36C25626Q0342_1.docx

36C25626Q0342

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Eugene Jackson eugene.jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Michael E. Debakey VA Medical Center

2002 Holcombe Blvd

Houston TX

ADDITIONAL INFORMATION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 (eff. 08/27/2025].

This solicitation is unrestricted.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5M.

The FSC/PSC is J061.

The Michael E. Debakey VA Medical Center in Houston, TX is seeking Emergency Generator Preventative Maintenance and Repair services.

All interested companies shall provide quotations in section B.2 Price/Cost Schedule.

Place of Performance/Place of Delivery

2002 Holcombe Blvd.

Houston, TX 77030

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

3. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” [NOV 2023] To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Eugene Jackson at Eugene.Jackson2@va.gov no later than 12:00P.M. CST on 10 FEB 2026. Please ensure you ask ALL questions.

Quotes are due no later than 16 FEB 2026 at 03:00PM CST and shall be submitted electronically via e-mail to the Contract Specialist, Eugene Jackson at eugene.jackson2@va.gov Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Steven A. Berkeley, Contracting Officer 36C256 Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643 Phone: 713-791-1414 E-mail: Steven.berkeley@va.gov

Contracting Officer Representative (COR):

Mark Landwert, Facilities Management Department of Veterans Affair Michael E. DeBakey VA Medical Center 2002 Holcombe Boulevard Houston, TX 77030-4298 Phone: 832-817-6380 Email: Mark.Landwert@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall provide all material, labor, supervision and equipment to perform monthly PM and testing for Emergency Generators per the PWS Contract Period: Base POP Begin: 02-20-2026 POP End: 02-19-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

NATIONAL STOCK NUMBER: N/A

LOCAL STOCK NUMBER: N/A

The contractor shall provide all material, labor, supervision and equipment to perform annual and semi annual PM and testing for Emergency Generators per the PWS

POP Begin: 02-20-2026 POP End: 02-19-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform load bank testing for Emergency Generators per the SOW at the Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

POP Begin: 02-20-2026 POP End: 02-19-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Standard labor NTE 100 hours

POP Begin: 02-20-2026 POP End: 02-19-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Overtime labor NTE 50 hours

POP Begin: 02-20-2026 POP End: 02-19-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Repair Parts, material, and equipment contingency. Emergency/Unscheduled/Unforeseen repairs. Not to exceed (NTE) $100,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

POP Begin: 02-20-2026 POP End: 02-19-2027 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform monthly PM and testing for Emergency Generators per the PWS Contract Period: Option 1 POP Begin: 02-20-2027 POP End: 02-19-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform annual and semi annual PM and testing for Emergency Generators per the PWS

POP Begin: 02-20-2027 POP End: 02-19-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform load bank testing for Emergency Generators per the SOW at the Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

POP Begin: 02-20-2027 POP End: 02-19-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Standard labor NTE 100 hours

POP Begin: 02-20-2027 POP End: 02-19-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Overtime labor NTE 50 hours

POP Begin: 02-20-2027 POP End: 02-19-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Repair Parts, material, and equipment contingency. Emergency/Unscheduled/Unforeseen repairs. Not to exceed (NTE) $100,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

POP Begin: 02-20-2027 POP End: 02-19-2028 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform monthly PM and testing for Emergency Generators per the PWS Contract Period: Option 2 POP Begin: 02-20-2028 POP End: 02-19-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform annual and semi annual PM and testing for Emergency Generators per the PWS

POP Begin: 02-20-2028 POP End: 02-19-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform load bank testing for Emergency Generators per the SOW at the Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

POP Begin: 02-20-2028 POP End: 02-19-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Standard labor NTE 100 hours

POP Begin: 02-20-2028 POP End: 02-19-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Overtime labor NTE 50 hours

POP Begin: 02-20-2028 POP End: 02-19-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Repair Parts, material, and equipment contingency. Emergency/Unscheduled/Unforeseen repairs. Not to exceed (NTE) $100,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

POP Begin: 02-20-2028 POP End: 02-19-2029 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform monthly PM and testing for Emergency Generators per the PWS Contract Period: Option 3 POP Begin: 02-20-2029 POP End: 02-19-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform annual and semi annual PM and testing for Emergency Generators per the PWS

POP Begin: 02-20-2029 POP End: 02-19-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform load bank testing for Emergency Generators per the SOW at the Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

POP Begin: 02-20-2029 POP End: 02-19-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Standard labor NTE 100 hours

POP Begin: 02-20-2029 POP End: 02-19-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Overtime labor NTE 50 hours

POP Begin: 02-20-2029 POP End: 02-19-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Repair Parts, material, and equipment contingency. Emergency/Unscheduled/Unforeseen repairs. Not to exceed (NTE) $100,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

POP Begin: 02-20-2029 POP End: 02-19-2030 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform monthly PM and testing for Emergency Generators per the PWS Contract Period: Option 4 POP Begin: 02-20-2030 POP End: 02-19-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform annual and semi annual PM and testing for Emergency Generators per the PWS

POP Begin: 02-20-2030 POP End: 02-19-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

The contractor shall provide all material, labor, supervision and equipment to perform load bank testing for Emergency Generators per the SOW at the Michael E DeBakey VA Medical Center 2002 Holcombe Blvd Houston, TX 77030

POP Begin: 02-20-2030 POP End: 02-19-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Standard labor NTE 100 hours

POP Begin: 02-20-2030 POP End: 02-19-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Overtime labor NTE 50 hours

POP Begin: 02-20-2030 POP End: 02-19-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

Repair Parts, material, and equipment contingency. Emergency/Unscheduled/Unforeseen repairs. Not to exceed (NTE) $100,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

POP Begin: 02-20-2030 POP End: 02-19-2031 PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J061 - Maintenance, Repair, and Rebuilding of Equipment - Electric Wire and Power Distribution Equipment

MANUFACTURER PART NUMBER (MPN): N/A

B.3 STATEMENT OF WORK

Emergency Generator Preventive Maintenance and Repair

I. GENERAL REQUIREMENT

Contractor shall develop and provide a comprehensive preventive maintenance/ service plan and furnish all skilled labor, materials, parts, equipment, tools, travel, and supervision for providing preventive maintenance, inspections, and repairs for (16) diesel, (1) dual fuel and (1) natural gas emergency and standby generators. Contractor shall perform all Fuel Tanks and Day Tanks, PMs including tank cleaning and inspections, Diesel Fuel burnishing and polishing. Contractor shall also perform repairs to subsystems and controls associated with the Emergency Power Supply System (EPSS) located at the Michael E. DeBakey VA Medical Center (MEDVAMC), 2002 Holcombe Boulevard, Houston, Texas and 13 surrounding Community Based Outpatient Clinics (CBOC) and VA Facilities listed on the schedule of this contract. The services under this contract shall also include the removal and disposal of replaced parts, waste and/or articles in accordance with applicable guidelines stated herein.

PERIOD OF PERFORMANCE: The period of performance is 12 months from the effective date of award, plus four twelve-month option periods.

Contractor Requirements:

The contractor shall be OEM trained and authorized to perform maintenance for this equipment. Provide documentation required with quote.

Contractor shall be Fully Qualified based upon training and on experience in the field.

The contractor shall have a minimum of 5 years’ experience working on PM and repairs for similar generators and related equipment. Provide past contract experience.

Contractor shall submit concurrent with technical quote all documentation, resume and communication for competency of personnel.

II. SPECIFIC CONTRACT WORK REQUIREMENTS

1. Preventive Maintenance Inspections (PMI) The preventive maintenance procedures shall consist of visual and functional inspections and maintenance of the entire instrument with the instrument being cleaned and worn or defective parts being replaced, when necessary, in accordance with the Original Equipment Manufacturer (OEM) recommendation/ specifications, current edition of NFPA 110 Standard for Emergency and Standby Power Systems and NFPA 99 Healthcare Facilities. The Contractor shall develop and provide a comprehensive EPSS Maintenance Schedule identifying all components, maintenance procedures and frequency of the maintenance/inspection required for each component and auxiliary systems. NFPA 110 Figure A.8.3.1(a), Suggested Maintenance Schedule for EPSS below in section 14 of the SOW, is submitted as an example of what information shall be provided in the Contractor’s proposed EPSS Maintenance Schedule. The estimated number of inspections per generator shall be based on how the VA operates the emergency and standby generators. The Natural Gas 1980kw standby generator will operate 24/7 for three weeks out of the month, then the Dual Fuel 3000kw standby generator will replace and run 24/7 for one week. The remaining emergency and standby generators will be exercised for one hour monthly. PMIs are to be scheduled at least two work weeks in advance with the Contracting Officer Representative (COR).

This contract will contain a $100,000.00 per year Other Direct Costs (ODC) Contract Line Item Number (CLIN) to cover emergency repairs parts, filters or items required to maintain generators in operation, labor is included in the PM except for Emergency Repairs. All work done under this CLIN must first be approved in writing by the COR and/or the Contracting Officer. The contractor will submit a quote for all work done under this parts rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed. Parts replaced under this contract shall be new OEM specifications and shall be warranted against defects in material and workmanship during the term of this contract or 90 days, whichever is longer. Parts replaced shall become the sole property of the Government.

2. Load Bank Testing Contractor shall provide all labor, equipment, material, and supervision to perform annual load bank testing for the generators identified on the equipment schedule below.

The test shall consist of:

(a.) loading the generator at 25 percent of name plate rating for 30 minutes followed by (b.) 50 percent of name plate rating for 30 minutes, followed by (c.) 75 percent for 60 minutes followed by (d.)100 percent of name plate rating for two continuous hours.

The contractor shall record, every fifth teen minutes, voltage, frequency, amperage, power, oil pressure, water temperature, Exhaust Temperature, and battery charge rate. Equivalent loads used for testing shall be automatically replaced with the emergency loads in case of failure of the primary source. Load bank testing shall be scheduled at least two work weeks in advance with the COR.

3. Additional Services Contractor shall provide emergency “call out” repair services for emergency equipment deemed critical to medical center operations. Contractor response time shall be performed within 2 hours from the time of call-out. Contractor shall also respond to non-critical service calls by the next business day.

This contract will contain a 100 hours per year Contract Line-Item Number (CLIN) to cover emergency call-out repair labor during normal business hours. All work done under this CLIN must first be approved in writing by the COR and/or the Contracting Officer. The contractor will submit a quote for all work done under this labor rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed.

This contract will contain a 50 hours per year Contract Line-Item Number (CLIN) to cover emergency call-out labor during off hours. All work done under this CLIN must first be approved in writing by the COR and/or the Contracting Officer. The contractor will submit a quote for all work done under this labor rider to the COR for approval prior to doing any of the work. When the work is approved and completed the contractor shall submit to the COR a report of all work including total cost and detailing the work that was performed.

III. Equipment Listing/Schedule

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IV. Disposal of Removed Parts and Articles Upon receiving approval from the Contracting Officer’s authorized representative, Contractor shall be responsible for disposing all removed parts and articles in accordance with the applicable manufacture’s, industry’s, federal, state, and local guidelines.

V. Reports:

The Contractor's Service Representative shall complete a full-service report in writing after each preventive maintenance inspection and load bank test prior to departing the station. The contractor shall also follow up with a final report identifying discrepancies found and corrective actions made. Contractor shall submit (1) final hardcopy report and (1) electronic report to the Contracting Officer's Representative. The Contractor shall supply the VA Medical Center with a written quarterly fuel analysis as to the moisture content of each tank that supplies fuel for emergency generators.

VI. Codes Compliance All electrical work shall comply with the latest applicable rules of the National Electric Code, National Electrical Safety Code, and the National Fire Protection Association 99 (Health Care Facilities). Electrical equipment and material shall be UL approved, whenever applicable.

VII. Materials and Workmanship The Contractor shall furnish only new OEM parts. All parts shall be of current manufacture and shall have versatility with presently installed equipment. All new installed and new replacement parts shall become the property of the Government. All material and equipment shall be installed in accordance with the recommendations of the manufacturer that conforms to the contract.

VIII. Inspection of Materials and Articles Inspection of materials and articles furnished under this contract shall be made at the site by the resident engineer or his designee, unless otherwise provided for in the specifications. Final inspection shall not be made until the contract work is ready for beneficial use or occupancy. The Contractor shall notify the COR (Contracting Officer Representative), 7 days prior to the date on which the work will be ready for final inspection.

IX. Safety Requirements Contractor shall provide with technical quote competent technician with current 30-hour OSHA and NFPA 70E training certificates. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer, or his/her designee, may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall have one supervisory employee, who will disseminate requirements to those who work at our facility, report to the Safety Manager’s office for a one- (1) time training class before working on-site.

X. Work Schedule VA Normal Work hours are 7:00 A.M. - 4:30P.M., Monday - Friday, excluding Federal Holidays National Holidays: No work shall be performed on National Holidays. The ten (10) holidays observed by the Federal Government are:

New Years Day -1 January Martin Luther King’s Birthday -Third Monday in January President’s Day -Third Monday in February Memorial Day -Last Monday in May Juneteenth Day – June 19th Independence Day - 4th of July Labor Day -First Monday in September Columbus Day -Second Monday in October Veterans Day -11th of November Thanksgiving Day -Fourth Thursday in November Christmas Day -25th of December In addition to the days designated as holidays, the Government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government agencies.

XI. Utility Interruptions Contractor shall ensure at least four generators available for automatic startup at any given time.

The maximum of two generators and control panels shall be permitted to work on at any given time. Contractor shall ensure continuity emergency power is available.

XII. INVOICING/PAYMENTS

All invoices shall be submitted in arrears, properly prepared in accordance with FAR 52.212-4, contain sufficient details, and match with the service tickets for the work rendered.

a. Monthly Invoices Invoices for fixed monthly fee shall be properly prepared and sent via OB10. Contractor shall register and submit invoices electronically via OB10. The website address for registering: WWW.OB10.COM .

Notes: On the right side of the screen, click on the (orange button that reads, REGISTER NOW) THE PROMO CODE SO VENDOR DOESN’T GET CHARGED FOR INVOICES: VAPC7Y18 THE VA’s BUYER ID NUMBER: AAA544240062.

Help Desk Number: 1-800-353-9791 or email: vafsccshd@va.gov More information on OB10 invoicing is located http://www.ob10.com/us/en/veterans-affairs/.

These invoices shall be sent in arrears at the beginning of each month following the month in which the services were rendered and billed for. At a minimum, all invoices shall include the following details:

Description of the services rendered. Billing period in which the services were rendered.

Correct purchase order number which will be issued by the Contracting Officer after the contract is awarded. Invoices without correct purchase order number shall be rejected and returned to the Contractor.

Invoice number and date Payments shall be made in accordance with the prompt payment act out of the Government annual appropriated funds obligated in a purchase order which will be issued after the contract is awarded.

All invoices shall include all applicable required Service reports.

XIII. Gray Market Prevention

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a new service contract for maintenance for Emergency Generators at the VA Medical Centers.

No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed services for maintenance for Emergency Generators, verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the services for the maintenance of equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

XIV. Suggested Maintenance Schedule for EPSS *Contractor will provide maintenance schedule in solicitation response.

(End of Statement of Work)

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs…