36C25722Q0434 0002_1.docx

SUBJECT*

STX Grease Trap Repair Amendment 0002

GENERAL INFORMATION

Network Contracting Office (NCO)17 5441 Babcock RD Suite 302 San Antonio TX 78240

POINT OF CONTACT*

Contract Specialist Jennifer Stringer jennifer.stringer@va.gov 254-899-6054

PLACE OF PERFORMANCE

Audie L. Murphy Veterans Hospital

Engineering Services

7400 Merton Minter BLVD

San Antonio TX

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this amendment is to extend the date and time when quotes are due and to post the amended Statement of Work that has been prepared based on the vendor questions and answer submitted previously. All quotes will be due No Later Than 4/25/2022 at 17:00 CST. The attachment named “SAWS Grease Annual Inspection 11.30.2020.pdf” has been replaced with a cleaner, color version.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 671-22-3-5061-0273 36C257 Department of Veterans Affairs-VISN 17 Network Contracting Office (NCO) 17 5441 Babcock RD Suite 302 San Antonio TX 78240 36C257 Department of Veterans Affairs-VISN 17 Network Contracting Office (NCO) 17 5441 Babcock RD Suite 302 San Antonio TX 78240 To all Offerors/Bidders

36C25722Q0434 04-20-2022

X X X April 25, 2022, at 17:00 CST

1. The purpose of this amendment is to extend the date and time when quotes are due and to post the amended Statement of Work that has been prepared based on the vendor questions and answers submitted previously.

2. All quotes are due No Later Than 4/25/2022 at 17:00 CST.

3. Attachment named "SAWS Grease Annual Inspection 11.3.2020.pd f" has been replaced with a cleaner, color version.

Jose Campa Contracting Officer Page 1 of Page 1 of

CONTINUATION PAGE

STATEMENT OF WORK (SOW)

1. Title of Work: ALM Grease Trap Repair

2. General: The grease trap cleaning and scope of work for the remodeling operations to repair the grease trap which is not in compliance with the City of San Antonio ordinance for grease traps maintenance and annual inspections.

3. Scope of Work: the project is a multi-stage, multi day project. It will require the coordination of multiple offices at the Audie L. Murphy location since the grease trap is located under the compactor for the trash. That compactor will not be able to be in its current position during the renovation which is projected to encompass 3 working days.

Site prep:

The coordination of the removal of the compactor will need to be completed first. Once the compactor is removed the area can be cordoned off and made safe and ready for the next portion of work to begin.

Tank:

· Initially all the area must be sandblasted to include both chambers to remove coal-tar coating. Cleaned washed down and clear of debris and sectioned off for work, which will be running 24 hours a day during the remodel.

· All grease will be removed from the tank along with all the water by service under contract. This needs to be accomplished when the kitchen is either closed or at its lowest production time.

· The inlet lines to the interceptor will need to be diverted and routed to a temporary holding tank which a vacuum truck will remove as needed throughout the entire project. By Service Contractor.

· The grease trap will then be thoroughly cleaned of all loose grease and other items in the tank to prepare for complete cleaning.

Tank cleaning and patching:

· The tank will be entered adhering to all confined space requirement and will be always monitored. A copy of the permit will be made available to the VA for review and recordkeeping.

· The tank will be cleaned using degreasers (SDS sheets provided prior to work commencement)

· The tank will be washed using a pressure washer on all surfaces to ensure that all contaminated on the walls, floors, and ceilings is removed. The inlet and outlet piping will be inspected and replaced or repaired as needed.

· All grease and water will be removed from the tank as it is generated being placed into a vacuum truck for disposal

· Concurrently during this operation, the holding rerouting tank will be monitored to ensure it is kept at a safe level and emptied as needed.

· All surfaces of the interceptor will then after cleaning and inspection have patching placed into the areas required to bring the tank back to original specifications.

· After patching is dry and inspected the entire tank to include both chambers will have epoxy applied to all surfaces. (SDS for epoxy must be provided)

· The epoxy will need to cure for 8-10 hours in which time there can be no tank entry or exposure to contaminates.

· This needs to be accomplished when the kitchen is either closed or at its lowest production time.

Inspection:

· The epoxy coating will be inspected to ensure adherence to the surfaces. If any areas do not pass inspection the areas will be re epoxied to ensure adherence.

· Once the surfaces pass inspection the area will be cleaned again, and all application items will be removed and preparations for the return to service will begin.

Return to service:

· The liquid diversion equipment will be removed, and the tank will be allowed to be filled during which it will be monitored by the technicians on site to ensure no issues arise with flow or other areas.

· The temporary tank will be emptied for the last time and the tank will be removed

· The area will be cleaned up and all debris will be removed.

· The area will be pressure washed clean and be free of any grease or other contaminates.

· The space barricades can then be removed, and the compactor can be put back into place and the entire operation is back to normal service.

· All tanks and trucks will be washed out at disposal site after all the work has been completed

Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services.

Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

Safety Requirements: The Contractor is required to follow all applicable NFPA and OSHA regulations. Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

Technical requirements:

Epoxy shall be of industry standard to be specifically design for grease traps and no less than 120 Mils of coating shall be applied.

All personnel that enters the interceptor shall have confined space certification.

A confined space plan must be in place to always monitor entry.

Interceptor is to be treated as one unit which includes both chambers VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors. Contractor employees who work in or travel to VHA locations must comply with the following:

1. Documentation requirements:

0. If fully vaccinated, shall show proof of vaccination

0. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

0. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

0. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

0. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws Places of Performance: Audie L Murphy VA Hospital, 7400 Merton Minter Blvd, San Antonio, Texas 78229

4. Performance Period: All coordination will be made with the Engineering Office before work begins. Contractor shall check in daily in the Maintenance and Operations Office, L001. Work performed shall be between 0700-1600 daily, Monday – Friday, no holidays or weekends without prior approval.

5. Type of Contract: Service

6. VA COR: Arnoldo Salinas, Engineering Service, Maintenance Foreman, 210-617-5112

See attached document: SAWS Grease Annual Inpection_color_cleaner.

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