36C25722B0003 A00001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

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Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) A00001 674A4-21-108 Network Contracting Office NCO17 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple

TX

76504 Newtork Contracting Office NCO17 Department of Veterans Affairs Central Texas Veterans HCS 2002 Scott Blvd.

Temple

TX

76504 To all Offerors/Bidders

36C25722B0003

X X X

FRIDAY, DECEMBER 10, 2021 at 1 P.M.

X 1 (one) AMENDMENT A00001 is hereby executed to provide clarification responses to timely submitted RFI concerns provided by interested SDVOSB Construction Contractors. NOTE: Bids are extended and bid packages will be submitted via 'email' to Contracting Officer, Gaila P. Lowe at gaila.lowe@va.gov.

GAILA P. LOWE

Contract Specialist

CONTINUATION PAGE

AMENDMENT A00001: PROJECT NAME - PROJECT #674A4-21-108 UPGRADE FIRE ALARM SYSTEM, CAMPUS-WIDE, WACO, VAMC; SOLICITATION NUMBER - #36C25722B0003 36C257-22-B-0003

NOTE - Bid Due Date Extended to Friday, December 10, 2021 @ 1:00 P.M., CST; Bid Packages Will Be Submitted to Contracting Officer Gaila P. Lowe at gaila.lowe@va.gov

1. What is the existing fire alarm control system brand/make? COR RESPONSE - Simplex Grinnell

2. Are there any preferred brand/make for the new fire alarm control system? COR RESPONSE - Reference Specifications

3. Please inform us of the bid bond percentage or bid price statement on page 15-c of the solicitation. This statement is here currently, “(c) The amount of the bid guarantee shall be (??) percent of the bid price or, whichever is less.” CO RESPONSE: “(c) The amount of the bid guarantee shall be (20%) percent of the bid price or, whichever is less.”

4. Are there any contract liquidations for this project? CO RESPONSE: NO, Liquidated damages clause DOES NOT apply.

5. The campus riser diagram on drawing G002 does not indicate if the campus fire alarm loop is new, what size and type cable nor the routing of the cable? Please clarify if the campus fire alarm loop is new and if there is an existing underground conduit between the buildings? COR RESPONSE: Existing multi-mode fiber is to be used. Note: A/E team is looking at wireless system.

6. If there are new conduit between the buildings can we bore under the roadways using HDPE conduit? COR RESPONSE - If a new conduit or fiber is needed, this would be a change to the contract.

7. Are there is existing as-built drawings showing the existing fire alarm devices that need to be removed? COR RESPONSE - No.

8. For existing devices removed from the wall and ceilings will a blank cover plate be acceptable, or will we need to patch and paint? COR RESPONSE - Patch and paint

9. Will a fire watch be required whenever the existing fire alarm system is down? COR RESPONSE - Meet current ILSM standards.

10. Would it be possible to have the current as-built fire alarm drawings issued? A/E RESPONSE: A/E Design is for a fully new, code-compliant system and existing system should not be used as a guideline.

11. Can we get pictures within each building that shows existing devices layout and existing conditions? A/E RESPONSE: Existing devices will be fully demoed and alarm system should be designed and laid out as if existing systems do not exist.

12. Could we have the most recent “VA Fire Protection Design Manual” issued that is referenced in the specifications? A/E RESPONSE: VA Fire Protection Design Manual is available on the Whole Building Design Guide website for government designs. www.wbdg.org and search for document title.

13. Per Section 28 31 00 1.1 B, is the expectation that the NICET Level III person be on-site anytime fire alarm work is being performed? A/E RESPONSE: The NICET level III individual is required to supervise installation and testing. This doesn’t necessarily mean they are required to be present the entire time work is being done but they will be required to regularly visit the job site to verify installation is correct.

14. Are there any preferred fire alarm systems manufacture listed? A/E RESPONSE: No, see specifications, VA cannot sole-source for one manufacturer

15. Sheet (and other sheets) 2-FA101 notes “SMOKE DETECTION IS SHOWN THROUGHOUT BUILDING BUT NEED ONLY BE INSTALLED WHERE THERE IS NO SPRINKLER DETECTION”. Can we get information as to what areas this applies to so we can properly estimate raceways and smoke detector coverage? A/E RESPONSE: If it was known that buildings were not fully sprinklered this has been noted on the drawings and smoke detection is required as the automatic means of detection in a compliant fire alarm system. Fire sprinklers satisfy the automatic detection requirements and smoke detectors have been shown in all areas where it was known they were required, however, these design document do not relieve the contractor of the responsibility of verifying existing conditions and providing a code-compliant fire alarm system.

16. To clarify, the intent is to keep the existing system fully functional during the project and after the new system is installed, then the existing system is to be completely demo’d?

17. A/E RESPONSE: Yes, for occupied buildings.

18. Need better clarification on the areas that will need Patched and painted. A/E RESPONSE: This will need to be verified on a case-by-case basis for each device that is removed.

19. Is there a current/existing Asbestos survey? If so, can it be provided? A/E RESPONSE: Asbestos removal is not in the contract. Current VA Asbestos report can be requested by successful bidder

20. Is the contractor responsible for asbestos abatement if found? A/E RESPONSE: Asbestos removal is not in the contract. Current VA Asbestos report can be requested by successful bidder

21. If asbestos is found and contractor is responsible, is full abatement required or can spot drilling and penetrations be performed? A/E RESPONSE: Asbestos removal is not in the contract. Current VA Asbestos report can be requested by successful bidder

22. Are separate UPS units required in addition to the battery chargers that are integrated, and a part of the fire alarm panels? A/E RESPONSE: No, integral batteries are adequate to meet code

23. If fiber existing network is found to be damaged or inoperable, is contractor responsible for replacement of fiber? A/E RESPONSE: Yes

24. Will campus wide “global” paging be required from fire alarm system? A/E RESPONSE: Yes

25. Are separate mass notification strobes required? A/E RESPONSE: No

26. Is a NICET Level III supervisor always required on site during fire alarm installation? A/E RESPONSE: The NICET level III individual is required to supervise installation and testing. This doesn’t necessarily mean they are required to be present the entire time work is being done but they will be required to regularly visit the job site to verify installation is correct.

27. Please verify that cover plates will or will not be allowed for existing devices that are removed. A/E RESPONSE: No will not be.

28. Are the conditions of the existing structures such that coring will be required? If so, in which buildings will coring be required, and to what extent? A/E RESPONSE: Each building will need to be evaluated on a case-by-case basis

29. How should contractors account for mechanical tie-ins, such as AHU/fan shutdowns, FSD control, etc. A/E RESPONSE: Any existing interfacing with mechanical systems shall remain functional and comply with the requirements of the VA Fire Protection Design Manual. VA can provide inspection reports to aid with locations of these interface devices.

30. Is smoke control applicable in any of these buildings? A/E RESPONSE: Confirm with VA, building 93 has a three-story vertical atrium and may have a smoke control system.

31. During the Pre-Bid, discussion was made about temporarily relocating existing fire alarm control panels to a temporary stand in order to make room for the new panels. Please indicate which buildings this procedure will need to be utilized. A/E RESPONSE: Each building will need be evaluated as far as available space near the existing panel, but the new panel will be as close the existing as possible. Provide for protection to temporary panel location as needed

32. General Note #7 indicates “Additional devices may be required. Do not use these drawings for device counts.” To confirm, the intent for this bid is that pricing should comply with code minimum standards and counts on the plans should be disregarded. A/E RESPONSE: Yes, counts on plans are intended to convey general approach for design (i.e., show where additional smoke detection would be required and general spacing of notification devices) but a code minimum system shall be provided

33. General Note #3 indicates that all existing interfacing devices will be connected to the new FA system. Has it been confirmed whether these devices are compatible with 3rd party systems? It has been requested that the existing system stay completely online until the new system is installed. How will the switch-over be performed while keeping the existing system online? A/E RESPONSE: The interfacing devices should be connected to the system where they are compatible, if they are not compatible then they should be replaced with devices that are. The logistics of the switch over should be delegated by the awardee/contractor.

34. Keynote FA11 indicates kitchen range hood interface is required if hoods are present. This note appears in the drawing’s multiple times across various buildings. Please confirm whether kitchen hoods are present in these locations, or any other locations in these 23 buildings? A/E RESPONSE: If hoods are present then a kitchen range hood interface will be required, contractor to verify.

35. This section says in part; “Mechanical and electrical systems shall be balanced, controlled and coordinated.” Can the VA please provide clarification of this requirement? i.e. – if new duct detectors are installed, is the contractor then required to balance the HVAC system or any other systems? A/E RESPONSE: No, this statement can be ignored no new balancing of HVAC system should be required as the only component replaced would be the interface with the alarm.

36. This section stipulates the requirement for Temporary Construction Partitions, including partitions with up to a one-hour fire rating and smoke control. Please provide the locations where the VA will require the use of temporary partitions, and which ones will need to be rated. A/E RESPONSE: Wall ratings are not included in the scope of the fire alarm replacement design.

37. Please confirm whether free-cable is permitted, or if 100% conduit is required in all buildings. A/E RESPONSE: Comply with VA Fire Protection Design Manual section 7.2 D all fire alarm wiring must be installed in raceway (conduit) separate from all other systems.

38. Specification references an “operator terminal” will be required at the main control unit, but not at the individual building control units. Please clarify what an “operator terminal” entails.

39. A/E RESPONSE: Match current functionality of operator terminal at Building 18 and Energy Center 225 – PC workstation with monitor that monitors entire campus

40. Specification calls for minimum of 15-inch display on the Operator terminal. This is referring to a PC workstation display, correct? A/E RESPONSE: Yes

41. Please confirm a Fire Alarm printer will be required. A/E RESPONSE: Yes, provide printer in Building 225

42. Please confirm if every single building will be required to have emergency voice communication. A/E RESPONSE: Comply with the requirements of the VA Fire Protection Design Manual and the VA Waco Facility Fire Plans

43. Please confirm that audio amplifiers are required to have 50% spare capacity. A/E RESPONSE: Yes, refer to specs

44. Please confirm that DVM is required to have 50% spare capacity. A/E RESPONSE: Yes, refer to Specs

45. Please confirm whether custom evacuation/instructional messages will be required. A/E RESPONSE: Comply with the requirements of the VA Fire Protection Design Manual and the VA Waco Facility Fire Plans

46. Will any Mass Notification or non-Fire Alarm emergency communication messages be required? If so, will outside campus- wide loudspeakers be expected? Will any text boards be expected? A/E RESPONSE: No to outside loudspeakers and text boards. VA to provide response to non-fire alarm communications

47. Can you confirm if all speakers are to be designed for ½ watt? A/E RESPONSE: Yes, refer to Specs

48. Specifications require 75cd strobes everywhere except for toilet rooms. Will NFPA 72 code minimum strobe coverage be considered acceptable instead, utilizing the full range of candelas? A/E RESPONSE: Comply with specifications and VA Fire Protection Design manual for minimums in lieu of NFPA 72

49. Part 2.6, A, 4 requires single channel voice. Part 2.6, E, 3 allows dual channel amplifiers. Please confirm if only single channel voice will be acceptable? A/E RESPONSE: Comply with section 2.6 A, 4.

50. Are there any clean agent systems present within these 23 buildings? If so, how many? A/E RESPONSE: No, none.

51. Are existing electromagnetic door holders 120V or 24V? Will new door holder be required as part of this scope, or just the interfacing control relays? If there are existing 120V door holders, are they required to be replaced with 24V door holders in compliance with Part 2.11, A? A/E RESPONSE: Door holders will not be replaced unless they are incompatible with the new fire alarm system chosen by the contractor. VA to provide information about existing door holders if needed.

52. Are weatherproof audible/visual devices acceptable, in lieu of fire alarm bells? A/E RESPONSE: Yes, see specifications.

53. Will audibility or intelligibility be enforced? A/E RESPONSE: Yes comply with requirements of VA Fire Protection Design Manual.

54. What is the Governments’ policy if asbestos products are encountered during construction? A/E RESPONSE: Asbestos removal is not in the contract. Current VA Asbestos report can be requested by successful bidder

55. Please provide a phasing plan showing the sequence and priority of buildings scheduled to have Fire Alarm replacement under this project. A/E RESPONSE: First awardee to coordinate schedule of work with VA, (schedules, bonds, and certificates of insurance, are provided during the pre-construction phase) priority should be given to locations that networks together full campus.

56. Please provide a list of vacant buildings requiring work under this project. A/E RESPONSE: Vacant buildings are generally not included in the scope of work.

57. Section 1.2 – Scope – Item A – “Device location and wiring runs shown on the drawings are for reference only unless specifically dimensioned. Actual locations shall be in accordance with NFPA 72 and this specification.” Question – Will the owner provide a change order to the contractor for any device required to meet code, but not shown on the contract drawings? A/E RESPONSE: No, contractor is to provide a code-compliant fire alarm system with all devices required. Devices shown on design documents are to provide general guidelines only

58. Section 2.4 – Standby Power Supply – Item B.2 – “Battery shall have sufficient capacity to power the fire alarm system for not less than 24 hours plus 5 minutes of alarm” Question – Voice fire alarm systems per NFPA 72 require 15 minutes alarm capacity – will the owner approve five minutes alarm for this project? A/E RESPONSE: Meet requirements of NFPA 72 and VA Fire Protection Design Manual

59. Section 2.13 – Spare and Replacement Parts – Item A.9, A.10 and A.11 – Furnish sprinkler flow, pressure, and tamper switch. Question – Does this mean monitoring modules only? A/E RESPONSE: Yes. Question – If not, will the owner specify the number, type, and diameter of flow switch to be provided? Typically, the sprinkler contractor furnishes sprinkler switches.

60. Sheet 2-FA101 – Notes located below Code Data – “smoke detection is shown throughout the building but need only be installed where there is no sprinkler detection. Additionally, if full sprinkler protection is provided as part of a separate project, smoke detection devices may be reduced per NFPA 72.” Question – Will the owner indicate which smoke detectors will be required? A/E RESPONSE: Refer to specifications and VA FPDM

61. If these control panels are to connect to the new network. Will the owner provide locations, manufacturer, and other data for each of these panels? Questions – For these existing panels, if required. Will the owner approve the installation of monitor modules to report alarm, trouble, and supervisory conditions to the new graphic annunciators in Buildings 225 & 18? These panels will not report individual device or zone information and will not have the ability to reset from the graphic annunciators. A/E RESPONSE: Yes, this is acceptable.

62. When removing existing fire alarm devices, provide full patch and paint (no cover plates). A/E RESPONSE: Currently no cover plates are indicated as permitted.

63. Is the VA Waco current fire alarm system connected to the VA Temple fire alarm system in any way? A/E RESPONSE: No

64. Typical note 2FA101 keynote FA05 says “HEAT DETECTOR IN ELEVATOR MACHINE ROOM MAY BE OMITTED IF NO SPRINKLER IS PRESENT.” Contractor is unable to know if sprinkler is present. Please clarify. A/E RESPONSE: This will need to be visually verified for each instance.

65. Please provide a list of acceptable manufacturers for the new fire alarm system A/E RESPONSE: See specifications for acceptable system requirements and Contractor should submit manufacturer of choice.

66. Is there physical wall space in each room for the new and old fire alarm control panels to be mounted at the same time? If not, how, or where is the contractor to mount the new control panels? A/E RESPONSE: Evaluate on a case-by-case basis. Solutions may include mounting new panel temporarily on a wooden frame near the existing panel but not attached to the wall if no space is available.

67. General note on sheet 5-FA001 but typical on other drawings states that the contractor must verify all necessary device counts. At the site visit we were not allowed access the facility buildings. For bidding purposes, how is the contractor expected to verify all device counts? Please advise. A/E RESPONSE: Provide a code-compliant fire alarm system for entire building, do not base device counts on existing device locations.

68. Keynote FA11 shown on sheet 6-FA101 says that IF kitchen range hood and or fire suppression system is present then it must be interfaced with the fire alarm system. We are unable to know what is existing and required to be connected to the new fire alarm system. Please clarify this requirement. A/E RESPONSE: If hoods are present then a kitchen range hood interface will be required, contractor to verify.

69. Will the successful bidder be required to abate asbestos, lead, or any other hazardous material? If so, please provide the required survey report. A/E RESPONSE: Asbestos removal is not in the contract. Current VA Asbestos report can be requested by successful bidder

70. Is new fire alarm conduit required to be red? A/E RESPONSE: It is a VA requirement for all conduit to be ‘red’ in unfinished areas and match surroundings in finished areas.

71. Is there a preference between metal raceways and conduit? Can both be used on this project? A/E RESPONSE: Comply with VA FPDM section 7.2 D and specifications, all alarm wiring to be in ¾” conduit

72. Are contractors permitted to salvage and reuse existing fire alarm conduits for the new fire alarm system? A/E RESPONSE: Yes, as existing systems are demolished the conduits in good condition may be reused for other buildings, as the existing systems are required to remain in service until the new system is fully installed.

73. Is there a preferred phasing plan for installation? A/E RESPONSE: Priority/Importance would be to complete work in Building 225 and 18 first.

74. Will the entire old fire alarm system need to be demolished to include devices, wiring, boxes, conduit, and panels? A/E RESPONSE: Scope of work includes demolition of all existing fire alarm components; some components may be abandoned in place if removal is overly burdensome

75. Can any components of the old fire alarm system, to be demolished, remain in place? A/E RESPONSE: Scope of work includes demolition of all existing fire alarm components; some components may be abandoned in place if removal is overly burdensome

76. Will contractors be permitted to install and commission the new fire alarm system building by building? A/E RESPONSE: Yes

77. Is Class A or Class B fire alarm wiring required? A/E RESPONSE: Comply with requirements of the VA Fire Protection Design Manual and the specifications

78. Please confirm all devices will be networked with main in Energy Station? A/E RESPONSE:

79. All building fire alarm control panels will be monitored at Energy Station Building 225 and Building 18

80. Please define “proprietary”, as a proprietary system will not be accepted? A/E RESPONSE:

Proprietary systems are those where the only maintenance, inspection, or repair work permitted is by a Single Source.

81. Will the existing single notifier system remain in place? A/E RESPONSE: If existing system is compatible with campus-wide alarm system chosen by contractor it can remain.

82. Does this system replace the existing PAMNS? If not, what function will remain in place? A/E RESPONSE: Existing PAMNS not intended to be replaced as a part of this scope.

83. Are plywood A frames acceptable to place the new panels while the old system remains in place? If so, is flexible conduit allowed between the plywood A-frame and the wall? A/E RESPONSE: Yes & yes

84. Does everything need to be in hard-conduit (EMT)? A/E RESPONSE: Temporary measures may be flexible but final will comply with specifications and the VA Fire Protection Design Manual

85. The documents call to re-use existing conduit. If the existing system is to remain in place, please confirm there is capacity to add wiring to all conduits for the new system. A/E RESPONSE: Design intent was to re-use conduit, if it is in good working condition after removal – conduit from other buildings may be used for this purpose. It was not intended to run new wiring alongside existing inside existing conduit

86. Will the system be voice evacuation only or will it be a mass notification system? A/E RESPONSE: Not intended to be a mass notification system

87. If it is a mass notification system, is there a requirement for live voice broadcasts and manual activation from one central point on campus? A/E RESPONSE: See earlier response, NO.

88. How many central workstations are being requested and where do they need to be located? A/E RESPONSE: Two(2), workstations are present in Buildings 225 and 18

89. Will the systems in all buildings be complete before transferring communication to the existing fiber network? A/E RESPONSE: Phasing to be coordinated per building. Ideal sequence is to only have one system functional at a time per building. New system should be installed and ready to go live as soon as existing system is disconnected.

90. If that is the case, what will be required for monitoring each building before it is transferred to the fiber network? A/E RESPONSE: Central monitoring stations to be able to indicate alarm or trouble signals at a minimum until full system functionality is available

91. Because of space requirements, some buildings will require the existing fire alarm panel to be removed in order to install the new panels A/E RESPONSE: In those cases, install new panel on a temporary board until able to transition to the new location.

92. In order to comply with Provision 2.8 52.236-27 SITE VISIT we request another site visit where we are allowed to actually walk the buildings. We also request a second question submission date approximately 1 week after this site visit. VA-CO RESPONSE: There will not be another site visit nor an RFI extension.

93. Will surface mount be acceptable in plaster areas? A/E RESPONSE: Yes

94. Will there be any asbestos abatement associated with this project? A/E RESPONSE: Asbestos removal is not in the contract. Current VA Asbestos report can be requested by successful bidder

95. Is there a preferred phasing plan or critical path? A/E RESPONSE: Previously addressed

96. Will there be a call-in number or web-based meeting link for the bid opening? VA-CO RESPONSE: No, bid packages will be submitted to the Contracting officer at gaila.lowe@va.gov, Friday, December 10, 2021 by 1:00 P.M., CST.

97. Will the due date be pushed out in order to get the questions answered and for us to either see the buildings or pictures of, and then give a chance for more RFI's if needed? VA-CO RESPONSE: The bid due date will be extended to Friday, December 10, 2021, 1:00 P.M., CST via email to gaila.lowe@va.gov

98. Is this project covered under Executive Order 14042 requiring all Federal Contractor Covered Employees to be fully vaccinated to include any Indirect Employee working on or in connection with the project or at the same company locations as any employee working on or in connection with the project? VA-CO RESPONSE: Yes, this project is covered under E.O. 14042, as referenced via pages 9 through 12 in the solicitation.

99. Will there be a call-in number or web-based meeting link for the bid opening? VA-CO RESPONSE: No, bid packages will be submitted to the Contracting Officer at gaila.lowe@va.gov, Friday, December 10, 2021 by 1:00 P.M., CST.

100. Is this project sales tax exempt? If the project is sales tax exempt can the Government provide a sales tax exemption certificate? VA-CO RESPONSE: All Government projects are tax exempt, and a Sales Tax Exemption Certificate will be provided to the awardee.

101. Can the Sustainable Construction Requirements clause from the VA be removed? VA-CO RESPONSE: Government clauses are enforceable and are in full effect as provided in full text or by reference.

102. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State, and local governments’ responses / requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this project. VA-CO RESPONSE: The awarded contractor will be required to meet the project schedule. Any unpreventable delays encountered through the contract will be reviewed for action in accordance with FAR 52.249-10.

103. Will the following FAR clause be added by Amendment prior to bid? 252.223-7999 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (DEVIATION 2021-O0009) (OCT 2021). VA-CO RESPONSE: No, that is not a FAR or VAAR clause.

104. Will there be a call-in number or web-based meeting link for the bid opening? VA-CO RESPONSE: No previously addressed.

105. What is the anticipated date of award? VA-CO RESPONSE: Program need date is December 31, 2021.

106. When will this project be awarded? VA-CO RESPONSE: Program need date is December 31, 2021, the Government contemplates awarding prior.

107. Solicitation section B - Schedule of Prices/Description lists” **NOTE** In accordance with FAR 36.205 Statutory Cost Limitations, all line items included in the bid schedule are subject to statutory cost limitations, this project including AE Costs cannot exceed $10M. Any base bid received for this project that is more than $10M (inclusive of the AE Costs) will be rejected.” Please provide the cost of the AE services. VA-CO RESPONSE: This statement has been removed.

108. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o Will the VA COVID-19 screening tool change from what is currently presented today (11/12/21)? VA-CO RESPONSE: VA COVID-19 screening process is subject to change as needed by the Government.

109. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o Are there any fines associated with employees not complying? VA-CO RESPONSE: Refer to E.O. 14042 supplement language and FAR Clause 52.223-99 included on pages 9 through 12 under IFB solicitation.

110. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o If an employee is spot checked by a COR, and cannot provide a vaccination card or test, will the employee be asked to leave, or can they take a rapid test on site prior to returning to work? VA-CO RESPONSE: Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities, if they fail to pass screening protocols, this is further addressed under Paragraph number 2. and 2.a… VHA is not providing rapid testing.

111. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o How long will the mandate be in place? Should we assume until the end of this contract? VA-CO RESPONSE: Yes or until rescinded.

112. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o Do the VHA Supplemental Requirements apply to subcontracts under $250K? VA-CO RESPONSE: Contractor employees (or contracted sub-contractor employees) who work in or travel to VHA locations must comply.

113. 52.223-99 o Does 52.223-99 apply to subcontractors under $250K in contract value? VA-CO RESPONSE: Contractor employees (or contracted sub-contractor employees) who work in or travel to VHA locations must comply

114. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors. - Do the VHA Supplemental Requirements apply to all employees associated with the contract, or only employees traveling to and working at the VHA campus? VA-CO RESPONSE: Contractor employees who work in or travel to VHA locations must comply.

115. 52.223-99/EO 14042 o Please confirm all employees on contracts and subcontracts above $250k are required to be vaccinated, even when not travelling to the VHA campus. VA-CO RESPONSE: Contractor employees who work in or travel to VHA locations must comply

116. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o Is testing required for exempt employees of covered contracts if the employee? VA-CO RESPONSE: No, VHA will/does not test exempt employees that do not travel to or work at the VHA campus, contractor employees who work in or travel to VHA locations must comply.

117. Does not travel to or work at the VHA campus? VA-CO RESPONSE: Contractor employees who work in or travel to VHA locations must comply

118. Does 52.223-99 apply to subcontractors under the micro purchase threshold? VA-CO RESPONSE: Contractor employees (or contracted sub-contractor employees) who work in or travel to VHA locations must comply

119. Do the VHA Supplemental Contract Requirements for COVID-19 apply to subcontractors under the micro purchase threshold? VA-CO RESPONSE: Contractor employees (or contracted sub-contractor employees) who work in or travel to VHA locations must comply

120. Executive Order 14042/VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors o For subcontractors where 52.223-99 applies, will they need to test exempt employees that do not travel to or work at the VHA Campus? VA-CO RESPONSE: No, VHA will/does not test exempt employees that do not travel to or work at the VHA campus, contractor employees who work in or travel to VHA locations must comply.

121. VHA Supplemental Contract Requirements: The VHA Supplement Requirements requires testing for exempt employees but does not mention testing for employees that have been exposed to COVID 19 positive individuals. Are we to include costs for ancillary testing for unforeseen COVID 19 exposure, and if so what are the protocols? VA-CO RESPONSE: Supplement does not indicate testing for exempt employees, refer to documentation requirements listed under VHA Supplemental Contrac Requirements…

122. What are the protocols for contractor employees that test positive for COVID-19? If asked to leave the site, when can they return? VA-CO RESPONSE: Contractor should adhere to CDC and Medical guidance/protocol and Contractor Protocol.

123. At the site visit, it was discussed contractors should “expect unforeseen site conditions”.

Can you please confirm contractors will be reimbursed per the FAR/VAAR for an unforeseen site conditions or changes to the contract? VA-CO RESPONSE: Contractors and VHAs are bound by Federal Acquisition Regulations and Veterans Administration Acquisition Regulations and any differing site conditions which meet the requirement of a differing site condition will be handled in accordance with FAR 52.236-2.

124. Please confirm the range/magnitude of the project. Is it $1M to $5M? or $5M to $10M? VA-CO RESPONSE: Confirming, project’s range/magnitude is $5M to $10M as declared in the Pre-Solicitation Notice.

125. Are electronic bids acceptable, or only hard-copy? VA-CO RESPONSE: Bid due date is extended to FRIDAY, DECEMBER 10, 2021 at 1:00 P.M., CST and bid packages will be sent to Contracting Officer at gaila.lowe@va.gov

126. Is there a virtual public opening of bids for this project? VA-CO RESPONSE: No virtual public opening of bids.

127. Will there be a call-in number or web-based meeting link for the bid opening? VA-CO RESPONSE: There will not be a public bid opening.

128. Is this project covered under Executive Order 14042 requiring all Federal Contractor Covered Employees to be fully vaccinated to include any Indirect Employee working on or in connection with the project or at the same company locations as any employee working on or in connection with the project? VA-CO RESPONSE: Yes, please review solicitation requirements.

129. Will there be a call-in number or web-based meeting link for the bid opening? VA-CO RESPONSE: No.

130. In order to comply with Provision 2.8 52.236-27 SITE VISIT we request another site visit where we are allowed to actually walk the buildings. We also request a second question submission date approximately 1 week after this site visit. VA-CO RESPONSE: There will not be another site visit nor an extension for submission of RFIs.

131. Primarily, when will we be able to perform a walk-through of the affected buildings? VA-CO RESPONSE: There will not be another site visit nor will the campus be opened for Contractor walk-throughs.