S06. 36C25626Q1206 0002_Signed.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 16

0002 09-01-2026 586-26-3-551-0022

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders 36C25626Q1206

08-24-2026 X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-08-2026 2:00 PM CDT

X 1 (One)

The purpose of this amendment is to post Questions and Answers (Q&A), update Statement of Work (SOW),

a. Q&A is attached to this amendment as Attachment A and Updated Statement of Work is attached as Attachment B.

b. Sign-In Sheet is attached to this Amendment as Attachment C.

c. The updated hour and date specified for receipt of offers is extended to 09-08-2026 at 2:00 PM (CDT).

d. FAR 52.222-41 and the Wage Determination are removed in full to reflect that this requirement is entirely exempt from SCLS under FAR 52.222-52/-53.

Note: Contractor must acknowledge this amendment by signing in box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor may be ineligible for award at the discretion of the Contracting Officer.

Caleb T. Parker Contracting Officer

VA-VHA-RPOC-2025-0065

09/01/2026

Solicitation: 36C25626Q1206 Amendment 0002

Attachment A – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25626Q1206.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1 If TAA compliance is required, please confirm whether the solicitation will be amended to incorporate the applicable clauses.

This requirement is a service acquisition, and the principal purpose is the installation, integration, commissioning, and tuning of AV systems, supported by commercially available equipment.

Under FAR Part 25, the Trade Agreements Act applies only to supply contracts for end products.

Because this procurement is predominantly services, TAA does not apply, and clauses FAR 52.225‑5 / 52.225‑6 will not be added.

Q2 How many Laptop/PC inputs will be needed for each system?

Montgomery Hall: Two laptop/PC input paths minimum. Conference Room 1200‑C: Four laptop/PC input paths minimum.(SOW updated in Sections 2.1 and 2.2 to reflect these counts.)

Q3

Section B.1 indicates invoices will be submitted “upon completion of work,” with no interim billing structure identified. Given the equipment lead times associated with a custom LED video wall and matched display systems, will the Government consider a milestone-based payment structure (for example, upon equipment delivery, upon substantial completion, and upon final acceptance) in lieu of a single completion-based invoice?

No. The solicitation specifies invoices are submitted upon completion of work. This will remain a firm‑fixed‑price, completion‑based service contract. Lead‑time schedule adjustments (SOW Section 9) affect only the period of performance, not payment structure.

Q4

The Wage Determination attached to the solicitation (No. 2015-5153, Revision No. 32) does not extract as readable text in our review copy. Can the Government provide a clean, text-searchable copy of the applicable Wage Determination?

This requirement is exempt from Service Contract Labor Standards (SCLS); therefore no Wage Determination applies. The previously attached WD will be removed by amendment to align with the exemption.

Q5

Statement of Work Section 2.1 states that existing loudspeakers in Montgomery Hall may be reused “only if post-tuning meets AVIXA Audio Coverage Uniformity outcomes.” Can the Government provide the make, model, age, or condition of the existing loudspeaker system, or confirm that this determination is left to the awarded contractor during the design phase?

Existing loudspeakers will not be reused.

Contractor shall provide new loudspeakers and amplification that meet the specified performance outcomes.(SOW Section 2.1 updated to require new loudspeakers.)

Q6

The solicitation includes both FAR 52.222-41 (Service Contract Labor Standards) and FAR 52.222-52/52.222-53 (Exemption from Application of Service Contract Labor Standards). Please clarify whether this contract is subject to Service Contract Labor Standards in whole, exempt in whole, or subject to it only for specific portions of the work.

The contract is exempt in whole from SCLS.

Inclusion of FAR 52.222‑52/‑53 reflects the Government’s exemption determination; FAR 52.222‑41 was included inadvertently and will be removed by amendment. No portions of the work are SCLS‑covered.

Q7

Please confirm the required percentage of contract performance the prime contractor must self-perform under VAAR 852.219-75, and confirm whether performance by a similarly situated small business subcontractor counts toward that percentage.

For services, the contractor will not pay more than 50% of the amount paid by the Government to firms that are not (for VA, VIP‑listed or SBA‑certified) small businesses of the required category. Work performed by a similarly situated small‑business subcontractor counts toward the prime’s required share.

Q8

Statement of Work Section 6 states the Government will provide two dedicated 20A circuits for the LED wall. Can the Government confirm these circuits are sized to accommodate the full anticipated load of the LED wall and associated amplification, or should offerors plan for the possibility of additional electrical work?

The Government will furnish and install the required dedicated branch circuits/outlets sized to the final submittal loads so they accommodate the full anticipated LED wall and associated equipment. The Contractor will not perform line‑voltage electrical work and is responsible only for low‑voltage connections and power sequencing.(SOW Section 6)

Q9

Is attendance at the August 31, 2026 site visit a condition of quote eligibility, or is it recommended but not required for a quote to be considered responsive?

Strongly recommended but not mandatory.

Quotes from non‑attendees will be considered.

Q10

Section E.2 requires offerors to submit a Communication Systems/Low-Voltage Electrical Contractor License and a Certified Technology Specialist (CTS) Certificate with their quote. Please confirm whether these credentials must be held by the prime contractor specifically, or may be held by a named subcontractor performing that portion of the work.

Credentials may be held by either the prime or a named subcontractor performing the licensed/CTS portions. Credentials must be included with the quote to demonstrate capability.(SOW Section 5)

Q11

Statement of Work Section 5 specifies a minimum one-year warranty on contractor-provided equipment and workmanship. Please confirm whether the warranty period begins at final Government acceptance/commissioning sign-off, or at an earlier substantial-completion milestone.

The warranty begins at final Government acceptance/commissioning sign‑off. (SOW Section 5)

Q12

Statement of Work Section 9 states the installation schedule “may be adjusted for documented equipment lead times.” Please describe the process for requesting such a schedule adjustment, and confirm whether an approved lead-time-based adjustment affects only the period of performance or also the firm-fixed price.

Submit manufacturer lead‑time documentation with solicitation submission. The adjustment affects only the period of performance, not the firm‑fixed price.

Q13 Would you please send over a list of General Contractor's?

The Government does not maintain or provide a list of general contractors. As a courtesy, the site-visit sign-in sheet will be posted with the amendment for equal information to all offerors.

Q14

Could you please confirm whether the earlier sole-source notice has been cancelled/superseded, and whether 36C25626Q1206 is currently open to competitive quotations from all eligible small-business offerors?

The earlier notice has been superseded.

Solicitation 36C25626Q1206 is open to competitive quotations under a small‑business set‑aside for eligible small‑business offerors.

(End of Attachment A)

Attachment B

Updated Statement of Work

Audio/Visual Equipment and Installation

1. Objective

Deliver a fully integrated AV upgrade to Montgomery Hall and Conference Room 1200‑C at the G.V. “Sonny” Montgomery VA Medical Center. The solution shall support:

high‑resolution video presentation, voice lift, wireless audio, video conferencing, and intuitive touchscreen control, with performance verified through formal commissioning against recognized AV standards and federal accessibility and safety requirements.

This is a service acquisition for audiovisual installation, integration, commissioning, and tuning; equipment furnished is incidental to service performance and does not change the principal purpose of the contract.

2. Scope of Work

2.1 Montgomery Hall (Assembly Space; ~163″ Direct-View LED wall)

LED Video Wall (Salient Performance):

Provide a 3840×2160 4K direct-view LED system with ≤ 0.95 mm pixel pitch, ≥ 800 nits calibrated brightness, ≥ 15,000:1 static contrast ratio, ≥ 3840 Hz refresh/scan, and 160° ± 10° horizontal/vertical viewing angle. Wall image shall be visually seamless at normal viewing distances; module seams shall be imperceptible in operation.

User Inputs: Provide ≥ 2 wired laptop/PC input paths (e.g., HDMI and/or USB‑C with PD/Alt‑Mode), plus wireless presentation as proposed. Inputs shall be available at typical presenter locations and fully integrated to switching/control.

Acceptance Testing (Image Performance):

o Measure Image System Contrast Ratio (ISCR) per AVIXA V201.01 using the standard test procedure and ambient light conditions agreed in the design phase; document category conformance (e.g., presentation/data

vs. video) and report all measurement locations.

o Perform brightness uniformity and pixel fault testing (vendor diagnostic + camera capture method); submit a uniformity heatmap and identify any defective pixels/modules.

o Conduct a seam visibility inspection at defined viewing distances and angles; seams must be non-discernible under typical use lighting.

o Provide a calibration report (white point, grayscale tracking, ΔE color error targets as supported by the system), and record final presets.

Wireless Microphone System:

Provide ≥ 5 RF channels (3 handheld + 2 bodypack/lapel). Systems must be FCC-compliant for the operating bands; include cardioid condenser handheld capsule option, dual transmitter power (≈ 10 mW and ≈ 50 mW), 51 Hz–16 kHz audio bandwidth, dock charging, and rechargeable batteries.

Acceptance: RF scan and channel coordination report; measured A-weighted SNR and gain-before-feedback tests under typical meeting SPL.

Ceiling Beamtracking Microphones:

Install 2 PoE ceiling arrays with 360° beamtracking. Arrays must be compatible with Dante or AVB/TSN for networked audio transport.

Acceptance: Verify beam acquisition, noise floor, and automix behavior in live room conditions; submit DSP snapshot and tuning notes.

PTZ Camera (Conferencing):

Provide a ceiling/rear-mounted PTZ with 4K/60 capture, 20× optical zoom, and IP streaming via NDI|HX3 / SRT / RTMP / RTSP; PoE powered.

Acceptance: Confirm streaming profiles, latency, and synchronization with DSP;

validate preset recall accuracy and motion smoothness.

Equipment Rack & Power Sequencing:

Floor-standing equipment rack sized for all electronics plus ≥ 20% spare RU;

include rack-level power sequencing (staged startup/shutdown) encompassing the LED wall and amplifiers.

Acceptance: Provide power-on/off sequencing diagram; demonstrate orderly boot with no inrush/voltage sag effects.

Audio Processing & Loudspeakers:

Integrate DSP with AEC for conferencing and voice lift. Provide new loudspeakers and amplification; reuse of existing loudspeakers is not permitted.

Acceptance (unchanged intent): Submit measured SPL coverage maps and frequency response at defined listener positions; verify intelligibility and gain before feedback at operational levels.

2.2 Conference Room 1200-C (Director’s Meeting Room)

Displays:

One 98″ 4K HDR and two 65″ 4K HDR wall-mounted displays, with ≥ 500– 700 nits calibrated brightness suitable for lit conference environments.

Acceptance: AVIXA ISCR measurement at primary seating positions; confirm EDID/HDCP interoperability with source and matrix.

Audio System:

Install six coaxial in-ceiling loudspeakers, zoned and tuned to achieve uniform coverage in the seating area.

Acceptance: Submit SPL uniformity mapping and show compliance with the selected AVIXA A102.01 class outcome.

Audio Inputs & Controls:

Two ceiling beamtracking arrays plus table-mounted touch mute controls integrated to the DSP and conferencing system.

User Inputs (BYOD): Provide ≥ 4 wired laptop/PC input paths (combination of HDMI and/or USB‑C), plus wireless presentation as proposed. Inputs shall be available at table/presenter locations and fully integrated to switching/control.

Acceptance: Validate input routing, mute/indicator functions, and end-to-end audio path with conferencing platform.

Under-Carpet Raceway:

Provide a low-profile under-carpet raceway from wall to table; reattach carpet with seamless transition.

Acceptance: Raceways and transitions shall be accessible and trip-safe consistent with the 2010 ADA Standards for Accessible Design scoping/technical requirements for alterations in public facilities.

2.3 Control & User Experience

Provide consistent touch-screen UIs in each room featuring plain-language prompts (e.g., “Start Presentation,” “Join Video Call,” “Mute Mic,” “Volume Up/Down”).

Integrate with the facility’s conferencing platform and calendaring; provide one-touch meeting start where supported.

Section 508: All electronic interfaces and delivered documentation must conform to Revised Section 508 ICT Standards (36 CFR 1194). Where full conformance would impose undue burden, provide equivalent facilitation and document rationale.

3. Salient Characteristics — Brand Name or Equal

Brand references, if any, are descriptive, not restrictive. Offers of “equal” products are acceptable if they meet or exceed all stated salient physical, functional, and performance characteristics. Evaluate “equals” under FAR 52.211-6; craft purchase descriptions consistent with FAR 11.104 preference for performance-based specs.

Offeror must provide:

Make/model and datasheets for all equal items, A Compliance Matrix mapping each salient characteristic to datasheet proof and test method, Variance disclosure with mitigation plan (if any), System-level integration narrative proving full functional equivalence.

Authorized Distributor Letter

4. Applicable Standards & Codes

FAR 11.104 & FAR 52.211-6 — brand-name-or-equal with salient characteristics and performance-based requirements.

Section 508 (ICT Accessibility) — comply with 36 CFR Part 1194; use Section508.gov resources (ART/SRT) to ensure solicitations and delivered ICT are accessible.

Electrical/Low-Voltage Safety — installations shall meet NFPA 70 (NEC) as adopted by the AHJ (including communications/limited-energy systems) and applicable OSHA 29 CFR 1910 Subpart S electrical safety requirements for workplaces; use listed cable types appropriate to plenum/riser/CM spaces with proper support, separation, and firestopping.

AVIXA Commissioning & Documentation — verify performance per AVIXA V201.01 (ISCR) and AVIXA A102.01 (Audio Coverage Uniformity); deliver documentation per ANSI/AVIXA D401.01.

Networked AV Security — implement best practices from AVIXA RP-C303.01 to reduce cyber risk for AV on enterprise networks (credentialing, segmentation, patching, logging).

ADA Accessibility (Raceways/Alterations) — ensure floor transitions and alterations maintain accessibility per 2010 ADA Standards in assembly areas.

5. Deliverables

Design Submittals:

o Bill of Materials (BOM) with make/model, firmware, and supply chain lead times, o Shop drawings: reflected ceiling plans, equipment layouts, rack elevations, mounting details, signal flow, IP addressing plan, o Control UI mockups with user roles; Accessibility Conformance Report (VPAT® or equivalent) for UI and documentation.

o Credentials: Submit copies of a Communication Systems/Low‑Voltage Electrical Contractor License and AVIXA Certified Technology Specialist (CTS) credential(s) held by the prime or the named subcontractor performing those portions of the work.

o Lead‑Time Documentation: Provide manufacturer lead‑time statements for long‑lead items (e.g., LED wall modules, major displays) to support schedule adjustment review per Section 9.

o Under “Warranty & Support” replace last sentence with:

o Warranty & Support: Minimum 1‑year warranty on contractor‑provided equipment and workmanship, commencing at final Government acceptance/commissioning sign‑off; include response times, RMA handling, and firmware patch plan

Installation & Configuration:

o Complete mounting, wiring, labeling (cabinet IDs, cable IDs), and device configuration;

o Cable labeling consistent with AV industry practice to support O&M (AVIXA F501.01 recommended).

Commissioning Reports:

o ISCR measurements (V201.01) with test photos and ambient light readings, o Audio coverage maps and tuning data (A102.01), o Functional tests: source routing, switching latency, camera presets, automix behavior, and conferencing E2E call test;

o Security checklist per RP-C303.01 (network segmentation, credentials, patch status, logging).

Training:

o End-user training (room operations), o Admin training (firmware updates, presets, fault isolation), o Quick-reference guides; accessible electronic manuals (Section 508-conformant PDFs).

As-Built Package:

Final drawings, labeled photos, rack layouts, cable schedules, programming/config files (Government-owned; provide source/project files needed to reproduce).

(Note: Ensure documentation aligns with ANSI/AVIXA D401.01 for completeness.)

Warranty & Support:

Minimum 1-year warranty on contractor-provided equipment and workmanship;

include response times, RMA handling, and firmware patch plan.

6. Government-Furnished & Constraints

The Government will furnish and install the required dedicated branch circuits/outlets for the LED wall and associated equipment, sized to the loads provided in approved submittals. The Contractor shall not perform line‑voltage electrical work and is responsible only for low‑voltage connections and power sequencing.

Work executed during standard Federal business hours (Mon–Fri, 8:00–16:30, excluding Federal holidays).

Contractor adheres to site security/access rules and safety protocols, including OSHA workplace standards for electrical work.

7. Installation Requirements

Electrical/Low-Voltage:

o Comply with NEC as adopted by AHJ; use CMP/CMR/CM cable types appropriate to location; maintain separation from line voltage; support cabling and avoid laying on ceiling tiles; provide firestopping at rated penetrations.

o Meet OSHA 29 CFR 1910 provisions for electrical safety, work practices, PPE, and training for qualified persons.

ADA & Accessibility:

o Raceway transitions and floor alterations must maintain accessibility per 2010 ADA Standards for altered areas in public facilities.

Network & Security:

o Implement AV network segmentation (VLANs or micro-segmentation), role-based credentials, update/patch policy, and basic logging aligned to

AVIXA RP-C303.01.

8. Acceptance Criteria (Upon Completion of Services)

Functional Demonstration:

o Verify end-to-end operation: content presentation, switching, audio capture/voice lift, conferencing join/leave, camera presets, and control UI flows.

Measured Performance:

o ISCR passes per AVIXA V201.01 category selected for each room; submit measurement worksheets and photos.

o Audio coverage meets proposed A102.01 outcome (uniform SPL and coverage in listener areas).

o Accessibility: demonstrate Section 508-conformant UI and deliverables (ART/SRT checks as needed).

o Safety & Code: confirm NEC/OSHA compliance (inspection sign-offs or AHJ approval as applicable).

Documentation:

o All design/commissioning/training deliverables received and reviewed;

programming files provided; Government can restore the system from backups without vendor assistance.

9. Period & Place of Performance

Place: G.V. “Sonny” Montgomery VA Medical Center, Jackson, MS.

Period: Not to exceed 12 months from Notice to Proceed; schedule may be adjusted for documented equipment lead times.

Lead‑Time Schedule Adjustments: Offerors shall submit manufacturer lead‑time documentation with Design Submittals (Section 5). Upon Government approval, the installation schedule may be adjusted to accommodate documented lead times. Any approved adjustment affects only the period of performance and does not change the firm‑fixed price.

Site Visit: Attendance at the pre‑quote site visit was strongly recommended but not mandatory; quotes from non‑attendees will be considered.

10.Record Management Obligations:

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [VHSO] records.

2. Does not include personal materials.

3. Applies to records created, received, or maintained by Contractors pursuant to their [VHSO] contract.

4. May include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [VHSO] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.

Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [VHSO]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

(End of Attachment B)

Attachment C

Sign In Sheet