Kerrville Generator SOW - Updated 07-13-2020.docx

Update 07/13/2020

Kerrville VA Generator Maintenance Service

1. Title of Project: Generator Maintenance Service for the Kerrville VA Hospital located at 3600 Memorial Blvd, Kerrville, TX 78028. Contractor shall check in daily with the Engineering Office upstairs Bldg. 29 and utilize the Contractor’s Sign-In Log. Work performed shall be between 0800-1630 daily, Monday – Friday, no holidays. This is an Annual Service, Inspection, and Repair Service Contract.

2. General: This is a Firm-Fixed Price Contract. The Contractor shall provide all labor, equipment, tools, materials, parts, supplies, software, transportation, supervision, and any other items and services necessary to accomplish the inspection testing, and service described herein.

3. Scope of Work: The Contractor shall perform 4 quarterly inspections, PM Level 1, in accordance with manufacture’s recommendations and accepted industry standards on each of the following generators;

· Caterpillar 600 KW diesel powered standby generator,

· Onan 230 KW diesel powered standby generator,

· Cummins, model 750DQCB (x2) diesel powered standby generator,

· Cummins model 300DQDAC diesel powered standby generator,

· WisperWatt 125 KW portable standby generator.

The Contractor will perform 1 annual inspection PM level 2 during the Apr-May-June Quarter in accordance with manufacture’s recommendations and accepted industry standards on each of the following generator’s;

· Caterpillar 600 KW diesel powered standby generator,

· Onan 230 KW diesel powered standby generator,

· Cummins, model 750DQCB (x2) diesel powered standby generator,

· Cummins model 300DQDAC diesel powered standby generator,

· WisperWatt 125 KW portable standby generator.

Contractor will perform 1 annual load bank test (2-hour resistive type) on the following generators (This will require a standby generator to be on site in case of emergency);

· Caterpillar 600 KW diesel powered standby generator,

· Onan 230 KW diesel powered standby generator,

· Cummins, model 750DQCB (x2) diesel powered standby generator,

· Cummins model 300DQDAC diesel powered standby generator,

· WisperWatt 125 KW portable standby generator.

Contractor will top off fluids (coolant, batteries, oil, etc.) and make minor adjustments and repairs when inspections are done for all PM checks. Minor repairs include changing fuses, corroded wiring, relays, clamps, cracked hoses, etc. Minor repairs are included in this contract. Minor repairs include work requiring less than 30 minutes of total labor during any one quarterly, annual, or triennial inspection. Minor repairs include parts and materials totaling less than $50 during any one quarterly, annual, or triennial inspection.

Major repairs are not included in this contract. Major repairs include changing internal gaskets, engine work, internal gen-set work, etc. Major repairs include work requiring 30 minutes or more of total labor time during any one quarterly, annual, or triennial inspection. Major repairs include parts and materials in excess of $50 total during any one quarterly, annual, or triennial inspection.

Contractor will perform Quarterly inspections, on 13 automatic transfer switches as described below in the schedule, item 13.

Batteries to be replaced every two (2) years.

The Triennial inspection and maintenance will be completed during the first quarter of years (1) and (4) of the 5-year contract. The annual inspection and maintenance will be completed during the first quarter of years (2), (3) and (5) of the 5-year contract. Quarterly inspections will be completed quarterly during the first month of each quarter. The bid schedule shall reflect this schedule for the option years.

Schedule (Items 1-16):

a. Perform visual inspection of all wiring and connections for signs of tracking, overheating, and insulation deterioration.

b. Check manual switches for free movement and contact continuity. (de-energized switch only)

c. Check all time delay settings.

d. Check condition of main and arcing contacts and auxiliary contacts. (de-energized switch PM Level 2 only)

ENCLOSURE

MISCELLANEOUS

ATS-1/Automatic Transfer Switch #1 Mfg: Russelectric Location Room#102, Building # 90 277/480v 3 phase 400 Amp

ATS-2

Automatic Transfer Switch #2 Mfg: Russelectric Location: Room # 102, Building # 90 277/480v 3 phase 400 Amp

ATS-3

Automatic Transfer Switch #3 Mfg: Russelectric Location: Room # 102, Building # 90 277/480v 3 phase 600 Amp

ATS-4

Automatic Transfer Switch #4 Mfg: Russelectric Location: Room # 102, Building # 90 277/480v 3 phase 400 Amp

ATS-5

Automatic Transfer Switch #5 Mfg: Russelectric Location: Room # 101, Building 90 277/480v 3 phase 600 Amp

ATS-6

Automatic Transfer Switch #6 Mfg: Russelectric Location: Room # 102, Building # 90 120/208v 3 phase 400 Amp

ATS-7

Automatic Transfer Switch #7 MFG: Russelectric Location: Room #2A104, Building # 96 277/480v 3 phase 400 Amp Model RTBDNB-4003CEF Serial No 31265-4B

ATS-8

Automatic Transfer Switch #8 MFG Russelectric Location Building #96 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-1C/D

ATS-9

Automatic Transfer Switch #9 MFG Russelectric Location Building #96 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-1A/B

ATS-10

Automatic Transfer Switch #10 Mfg: Asco 300 series 480 V 3 Phase 1600 Amp Ser # 333290

ATS-11

Automatic Transfer Switch #11 MFG Russelectric Location Building #97 277/480v 3 phase 800 Amp Model RTS30-ABLB8003AMF1-RPCS01 Serial 39357-3A/B

ATS-12

Automatic Transfer Switch #12 MFG Russelectric Location Building #97 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-4A

ATS-13

Automatic Transfer Switch #13 Location Outside Building 84 for Boiler Plant Mfg: ONAN Mod # OTPCC-5004089 Ser # J010300899 480 V 3 Phase 600 Amp P/N 0306-4408-18

Documentation: Contractor shall, within 5 business days, provide a detailed report and analysis, both electronic and hard copy of all work performed and results to the CO or his/her designated representative. Color photographs embedded into the report shall be provided if applicable and/or requested. Report shall contain, at a minimum, date of service, amount of time spent on service, technician’s name(s), systems tested/inspected and results. Contractor shall provide a detailed narrative and line item cost estimate for repairs or replacement not covered above, if applicable, within 5 working days. Contractor shall provide a single point of contact with all contact information.

Single Point of Contact: Contractor shall provide a Single Point of Contact to the government for the management of this contract, to include scheduling, billing, work proposals, etc.

Scheduling and Daily Briefings: Contractor shall electronically (in e-mail) schedule all PMs at least 2 weeks prior to arrival with the COR. COR concurrence is required in order to ensure adequate staff coverage availability. Contractor shall submit at the 2-week notification interval the daily work plan, including hour-by-hour plan of action, materials needed, workers on site, etc. Contractor shall report into the COR daily upon arrival, prior to conducting any work and go over the submitted work plan. The Contractor shall provide a detailed out brief daily, prior to departure.

Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. The C&A requirements do not apply, and a Security Accreditation Package is not required.

Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

Safety Requirements: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

Waste Disposal and Recycling: All batteries, used coolant, used oil, used fuel, etc. will be disposed of by the Contractor. Contractor shall dispose of all materials off-site and provide a record of disposal to include weight/amount, place of disposal, name of Contractor, etc. All materials shall be recycled to the maximum extent possible and documentation shall be provided to the government showing proof of recycling efforts.

Badging: All Contractor personnel performing work on site will be required to pass a background investigation completed by the VA, submit to fingerprinting, and wear an approved VA-provided badge at all times while on site in the performance of work.

Tuberculosis Testing: All Contractor personnel performing work on site will be required to show proof of recent (within 1 year) Tuberculosis testing, showing a negative result.

Infection Control Training: All Contractor personnel performing work on site will be required to complete a 2-hour training course provided by the VA.

Program Office Points of Contact:

Contracting Officer’s Representative (COR): South Texas Campus, Billy Steele, Assistant Division Manager Engineering Service, :830-896-2020 Ext: 12737, billy.steele@va.gov.