. Is there any roof scope of work in this project?

Answer: No scope is identified for the roof.

13. Are Markerboards provided by GC or part of the owner provided equipment schedule? I have not found location on the drawings where they are required, please provide information.

Answer: Refer to sheets A130 thru A135 for locations of markerboards/whiteboards. Spec section 10 11 13 also has instructions regarding the installation of these items.

10 11 13, para 1.4 indicates contractor shall submit shop drawings, product data, and samples.

10 11 13 Part 3 includes execution and installation. As the spec section is directed to the contractor, GC is to execute the installation.

Sheet A130 thru A135 indicates the furniture and equipment plans in the job as noted in the sheet index

There are references to whiteboards/markerboards in the plans.

14. Drawing A411 Detail 2 wall infill M8, what is this infill type?

Answer: The finish face of the room side (south of the elevator shaft) should be flush in plane with the existing wall. Use partition type D6 (referenced on sheet A500) in lieu of the M8 designation in order to maintain the wall rating. See snippet below.

15. Is daily covid screening for entry still in place?

Answer: No longer a requirement

16. If daily screening is still required who is responsible for the cost VA or GC/Subcontractor?

Answer: Not applicable

17. The AHU schedule on sheet MH601 also calls out MERV 8 and MERV 13 pre-filters along with a MERV 14 final filter. The control diagram on sheet MI501 shows the location of both pre-filters that are coupled with differential pressure sensors but it does not show the MERV 14 final filter or any pressure sensors. Given this, we believe either the schedule has something extra or the diagram is missing something. In either case, our question is: Which is correct, the schedule or the diagram? And follow up question if the schedule is correct: where is the MERV 14 final filter located in the unit?

Answer: Clarification will be provided during construction as an RFI response.

18. Placing the final filter downstream of the fan will add length to our units so we also want to know: How much additional space would be available/allowed beyond the dimensions shown for the new AHUs?

Answer: This issue to be addressed during construction as a RFI response. Contractor shall bid on dimensions currently showing within the specifications and drawings.

19. If access to Metasys Server is not allowed, please confirm that JCI must breakout their cost for integrating new devices into their existing server separate from this contract.

Answer: Access is allowed per VA.

20. Will the VA allow a Tridium Front End that can pull in all existing Metasys currently on campus into one database?

Answer: No

21. If Tridium front end is not approved, please confirm that access to Metasys server will be provided to integrate new devices into Metasys?

Answer: Access will be provided per VA

22. If access to Metasys Server is not allowed, please confirm that JCI must breakout their cost for integrating new devices into their existing server.

Answer: Not applicable.

23. In the specification language, identified below, the specification stipulates that the entire BAS must be complete and seamlessly functional under a single platform. That platform is identified as “JCI METASYS.”

a. Can the contractor perform controller installation, while meeting the specification for field controllers and devices, and provide a Tridium Niagara 4 platform in lieu of the JCI METASYS, and integrate the existing JCI METASYS system into the Niagara 4 front end? If so, this would meet the performance requirement of having a single unified system.

Answer: No. Contractor to integrate B1 building automation system into existing campus building automation system.

b. If item a. (above) is not possible, then can the contractor provide and install all field controllers and devices, so long as they meet or exceed the performance requirements specified? If so, then can the bid be itemized to read the following:

i. Bid for integration of the new construction (graphics and programming) into the existing JCI METASYS platform/server/system.

ii. Bid for providing and installing all building and field level HVAC controls and devices, meeting the performance specifications.

iii. Bid for Division 25 providing the Advanced Utility Metering System scope of work.

Answer: No

24. Please provide any hazardous material survey reports related to the black mold contamination mentioned in the drawings.

Answer: No study was conducted. Government estimates an area of 2,000 sq ft of black mold to be remediated.

25. Please provide a copy of any soils report available for the site.

Answer: AE can provide geotech report dated 31 MAR 2022 after contract award.

26. For the purposes of a fair bid submission, we respectfully request the VA provide the quantity of mold remediation required or establish an owner allowance for this work. It is difficult to quantity the extents of this remediation with the current information.

Answer: See answer to question 24.

27. During our site visit we noticed several areas of apparent structural deterioration on some concrete columns, beams, and slabs. There is no structural repair work shown on the bid documents. Please confirm that the existing structural conditions of the building area sufficient for the proposed scope of work.

Answer: The full intent of the structural work is provided in the contract documents.

28. Has a three-dimensional model of the existing building and the proposed work been created? Will this model be available to the general contractor for BIM coordination and clash detection?

Answer: Design was conducted using 3D BIM software. Awarded contractor can request those files at kickoff.

29. The single line diagram on sheet E902 is missing the keynotes and callouts. Please provide this information as soon as possible.

Answer: Additional information for E902 will be provided as a construction RFI response.

30. Is the Government able to provide a product list for the flooring? That is, instead of the general ‘vinyl plank’ or ‘sheet flooring’ or whatever type, can the Government provide the specific product names requested to ensure accurate pricing? Or is it up to the contractor to decide? We also do not see anything listed for floors 4, 5 and 6.

Answer: Government does not provide specific material selections by brand, etc.

Contractor is to provide materials compliant with the contract drawing requirements.

Government will review selections during construction.

31. Will the new fire alarm need to be looped in with other buildings?

Answer: Contractor furnished new B1 Simplex fire alarm panel and fire alarm system must be able to communicate with VHA Fire Alarm System Loop, managed at Energy Center B225.

32. Is it required to provide a turnkey Surveillance camera system including any licenses required? System must be integrated with Campus Video Assessment and Surveillance System (VASS).

Answer: Yes. NVR needs to connect back to rest of the system. License fee not required if Illustra Pro Cameras used. The Video Surveillance system is fully operational and only the NVR needs to be connected back to the rest of the system

33. Is it required to provide telecommunications backbone infrastructure upgrade?

Answer: Yes, in accordance with Contract Documents

34. Can you confirm the requirement VA FMS for DAS?

Answer: No requirement included in the bid documents.

35. Page A110B Keynote A5 states:

a. CONTRACTOR TO EXCAVATE AS REQUIRED ALONG BUILDING

PERIMETER AT INTERVALS ON EACH SIDE TO ALLOW INSPECTION BY

COR TO EVALUATE POSSILBE WATER INTRUSION IN TO BUILDING. IF

THERE IS UNFORSEEN DAMAGE FOR ADDITIONAL REPAIRS, CONTACT

COR. IF REQUIRED, CONTRACTOR TO REMOVE EXTERIOR SOIL TO

CLEAN & PREP FOR APPLYING WATERPROOFING PER

MANUFACTURER'S RECOMMENDATIONS.”

b. Demolition plan AD100 Keynote D13 states: EXTERIOR WATER INTRUSION

REMEDIATION. REMOVE EARTH AROUND FULL EXTENTS OF DASHED

LINE AT BUILDING SHOWN (APPROXIMATELY 5'-0" DEEP TO BELOW

GROUND FLOOR LEVEL). APPLY STICK SHEET WATERPROOFING TO

OUTSIDE FACE OF CONCRETE. FILL/COMPACT SOIL. INSTALL SOD.

These two notes are conflicting as one indicates only excavation and backfill should be included in base bid. The later states that excavation, waterproofing, and backfill shall be included in base bid. Please clarify if waterproofing also needs to be included in base bid.

Answer: Keynote A5 on Sheet A110B is an error. The description of the scope detailed on AD100, Keynote D13 is accurate. All waterproofing activities described on AD100 should be included in the project’s base bid.

36. Confirm if cable trays and conduits will not be allowed to be exposed below ceiling?

Answer: Yes

37. Confirm Cat 6A multimode is be used inside Building 1?

Answer: Yes

38. Confirm Fire Line not be exposed in Rooms 1A100A, 1A100 and 1B100?

Answer: Yes. Contractor to submit coordination plan to VA for approval to address reception and waiting areas.

39. Is contractor to provide (1) IT/Data/Phone outlet at all copier locations and (2) IT/Data connection at all reporting utility meter location required by project?

Answer: Yes

40. Confirm Conduit Size in Spec Section 26 05 33 Answer: Specification Section 26 05 33, 2.1, A, Conduit Size should read ¾-inch not ½-inch.

41. Is contractor to provide (1) IT/Data/Phone outlet at all copier locations and (2) IT/Data connection at all reporting utility meter location required by project?

Answer: Yes