36C25626Q1085-CSS-Brand Name or Equal-Olympus Integration and Products.pdf

A.1 COMBINED SYNOPSIS/SOLICITATION

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR part 12, where quotations will be compared to one another to determine which provides the best benefit to the Government.

2. The combined synopsis/solicitation number is 36C25626Q1085.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2025-06 (eff. 03/13/2026) ) FAR Deviation APR 2026 (eff. 04/23/2026)

VAAR DEVIATION MAY 2026 (eff. 05/12/2026) VAAM Alert 26-01 (eff. 10/01/2025) Acquisition

Policy Flash 26-30 eff. 05/12/2026)

4. This requirement is unrestricted. The North American Industry Classification System number is 339112 with a size standard of 1000.

5. Place of Performance:

VA Gulf Coast Veterans Health Care System

400 Veterans Ave

Biloxi, MS 39531

6. Period of Performance: 08-31-2026-12-30-2026

7. All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Time on August

6, 2026.

8. Quotes are due no later than August 19, 2026 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov

9. Site Visit: The Government will host a site visit on August 4, 2026 (Tuesday).

Offerors are strongly encouraged to attend to familiarize themselves with local conditions that may affect performance and pricing. Site visit is for all interested offerors prior to quotation submission. This ensures all vendors can assess ceiling structure, med gas routing, conduit pathways, lighting locations, network connections, and integration requirements.

Attendance is not required to submitting a quotation. The Government will post a written summary of questions and answers (Q&A) and any clarifying information resulting from the site visit for all prospective offerors.

Offerors are responsible for satisfying themselves regarding site conditions and constraints.

Failure to inspect the site will not constitute grounds for a claim after award

Date: August 4, 2026 (Tuesday).

mailto:anthony.marion2@va.gov

Time: Promptly at 1:00pm Central Standard Time

Location: VA Gulf Coast Veterans Health Care System –

Building 30, 1st Floor (PreOp Checkin)

400 Veterans Ave, Biloxi, MS 39531

RSVP: Email anthony.marion2@va.gov/ Shanna.Jenkins@va.gov by with:

(a) Company name

(b) attendee names

(c) phone

(d) email.

POC on site: Shanna Jenkins, (228) 523 5360, Shanna.Jenkins@va.gov

Attendance: Highly ENCOURAGED. No other site visits will be offered.

Questions: Submit within 48 hours after the site visit to anthony.marion2@va.gov.

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under

52.252-2 (see below), starting first with FAR and followed by VAAR.

See attached document: Combine Synopsis Solicitation (CSS) 36C25626Q1085-Brand Name or

Equal-Olympus Integration and Products.

See attached document: Appendix A-Government Owned -Olympus Assets .

See attached document: Appendix B-Government Leased -Olympus Assets .

36C25626Q1085

Table of Contents

A.1 COMBINED SYNOPSIS/SOLICITATION

SECTION B - CONTINUATION OF COMBINED SYNOPSIS/SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK (SOW)

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) ... 15

SECTION C - CONTRACT CLAUSES

C.1 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (NOV 2025) (DEVIATION)

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION) ALTERNATE I (NOV 2025)

C.4 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (NOV 2022)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

E.4 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

E.5 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.237-1 SITE VISIT (APR 1984)

E.8 52.225-6 TRADE AGREEMENTS CERTIFICATE (FEB 2021)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF COMBINED SYNOPSIS

/SOLICITATION

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Anthony Marion

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[x] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] After Delivery, Installation and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

Integrated OR Video Routing & 4K Field Display — Room 1

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument http://www.fsc.va.gov/fsc/einvoice.asp

Manufacturing

PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

Integrated OR Video Routing & 4K Field Display — Room 2

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Integrated OR Video Routing & 4K Field Display — Room 3

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

Integrated OR Video Routing & 4K Field Display — Room 4

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

1.00 LT __________________ __________________

Endoscopic/Urologic Telescopes & Accessories (Lot per SOW)

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

1.00 JB __________________ __________________

Installation & Commissioning (Rooms 1–4) incl. as-builts & acceptance tests

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

PRODUCT/SERVICE CODE: N065 - Installation of Equipment -

Medical, Dental, and Veterinary Equipment and Supplies

1.00 JB __________________ __________________

Onsite Training (clinical users, super-users; Biomed/IT orientation)

12 Government personnel

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

PRODUCT/SERVICE CODE: N065 - Installation of Equipment -

Medical, Dental, and Veterinary Equipment and Supplies

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Gulf Coast Veterans Health Care

System, Biloxi, MS

400 Veterans Ave

Bldg 26

Biloxi, MS 39531

USA

1.00 09-1-2026-12-30-2026

MARK FOR: Shanna Jenkins

(228) 523-5360

Shanna.jenkins@va.gov

FOB: DESTINATION

0002 SHIP TO: Gulf Coast Veterans Health Care

System, Biloxi, MS

400 Veterans Ave

Bldg 26

0003 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0004 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0005 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

MARK FOR: Shanna Jenkins

0006 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

0007 SHIP TO: Gulf Coast Veterans Health Care

400 Veterans Ave

Bldg 26

B.4 STATEMENT OF WORK (SOW)

1. Purpose: Deliver, install, and integrate a room-level video routing/visualization system and endoscopic/urologic instrumentation across four procedure rooms at VA Gulf Coast Veterans

Health Care System (VAGCVHCS), Biloxi, MS, including testing, training, and warranty support. The solution must integrate with existing Olympus EasysuiteIP and VaultStream platform(s) and avoid duplicative infrastructure.

2. Background: Existing integrated OR/endoscopy video and endoscopic equipment are aging and do not meet current clinical standards. VAGCVHCS operates Olympus EasysuiteIP with

VaultStream for video routing, storage, and distribution, which shall remain in operation and be fully supported by the new solution.

3. Scope. Contractor shall provide all labor, shipping, delivery, software, personnel, equipment transportation, supervision and services necessary to furnish a fully functional and compatible integrated video routing and visualization system for four rooms, together with specified endoscopic/urologic instruments, sterilization accessories, and trays. Include as built documentation and turnkey commissioning.

3.1. Offeror Service Capability and Authorization. Offerors shall submit a warranty and service assurance plan demonstrating availability of qualified service personnel, access to parts, and adherence to applicable manufacturer/FDA-recognized service requirements for the proposed equipment. Original equipment manufacturer (OEM) authorization is not required at quote submission unless the Offeror’s warranty approach explicitly relies on OEM-backed coverage. Where relied upon, OEM authorization shall be provided prior to first delivery. This requirement ensures reliable performance and continuity of warranty/service support and is not intended to restrict competition

3.2. Contractor must communicate with technical quote the following:

a

a. Contractor must communicate with technical quote how the proposed system integrates with EasysuiteIP and VaultStream, avoids duplicating infrastructure and downtime schedule.

b. Contractor must communicate with technical quote its proposed system video signals & routing, support native 4Kp60 and 1080p inputs/outputs; processing precision 4:4:4 on surgical display paths; end‑to‑end routing latency ≤ 200 ms for surgical signal path, accept HDMI 2.0/2.1, DVI‑DL, 3G/6G‑SDI and IP AV transport where applicable.

c. Contractor must communicate with technical quote its proposed system interoperability Method. Compatibility may be achieved via standards-based interfaces and/or adapters/bridges furnished by the contractor, provided performance, sterility, and cybersecurity are maintained.

d. Contractor must communicate with technical quote its compatibility plan and

Signal/Interface Map for each room, identifying connectors, protocols, codecs, and any adapters required.

e. Contractor must provide a demonstration: At acceptance, contractor will demonstrate routing of specified signal matrix, PTZ control, audio integration, and content handoff to VaultStream/EasySuite per the plan.

4. Brand Name or Equal: Brand names are provided solely as reference models to illustrate the minimum essential salient physical, functional, and performance characteristics per FAR 11.104.

Products offered as “equal” will be evaluated only against the salient characteristics stated in this

SOW and the solicitation; equals need not match features that are not stated.

Offerors proposing “equal” products shall furnish descriptive literature and a completed

Equivalency Matrix mapping each proposed item to the stated salient characteristics and the compatibility acceptance criteria in Section 3.2.

4.1 Reference Brand Catalog (for identifying "equal" products). The following manufacturer

/model references systems below from Government market research and are provided solely to help Offerors map "equal" products to required functions. Equal products are acceptable when they meet or exceed all salient characteristics and are compatible with facility platforms.

The name of Olympus within this document and solicitation is for the limited purpose of identifying the minimum essential technical, functional, and performance characteristics necessary to meet the Government’s needs, as permitted under FAR 11.104 and VAAR 811.104.

The use of a brand name in this requirement does not restrict offerors to the specific brand identified below. Products offered as “equal” shall be compatible with existing equipment

(Appendix A and Appendix B), to meet and exceed the salient characteristics listed in the

Statement of Work (SOW). Offerors providing “equal” products shall furnish supporting documentation demonstrating compliance with all specified requirements and compatibility.

Clarification: The manufacturer/model numbers listed in 4.1 (a) are reference points only. For each referenced item, Offerors shall use the Equivalency Matrix to show conformance to the salient characteristics (see Section 5) and to any interface requirements necessary to achieve compatibility under Section 3.2. The Government will not evaluate equals against unstated brand features or web-published specifications that are not identified as salient characteristics in the solicitation.

Government-Furnished/Licensed Software & Components: Items labeled “REUSE” (e.g., EasySuiteIP, VaultStream) are Government-furnished/licensed assets. The contractor shall integrate ensure compatibility via the interfaces and acceptance criteria in Sections 3.2 and 5. No new procurement of these proprietary assets is required unless explicitly stated elsewhere in the

4.1(a)

ITEM

NUMBER

Description Manufacturer

Part Number

QTY UI

0001 UHI-4 (US) 120v UHI-4 4 EA

0002 OTV-S700 NTSC OTV-S700 4 EA

0003 CLL-S700 100-120V CLL-S700 4 EA

0004 CH-S700-XZ-EA VEIII 4K CAMERA HEAD CH-S700-

XZ-EA

10 EA

0005 LIGHT-GUIDE CABLE, 4.25MM, 3M, CF

TYPE

WA03310A 10 EA

0006 WA4KL500 UHD 5MM/0 DEGREE

TELESCOPE

WA4KL500 6 EA

0007 WA4KL530 UHD 5MM/30 DEGREE

TELESCOPE LINE

WA4KL530 6 EA

0008 WA4KL100 UHD 10MM/0 DEGREE

TELESCOPE

WA4KL100 4 EA

0009 WA4KL130 UHD 10MM/30 DEGREE

TELESCOPE

WA4KL130 4 EA

0010 STER. CASE CAMERA HEADS 18.1X11X4 IN. STQ-CHD 10 EA

0011 WA05990A INSTRUMENT TRAY FOR

TELESCOPES

WA05990A 10 EA

0012 WA4KS400 UHD 4MM 0 DEG WA4KS400 4 EA

0013 WA4KS430 UHD-4MM 30 DEG LG DOWN WA4KS430 4 EA

0014 WA05990A INSTRUMENT TRAY FOR

TELESCOPES

WA05990A 4 EA

0015 ES-IP BASE SYSTEM 14RU SWIVEL RACK ISN-1200562 4 EA

0016 REUSE: ES SW USER INTERFACE: ES-IP ISM-

1200021

4 EA

0017 ES-IP DIGITAL HUB ISM-

1200484

4 EA

0018 ES-IP FIBER SWITCH 28 PORT ISM-

1200299

4 EA

0019 ISM-1200491 ES-IP AUDIO OPTION (W/O

MNA)

ISM-

1200491

4 EA

0020 ES-IP PC INPUT KIT ISM-

1200226

4 EA

0021 ES-IP CV-1500 BASE CXN ISM-

1200253

1 EA

0022 ES-IP OPTION BOOM ISM-

1200256

7 EA

0023 ES-IP OPTION WIRE ONLY ISM-

1200259

1 EA

0024 ES-IP HD-DVI CXN ISM-

1200263

12 EA

0025 ES-IP 4K-DVI/HDMI CXN LINE 11 ISM-

1200264

7 EA

0026 ES-IP TOUCH PANEL (MEDICAL) KIT ISM-

1200273

4 EA

0027 ES-IP HD/4K HDMI ACTIVE WALL PLATE

LINE 13

ISM-

1200322

4 EA

0028 ES-IP MVDFI ACTIVE WALL PLATE ISM-

1200323

12 EA

0029 RACK POWER FOR ACTIVE WALL PLATE ISM-

1200324

8 EA

0030 ES-IP CABLING, EXTENDED LENGTH ISM-

1200334

1 EA

0031 ES-IP STORZ/SN TRIGGER CABLE 6' ISM-

1200371

4 EA

0032 ES-IP SDI CABLE AND PLATE - BACKUP ISM-

1200378

4 EA

0033 REUSE PATIENT GREETING SYSTEM ES-IP ISM-

1200024

4 EA

0034 REUSE CHECKLIST MANAGER: ES-IP ISM-

1200025

4 EA

0035 ES-IP OEV321UH BOOM KIT ISM-

1200237

12 EA

0036 OEV321UH UHD 4K 32 INCH MONITOR OEV321UH 12 EA

0037 AC-300MD AC ADAPTER - POWER CABLE

FOR LM

AC-300MD 12 EA

0038 ES-IP NEC M551 55" DISPLAY & WALL KIT ISM-

1200294

4 EA

0039 REUSE VAULTSTREAM CONTENT MGMT:

ES-IP

ISM-

1200026

4 EA

0040 REUSE VAULTSTREAM: ES-IP ISM-

1200027

4 EA

0041 ES-IP INSTALL CS, STANDARD RM ISM-

1200610

4 EA

0042 ES-IP PROJECT MGMT, STANDARD RM ISM-

1200616

4 EA

0043 ES-IP CS DE-INSTALLATION ISM-

1200641

4 EA

0044 URETEROSCOPE SINGLE CH, STRAIGHT

OC, 330M

WA2UR12A 4 EA

0045 WA2BSKTB STER. TRAY OES ELITE SEMI-

RIGID

WA2BSKTB 4 EA

0046 TELESCOPE "OES ELITE", 4MM, 30 DEG.,

HD, G

WA2T430A 6 EA

0047 TELESCOPE "OES ELITE", 4MM, 12 DEG, HD WA2T412A 6 EA

0048 TELESCOPE "OES ELITE", 4 MM, 70 DEG,

HD

WA2T470A 6 EA

0049 A20914A CYSTO SHEA TH 22.5 F A20914A 6 EA

0050 A20976A CYSTO BRIDGE SINGLE

CHANNEL

A20976A 6 EA

0051 A20977A CYSTO BRIDGE DOUBLE

CHANNEL

A20977A 6 EA

0052 A20713A BIOPSY FRCPS SPOON TYPE

OPTICAL

A20713A 6 EA

0053 UNIVERSAL STOPCOCK LUER LOCK 75U 6 EA

0054 ST-CR2 CYSTOSCOPY RESECTION TRAY -

DO UB

ST-CR2 6 EA

0055 CS-B612 SEAL KIT, 6-12FR, 12/BOX CS-B612 2 EA

0056 A22040A INNER 24FR FOR 26 FR OUTER A22040A 6 EA

0057 A22026A OUTER SHEATH 2 STPCCK ROT 26

FR

A22026A 6 EA

0058 WA22367A PASSIVE WORKING ELEMENT

TURIS

WA22367A 6 EA

0059 WA22367A A22071A OBTURATOR OPTICAL

24 FR

A22071A 6 EA

0060 A42091A OES-PRO WORKING INSERT

8.5MM 8 FR

A42091A 6 EA

0061 03664 ADAPTER FOR ELLIK EVACUATOR 03664 6 EA

0062 A3551 OPTICAL URETHROTOME SHEATH

22 FR

A3551 4 EA

0063 A3550 WORKING ELEMENT FOR

URETHROTOME

A3550 4 EA

0064 A3558 KNIFE SEMI-CIRCULAR FOR A3550 A3558 4 EA

0065 LIGHT-GUIDE CABLE, 2.8 MM, 3M, CF TYPE WA03300A 6 EA

0066 A3557 KNIFE SERRATED FOR A3550 A3557 4 EA

4.2. Compliance Requirement: When Trade Agreements Act (TAA) applies, Offerors shall disclose Country of Origin (COO) for each supply end‑product consistent with FAR Subpart

25.4 and the solicitation instructions; services (installation/integration/training) do not require

COO documentation.

5. Salient Characteristics:

5.1 Integrated Video System

• Route native 4Kp60 and 1080p video signals; support simultaneous multi‑source visualization (split/quad tiling) to multiple destinations per room; minimal end‑to‑end latency ≤ 200 ms for surgical path.

• Provide a single touchscreen, workflow‑oriented User Interface (UI) with preset creation/recall, pan‑tilt‑zoom (PTZ) control (VISCA/IP or equivalent), and integrated audio (microphones/speakers) compatible with facility AV standards.

• Vendor-neutral architecture interoperable via HDMI/DVI/SDI/IP AV; device/control

APIs documented; Food and Drug Administration (FDA) cleared for intended medical use; sealed surfaces compatible with Operating Room (OR) cleaning agents.

5.2 Video Displays and Imaging

• Per room: ≥ three (3) surgical‑grade field display ≥32″, 4K, luminance ≥ 700 cd/m², contrast ≥ 1000:1, CRI ≥ 95, and ≥ 1 (one) large‑format wall display ≥55″, both rated for continuous clinical use and cleanability.

• End‑to‑end image chain shall preserve the native resolution 4K path for lap/arthroscopy;

1080p for urology without down‑conversion on the surgical path

5.3 Endoscopic and Urologic Instrumentation

• Telescopes/optics shall meet the following minimums:

(a) Diameters: 4 mm, 5 mm, 10 mm

(b) Angles: 0°, 30°, 70°;

(c) optical resolution suitable for HD/4K imaging

(d) compatibility with facility reprocessing (steam or low-temp, per IFUs)

(e) interface to camera heads/light guides via standardized connectors or adapter sets supplied

• Urology sets (ureteroscopes/cystoscopes/accessories) shall meet stated sizes, channel counts, and working elements and include sterilization trays sized to supplied instruments.

Acceptance: Contractor shall pass a witnessed test using color/gray test charts, latency measurement, PTZ control verification, and reprocessing validation.

6. Content Capture & Management: Provide case-based capture, storage, and controlled access to images/videos; support trim /annotation; real-time capture; secure access sharing;

printing; and export/integration to electronic health record (EHR)/ picture archiving and communication system (PACS)//VA-approved archives using vendor-neutral formats (DICOM, H.264/H.265, TIFF/JPEG as applicable) and documented APIs. At the end of procedure, the

Integration system shall send all images and/or video to Facility owned Vaultstream.

Vaultstream will then interface with EHR. Where facility policy requires VaultStream /EasySuite integration. Offeror shall provide with technical quote a content handoff plan describing formats, metadata, authentication, and transport. At acceptance, demonstrate end-to-end capture, edit, and export to the designated endpoint(s).

7. Installation and Configuration: Conduct pre‑installation coordination with the Contracting

Officer’s Representative (COR), Surgery, Biomedical Engineering (Biomed), and Information

Technology (IT). In addition to commissioning, contractor shall furnish an as‑built signal

/interface diagram and conduct the compatibility acceptance tests.

8. Site Visit (Encouraged, Not Required): To inform quoting and installation planning, the

Government may host an optional site visit. Attendance is strongly encouraged but not required and will not preclude submission. The Government will publish written Questions & Answers

(Q&A) and any materials from the visit to all prospective vendors.

9. Testing & Acceptance: Perform functional testing of routing, displays, capture/export functions, and device interoperability. Provide a final acceptance checklist jointly executed with the COR.

10. Training: Provide onsite application training for clinical users (all shifts), super‑user training, and technical orientation for Biomedical Engineering (Biomed) and Information

Technology (IT); schedule before first clinical use in each room; provide one refresher session within the first year.

11. Warranty & Service: Minimum one‑year warranty on equipment (parts/labor). Provide remote diagnostics and escalation procedures appropriate to Operating Room (OR) environments. Manufacturer‑specific warranty terms beyond one year may be proposed but shall not diminish minimum coverage.

12. Period of Performance: Delivery, installation, integration, testing, and acceptance within

120 calendar days after receipt of order.

13. Deliverables: As‑built diagrams; training attendance records; warranty certificates; Original

Equipment Manufacturer (OEM) authorization (for supplied equipment); compliance documentation addressing salient characteristics; safety testing certifications.

14. Invoicing & Payment: Submit electronic invoices per VAAR 852.232‑72 via the VA’s designated e‑invoicing system after delivery, installation, and acceptance. Include contract/order identifiers and Contract Line Item Number (CLIN) details per the solicitation instructions.

15. Contract Changes: Only the Contracting Officer (CO) may authorize changes; changes executed bilaterally consistent with FAR 52.212‑4(d). The COR may provide technical guidance but cannot alter price, quantity, or performance requirements.

16. Delivery Location & Work Hours: Deliver to: VA Gulf Coast Veterans Health Care

System, Warehouse Building 26, 400 Veterans Avenue, Biloxi, Mississippi 39531. Normal work hours: 7:00 a.m.–3:30 p.m., Monday–Friday (excluding Federal holidays).

17. Government Personnel Observed Holidays: The Government hereby provides notice and

Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

18. Government Owned Equipment. All new integrated room components shall be compatible with the facility’s installed platforms and workflows ( VaultStream) via the interfaces and acceptance criteria stated in Sections 3.2 and 5. Compatibility may be achieved through standards-based connections or adapters/bridges furnished by the contractor, provided performance, sterility, and cybersecurity are maintained. The Government will assess compatibility using the objective acceptance tests; the Government will not require conformance to unstated brand features. See attached Appendix A for government owned equipment.

18.1 Government-Furnished/Licensed Software & Components: Items labeled “REUSE”

(e.g., EasySuite, VaultStream) are Government-furnished/licensed assets. The contractor shall integrate compatibly via the interfaces and acceptance criteria in Sections 3.2 and 5. No new procurement of these proprietary assets is required unless explicitly stated elsewhere in the

19. Leased Equipment: Equipment must be compatible with currently leased items through stated interfaces and acceptance criteria (Sections 3.2 and 5). Compatibility may be provided via adapters/bridges if they meet performance, safety, sterilization, and cybersecurity requirements.

Evaluation will be limited to stated salient characteristics, not unstated brand features. See attached Appendix B for government leased equipment.

19.1 Government-Furnished/Licensed Software & Components: Items labeled “REUSE”

(e.g., EasySuite, VaultStream) are Government-furnished/licensed assets. The contractor shall integrate compatibly via the interfaces and acceptance criteria in Sections 3.2 and 5. No new procurement of these proprietary assets is required unless explicitly stated elsewhere in the

20. Shipping/Freight: The Contractor shall include all shipping and delivery charges in the unit prices for supply CLINs. Delivery is F.O.B. Destination to the receiving dock specified; the

Government will not pay separate freight or accessories.

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Department of Veterans Affairs (VA) has implemented

Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation.

One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval

System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the

Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions.

Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for Online Training for

Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor

Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing

Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day.

On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no

Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to 61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in PPIRS-RC within 1 day. On day 61 following the Assessing

Official’s evaluation signature date, the Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting

Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

(a) During the term of this contract, the Contractor must post an employee notice, of such size and in such form, and containing such content as prescribed by the Secretary of Labor, in conspicuous places in and about its plants and offices where employees covered by the National Labor Relations Act engage in activities relating to the performance of the contract, including all places where notices to employees are customarily posted both physically and electronically, in the languages employees speak, in accordance with 29 CFR 471.2(d) and (f).

(1) Physical posting of the employee notice must be in conspicuous places in and about the Contractor's plants and offices so that the notice is prominent and readily seen by employees who are covered by the

National Labor Relations Act and engage in activities related to the performance of the contract.

(2) If the Contractor customarily posts notices to employees electronically, then the Contractor must also post the required notice electronically by displaying prominently, on any Web site that is maintained by the Contractor and is customarily used for notices to employees about terms and conditions of employment, a link to the Department of Labor's Web site that contains the full text of the poster. The link to the Department's Web site, as referenced in (b)(3) of this section, must read, "Important Notice about Employee Rights to Organize and Bargain Collectively with Their Employers."

(b) This required employee notice, printed by the Department of Labor, may be—

(1) Obtained from the Division of Interpretations and Standards, Office of Labor-Management

Standards, U.S. Department of Labor, 200 Constitution Avenue, NW., Room N-5609, Washington, DC

20210, (202) 693-0123, or from any field office of the Office of Labor-Management Standards or Office of Federal Contract Compliance Programs;

(2) Provided by the Federal contracting agency if requested;

(3) Downloaded from the Office of Labor-Management Standards Web site at http://www.dol.gov/olms/regs/compliance/EO13496.htm; or

(4) Reproduced and used as exact duplicate copies of the Department of Labor's official poster.

(c) The required text of the employee notice referred to in this clause is located at Appendix A, Subpart

A, 29 CFR Part 471.

(d) The Contractor must comply with all provisions of the employee notice and related rules, regulations, and orders of the Secretary of Labor.

(e) In the event that the Contractor does not comply with the requirements set forth in paragraphs (a) through (d) of this clause, this contract may be terminated or suspended in whole or in part, and the

Contractor may be suspended or debarred in accordance with 29 CFR 471.14 and subpart 9.4. Such other sanctions or remedies may be imposed as are provided by 29 CFR part 471, which implements Executive

Order 13496 or as otherwise provided by law.

http://www.dol.gov/olms/regs/compliance/EO13496.htm

(f) Subcontracts.

(1) The Contractor must include the substance of this clause, including this paragraph (f), in every subcontract that exceeds $10,000 and will be performed wholly or partially in the United States, unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to section 3 of

Executive Order 13496 of January 30, 2009, so that such provisions will be binding upon each subcontractor.

(2) The Contractor must not procure supplies or services in a way designed to avoid the applicability of

Executive Order 13496 or this clause.

(3) The Contractor must take such action with respect to any such subcontract as may be directed by the Secretary of Labor as a means of enforcing such provisions, including the imposition of sanctions for noncompliance.

(4) However, if the Contractor becomes involved in litigation with a subcontractor, or is threatened with such involvement, as a result of such direction, the Contractor may request the United States, through the Secretary of Labor, to enter into such litigation to protect the interests of the United States.

(End of Clause)

C.2 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the

Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the

Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.3 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION) ALTERNATE I (NOV 2025)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal

Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award

Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation

(or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology

Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means— https://www.sam.gov

(1) Defense articles or defense services included on the United States Munitions List set forth in the

International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal

Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the

Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal

Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal

Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control

Reform Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain

Security Act (FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department of Defense

(DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders that apply to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Information technology, as defined in 40 U.S.C. 11101(6)—

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use—

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of

Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

Interconnection arrangement means arrangements governing the physical connection of two or more networks to allow the use of another’s network to hand off traffic where it is ultimately delivered (e.g., connecting a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Kaspersky Lab-covered article means any hardware, software, or service that—

(1) Is developed or provided by a Kaspersky Lab-covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a

Kaspersky Lab-covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a Kaspersky

Lab-covered entity.

Kaspersky Lab-covered entity means—

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab, including any change in name, e.g., “Kaspersky”;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

Subsidiary means an entity in which more than 50 percent of the entity is owned directly by a parent corporation or through another subsidiary of a parent corporation.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

Unmanned aircraft means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft (49 U.S.C. 44801(11)).

Unmanned aircraft system means an unmanned aircraft and associated elements (including communication links and the components that control the unmanned aircraft) that are required for the operator to operate safely and efficiently in the national airspace system (49 U.S.C. 44801(12)).

(b) Prohibitions on providing or using specific products or services in performance of contract. Unless a waiver or exception applies, the Contractor is prohibited from providing any products or services to the

Government or using in the performance of the contract any of the following:

(1) A covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor’s employees (section 102 of Division R of the Consolidated Appropriations

Act, 2023 (Pub. L. 117-328));

(2) A Kaspersky Lab-covered article (Section 1634 of Division A of the National Defense

Authorization Act for Fiscal Year 2018 (Pub. L. 115-91));

(3) Covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system (paragraphs (a)(1)(A) of section 889 of the

John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232)). This does not prohibit contractors from providing—

(i) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Telecommunications equipment that cannot route or redirect user data traffic or cannot permit…