36C25722Q0547 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

06-15-2022

36C257

Department of Veterans Affairs NCO 17 North Texas Healthcare System Regional Procurement Office West (RPO-W) 124 E. Hwy 67, Suite 100 Duncanville TX 75137

36C257

NCO 17

Department of Veterans Affairs North Texas Veterans Health Care Center 124 E. Hwy 67, Suite 100 Duncanville TX 75137

36C25722Q0547

06-02-2022

X x

06/27/2022 3:00 PM CDT

See CONTINUATION Page

X

The purpose of this amendment is to extend the Offers due date, revise the PWS, and publish questions and answers.

Frank Mendoza Contracting Officer

CONTINUATION PAGE

The following corrections are made to the PWS.

Paragraph 1.1.1 “design/layout” reference has been deleted.

Paragraph 1.1.1 “Repair or servicing of existing furnishings” reference has been deleted.

Paragraph 1.2.3.2 has been deleted. “1.2.3. 2. The Contractor shall receive, notify VA, and update the Government Property Record for all items (both new and existing) ordered by VA to be delivered to the Contractor's storage facility. The Contractor will conduct an on-site assessment of the equipment to be moved, verify equipment counts and verify the type and location (origin/destination) of said equipment. If a better methodology for moving or covering the equipment is available to meet the hospital needs, those will be discussed with the move team (led by the SCM Representative). “

Questions and Answers

Q # Question Answer 1 We would like to request an extension to the due date, ideally 1 July, if possible. With the amount and depth of requirements we would like this additional time to ensure our proposed solution meets the requirements.

RFQ due date has been extended to June

27, 2022 3:00 PM CDT.

2 Who is the current contract holder or holders, what is/are the contract number(s), what is/are the value of the contract(s) and how many personnel are on each contract?

The incumbent is B&M Construction Inc, Order GS-29F-0005U 36C25719F0200, you may look at FPDS-NG for total exercised order value amount. Number of personnel is information specific to each contract/task order since this are performance based contract/task orders. It is up to the contractor to proposed the number of personnel required to accomplish the tasks required by the PWS.

3 Paragraph 1.2.2.A states "This lead time will be used to review site/material and provide VANTXHCS with move plan and cost estimate." Will each individual move be procured by individual task orders?

Yes, this will allow proper invoicing as part of the resulting contract.

4 Paragraph 1.2.2.5. states "Contractor shall provide a standard crew consisting of sufficient and qualified personnel to ensure a swift

Typical working hour’s are from 0700 – 1900 Monday Friday ( and Weekend After Hour work if needed; 60hrs wk). The level of effort and labor mix is provided by the move to comply with the facility's requirements…" Can VA provide an estimated manhour level of effort that will be required on a weekly/monthly basis?

Offeror to accomplish the tasks required by the PWS.

5 If this is a follow-on contract, please provide the quantity of material that is currently in storage to be moved over during new contractor phase-in process, as well as the address of the current warehouse location.

100,000 sf facility, around 88,000 sf is currently in use. The current warehouse address is not available for disclosure, any warehouse that meets the storage and move requirements may be proposed.

6 If this is a follow-on contract, what is the expected timeframe for transfer of material at the incumbent location to new storage location?

30 days.

7 If this is not a follow-on contract, will the awardee still be provided a 30-day phase-in period?

Yes

8 Reference the Internet browser-based work order/ticketing system:

What kind of security is necessary?

o How many work orders estimated in a week, a month?

o How many users anticipated?

o Is this purely for submitting requests or is it also for tracking and also for invoicing?

What kind of security is necessary?

Contractor to provided security that will provide proper security to house material from theft .

How many work orders estimated in a week, a month? 25 – 50 wk, 310 per month.

How many users anticipated? This will be supported by Engineering (8) and Supply Chain Management (3).

Is this purely for submitting requests or is it also for tracking and also for invoicing? For submitting Request and Tracking.

9 Is there a minimum insurance amount required for VA materials to be held in the contractor warehouse? If no minimum required amount, can VA provide an estimated value of material to be held at the warehouse at a time?

Value is from $1 million to 5 million in storage materials at a time.

10 In para 1.1.1. the USG states, ‘…and the public display of surplus furnishings being disposed through a Federal Lot Sale.’ Can you provide additional information on what will be required to support the Federal Lot Sale?

This is excess material that needs to be disposed of once Supply Chain Management can’t find a facility that would be willing to accept the furniture/equipment.

11 Will the USG/VA provide access to their current furniture contracts and will the contractor be provided a link to the OEMs they use?

There are no current furniture contracts in place.

12 In para 1.3.4.1. the USG states, 'Contractor shall ensure that crew members have the technical training in assembly and disassembly of all commercial types of equipment and specialized equipment before performing such tasks.' What are the specified furniture training course(s) the USG/VA requires for this effort?

Crew Members must be versed in assembling/disassembling Herman Miller, etc. Allsteel, Humanscale, Kimball, National, Knoll, OFS, Steelcase, Intensa, Midmark and Workrite

13 In para 1.15.1. the USG states, 'Training and experience documentation shall be submitted with the Contractor’s proposal.' Specifically, what documentation does the USG/VA expect as a result of this requirement?

Training from those particular vendors that we utilize for materials and furnishings.

14 In para 1.3.4. the USG states, 'Special handling moving activities include, but are not limited to, moving hazardous materials, glassware, or items over a pre-determined size and weight or items which would require additional equipment or manpower accomplished by a firm-fixed-price cost.' o Does the USG require formal HAZMAT training for contractor personnel?

o Will the USG provide additional funding for '...items over a pre-determined size and weight or items which would require additional equipment or manpower accomplished by a firm-fixed-price cost,' or will the contractor need to be able to absorb the cost of those items in its FFP pricing?

Paragraph 1.3.4 reference “Does the USG require formal HAZMAT training for contractor personnel” is deleted.

This will be a Firm Fixed Price Contract.

Contractor is responsible for all costs associated with the performance of the resulting contract.

15 In para 1.22. the USG mentions the 30 Phase-in/Phase out plan. When the contract is awarded, when does the timeline for the 30 days

This will be detailed in the notice to proceed.

start? On 1 Aug 2022? Earlier?

Later?

16 Is there a current inventory list and data on the anticipated orders noted in the RFQ? This will help our organization better understand the type and quantity of the FF&E inventory that will be involved in the scope of work.

See attachment D.5 Inventory List Provided.

17 What is the estimated movement velocity over the course of the three-year contract?

The USG has maintained a 100,000 sf warehouse for the past 9 years, although not full in some occasions, there has been a constant flow of materials/furnishings being moved in/out constantly.

18 What are the functional requirements? Will it be used solely for tracking purposes? Is the desire to also use it for invoicing?

The functional requirements are for orders, tracking, and it can be utilized for Invoices as all the work load data will be facilitated by the system.

See attached document: D.5 VA INVENTORY 6.14.22.

End of Document

Amendment 0001