RFQ 36C25626Q0431 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7 N/A J-FFP

0001 03-26-2026

N/A

None

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 Robert Arabie, Contract Specialist robert.arabie@va.gov

36C256

Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

To all Offerors/Bidders

36C25626Q0431

X

X X

X One (1)

The purpose of amendment 0001 is to provide responses to RFIs received, along with the AV System Drawing and current AV System Inventory.

RFI Responses

1. Are drawings, system diagrams, or rack layouts of the existing AV system available?

- Drawing to be scanned in as pdf attached

- Description of System attached

- Equipment Inventory attached

2. Are there any preferred manufacturers or brands required for the replacement equipment?

- Prefer highly rated manufacturers/brands

3. Should the contractor assume that all existing listed equipment will remain in place unless determined obsolete?

- Yes

4. Will the contractor be responsible for programming the Crestron control system and touch panel interface?

- Yes, requesting new programming

5. Is the existing cabling infrastructure expected to remain in place, or should replacement cabling be included in the quote?

- Existing cabling infrastructure is to remain in place unless determined damaged or cannot use.

6. Will the VA require the contractor to provide system commissioning and operational testing documentation?

- Yes

7. Will the VA require ongoing service support following installation, or only warranty coverage?

- Warranty coverage needed initially. Near warranty expiration would like to explore ongoing service packages/options.

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1. Description of System

From what can be determine there was no documentation, drawings, and manuals, programming code, touch panel layouts delivered to the VA before or after turning the system over. No personnel were instructed or trained on the setup and operation of the installed system. We also believe that no discussions were held about the overall design, media to be incorporated, audio and video sources, layout, and functionality of the controls and touch panel.

Using the hardware inventory, internal wiring and iPad control layout in the

Chapel system, we were able to develop an understanding of the original installation. Not all of the existing equipment had been completely installed.

There is missing control wiring, cabling, some audio and video devices not connected to the correct device. Some of the iPad buttons currently work as intended; some don't perform any function or execute the wrong function impeding operation of the Chapel system.

An example is the PTZ camera is not able to be remotely controlled using the iPad, there was no control wiring originally installed, thus positional presets cannot be recalled by the operator. The camera IR remote is the only method available to the presenter to setup and recall positional presets, adjust zoom and tilt.

Control of the equipment, routing of sources and room operation is accomplished using a Crestron system controller with an Apple iPad as the presenter interface. These two units would require the most programming and re-configuration but most likely starting new would be the most effective route. All hardware control and user operation in the Chapel is handled by these units. While not completely implemented this would included but not be limited to: power, source selection, signal routing, transport operation

(play-stop-pause etc.), camera PTZ presets and positioning, video and audio recording control.

Input selection, encoding, decoding and routing of the video content (with audio when available) uses Aurora lP transcoders as switching hardware and is distributed using a 24 port network switch.

Presenter selected content is displayed on four large LCD monitors located in the Chapel, a single display located outside in the hall and can be broadcasted to patient rooms on channel 68 and 34.2 (set dependent) for hospital viewing. The stage right lectern has a 21" Acer confidence monitor that is connected to program source by a Kramer wireless extender.

It was originally intended to broadcast live services, prerecorded video and inspirational messages to the Chapel displays, on the VA cable channel and lobby display. The feed to the in-house cable channel was not originally connected and today only the video image is available for broadcast. This is due to audio never being routed to and embedded in the HDMI stream.

When there is no Chapel service or live content being displayed on the Chapel screens and broadcast channel, the BrightSign was to run a continuous loop and/or be programmed to play any or all content stored on the player at a specific date and time.

Current video inputs and outputs include the following (not all operational):

PTZoptics camera viewing of live services and other activities

Laptop computer, wired HDMI connection at credenza

BrightSign Pre-recorded digital signage content

Epiphan Pearl-mini Recording, switching and playback of video content

Sony Blue Ray player

Aurora VLX IP Streaming encoder/decoder HDMI channels

Audio sources are processed and routed using a BiAmp TesiraFORTE DAN Cl digital media network solution. The Tesira is a fixed I/O DSP (digital signal processor) with 12 analog inputs, 8 analog outputs, 8 channels of USB audio with 32x32 channels of Dante. Audio amplifier is Crown 600 watt at 8 ohm driving 2 each JBL CBT 100LA-1-WH column speakers installed for room audio.

Audio inputs and outputs incorporate the following equipment (not all operational):

AKG 3 ea. wireless microphones - 2 ea. handheld and 1 ea. combination hand and lavaliere (frequencies have been discontinued by FCC)

Laptop computer, wired HDMI connection at credenza

BrightSign Digital signage content player

Epiphan Pearl-mini Recording and playback of live content

TASCAM CD player

Sony Blue Ray player

Aurora VLX IP Streaming encoder/decoder audio channel

Equipment Inventory

Chapel

Qty Equipment Location Function 1 Samsung 75" Front Left Chapel Wall LCD Display 1 Samsung 75" Front Right Chapel Walt LCD Display 1 Samsung 65" Side Left Chapel Wall LCD Display 1 Samsung 65" Side Right Chapel Wall LCD Display 1 Samsung 65" Chapel Lobby Hallway Wall LCD Display 5 Aurora VLX-TC1 IP With Displays HDMI Video Transcoder 1 Large Lectern Chapel Podium Stationary Lectern 1 Small Lectern Chapel Podium Stationary Lectern 1 Apple iPad Lectern User Control Interface 1 PTZ optice Camera Ceiling Chapel Camera 2 JBL CBT 100LA-1-WH Chapel Wall Chapel Program Speakers

Rack 1

1 Epiphan Pearl mini Credenza Video Recorder/Encoder 1 AKG 5R470 508.150 MHz Mic 2 Credenza Wireless Microphone 1 AGC 5R470 7.401mz Mic 3 Credenza Wireless Microphone 1 AKG 5R470 7.104mHz Micl Credenza Wireless Microphone 1 TASCAM CD-20081 Player Credenza CD Audio Player

Rack 2

1 Furman M-8X2 Credenza AC Power Conditioner 1 Creston CP3 Credenza Equipment Controller 1 Luxul XMS-2624P Credenza 24 Port Network Switch 1 BiAmp TesiraFORTE DAN Cl Credenza 12X8 Audio DSP/Mixer Dante 9 Aurora VLX-TC1 IP Credenza HDMI Video Transcoder 1 Sony BR Player Credenza Blue Ray Player 1 BrightSign Player Credenza Digital Media Player 1 Kramer el-INK lOOT Cradenza/Lectern Confidence Monitor 1 Crestron AM200 Wireless Credenza AirMedia Wireless Presentation System 1 AVPro AC-SC3-AUHD Credenza 4K - 1K HDMI Scalier Ch 67 1 Pi Transmitter Head end Video Credenza/6th Floor HDMI RG6 Extender Set Ch 67 1 Crown 2-600 Drive Core Amp Credenza Chapel Audio Amplifier