36C25720Q0743.docx

DOCX document 201 KB Posted Jun 18, 2020

Attached to: J059--Amendment - Update SOW and CLINs
Solicitation number: 36C25720Q0743
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 17

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Written by GovTribe AI · Dec 27, 2023

This is a solicitation for generator maintenance services for the Kerrville Veterans Healthcare System located in Kerrville, Texas. The contractor shall provide all labor, equipment, tools, materials, parts, supplies, software, transportation, supervision, and any other items and services necessary to accomplish quarterly inspections, annual inspections, load bank testing, and repairs on five generators and thirteen automatic transfer switches in accordance with the statement of work. The performance period will be a base year plus four option years. Offerors must submit pricing and technical proposals by July 2, 2020. The anticipated award date is July 9, 2020. Pricing shall be fixed for the base year and option years. The solicitation is set aside for service-disabled veteran-owned small businesses. The Department of Veterans Affairs Veterans Integrated Service Network 17 is the contracting agency.

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File	Type	Posted
36C25720Q0743 0002_1.docx	DOCX document	Jul 14, 2020
UPDATED CLIN STRUCTURE 07-14-2020.docx	DOCX document	Jul 14, 2020
Kerrville Generator SOW - Updated 07-13-2020.docx	DOCX document	Jul 14, 2020
36C25720Q0743 0001_1.docx	DOCX document	Jul 10, 2020
36C25720Q0743 0001.pdf	PDF	Jul 10, 2020
WD 2015-5293 (Kerr County).pdf	PDF	Jun 18, 2020
36C25720Q0743_1.docx	DOCX document	Jun 18, 2020

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36C25720Q0743

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

671-20-4-5060-0104

06-18-2020 Renetta Prince 210-694-6323 07-02-2020

11:59 PM

36C257

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. Ste. 302 San Antonio TX 78240

Y 811310 $8 Million

N/A

36C671 Department of Veterans Affairs Kerrville Veterans Healthcare Center 3600 Memorial BLVD

Kerrville TX 78028 36C257

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. Ste. 302 San Antonio TX 78240

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791

(512) 460-5540

See CONTINUATION Page See Schedule

Per FAR 52.204-7 (b) (1) An offeror is required to be registered in SAM when submitting an offer or quotation

Important Dates:

Site Visit: June 25, 2020 @10:00 AM CDT located at Kerrville000000000 Campus, Building 29 (Engineering BLDG), 2nd floor room 203.

Cut-off Date for Questions: 06/26/2020 at 2:00 PM CDT

RFQ Closes on: 07/02/2020

Projected Award Date: 07/09/2020

See CONTINUATION Page

Table of Contents

SECTION A	1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS	1
SECTION B - CONTINUATION OF SF 1449 BLOCKS	3
B.1 CONTRACT ADMINISTRATION DATA	3
B.2 STATEMENT OF WORK (SOW)	4
B.3 PRICE/COST SCHEDULE	23
SECTION C - CONTRACT CLAUSES	33
C.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020)	33
C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)	40
C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	40
C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)	41
C.5 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)	41
C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)	43
C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)	44
C.8 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008)	45
C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	45
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	47
D.1 CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	47
SECTION E - SOLICITATION PROVISIONS	48
E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)	48
E.2 INSTRUCTIONS TO OFFERORS	49
E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)	51
E.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)	51
E.5 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (OCT 2018)	53
E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)	54
E.7 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003)	54
E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	54
E.9 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)	54
E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (MAR 2020)	55

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Specialist Renetta Prince 36C257

Department of Veterans Affairs VISN17 Network Contracting Activity 5441 Babcock Rd. Ste. 302 San Antonio TX 78240

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[X]

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

B.2 STATEMENT OF WORK (SOW)

Kerrville VA Generator Maintenance Service

1. Title of Project: Generator Maintenance Service for the Kerrville VA Hospital located at 3600 Memorial Blvd, Kerrville, TX 78028. Contractor shall check in daily with the Engineering Office upstairs Bldg. 29 and utilize the Contractor’s Sign-In Log. Work performed shall be between 0800-1630 daily, Monday – Friday, no holidays. This is an Annual Service, Inspection, and Repair Service Contract.

2. General: This is a Firm-Fixed Price Contract. The Contractor shall provide all labor, equipment, tools, materials, parts, supplies, software, transportation, supervision, and any other items and services necessary to accomplish the inspection testing, and service described herein.

3. Scope of Work: The Contractor shall perform 4 quarterly inspections, PM Level 1, in accordance with manufacture’s recommendations and accepted industry standards on each of the following generators;

· Caterpillar 600 KW diesel powered standby generator,

· Onan 230 KW diesel powered standby generator,

· Cummins, model 750DQCB (x2) diesel powered standby generator,

· Cummins model 300DQDAC diesel powered standby generator,

· WisperWatt 125 KW portable standby generator.

The Contractor will perform 1 annual inspection PM level 2 during the Apr-May-June Quarter in accordance with manufacture’s recommendations and accepted industry standards on each of the following generator’s;

· Caterpillar 600 KW diesel powered standby generator,

· Onan 230 KW diesel powered standby generator,

· Cummins, model 750DQCB (x2) diesel powered standby generator,

· Cummins model 300DQDAC diesel powered standby generator,

· WisperWatt 125 KW portable standby generator.

Contractor will perform 1 annual load bank test (2-hour resistive type) on the following generators (This will require a standby generator to be on site in case of emergency);

· Caterpillar 600 KW diesel powered standby generator,

· Onan 230 KW diesel powered standby generator,

· Cummins, model 750DQCB (x2) diesel powered standby generator,

· Cummins model 300DQDAC diesel powered standby generator,

· WisperWatt 125 KW portable standby generator.

Contractor will top off fluids (coolant, batteries, oil, etc.) and make minor adjustments and repairs when inspections are done for all PM checks. Minor repairs include changing fuses, corroded wiring, relays, clamps, cracked hoses, etc. Minor repairs are included in this contract. Minor repairs include work requiring less than 30 minutes of total labor during any one quarterly, annual, or triennial inspection. Minor repairs include parts and materials totaling less than $50 during any one quarterly, annual, or triennial inspection.

Major repairs are not included in this contract. Major repairs include changing internal gaskets, engine work, internal gen-set work, etc. Major repairs include work requiring 30 minutes or more of total labor time during any one quarterly, annual, or triennial inspection. Major repairs include parts and materials in excess of $50 total during any one quarterly, annual, or triennial inspection.

Contractor will perform Quarterly inspections, on 13 automatic transfer switches as described below in the schedule, item 13.

The Triennial inspection and maintenance will be completed during the first quarter of years (1) and (4) of the 5-year contract. The annual inspection and maintenance will be completed during the first quarter of years (2), (3) and (5) of the 5-year contract. Quarterly inspections will be completed quarterly during the first month of each quarter. The bid schedule shall reflect this schedule for the option years.

Schedule (Items 1-16):

1.	Quarterly PM Level 1 on Generator Caterpillar 600 KW:
a.	General – Visual inspection of overall condition of unit to foreign objects, loose or broken fittings, guards and components.
b.	General – Wipe off unit- Clean oil, coolant, fuel and acid deposits. Sweep generator area.
c.	Cooling System – Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.
d.	Cooling System – Coolant – Visual inspection for correct level and condition of coolant (rust, oil, and contaminants). Check coolant conditioner concentration and temperature protection. Inspect filler cap gasket and sealing surface.
e.	Cooling System – Hoses and Connections: Visual inspection of all hoses for deterioration.
f.	Cooling System – Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.
g.	Cooling System – Fan Belts: Inspect for wear and deterioration.
h.	Cooling System – Jacket Water Heater: Inspect for proper operation.
i.	Cooling System – Water Pump: Visual and operational inspection for leaks or unusual noises.
j.	Fuel System – Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.
k.	Fuel System- Water Trap/Separator: Drain water from fuel tank or water separator when possible.
l.	Fuel System – Fuel Lines and Connections: Inspect for leaks.
m.	Fuel System – Governor and Controls: Inspect governor oil level. Inspect controls and linkage.
n.	Fuel System – Fuel Filters (Primary/Secondary): Inspect for damage and leaks.
o.	Air Induction and Exhaust System – Air Filter Service Indicator: Note reading. Inspect & reset indicator.
p.	Air Induction and Exhaust System – Air Filter: Inspect.
q.	Air Induction and Exhaust System – Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.
r.	Air Induction and Exhaust System – Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.
s.	Air Induction and Exhaust System – Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.
t.	Air Induction and Exhaust System – Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage. Check rain cap. Check supports for vibration damage.
u.	Lube Oil System – Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.
v.	Lube Oil System – Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.
w.	Lube Oil System – Crankcase Breather: Inspect connections and hoses for deterioration.
x.	Lube Oil System - Oil sample analysis
y.	Starting System – Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.
z.	Starting System – Batteries (Specific Gravity): Check electrolyte level and specific gravity.
aa.	Starting System – Battery Charger: Inspect for operation, terminals, and wiring.
bb.	Starting System – Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.
cc.	Starting System – Operational: Check for abnormal engagement and cranking noises.
dd	Starting System – Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.
ee.	Engine Monitors and Safety Controls – Safety Controls: Inspect
ff.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
gg.	Control Panel – Start Controls – Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).
hh.	Control Panel – Voltmeter: Inspect
ii.	Control Panel – Ammeter: Inspect
jj.	Control Panel – Frequency Meter: Inspect
2.	Quarterly PM Level 1 on Generator Onan 230 KW:
a.	General – Visual inspection of overall condition of unit to foreign objects, loose or broken fittings, guards and components.
b.	General – Wipe off unit- Clean oil, coolant, fuel and acid deposits. Police generator area.
c.	Cooling System – Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.
d.	Cooling System – Coolant – Visual inspection for correct level and condition of coolant (rust, oil, and contaminants). Check coolant conditioner concentration and temperature protection. Inspect filler cap gasket and sealing surface.
e.	Cooling System – Hoses and Connections: Visual inspection of all hoses for deterioration.
f.	Cooling System – Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.
g.	Cooling System – Fan Belts: Inspect for wear and deterioration.
h.	Cooling System – Jacket Water Heater: Inspect for proper operation.
i.	Cooling System – Water Pump: Visual and operational inspection for leaks or unusual nosises.
j.	Fuel System – Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.
k.	Fuel System- Water Trap/Separator: Drain water from fuel tank or water separator when possible.
l.	Fuel System – Fuel Lines and Connections: Inspect for leaks.
m.	Fuel System – Governor and Controls: Inspect governor oil level. Inspect controls and linkage.
n.	Fuel System – Fuel Filters (Primary/Secondary): Inspect for damage and leaks.
o.	Air Induction and Exhaust System – Air Filter Service Indicator: Note reading. Inspect & reset indicator.
p.	Air Induction and Exhaust System – Air Filter: Inspect.
q.	Air Induction and Exhaust System – Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.
r.	Air Induction and Exhaust System – Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.
s.	Air Induction and Exhaust System – Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.
t.	Air Induction and Exhaust System – Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage. Check rain cap. Check supports for vibration damage.
u.	Lube Oil System – Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.
v.	Lube Oil System – Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.
w.	Lube Oil System – Crankcase Breather: Inspect connections and hoses for deterioration.
x.	Lube Oil System - Oil sample analysis
y.	Starting System – Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.
z.	Starting System – Batteries (Specific Gravity): Check electrolyte level and specific gravity.
aa.	Starting System – Battery Charger: Inspect for operation, terminals, and wiring.
bb.	Starting System – Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.
cc.	Starting System – Operational: Check for abnormal engagement and cranking noises.
dd	Starting System – Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.
ee.	Engine Monitors and Safety Controls – Safety Controls: Inspect
ff.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
gg.	Control Panel – Start Controls – Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).
hh.	Control Panel – Voltmeter: Inspect
ii.	Control Panel – Ammeter: Inspect
jj.	Control Panel – Frequency Meter: Inspect
3.	Quarterly PM Level 1 on Cummins, model 750DQCB (x2) diesel powered standby generator and Cummins model 300DQDAC diesel powered standby generator:
a.	General – Visual inspection of overall condition of unit to foreign objects, loose or broken fittings, guards and components.
b.	General – Wipe off unit- Clean oil, coolant, fuel and acid deposits. Police generator area.
c.	Cooling System – Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.
d.	Cooling System – Coolant – Visual inspection for correct level and condition of coolant (rust, oil, and contaminants). Check coolant conditioner concentration and temperature protection. Inspect filler cap gasket and sealing surface.
e.	Cooling System – Hoses and Connections: Visual inspection of all hoses for deterioration.
f.	Cooling System – Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.
g.	Cooling System – Fan Belts: Inspect for wear and deterioration.
h.	Cooling System – Jacket Water Heater: Inspect for proper operation.
i.	Cooling System – Water Pump: Visual and operational inspection for leaks or unusual nosises.
j.	Fuel System – Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.
k.	Fuel System- Water Trap/Separator: Drain water from fuel tank or water separator when possible.
l.	Fuel System – Fuel Lines and Connections: Inspect for leaks.
m.	Fuel System – Governor and Controls: Inspect governor oil level. Inspect controls and linkage.
n.	Fuel System – Fuel Filters (Primary/Secondary): Inspect for damage and leaks.
o.	Air Induction and Exhaust System – Air Filter Service Indicator: Note reading. Inspect & reset indicator.
p.	Air Induction and Exhaust System – Air Filter: Inspect.
q.	Air Induction and Exhaust System – Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.
r.	Air Induction and Exhaust System – Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.
s.	Air Induction and Exhaust System – Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.
t.	Air Induction and Exhaust System – Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage. Check rain cap. Check supports for vibration damage.
u.	Lube Oil System – Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.
v.	Lube Oil System – Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.
w.	Lube Oil System – Crankcase Breather: Inspect connections and hoses for deterioration.
x.	Lube Oil System - Oil sample analysis
y.	Starting System – Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.
z.	Starting System – Batteries (Specific Gravity): Check electrolyte level and specific gravity.
aa.	Starting System – Battery Charger: Inspect for operation, terminals, and wiring.
bb.	Starting System – Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.
cc.	Starting System – Operational: Check for abnormal engagement and cranking noises.
dd	Starting System – Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.
ee.	Engine Monitors and Safety Controls – Safety Controls: Inspect
ff.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
gg.	Control Panel – Start Controls – Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).
hh.	Control Panel – Voltmeter: Inspect
ii.	Control Panel – Ammeter: Inspect
jj.	Control Panel – Frequency Meter: Inspect
4.	Quarterly PM Level 1 on WisperWatt 125 KW:
a.	General – Visual inspection of overall condition of unit to foreign objects, loose or broken fittings, guards and components.
b.	General – Wipe off unit- Clean oil, coolant, fuel and acid deposits. Police generator area.
c.	Cooling System – Radiator/Heat Exchanger: Visual inspection for leaks, damage, and debris. Check louver operation.
d.	Cooling System – Coolant – Visual inspection for correct level and condition of coolant (rust, oil, and contaminants). Check coolant conditioner concentration and temperature protection. Inspect filler cap gasket and sealing surface.
e.	Cooling System – Hoses and Connections: Visual inspection of all hoses for deterioration.
f.	Cooling System – Fan Drive Pulley and Fan: Inspect for loose or worn pulleys and lube fan drive bearings if needed. Check fan operation and clearance.
g.	Cooling System – Fan Belts: Inspect for wear and deterioration.
h.	Cooling System – Jacket Water Heater: Inspect for proper operation.
i.	Cooling System – Water Pump: Visual and operational inspection for leaks or unusual nosises.
j.	Fuel System – Fuel Tank: Visually inspect fuel tank system for leaks and fuel level. Test day tank pump for proper operation.
k.	Fuel System- Water Trap/Separator: Drain water from fuel tank or water separator when possible.
l.	Fuel System – Fuel Lines and Connections: Inspect for leaks.
m.	Fuel System – Governor and Controls: Inspect governor oil level. Inspect controls and linkage.
n.	Fuel System – Fuel Filters (Primary/Secondary): Inspect for damage and leaks.
o.	Air Induction and Exhaust System – Air Filter Service Indicator: Note reading. Inspect & reset indicator.
p.	Air Induction and Exhaust System – Air Filter: Inspect.
q.	Air Induction and Exhaust System – Air Inlet System: Inspect piping and air filter housing for damage. Clean air filters housing if air filter is replaced. Inspect housing seals and gaskets.
r.	Air Induction and Exhaust System – Turbocharger: Inspect for oil leakage or exhaust leakage. Check for unusual noises and proper operation.
s.	Air Induction and Exhaust System – Exhaust Manifold: Inspect for damage, missing hardware, evidence of exhaust leakage. Inspect for oil slobbering.
t.	Air Induction and Exhaust System – Exhaust System: Inspect silencer and piping for damage, corrosion, or leakage. Check rain cap. Check supports for vibration damage.
u.	Lube Oil System – Oil Level: Inspect for correct oil level. Visually inspect unit for leaks.
v.	Lube Oil System – Inspect Oil Filter and Oil Pressure Gauge: Check for proper operation.
w.	Lube Oil System – Crankcase Breather: Inspect connections and hoses for deterioration.
x.	Lube Oil System - Oil sample analysis
y.	Starting System – Batteries: Inspect for damage or leakage, clean battery(s). Clean and tighten all battery cable connections as needed.
z.	Starting System – Batteries (Specific Gravity): Check electrolyte level and specific gravity.
aa.	Starting System – Battery Charger: Inspect for operation, terminals, and wiring.
bb.	Starting System – Starting Motor: Inspect electrical connections and wiring. For air starters, inspect oil jar and feeder operation.
cc.	Starting System – Operational: Check for abnormal engagement and cranking noises.
dd	Starting System – Alternator: Inspect connections and mounting hardware. Inspect belts, pulley and voltage output.
ee.	Engine Monitors and Safety Controls – Safety Controls: Inspect
ff.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
gg.	Control Panel – Start Controls – Manual/Auto: Operational check for proper operation. Check automatic start (if allowed).
hh.	Control Panel – Voltmeter: Inspect
ii.	Control Panel – Ammeter: Inspect
jj.	Control Panel – Frequency Meter: Inspect
5.	Annual PM Level 2 on Generator Caterpillar 600 KW:
a.	Fuel System – Fuel Filter: Replace
b.	Lube Oil System – Oil and Filter: Change
c.	Lube Oil System – S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.
d.	Lube Oil System – Crankcase Breather: Inspect and Clean
e.	Air Induction System – Turbocharger: Check for oil leakage or unusual noises
f.	Engine Monitors and Safety Controls – Gauge: Inspect, replace if broken
g.	Engine Monitors and Safety Controls – Safety Controls: Inspect for proper operation.
h.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
i.	Engine Monitors and Safety Controls – Sending Unit Switches
j.	Generator – Rear Bearing: lubricate per manufactures specs
k.	Generator – Vibration Isolators: inspect condition
l.	Control Panel – Circuit breakers: Inspect for free movement. Inspect connections.
6.	Annual PM Level 2 on Generator Onan 230 KW:
a.	Fuel System – Fuel Filter: Replace
b.	Lube Oil System – Oil and Filter: Change
c.	Lube Oil System – S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.
d.	Lube Oil System – Crankcase Breather: Inspect and Clean
e.	Air Induction System – Turbocharger: Check for oil leakage or unusual noises
f.	Engine Monitors and Safety Controls – Gauge: Inspect, replace if broken
g.	Engine Monitors and Safety Controls – Safety Controls: Inspect for proper operation.
h.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
i.	Engine Monitors and Safety Controls – Sending Unit Switches
j.	Generator – Rear Bearing: lubricate per manufactures specs
k.	Generator – Vibration Isolators: inspect condition
l.	Control Panel – Circuit breakers: Inspect for free movement. Inspect connections.
7.	Annual PM Level 2 on Cummins, model 750DQCB (x2) diesel powered standby generator and Cummins model 300DQDAC diesel powered standby generator:
a.	Fuel System – Fuel Filter: Replace
b.	Lube Oil System – Oil and Filter: Change
c.	Lube Oil System – S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.
d.	Lube Oil System – Crankcase Breather: Inspect and Clean
e.	Air Induction System – Turbocharger: Check for oil leakage or unusual noises
f.	Engine Monitors and Safety Controls – Gauge: Inspect, replace if broken
g.	Engine Monitors and Safety Controls – Safety Controls: Inspect for proper operation.
h.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
i.	Engine Monitors and Safety Controls – Sending Unit Switches
j.	Generator – Rear Bearing: lubricate per manufactures specs
k.	Generator – Vibration Isolators: inspect condition
l.	Control Panel – Circuit breakers: Inspect for free movement. Inspect connections.
8.	Annual PM Level 2 on Generator WisperWatt 125 KW:
a.	Fuel System – Fuel Filter: Replace
b.	Lube Oil System – Oil and Filter: Change
c.	Lube Oil System – S.O.S: Obtain oil sample for analysis. All analysis will be delivered to VA for record keeping.
d.	Lube Oil System – Crankcase Breather: Inspect and Clean
e.	Air Induction System – Turbocharger: Check for oil leakage or unusual noises
f.	Engine Monitors and Safety Controls – Gauge: Inspect, replace if broken
g.	Engine Monitors and Safety Controls – Safety Controls: Inspect for proper operation.
h.	Engine Monitors and Safety Controls – Remote Annunciator and Alarms: Inspect
i.	Engine Monitors and Safety Controls – Sending Unit Switches
j.	Generator – Rear Bearing: lubricate per manufactures specs
k.	Generator – Vibration Isolators: inspect condition
l.	Control Panel – Circuit breakers: Inspect for free movement. Inspect connections.
9.	Triennial (Every 3 years) PM Level 3 on Generator Caterpillar 600 KW:
a.	Cooling System – Thermostats: Replace
b.	Cooling System – Fan Belts: Replace
c.	Cooling System – Hoses: Replace all cooling system hoses including jacket water heater hoses
d.	Starting System – Batteries: Replace
e.	Starting System – Alternator Belt: Replace
f.	Air Induction System – Air Filter: Replace
10.	Triennial (Every 3 years) PM Level 3 on Generator Onan 230 KW:
a.	Cooling System – Thermostats: Replace
b.	Cooling System – Fan Belts: Replace
c.	Cooling System – Hoses: Replace all cooling system hoses including jacket water heater hoses
d.	Starting System – Batteries: Replace
e.	Starting System – Alternator Belt: Replace
f.	Air Induction System – Air Filter: Replace
11.	Triennial (Every 3 years) PM Level 3 on Cummins, model 750DQCB (x2) diesel powered standby generator and Cummins model 300DQDAC diesel powered standby generator:
a.	Cooling System – Thermostats: Replace
b.	Cooling System – Fan Belts: Replace
c.	Cooling System – Hoses: Replace all cooling system hoses including jacket water heater hoses
d.	Starting System – Batteries: Replace
e.	Starting System – Alternator Belt: Replace
f.	Air Induction System – Air Filter: Replace
12.	Triennial (Every 3 years) PM Level 3 on Generator WisperWatt 125 KW:
a.	Cooling System – Thermostats: Replace
b.	Cooling System – Fan Belts: Replace
c.	Cooling System – Hoses: Replace all cooling system hoses including jacket water heater hoses
d.	Starting System – Batteries: Replace
e.	Starting System – Alternator Belt: Replace
f.	Air Induction System – Air Filter: Replace
13.	Transfer switches – 13 ATS’s as described below quarterly. Unless annually indicated by PM Level 2 only:

a. Perform visual inspection of all wiring and connections for signs of tracking, overheating, and insulation deterioration.

b. Check manual switches for free movement and contact continuity. (de-energized switch only)

c. Check all time delay settings.

d. Check condition of main and arcing contacts and auxiliary contacts. (de-energized switch PM Level 2 only)

e. Inspect ground wires.

f. Inspect lug connections and mounting insulator bolts (de-energized switch).

g. Check for proper transfer operation and sequencing of time control relays if allow (PM Level 2 only)

h. Perform infrared heat scan on all contacts and connections.

ENCLOSURE

a.	Wipe down.
b.	Clean interior of enclosure and remove accumulated dust and/or dirt.
c.	Check door closure, locking bar, and mechanism for proper operation.

MISCELLANEOUS

a.	Record findings of the inspection. Note corrective action taken.
b.	Report unsafe conditions.

ATS-1/Automatic Transfer Switch #1 Mfg: Russelectric Location Room#102, Building # 90 277/480v 3 phase 400 Amp

Model	RTBDNB-4003CEF
Serial No	31265-1A

ATS-2

Automatic Transfer Switch #2 Mfg: Russelectric Location: Room # 102, Building # 90 277/480v 3 phase 400 Amp

Model	RTBDNB-4003CEF
Serial No	31265-2A

ATS-3

Automatic Transfer Switch #3 Mfg: Russelectric Location: Room # 102, Building # 90 277/480v 3 phase 600 Amp

Model	RTBDNB-6003CEF
Serial No	31265-6A

ATS-4

Automatic Transfer Switch #4 Mfg: Russelectric Location: Room # 102, Building # 90 277/480v 3 phase 400 Amp

Model	RTBDNB-4003CEF
Serial No	31265-3A

ATS-5

Automatic Transfer Switch #5 Mfg: Russelectric Location: Room # 101, Building 90 277/480v 3 phase 600 Amp

Model	RTS30-ABLB6003AMF1-RPCS01
Serial No	39357-2A/B

ATS-6

Automatic Transfer Switch #6 Mfg: Russelectric Location: Room # 102, Building # 90 120/208v 3 phase 400 Amp

Model	RTBDNB-4003CEF
Serial No	31265-5A

ATS-7

Automatic Transfer Switch #7 MFG: Russelectric Location: Room #2A104, Building # 96 277/480v 3 phase 400 Amp Model RTBDNB-4003CEF Serial No 31265-4B

ATS-8

Automatic Transfer Switch #8 MFG Russelectric Location Building #96 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-1C/D

ATS-9

Automatic Transfer Switch #9 MFG Russelectric Location Building #96 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-1A/B

ATS-10

Automatic Transfer Switch #10 Mfg: Asco 300 series 480 V 3 Phase 1600 Amp Ser # 333290

ATS-11

Automatic Transfer Switch #11 MFG Russelectric Location Building #97 277/480v 3 phase 800 Amp Model RTS30-ABLB8003AMF1-RPCS01 Serial 39357-3A/B

ATS-12

Automatic Transfer Switch #12 MFG Russelectric Location Building #97 277/480v 3 phase 100 Amp Model RTS30-ABLB1003AMF1-RPCS01 Serial 39357-4A

ATS-13

Automatic Transfer Switch #13 Location Outside Building 84 for Boiler Plant Mfg: ONAN Mod # OTPCC-5004089 Ser # J010300899 480 V 3 Phase 600 Amp P/N 0306-4408-18

14.	Annual Load Bank Testing – Annual Load Bank Testing will be conducted on the Main Hospital Generator, Caterpillar 600 KW, for 2 hours at 100% of nameplate data. All Results will be recorded and documentation of results given to VA for records.
15.	Annual Load Bank Testing – Annual Load Bank Testing will be conducted on Boiler Plant Generator, Onan 230 KW, for 2 hours at 100% of nameplate data. All Results will be recorded and documentation of results given to VA for records.
16.	Annual Load Bank Testing – Annual Load Bank Testing will be conducted on Chiller Plant Generators (x2), Cummins, model 750DQCB (x2) diesel powered standby generators, for 2 hours at 100% of nameplate data. All Results will be recorded, and documentation of results given to VA for records.
17.	Annual Load Bank Testing – Annual Load Bank Testing will be conducted on Building 96 Generator, Cummins model 300DQDAC diesel powered standby generator, for 2 hours at 100% of nameplate data. All Results will be recorded and documentation of results given to VA for records.
18.	Contractor shall provide service calls as requested by the VA COR. These calls will be billed separately and are not a part of this contract other than providing a set unit price for each service call. Price for each service call, not to exceed 4 hours on site time = $350.00. Service calls will provide basic troubleshooting, repair, and minor part replacement inclusive in set price quoted above. Major parts are not covered in the set price quoted above. Major repairs and parts will be billed separately; time and materials. All service calls shall be performed within 4 hours (on site) of call. After Hours Service Calls are defined as Mon – Fri, 1700-0700 daily and Weekends and Holidays. Normal Service Calls are defined as Mon – Fri, 0700-1700.
19.	Miscellaneous

Documentation: Contractor shall, within 5 business days, provide a detailed report and analysis, both electronic and hard copy of all work performed and results to the CO or his/her designated representative. Color photographs embedded into the report shall be provided if applicable and/or requested. Report shall contain, at a minimum, date of service, amount of time spent on service, technician’s name(s), systems tested/inspected and results. Contractor shall provide a detailed narrative and line item cost estimate for repairs or replacement not covered above, if applicable, within 5 working days. Contractor shall provide a single point of contact with all contact information.

Single Point of Contact: Contractor shall provide a Single Point of Contact to the government for the management of this contract, to include scheduling, billing, work proposals, etc.

Scheduling and Daily Briefings: Contractor shall electronically (in e-mail) schedule all PMs at least 2 weeks prior to arrival with the COR. COR concurrence is required in order to ensure adequate staff coverage availability. Contractor shall submit at the 2-week notification interval the daily work plan, including hour-by-hour plan of action, materials needed, workers on site, etc. Contractor shall report into the COR daily upon arrival, prior to conducting any work and go over the submitted work plan. The Contractor shall provide a detailed out brief daily, prior to departure.

Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers, nor will they have access to online resources belonging to the government while conducting services. The C&A requirements do not apply, and a Security Accreditation Package is not required.

Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA.

Safety Requirements: In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer shall notify the Contractor of any safety issues and the action necessary to correct these issues. Such notice, when served to the Contractor or his representative at the work site shall be deemed sufficient for the corrective actions to be taken. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work and hold the Contractor in default.

Waste Disposal and Recycling: All batteries, used coolant, used oil, used fuel, etc. will be disposed of by the Contractor. Contractor shall dispose of all materials off-site and provide a record of disposal to include weight/amount, place of disposal, name of Contractor, etc. All materials shall be recycled to the maximum extent possible and documentation shall be provided to the government showing proof of recycling efforts.

Badging: All Contractor personnel performing work on site will be required to pass a background investigation completed by the VA, submit to fingerprinting, and wear an approved VA-provided badge at all times while on site in the performance of work.

Tuberculosis Testing: All Contractor personnel performing work on site will be required to show proof of recent (within 1 year) Tuberculosis testing, showing a negative result.

Infection Control Training: All Contractor personnel performing work on site will be required to complete a 2-hour training course provided by the VA.

Program Office Points of Contact:

Contracting Officer’s Representative (COR): South Texas Campus, Billy Steele, Assistant Division Manager Engineering Service, :830-896-2020 Ext: 12737, billy.steele@va.gov.

B.3 PRICE/COST SCHEDULE

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

4.00

__________________

Perform 4 Quarterly Inspections, Preventive Maintenance Level 1, in accordance with manufacture’s recommendations and accepted industry standards on each of the following generators; Caterpillar 600 KW diesel powered standby generator, Onan 230 KW diesel powered standby generator, Cummins, model 750DQCB (x2) diesel powered standby generator, Cummins model 300DQDAC diesel powered standby generator, WisperWatt 125 KW portable standby generator in accordance with the Statement of Work.

Contract Period: Base POP Begin: 07-09-2020 POP End: 07-08-2021

1.00

__________________

Perform 1 Annual Inspection will be conducted (during the Apr-May-June Quarter) PM Level 2 in accordance with manufacture’s recommendations and accepted industry standards on each of the following generator’s; Caterpillar 600 KW diesel powered standby generator, Onan 230 KW diesel powered standby generator, Cummins, model 750DQCB (x2) diesel powered standby generator, Cummins model 300DQDAC diesel powered standby generator, WisperWatt 125 KW portable standby generator. Transfer switches – 13 ATS’s as described below quarterly in accordance with the Statement of Work.

1.00

__________________

Contractor will perform 1 Annual Load Bank Test (2-hour resistive type) on the following generators; Caterpillar 600 KW diesel powered standby generator(This generator will require a standby generator to be on site), Onan 230 KW diesel powered standby generator, Cummins, model 750DQCB (x2) diesel powered standby generator, Cummins model 300DQDAC diesel powered standby generator, WisperWatt 125 KW portable standby generator in accordance with the Statement of Work.

4.00

__________________

Quarterly Preventative Maintenance Level 1 on (13) ATS’s in accordance with Statement of Work.

1.00

__________________

Annual Preventive Maintenance Level 2 on (13) ATSs in accordance with the Statement of Work.

1.00

__________________

Service Call Fee per line item 17 of the SOW

6.00

__________________

Certified Fuel Tank Testing annually x6 in accordance with the Statement of Work

1.00

_ NTE $10,000.00_

__ NTE $10,000.00_

Emergency Repairs and Parts (As Needed) Not to Exceed (NTE) $10,000 per year. (amount not guaranteed and will fluctuate based on actual need)

1.00

NTE $5,000.00__

Yearly Maintenance (As Needed) Not to Exceed (NTE) $5,000 per year. (amount not guaranteed and will fluctuate based on actual need)

Base Year Total

_________________

4.00

__________________

Contract Period: Option 1 POP Begin: 07-09-2021 POP End: 07-08-2022

1.00

__________________

1.00

__________________

4.00

__________________

Quarterly Preventive Maintenance Level 1 on (13) ATSs in accordance with the Statement of Work.

1.00

__________________

Annual Preventive Maintenance Level 2 on (13) ATSs in accordance with the Statement of Work (SOW).

1.00

__________________

Service Call Fee per line item 17 of the SOW

6.00

__________________

Certified Fuel Tank Testing annually x6 in accordance with the Statement of Work

1.00

_ NTE $10,000.00_

__NTE $10,000.00_

Emergency Repairs and Parts (As Needed) Not to Exceed (NTE) $10,000 per year. (amount not guaranteed and will fluctuate based on actual need)

1.00

_ NTE $5,000.00__

___ NTE $5,000.00__

Yearly Maintenance (As Needed) Not to Exceed (NTE) $5,000 per year. (amount not guaranteed and will fluctuate based on actual need)

Option Year Total

_________________

4.00

__________________

Contract Period: Option 2 POP Begin: 07-09-2022 POP End: 07-08-2023

1.00

__________________

1.00

__________________

4.00

__________________

Quarterly Preventive Maintenance Level 1 on (13) ATSs in accordance with the Statement of Work.

1.00

__________________

Annual Preventive Maintenance Level 2 on (13) ATSs in accordance with the Statement of Work (SOW).

1.00

__________________

Service Call Fee per line item 17 of the SOW

6.00

__________________

Certified Fuel Tank Testing annually x6 in accordance with the Statement of Work

1.00

_ NTE $10,000.00_

Emergency Repairs and Parts (As Needed) Not to Exceed (NTE) $10,000 per year. (amount not guaranteed and will fluctuate based on actual need)

1.00

_NTE $5,000.00__

__ NTE $5,000.00_

Yearly Maintenance (As Needed) Not to Exceed (NTE) $5,000 per year. (amount not guaranteed and will fluctuate based on actual need)

Option Year Total

________________

4.00

__________________

Contract Period: Option 3 POP Begin: 07-09-2023 POP End: 07-08-2024

1.00

__________________

1.00

__________________

4.00

__________________

Quarterly Preventive Maintenance Level 1 on (13) ATSs in accordance with the Statement of Work.

1.00

__________________

Annual Preventive Maintenance Level 2 on (13) ATSs in accordance with the Statement of Work (SOW).

1.00

__________________

Service Call Fee per line item 17 of the SOW

6.00

__________________

Certified Fuel Tank Testing annually x6 in accordance with the Statement of Work

1.00

__________________

Emergency Repairs and Parts (As Needed) Not to Exceed (NTE) $10,000 per year.

1.00

_ NTE $5,000.00__

_ NTE $5,000.00_

Yearly Maintenance (As Needed) Not to Exceed (NTE) $5,000 per year.

Option Year Total

______________

4.00

__________________

Contract Period: Option 4 POP Begin: 07-09-2024 POP End: 07-08-2025

1.00

__________________

Perform 1 Annual Inspection will be conducted (during the Apr-May-June Quarter) PM Level 2 in accordance with manufacture’s recommendations…

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