S06. 36C25626Q0301 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

0001 01-29-2026

None

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25626Q0301

01-20-2026

X

X X

X 1 (One)

The purpose of this amendment is to post Questions and Answers (Q&A).

a. Q&A is attached to this amendment as Attachment H.

Note: Contractor must acknowledge this amendment by signing in box 15b and submit with quote before the solicitation due date. If amendment is not acknowledged, contractor may be ineligible for award at the discretion of the Contracting Officer.

Ashley M. Haslauer Contracting Officer

Amendment: 0001 Solicitation: 36C25626Q0301

Attachment H – Question and Answers

Attachment H – Question and Answers

The Network Contracting Office (NCO) 16 received questions in response to Request for Quote 36C25626Q0301.

Please see below for the Contractor’s questions and NCO 16’s respective answers accordingly.

Question Number Question Answer

Q1

Please confirm whether the unit of measure (EA) for delivery/setup-related CLINs represents a single delivery event, a combined delivery and pickup event, a mileage-based unit, or another defined service unit.

The Government confirms that the unit of measure (EA) for delivery/setup-related CLINs is generally based on a single delivery event, defined as delivery of stocked inventory (e.g., VA-owned equipment stored at the contractor’s facility) to the Veteran’s residence. In certain circumstances, delivery and pickup activities may be combined under a single delivery event, such as when equipment must be picked up from a VA facility and delivered to the Veteran’s residence during the same trip.

Pricing is based on the applicable service zone, not the number of stops. (Ref: Schedule of Supplies/Services; PWS Section C.45)

Q2 If mileage is embedded within the unit price, please clarify whether there is an assumed maximum mileage per unit.

The Government confirms that mileage is not separately priced within delivery/setup CLINs.

Mileage costs are built into the applicable geographic service zones, and all deliveries within a zone are priced at the same rate regardless of actual mileage traveled. There is no maximum mileage assumption within a zone. (Ref: Schedule of Supplies/Services;

PWS Section C.45)

Q3

Please confirm that the delivery/setup CLINs are fully bundled and intended to include all labor, scheduling, setup, patient education, pickup, inspection, handling, and related activities described in the PWS, with no

The Government confirms that delivery/setup CLINs are fully bundled and include all labor and activities required by the PWS, including scheduling, delivery, setup, patient education, pickup, inspection, handling, and related services. No separate reimbursement will be made for these activities. (Ref: PWS Sections separate reimbursement. C.23, C.36, and C.45)

Q4

Please clarify how emergency services are billed if the contractor responds within the required timeframe but service completion is delayed due to Government-directed scheduling or access constraints.

For invoice and payment purposes, if an emergency order is not completed within the required timeframe through no fault of the Government or the Veteran, the order shall be reclassified and paid as a routine delivery service if completed within two (2) business days. If no delivery attempt is made, no payment will be authorized for scheduling efforts alone. (Ref: PWS Section C.9)

Q5

Please confirm whether the quantities listed in the price schedule represent historical utilization, estimated annual demand, or contract ceiling quantities only.

The Government confirms that quantities listed in the price schedule are based on historical usage data and are provided for evaluation purposes only. They do not represent guaranteed quantities. (Ref: Solicitation Price Schedule)

Q6 Is there a guaranteed minimum order quantity or dollar value under this IDIQ contract? If so, please specify.

The Government confirms that the solicitation includes a guaranteed minimum ordering amount of $100,000.00 under the resultant IDIQ contract. This minimum represents the Government’s minimum contractual obligation.

(Ref: Solicitation Section – Contract Type and Minimum Guarantee)

Q7

In the event actual delivery volumes are significantly lower than estimated quantities, are there any mechanisms the Government will consider to mitigate contractor risk related to low utilization?

The Government does not anticipate any mechanisms to mitigate contractor risk associated with lower-than-estimated utilization beyond the stated guaranteed minimum. (Ref:

Solicitation – IDIQ Ordering Provisions)

Q8

Is there a current incumbent contractor performing these services?

If so, please provide the incumbent contractor’s name, contract number, and current period of performance.

Please also confirm whether the incumbent is eligible to compete for this requirement.

The Government does not identify incumbent contractor information, historical spend, or past service volumes within the solicitation. Any current or prior contractor performing similar services may compete, provided they meet all solicitation requirements.

Q9 If available, please provide historical annual spend and approximate service volumes under the incumbent contract.

None Available.

Q10

Will the Government consider alternative pricing structures, such as per-member-per-month (PMPM), tiered volume pricing, hybrid fixed/variable pricing, or other commercially reasonable pricing models?

The Government confirms that all offerors must submit pricing in the required CLIN format.

Deviations may render a submission non-responsive. (Ref: Solicitation Price Submission Requirements)

Q11 If alternative pricing is not acceptable, please confirm that all offerors must strictly adhere to the provided CLIN structure and pricing format.

The Government will not consider alternative pricing models such as PMPM, tiered, or hybrid pricing. Offerors shall price strictly in accordance with the CLIN structure in the solicitation. (Ref: Solicitation Price/Cost Schedule Instructions)

Q12

Please confirm the acceptable documentation required to demonstrate compliance with the local facility distance requirement (e.g., executed lease, certificate of occupancy, utility bill).

The Government confirms that the contractor is required to maintain a facility within the geographic distance requirement stated in the PWS. Compliance with this requirement is mandatory. The Contracting Officer will require the contractor to furnish acceptable documentation evidencing this facility location (e.g., lease agreement, occupancy documentation, or similar official records) during evaluation and/or performance. Failure to provide acceptable documentation will render the quotation unacceptable and ineligible for award. (Ref: PWS Section C.18 & C.23)

Q13

Please clarify whether loaner equipment must be VA-owned inventory only, or if contractor-owned equipment may be utilized with prior Government approval.

Loaner equipment may be contractor-owned with prior VA approval. All loaner equipment must meet the functional requirements of the equipment being repaired. (Ref: PWS Sections C.14 and C.15)

Q14

Please confirm acceptable forms of repair authorization prior to performing billable repair services (e.g., email, electronic work order, written approval).

Prior authorization is required before performing billable repair services. Acceptable authorization includes VA staff email approval or an authorized purchase order. (Ref: PWS Section C.14)

Q15

Please confirm whether the Government mandates a specific inventory tracking system or if contractor-developed systems are acceptable, provided all required data elements are captured.

The Government does not mandate use of a specific inventory tracking system. Contractor-developed systems are acceptable provided all required data elements are accurately tracked and available for Government review. (Ref:

PWS Sections C.23(c) and C.36)

Q16

Please confirm whether award will be made on a lowest price technically acceptable (LPTA) basis or a best-value tradeoff, and whether price realism will be evaluated.

The Government confirms that award will be made using Comparative Evaluation Procedures in accordance with FAR Part 13.

Price realism is not required or evaluated under these procedures. The solicitation explicitly states that the Government will compare quotations to determine which provides the best benefit considering price and other factors. (Ref: Solicitation – Evaluation Criteria)

Q17

Please confirm all required attachments, certifications, and supporting documentation that must be included to be deemed responsive at proposal submission.

Offerors must submit all required documentation as specified in the solicitation, including a completed Price/Cost Schedule for all periods and acknowledgment of any solicitation amendments. Failure to comply may result in rejection as non-responsive. (Ref:

Solicitation Instructions to Offerors)

Q18

Please advise whether the Government anticipates conducting clarifications or discussions, or if award may be made without discussions.

The Government may conduct clarifications if determined to be in its best interest. However, the Government reserves the right to make award without discussions. (Ref: FAR 13.106- 2; Solicitation Evaluation Procedures)

Q19

Are there any common proposal deficiencies or compliance issues observed in prior procurements of similar scope that offerors should be particularly mindful to avoid?

The Government notes that in similar procurements, frequent deficiencies included incomplete pricing, failure to acknowledge amendments, misunderstanding of pricing structure, and insufficient documentation of storage and maintenance capabilities. Offerors are advised to ensure complete and compliant submissions.

Q20

CLIN 0001 is titled “Mileage Rate,” uses UOM “EA,” and bundles multiple activities (scheduling, delivery, setup, reclaim, patient instruction, etc.).

Please confirm whether CLIN 0001 is intended to be priced per mile, per trip/order, or on

CLIN 0001 is priced per trip/order, not per mile.

Charges are based on the service zone in which the Veteran resides. Separate mileage charges only apply for Veterans residing outside the defined service zones. (Ref:

Schedule of Supplies/Services – CLIN 0001) another unit basis, and how mileage (if applicable) is calculated.

Q21

The PWS states there shall be no charge for pickup/delivery to the VA Medical Center and associated CBOCs.

Please clarify when CLIN 0001 applies versus when delivery/pickup must be $0 for VA facility or CBOC locations, to avoid inconsistent pricing assumptions.

There shall be no charge for pickup or delivery to VA Medical Centers or associated CBOCs.

When a delivery to a Veteran’s residence includes pickup of VA-owned equipment from a VA facility during the same trip, no separate charge is authorized for the VA facility pickup.

(Ref: PWS Section C.45(h); CLIN 0001)

Q22

CLIN 0003 (Complex Power Chairs) states it “does not include mileage to and from the Veteran’s home.”

Please confirm whether any associated mileage is to be billed under CLIN 0001 or another CLIN, and how the Government intends to avoid duplicate billing across CLINs.

CLIN 0003 pricing excludes mileage. Repairs and maintenance services are priced using flat rates based on the Veteran’s service zone and applicable bench rates. Duplicate mileage billing across CLINs is not authorized. All repair quotes are reviewed and, if approved, authorized via purchase order prior to performance. (Ref: CLINs 0003, 0005, 0006;

PWS Section C.45)

Q23

For deliveries beyond the service area, the PWS states a separate mileage charge may apply based on an agreed rate determined prior to delivery/pickup.

Please confirm which CLIN(s) apply to this mileage and what constitutes Government approval (e.g., email authorization by COR/ordering official).

Additional mileage charges apply only when the Veteran resides outside locations in listed in the PWS. In such cases, mileage rates and authorization must be approved prior to delivery. Approval may be issued via purchase order, VA PKI email, or verbal authorization by the COR or authorized delegate for emergent situations, with written confirmation to follow.

(Ref: PWS Section C.45)

(End of Attachment H)