Amendment 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0003 09-09-2026

00586

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

1500 E. Woodrow Wilson Dr.

Jackson MS 39216

10N16

Department of Veterans Affairs

G.V. (Sonny) Montgomery VAMC

A&MM Service (90C)

715 South Pear Orchard Road

Ridgeland MS 39157

To all Offerors/Bidders

36C25626Q1200

X

X X

See CONTINUATION Page

The purpose of this amendment is to incorporate industry questions and answers 1-40.

All other terms and conditions remain unchanged.

CONTINUATION PAGE

Questions and answers 1-40

1. Is the contractor responsible for removing and disposing of the existing water heaters and associated piping or equipment? If so, please clarify the extent of demolition required.

Remove existing water heaters, approximately 10 feet of piping. Disposing can be handled by our recycling vendor.

2. Can the Government provide available mechanical-room drawings, piping diagrams, equipment schedules, and as-built drawings for Mechanical Bay 8? No. Those heaters and pipes were previously replaced by in-house staff.

3. Are there any doorways, corridor, elevator, height, weight, or other access restrictions that may affect delivery and rigging of the two DHT STV-90030-10D-CU units? Our tunnel has access to our mechanical bay 8. Bay 8 has plenty of room.

4. Is specialized rigging equipment anticipated or permitted, and will a designated staging or laydown area be available? Our current heaters are approximately 1.5 to 3.5 feet of the ground. You will need to bring some type of rigging device to lift heaters of the ground.

5. Please confirm the locations and connection points for the existing domestic-water, steam, and condensate systems serving the new equipment. Connections to the heaters are within 5 feet.

6. What is the available steam pressure, domestic-water pressure, and applicable design-flow conditions at the connection points? Steam Pressure: 30 psi, Domestic water pressure 40-60 psi. Currently operates at 150 gpm at 45 ft head.

7. Please clarify whether piping replacement is limited to the modifications necessary to connect the new equipment or whether additional existing piping must be replaced. Plan to replace up to 10 feet of piping, flanges and two steam traps. Steam Trap 18 and 19.

8. Where not specifically identified in the SOW, please confirm the required piping materials, schedules, joining methods, valve requirements, and insulation requirements. No answer available

9. Will domestic-water, steam, condensate, electrical, or BMS shutdowns be necessary? If so, what shutdown windows and advance-notice requirements apply? Yes, these will be handled by VA Shops.

10. Is temporary domestic hot-water service required while the existing and new systems are transitioned? No. We have a working hot-water heater.

11. Please confirm whether installation must occur during normal working hours or whether after-hours, weekend, or phased work will be required to maintain medical-center operations. Normal working hours.

12. Please confirm the available voltage, phase, amperage, and electrical connection locations for each heater/control panel. Electrical connections will be available near the water heaters

13. What portions of the electrical work will be performed by the VA Electric Shop, and what portions must be included in the contractor's firm-fixed price? Final connection will be handled by Contractor.

14. Please identify the Johnson Controls Metasys version serving Mechanical Bay 8 and confirm the required BACnet communication protocol/interface. No answer available.

15. Is the contractor responsible for BMS programming, graphics, point mapping, integration, testing, and commissioning, or will any portion be performed by VA personnel or the existing controls contractor? This will be a collaboration between VA, RJY (BMS) Programmer and contractor.

16. In addition to the 115°F low-temperature alarm and 145°F high-temperature alarm, please confirm all required BMS points.

a. Turn the heater on or off through a dry contact.

b. Remotely set the temperature of the heater using 4-20mA input signal.

c. Remotely monitor the operating temperature.

d. Remotely monitor high and low temperature alarm.

e. Remotely monitor inlet and outlet temperature sensor status.

f. Remotely monitor Control valve opening percentage.

17. Please confirm whether the hot-water temperature and steam-valve-position analog outputs are required or optional. Yes

18. Please clarify responsibility for providing and installing the local audible high-temperature alarm and associated wiring. Contractor will be responsible for installing the alarm near the water heaters.

19. Please confirm whether DHT STV-90030-10D-CU is mandatory or whether an approved equal meeting all stated salient characteristics, ASME requirements, performance requirements, and BACnet/Metasys compatibility is acceptable. Prefer DHT STV-90030- 10D-CU for consistency and programming.

20. What specific documentation will satisfy the OEM authorization requirement? Must authorization be issued directly by DHT, or will authorization from an approved distributor/manufacturer's representative satisfy the requirement? DHT authorization.

21. Must OEM authorization cover Road Lion Transport LLC as the prime offeror, the equipment supplier, the installing subcontractor, or all applicable parties? Will need to look further.

22. Is factory-authorized startup and commissioning required? If so, must a DHT factory technician perform or witness startup? Yes, startup and commissioning Factory authorized.

23. Are there facility-specific welding, brazing, hot-work, infection-control, confined-space, or other permit requirements that should be included in the quotation? Hot-work will be provided by the VA after meeting all applicable requirements such fire extinguishers, blankets, fire watch staff.

24. Are Infection Control Risk Assessment requirements applicable to this work? Yes, this will be handled by the COR.

25. Are any asbestos-containing materials, lead, or other hazardous materials known or suspected in insulation, piping, coatings, or materials that could be disturbed during the work? None.

26. Please confirm responsibility for permits and inspections and whether any associated fees apply. The Government does not understand the question.

27. Please confirm the required completion period for equipment delivery, installation, startup, commissioning, and Government acceptance. Within 120 days after award.

28. For CLIN 0004, please confirm the required preventive-maintenance frequency and number of visits during October 23, 2026, through October 22, 2027, performance period. As per OEM PM requirements.

29. Does CLIN 0004 include replacement parts, consumables, emergency repairs, and service calls, or is it limited to scheduled preventive-maintenance inspections and labor?

As per OEM PM requirements

30. Are there required response times for equipment failures or deficiencies during the one-year preventive-maintenance period? 24 hours

31. Please confirm the required project closeout documentation, including O&M manuals, warranties, startup and commissioning reports, test reports, training records, and as-built drawings. All

32. Please confirm the required format for as-built drawings and whether hard copies are required in addition to electronic files. Electronic files

33. Are there minimum equipment or workmanship warranty periods beyond the manufacturer's standard warranty? No.

34. Will parking, staging/laydown space, temporary power, water, and restroom access be available to contractor personnel? Yes

35. Please identify any background checks, badges, security requirements, vehicle inspections, or other access requirements that should be considered in planning and pricing the work. No badges will be required for short-term installation, nor vehicle inspection on station. Security access and instructions will be provided by Energy Control.

INSULATION REQUIREMENTS:

VA Requirements for Insulation on Steam and Water Heater Systems

1. Steam Piping & Steam Equipment

VA follows ASHRAE 90.1 and VA Mechanical Design Manual guidelines for insulation thickness on steam systems.

Typical VA requirements include:

• Steam piping (low and medium pressure):

o Insulation is required on all steam distribution and condensate piping.

o Thickness generally:

▪ 2” pipe: 1.5–2 inches

▪ 2.5–6” pipe: 2–3 inches

▪ Larger pipe: 3+ inches o Materials:

▪ Fiberglass, mineral wool, or equivalent with vapor barrier if needed.

• Steam equipment (e.g., steam water heaters, heat exchangers):

o Exposed surfaces above 140°F must be insulated or guarded.

o Heat exchangers and steam calorimeters normally require 2-inch insulation unless manufactured with factory insulation.

2. Domestic Hot Water (DHW) Heaters & Piping

VA uses VA Master Spec 22 33 00 – Domestic Water Heaters and 22 07 19 – Plumbing Piping

Insulation.

Requirements typically include:

Water Heaters

• Jackets on storage tanks must meet R-12.5 minimum.

• Any hot surface above 140°F must be insulated.

DHW Piping

36. For the delivery and installation of steam-to-water heaters at Michael E. DeBakey VA Medical Center, could you please confirm the following design conditions needed for heater sizing?

• Required domestic-water flow rate (GPM)

• Entering and leaving water temperatures, or required temperature rise

• Available steam supply pressure The SOW states a 140°F outlet setpoint and a 150 psi T&P relief-valve rating, but we could not locate the other design values. No answer available

37. Please confirm the intended disconnect/tie-in points for the existing piping where the new water heater installation will connect. Due to the age and condition of the existing piping, additional piping could potentially be impacted during work. To avoid any misunderstanding regarding the limits of the contractor’s scope, would the Government be able to provide photos, marked-up drawings, or written direction identifying the expected disconnect points and tie-in limits?

Up to 10 feet for piping which will include two recently identified failed steam traps on the same pipe.

38. During/after the site visit, additional work was mentioned involving additional piping, insulation, and two failed steam traps. Please confirm whether these items are officially being added to the project scope. If so, please provide the detailed scope requirements, including the location, quantity, size, model numbers, manufacturer information, and any required replacement specifications for the two steam traps. We understand that one steam trap may be stuck open and the other may be stuck closed, so we want to ensure any related pricing is based on the Government’s confirmed requirements.

Line 18 and 19. HWH#3

Photo 095258 – Piping, steam trap, and Insulation

Photo 095431- Insulation

39. The scope references unloading the new equipment. Please confirm whether the Government will be responsible for unloading the equipment upon delivery while the contractor is onsite for inspection, or whether the contractor should include the cost of unloading equipment, such as a forklift or rigging support, in its quotation. No answer available

40. Galvanized is not acceptable for DHW piping in VA medical facilities.

• VA boiler/steam design manuals adopt ASME code and industry standard materials: Black steel (Schedule 40)