36C25722B0015_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25722B0015 X

TBD

504-19-102 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple

TX

76504 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple

TX

76504 Harold Robbins 254-899-6017

Acquisition Title: Upgrade Fire System and Doors at the Thomas E. Creek VA Medical Center, Amarillo, TX 79106.

Contractor shall provide all necessary labor, materials, equipment, and supervision to complete the required project work in accordance with the provided Statement of Work. Project # 504-19-102.

This is a "Competitive" requirement Set Aside 100% Service Disabled Veteran Owned Small Business (SDVOSB).

Magnitude of the Construction Project: $5,000,000.00 and $10,000,000.00

The applicable North American Industry Classification System (NAICS) code for this project is 236220.

A Pre-Bid Site Visit shall be conducted on May 10, 2022 @10:00am CST. located at 6010 Amarillo Blvd, W. Amarillo, TX POC for site visit is Mr. Andrew Wieck at 806-673-8618.

All Contractors attending the Pre-Bid Site Visit must go through COVID Screening to enter the facility. Please ensure early arrival to the facility to allow enough time to go through screening. Face Masks and picture ID is required.

Cut off for submission of RFI(s)/Questions shall be May 18, 2022 @ 3:00 PM CST. All RFI(s)/Questions must be emailed to: harold.robbins2@va.gov. Please include the solicitationNo.36C25722B0015 on the subject line. RFI/Questions in word format.

All Bidders must submit a Bid Guarantee as part of their Bid Package. Additionally, the Awardee must be able to obtain the necessary level of Performance and Payment Bonds.

SUBMISSION OF BIDS: All bids shall be submitted via email to the following email address: harold.robbins2@va.gov by the date and time as stated in Block 13a below.

**All Contractors are required to comply with EO 14042 regarding COVID vaccines.

**Note: The following Attachments must be completed and submitted with your Bid Package:

SELF-PERFORMANCE CALCULATIONS (See Page ) OSHA - EMR Requirement (See Page )

X X 52.211-10 X 0 (zero)

2:00 PM

CDT

06-07-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple

TX

76504 This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

Table of Contents

SECTION B – SCHEDULE OF PRICES/DESCRIPTION

DESCRIPTION: Contractor shall provide all necessary labor, materials, equipment, supervision and construction services necessary to remove and replace designated smoke and fire doors, frames and hardware in buildings 1, 4, 28, 29 and 33 as per drawings and specifications. This project also has five (5) add alternates which include upgrading the fire pumps, replacing the dry system clapper valve, replacing thin wall fire suppression piping, and replacing all exit signs with new LED exit signage. All work will be performed at the Thomas E. Creek VA Medical Center, located at 6010 Amarillo Blvd. West, Amarillo, Texas 79106.

** NOTE: Award shall be made on the Base Bid unless the base bid is less than the allocated funding for the project. If the base bid is less than allocated funding, award shall be made on the basis of a Bid Alternate beginning with Bid Alternate #1 and proceeding through Bid Alternate #5 in order to accommodate allocated funding. Offerors must bid all items in order to be considered.

FAR 36.205 Statutory Cost Limitations states: Solicitations containing one or more items subject to statutory cost limitations shall state - The applicable cost limitation for each affecting item in a separate schedule; That an offer which does not contain separately-prices schedules will not be considered; and That the price on each schedule shall include an approximate apportionment of all estimated direct costs, allocable indirect costs, and profit.

0001 Base Bid 1 EA $_______ $_________ The base portion of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

0002 COST OF PERFORMANCE AND 1 EA $_________ $__________

PAYMENT BONDS

TOTAL (0001 & 0002) $__________

Total number of days for completion Base Bid: 120 calendar days

BID ALTERNATE #1 + (Base Bid + Add Alternate #1):

0003 Base Bid 1 EA $_______ $_________ The base portion of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #1 0004 Will include all labor, material, equipment, 1 EA $_________ $__________ and supervision to upgrading the fire pumps.

This work will include but not limited to the removal of the existing fire pumps, the installation of the new fire pumps, disconnect and reconnect feeders to fire pumps, disconnect and reconnect fire alarm sensors to the fire pumps, and other work as shown on the drawings.

0005 COST OF PERFORMANCE AND 1 EA $_________ $__________

PAYMENT BONDS

TOTAL (0003, 0004 & 0005) $__________

Total number of days for completion Base Bid and Add Alternate 1: 150 calendar days

BID ALTERNATE #2 + (Base Bid + Add Alternate #1 and #2):

0006 Base Bid 1 EA $_______ $_________ The base portion of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #1 0007 Will include all labor, material, equipment, 1 EA $_________ $__________ and supervision to upgrading the fire pumps.

This work will include but not limited to the removal of the existing fire pumps, the installation of the new fire pumps, disconnect and reconnect feeders to fire pumps, disconnect and reconnect fire alarm sensors to the fire pumps, and other work as shown on the drawings.

Add Alternate #2 0008 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace the dry system clapper valves. This work will include but not limited to the removal of the existing clapper valves, the installation of the new clapper valves, disconnect and reconnect feeders to clapper valves, disconnect and reconnect fire alarm sensors to the clapper valves, and other work as shown on the drawings.

0009 COST OF PERFORMANCE AND 1 EA $_________ $__________

PAYMENT BONDS

TOTAL (0006, 0007, 0008 & 0009) $__________

Total number of days for completion Base Bid + Add Alternate #1 and #2: 180 calendar days

BID ALTERNATE #3 + (Base Bid + Add Alternates #1, #2 and #3):

0010 Base Bid 1 EA $_______ $_________ Base Bid: of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #1 0011 Will include all labor, material, equipment, 1 EA $_________ $__________ and supervision to upgrading the fire pumps.

This work will include but not limited to the removal of the existing fire pumps, the installation of the new fire pumps, disconnect and reconnect feeders to fire pumps, disconnect and reconnect fire alarm sensors to the fire pumps, and other work as shown on the drawings.

Add Alternate #2 0012 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace the dry system clapper valves. This work will include but not limited to the removal of the existing clapper valves, the installation of the new clapper valves, disconnect and reconnect feeders to clapper valves, disconnect and reconnect fire alarm sensors to the clapper valves, and other work as shown on the drawings.

Add Alternate #3 0013 Will include all labor, material, equipment, 1 EA $_________ $__________ And supervision to replace the fire and smoke doors not included in the base bid and labeled “BID ALT. 3” on the project drawings.

This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

0014 COST OF PERFORMANCE AND 1 EA $_________ $__________

PAYMENT BONDS

TOTAL (0010, 0011, 0012, 0013 & 0014) $__________

Total number of days for completion Base Bid + Add Alternates #1, #2 and #3: 420 calendar days

BID ALTERNATE #4 + (Base Bid + Add Alternates #1, #2, #3, and #4):

0015 Base Bid 1 EA $_______ $_________ The base portion of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #1 0016 Will include all labor, material, equipment, 1 EA $_________ $__________ and supervision to upgrading the fire pumps.

This work will include but not limited to the removal of the existing fire pumps, the installation of the new fire pumps, disconnect and reconnect feeders to fire pumps, disconnect and reconnect fire alarm sensors to the fire pumps, and other work as shown on the drawings.

Add Alternate #2 0017 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace the dry system clapper valves. This work will include but not limited to the removal of the existing clapper valves, the installation of the new clapper valves, disconnect and reconnect feeders to clapper valves, disconnect and reconnect fire alarm sensors to the clapper valves, and other work as shown on the drawings.

Add Alternate #3 0018 Will include all labor, material, equipment, 1 EA $_________ $__________ And supervision to replace the fire and smoke doors not included in the base bid and labeled “BID ALT. 3” on the project drawings.

This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #4 0019 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace all exit signs with new LED exit signs. This work will include but not limited to the removal of the existing exit signs, the installation of the new exit signs, disconnect and reconnect feeders to the exit signs, and other work as shown on the drawings.

0020 COST OF PERFORMANCE AND 1 EA $_________ $__________

PAYMENT BONDS

TOTAL (0015, 0016, 0017, 0018, 0019 & 0020) $__________

Total number of days for completion Base Bid + Add Alternates #1, #2, #3, and #4): 480 calendar days BID ALTERNATE #5 + (Base Bid + Add Alternates #1, #2, #3, #4, and #5):

0021 Base Bid 1 EA $_______ $_________ The base portion of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #1 0022 Will include all labor, material, equipment, 1 EA $_________ $__________ and supervision to upgrading the fire pumps.

This work will include but not limited to the removal of the existing fire pumps, the installation of the new fire pumps, disconnect and reconnect feeders to fire pumps, disconnect and reconnect fire alarm sensors to the fire pumps, and other work as shown on the drawings.

Add Alternate #2 0023 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace the dry system clapper valves. This work will include but not limited to the removal of the existing clapper valves, the installation of the new clapper valves, disconnect and reconnect feeders to clapper valves, disconnect and reconnect fire alarm sensors to the clapper valves, and other work as shown on the drawings.

Add Alternate #3 0024 Will include all labor, material, equipment, 1 EA $_________ $__________ And supervision to replace the fire and smoke doors not included in the base bid and labeled “BID ALT. 3” on the project drawings.

This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #4 0025 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace all exit signs with new LED exit signs. This work will include but not limited to the removal of the existing exit signs, the installation of the new exit signs, disconnect and reconnect feeders to the exit signs, and other work as shown on the drawings.

Add Alternate #5 0026 Will include all labor, material, equipment 1 EA $_________ $__________ and supervision to replace the fire and smoke doors not included in the base bid or add alternate #3 and labeled “BID ALT. 5” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

0027 COST OF PERFORMANCE AND 1 EA $_________ $__________

PAYMENT BONDS

TOTAL (0021, 0022, 0023, 0024, 0025, 0026 & 0027) $__________

Total number of days for completion Base Bid + Add Alternates #1, #2, #3, #4, and #5: 500 calendar days

**Bid Item(s): 500 Calendar days to complete**

Page 1 of Page 1 of Statement of Work

Upgrade Fire Systems and Doors

504 – 19 – 102

1. PROJECT OVERVIEW

1.1 PURPOSE:

The Department of Veterans Affairs (VA) is seeking a contractor to remove and replace designated smoke and fire doors, frames and hardware in buildings 1, 4, 28, 29 and 33 as per drawings and specifications. This project also has four (4) add alternates which include upgrading the fire pumps, replacing the dry system clapper valve, optional fire and smoke doors, and replacing all exit signs with new LED exit signage. All work will be performed at the Thomas E. Creek VA Medical Center, located at 6010 Amarillo Blvd. West, Amarillo, Texas 79106.

2. SCOPE OF WORK

2.1 GENERAL: Provide all labor, materials, supplies, tools, equipment, supervision and construction services necessary for the construction of this construction project. All necessary testing will be required.

Work shall include:

The base bid of the project will include all labor, material, equipment, and supervision to perform the required work on this project. This work will be for the fire and smoke doors labeled “BASE BID” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #1 will include all labor, material, equipment, and supervision to upgrading the fire pumps. This work will include but not limited to the removal of the existing fire pumps, the installation of the new fire pumps, disconnect and reconnect feeders to fire pumps, disconnect and reconnect fire alarm sensors to the fire pumps, and other work as shown on the drawings.

Add Alternate #2 will include all labor, material, equipment, and supervision to replace the dry system clapper valves. This work will include but not limited to the removal of the existing clapper valves, the installation of the new clapper valves, disconnect and reconnect feeders to clapper valves, disconnect and reconnect fire alarm sensors to the clapper valves, and other work as shown on the drawings.

Add Alternate #3 will include all labor, material, equipment, and supervision to replace the fire and smoke doors not included in the base bid and labeled “BID ALT. 3” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternate #4 will include all labor, material, equipment, and supervision to replace all exit signs with new LED exit signs. This work will include but not limited to the removal of the existing exit signs, the installation of the new exit signs, disconnect and reconnect feeders to the exit signs, and other work as shown on the drawings.

Add Alternate #5 will include all labor, material, equipment, and supervision to replace the fire and smoke doors not included in the base bid or add alternate #3 and labeled “BID ALT. 5” on the project drawings. This work will include but not limited to the removal of a portion of the existing walls, the removal of the existing fire and smoke doors, the installation of new fire and smoke doors, some electrical work, and other work as shown on the drawings and specifications.

Add Alternates Priority Add Alternates can be accepted in order regardless of price. Add Alternates 1, 2, and 4 will be accepted before Add Alternates 3 and 5.

A pre-bid site visit is recommended but not required, and this visit will be coordinated by the Contracting Officer (CO) and the Contracting Officers Representative (COR). A pre-construction meeting is required and regular coordination meetings during construction work may be scheduled.

All numbers and measurements are for reference only. Contractor to verify all amounts and measurements. If there is a discrepancy in the amounts provided and or any condition affecting work shall be brought to the attention of the VA Representative before proceeding with the work.

As shown on the drawings, there may be some areas that contain asbestos material. The contractor to use proper means to prevent the asbestos material from becoming airborne. If disturbed, the asbestos shall be abated by the general contractor as per specifications. The VA has an asbestos survey available on site for the contractor to review.

All work as shown in the drawings and specs are the responsibility of the general contractor. Any subdivision of this work to subcontractors remains the sole responsibility of the general contractor.

O&M Manuals, As-Built drawings in CAD and PDF, applicable permits, installation, and testing, are also the responsibility of the general contractor.

Normal hours of operation for VA sites are 8:00AM to 4:30 PM Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least ten (10) working days prior to the proposed start of such work.

2.2 DESCRIPTION OF WORK

A. Existing Conditions

a. Before disabling any of the following systems, the contractor to coordinate with COR at least 3 working days in advance. Contractor shall be responsible for relocating and temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, etc. It is the contractor’s responsibility to immediately repair any tampered with system at no additional cost to the government.

b. The buildings and the surrounding site areas will be occupied, and Government operations will continue as normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that his operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building, equipment and occupants during the construction period. Demolition and renovation shall take place with minimal disruption to adjacent areas.

c. Contractor will coordinate all work with existing work to remain and existing conditions.

d. Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

e. Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards project. In addition, the contractor shall flow federal codes including but not limited to the following:

1. NEC

2. NFPA

3. ADA

4. Life Safety Code

5. ASHRAE

6. OSHA Standards

7. JCAHO Standards

8. EPA regulations

9. ASME

10. ASPE

11. National and Local Building Codes

12. Others as applicable

f. On-site staging will be provided on the VA premises. The stage area will be determined later. Temporary Facilities, Storage units (inclusive of temporary utilities) shall be removed from government property prior to final payment.

g. Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments. Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. No disposal in VA property is permitted. The contractor shall adhere to all OSHA and IRCA requirements concerning removal, transporting, and disposal of the material.

h. The contractor shall repair any damage to the adjacent facilities and will return the area to the government within a condition like that before the construction started. This work is the contractor’s responsibility to replace at no additional cost to the government.

i. All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

B. Additional Requirements

a. Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and at the end of each workday. Any material such as concrete washout etc. will also be removed from the VA property at the completion of the project.

b. Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All installations, repairs, and alterations to existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested to NFPA and JCAHO standards as coordinated with the medical center. All testing shall be performed to NFPA and JCAHO Standards. All testing and results shall be recorded by the contractor and copies provided to the COR.

c. Smoking is strictly prohibited at all Amarillo VA facilities.

d. Security – Contractors will always wear security badge in plain sight above the waist. Contractors found without a badge will be immediately removed from VA property by VA Police.

e. Parking – Contractor vehicles found parked in undesignated VA parking areas will be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

f. Tuberculosis (TB) – Is not necessary for the Amarillo VA Healthcare Systems.

g. OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and superintendent shall have the 30-hour Construction Safety course certification. Proof of certification shall always be on site.

h. Infection Control (IC) and Safety–Construction sign and copy of permit shall always be posted in project site. All IC and dust control measures shall always be implemented.

i. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

j. All incidental work associated with the installation and construction works in the exterior and interior of the building shall be included in the base bid.

k. Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 2 weeks prior to event with COR.

2.3 OTHER DELIVERABLES

A. Period of Performance: 360 Calendar days after Notice to Proceed

B. Performance and Payment bonds: Due (TBD by Contracting Officer) Calendar days after Notice of Award

C. Proof of Insurance: Due (TBD by Contracting Officer) Calendar days after Notice of Award

D. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

E. Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish to VA for review no later than 15 calendar days after the receipt of notice to proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc.; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation.

F. Operations and Maintenance Manuals (O&M): The Contractor shall provide two (2) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance and inspection for all equipment. A three-ring binder containing all the O&M and electronic files on CD-ROM shall be provided within the binder.

G. Submittals CD: As part of the closeout documentation, the contractor shall provide the COR, 1 CD containing all the approved submittals.

H. Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

The contractor shall provide training manuals that include the hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training. The contractor will coordinate with the COR the scheduling of any training classes in advance. The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff. The Contractor shall video tape this training for official use and forward CD (2 copies) including those training videos.

O. Warranty: Contractor shall provide a minimum one (1) year warranty, unless specified otherwise in the specs, from both the manufacturer and installer including parts and labor to include normal, premium or holidays hours. Warranty shall start when the project is completed as a whole. The Warranty period shall start on the date of Final Payment issued in IPPS from VA. The contractor shall respond to warranty support within a maximum of eight (8) business hours of written VA Contracting Officer/VA-COR requests. The contractor shall correct defects within a maximum of five (5) calendar days.

2.4 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all the following:

a. The contractor has demonstrated / verified that the fire/smoke door system functions as intended at commissioning. The Contractor has all the punch list items identified during the commissioning have been resolved.

b. The Contractor has provided approved O&M manuals and has provided Operations and Maintenance Training.

c. The Contractor has provided Contractor certified executed Quality Control Inspection documentation (hard copy and electronic pdf format).

d. The Contractor has provided Record drawings to include a CD with all as built CAD files, one full sheet set, and one-half sheet set.

e. The Contractor has provided electronic closure out package including the following: Contractor certified executed Quality Control Inspection documentation (electronic pdf format), approved submittals, Certified Warranty Letter.

2.5 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

E. General Requirements for Privacy Information:

· Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services.

· Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

· Records Manager: There will be no federal records created, maintained, used or dispositioned with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.].

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

SPECIAL STANDARD OF RESPONSIBILITY

Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s): Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years. Form is provided as “Attachment A” which must be completed and submitted as part of your offer.

2. Experience Modification Rate (EMR): Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

3. Limitation on Subcontracting:

IAW VAAR 852.219-77 each offeror will review the clause and complete the certificate included in the clause. This certificate will be complete prior to solicitation closing and submitted with the proposal, bid, or quote documents. Failure to comply with this requirement will result in removal from consideration for award. Form is provided as “Attachment B” which must be completed and submitted as part of your offer.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

COVID-19 Bid Submission Instructions

A. In order to comply with Federal mandate to limit Face-to-Face interaction and/or Social Distancing hard copy bid package(s) shall not be submitted via FedEx, UPS, or Hand Deliver to the Contracting Office. All bid packages shall be submitted via email to the following email address: harold.robbins2@va.gov , by the specified Bid Closing date and time.

B. All public Bid Opening are hereby suspended until further notice due to the COVID-19 limiting Face-to-Face interaction and/or Social Distancing. Bids shall be opened by the Contracting Officer and/or Contract Specialist and recorded on an official Bid Abstract. Bid Abstracts will be available upon request via email.

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

These goals are applicable to all the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction," and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade.