36C25625R0088 AMENDMENT 0002 SF30 REPURPOSE PT OT SPACE FOR IMD.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 12

0002 08-14-2025

586-22-101

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

36C256

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25625R0088

07-15-2025

X

X X

X 1

Amendment 0002 A. Adds RFI Responses (See below).

B. Extends RFP Due date to 8/22/25 at 5:00PM CST/Local Time C. Adds Site Visit Sign In Sheet (see attached).

D. Adds Asbestos and Hazardous Materials Report (see attached).

E. Adds Plumbing Basement Section E (see attached).

F. Adds Space for Laydown PTOT to IMD (see attached).

G. Adds Warehouse Location (see attached).

H. Adds Proposed Routes (see attached).

Tabitha Contreras

VA-VHA-2020-FB33BFA2

586-22-101 | REPURPOSE PT OT FOR IMD RFI RESPONSES

1. Is any commissioning required on this project?

Yes, refer to section 01 91 00 General Commissioning Requirements in the specifications.

2. Is there any reason the Superintendent cannot be the Prime Contractor’s Commissioning Manager during commissioning? The person designated needs to meet the requirements outlined in spec section 01 00 00 general requirements.

3. Is a full-time on-site quality control manager required for this project?

Yes. Can be the superintendent if they meet the required training outlined in spec section 01 00 00 general requirements.

4. Can the Superintendent also be the quality control manager?

Yes, the person designated needs to meet the requirements outlined in spec section 01 00 00 general requirements.

5. Is a full-time on-site Safety and Health Officer required for this project?

Yes. Can be the superintendent if they meet the required training outlined in spec section 01 00 00 general requirements.

6. Can the Superintendent also be the site safety and Health Officer?

7. Can the Superintendent be Triple hatted as the SSHO and QC Manager?

8. What is the total dollar amount that the VA has requested for this project?

The magnitude of construction for this project is $2,000,000.00 to $5,000,000.00. This information is available on page 1 of SF1442 block 10.

9. Has the funding request been approved and full funding for this project available to the NCO station?

The project is approved for FY25.

10. Will any of this work have to be performed after hours or on weekends?

VA’s Normal Working Hours are 7:30 am to 4:00 p.m., Monday through Friday.

Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations.

MEP could cause phasing to be necessary. See Spec Section 01 00 00 -7.

11. Will this project be done in phases?

The area will be fully given over to the contractor upon NTP. Utility shutdowns will need to be scheduled with the COR in advance.

12. Will each phase have to be fully completed before moving to the next or can some phases be completed simultaneously?

13. If so, how many areas will we be given at a time?

14. There is no exterior windows in the area to vent the negative air outside, is there another means of venting air from the space to achieve the negative pressure required by ICRA?

The contractor will use the mechanical room E3 to vent out and maintain negative pressure. Use an existing penetration or create one to vent through the mechanical room into the breezeway outside.

15. Is there any other openings we can use to vent our negative air to meet the ICRA requirements?

The contractor will use the mechanical room E3 to vent out and maintain negative pressure. Use an existing penetration or create one to vent through the mechanical room into the breezeway outside.

16. In ICRA areas that require Category B Level 1 or 2, can we use zip-walls or plastic sheeting as containment? Type D, Group 1. Temp walls should be used. See drawing

AD101.

17. Notes 4 and 5 on sheet G-004 calls for Type A and B walls, can the contractor use

Starc Wall Panels or Temporary Wall System Panels in lieu of building these types of walls?

Yes, Hard panel walls with a fire-rating are acceptable.

18. Will temporary sprinklers be required during demolition?

No.

19. Will the contractor be required to turn the existing sprinkler heads up during construction once the ceiling is removed or will we be allowed to use heat sensors instead?

Heat sensors are allowable.

20. Will the contractor be responsible for cleaning any of the existing ductwork that remains in place as part of this contract? No duct cleaning is required within the parameters of this contract and scope of work. However, it is the Contractor’s responsibility to repair/replace any damaged insulation that may occur during the demolition of any ductwork.

a. If so, please give an exact quantity of how much? N/A

21. Who is the manufacturer of the current Fire Alarm system?

Siemens

22. Please provide contact for those who service the current Fire Alarm System.

Siemens

23. Who is the manufacturer of the current Security and Access Control system?

Software House

24. Please provide a contact for who services the current Security and Access Control System?

Security101

25. Who is the manufacturer of the current CCTV system?

Vicon Valerus

26. Please provide a contact for whoever services the current CCTV System.

Global Sector

27. Who is the manufacturer of the current Telecommunications system?

None.

28. Please provide a contact for who services the current Telecommunications System?

None.

29. Who is the manufacturer of the current HVAC Controls?

Johnson Controls.

30. Please provide a contact for who services the current HVAC Controls?

31. Who is the manufacturer of the current Building Automation System?

32. Please provide a contact for who services the current Building Automation System?

Is there any chance of uncovering hazardous materials? See attached: Asbestos and Hazardous Materials Report.pdf.

33. Can the VA provide the latest Asbestos/Hazardous Materials report that included this area?

See attached: Asbestos and Hazardous Materials Report.pdf.

34. Who is the existing signage contractor for this VA?

Creative Sign Systems.

35. Will the contractor be responsible for any permits?

Yes, the contractor will be responsible for all required permits. Reference the specifications for more detail on permit requirements.

36. Are new doors to be factory finished or field finished?

Refer to specifications section 08 14 00 Interior Wood Doors.

37. What is the height from the finished floor to bottom of deck above in the area?

13 feet.

38. Is this floor a slab on deck or is there a crawl space underneath?

Crawl Space.

39. If there is a crawl space, please provide details such as height of crawl space.

The height at the bottom of the stairwell closest is 6 feet, varies throughout.

40. Will the VA have the space entirely cleared out of furniture and miscellaneous items before the contractor begins construction?

No. Contractor will be required to dispose of all furniture located in the construction area.

41. Will the contractor be required to move any of the existing furniture or equipment?

Yes. There are approximately 40 chairs, 11 desks, a podium, a chest of drawers, 4 mirrors, 1 coffee table, 2 small tables, and 4 bulletin boards which will need to be disposed.

42. If the contractor is responsible for moving the existing furniture, will storage be available from the VA for the furniture, equipment, or casework?

The contractor is responsible for the disposal of existing furniture. No storage will be required.

43. Can the VA provide as many details and cut sheets as possible for the moveable open shelving that the contractor is required to install?

All shelving is assembled and will need to be moved to the area from the warehouse.

See attached: Warehouse Location.pdf.

44. Has the moveable open shelving already been ordered by the VA?

Yes, VA Purchased and on-site at the VA. See attached: Warehouse Location.pdf.

45. What is the lead time for the moveable open shelving already once an order is placed by the VA?

VA Purchased and on-site at the VA. See attached: Warehouse Location.pdf.

46. Is the moveable open shelving the main reason why the POP is 540 days?

VA Purchased and on-site at the VA. This has no impact to the POP.

47. How will the moveable open shelving arrive? Already put together and the contractor just moves it into place?

Shelving is VA purchased and on-site at the VA. Furniture will be ordered and assembled by the VA. Contractor is required to place it in the space. See attached:

Warehouse Location.pdf.

48. Does the moveable open shelving arrive as a (Ready To Assemble) product and the contractor is required to assemble the shelving?

Shelving is already assembled and on-site at the VA.

49. Who is the manufacturer of the moveable open shelving?

Unknown. Shelving is already assembled and on-site at the VA. It will need to be moved into place only. See attached: Warehouse Location.pdf.

50. Please provide cut sheets for all of the moveable open shelving with model numbers/names?

Supplied by VA and already assembled.

51. Has the Systems Furniture already been ordered by the VA?

Furniture will be freestanding and ordered and assembled by the VA. The POP allows sufficient time for the furniture to be ordered when NTP is issued.

52. What is the lead time for the Systems Furniture already once an order is placed by the

VA?

There is no systems furniture. All furniture is freestanding and will be ordered at the time of NTP. It will take approximately 6 weeks to arrive.

53. How will the Systems Furniture arrive? Already put together and the contractor just moves it in place?

Furniture will arrive assembled and be placed in the space by the contractor. See attached: Warehouse Location.pdf.

54. Does the Systems Furniture arrive as a (Ready To Assemble) product and the contractor is required to assemble the shelving?

All shelving and furniture will already be assembled.

55. Who is the manufacturer of the Systems Furniture?

No systems, it will be purchased and supplied by VA. Manufacturer unknown.

56. Please provide all of the Models for the Systems Furniture and provide cut sheets?

There is no systems furniture but rather freestanding. The furniture will be ordered at NTP and will be received assembled.

57. Does the VA have an office furniture contractor that they currently use for furniture assembly and disassembly?

There is no assembly or disassembly required. All existing furniture will be disposed. No furniture contractor required.

58. Is there any reason to believe the slab has moisture in it and moisture remediation will be needed?

59. Have other areas on this floor needed moisture remediation on the concrete slab in past projects?

60. Per spec 09 05 16 Section 3.3.A specifies the use of a moisture remediation coating only when the results of ASTM F2170 relative humidity testing exceed the requirements of the flooring manufacturer. Similarly, pH and moisture testing are outlined in Section 3.2.G–H. Can you confirm that moisture remediation coatings, pH neutralization treatments, or other corrective measures included in this specification are only required if slab test results are unsatisfactory?

Correct.

61. Specification Section 09 05 16 includes detailed descriptions and product requirements for both moisture remediation systems (Section 2.1) and underlayments (Section 2.2), yet it is unclear whether these items are part of the base bid or only applicable if testing shows deficiencies. Please clarify is the intent that all floor slab testing is to be included in the base bid, and any required remedial treatment (e.g., moisture remediation coating or underlayment) would be added by change order/modification if needed, based on test results? The VA has not encountered a moisture issue on any recent projects so this should not be included in the bid. Should unforeseen sight conditions require, a change order will be discussed.

62. The specification 09 05 16 calls out multiple tests (ASTM F1869, F2170, and pH testing) but does not state how to price the remedial work that may or may not be required depending on the test results. How should bidders price the moisture remediation system and underlayment if slab conditions are unknown at bid time?

a. Would the Government prefer allowance pricing, unit pricing, or a change order approach for conditions identified post-award through testing?

The VA has not encountered a moisture issue on any recent projects so this should not be included in the bid. Should unforeseen sight conditions require, a change order will be discussed.

63. Without knowing the actual moisture or pH conditions of the concrete prior to bid, there is significant risk in trying to price products like moisture remediation coatings (epoxy vapor barriers, etc.), cementitious self-leveling underlayment, or trowel-applied patches.

Including these without confirmation could lead to either inflated pricing or post-award cost disputes. Thus, under FAR principles of clarity in solicitation documents and equitable risk distribution please provide clear direction on what is to be included in our base bid for subs. The VA has not encountered a moisture issue on any recent projects so this should not be included in the bid. Should unforeseen sight conditions require, a change order will be discussed.

64. What are the existing floor types?

Carpet, ceramic tile, LVT and VCT.

65. What is the warranty needed for the Automatic Sliding Door?

There is no automatic sliding door.

66. Please provide installation guides and cut sheets for all of the Vendor Furnished items in the Equipment Schedule on Sheet A203.

67. On sheet A203 please provide a Basis of Design for the Pass Through Window that is Contractor Furnished and Installed?

Refer to specification section 08 56 19. Contractor furnished and installed.

68. On sheet A203 & A204 please provide a Basis of Design for the High Impact Wall Covering, Handrail with Integral Crash Rail, and Bumper Guard that is Contractor Furnished and Installed?

Refer to specification section 10 26 00. Contractor furnished and installed. Coordinate color and style with VA.

69. On sheet A203 please provide a Basis of Design for the Automatic Overhead Coiling Door that is 2-hr rated that is Contractor Furnished and Installed?

Refer to specification section 08 33 13. Note should read 1.5 hour rated coiling door with 2 hour rated partition. Contractor furnished and installed.

70. Has the A/E confirmed that Automatic Overhead Coiling Doors are made with a 2-hr fire rating?

See answer above.

71. At the existing toilets and drains how far beneath the slab is the contractor required to demolish the existing piping?

Back to the nearest main. Reference attachment: Plumbing Basement Section E.pdf.

72. What is the driving factors that has caused the VA to estimate the POP to be 540 days?

Period of Performance was set during design and takes into consideration the timing of furniture order, delivery and assembly by the VA.

73. Please provide a detail for the concrete trenching and patch back required by the plumbing work?

There is a crawl space beneath. No concrete trenching anticipated.

74. Will you send out the site visit sign in sheet? See attachment: 586-22-101 Site Visit Sign In Sheet Repurpose PT OT for IMD.pdf.

75. Can the bid date for the project be extended to provide more time for contractors? RFP due date will be extended via amendment.

76. Can a second round of RFIs be submitted once the initial RFI answers are provided as usually these answers call for more clarifications in most cases?

77. Please confirm the official small business set-aside designation for this project. The SF 1442 indicates a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside; however, the pre-bid meeting agenda listed it as a Veteran-Owned Small Business (VOSB) set-aside. Kindly clarify which classification applies.

This is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside.

78. Please identify the approved routes for transporting demolition debris out of the project site and for delivering new materials into the designated work area.

See attached: Proposed Routes.pdf

79. Will a designated laydown and material storage area be provided for contractor use? If so, please indicate its location relative to the approved access routes for material delivery and removal.

Concrete pad on southeast corner of hospital. See attachment: Space for Laydown PTOT to IMD.png.

80. Will the contractor be permitted to temporarily block or close parking spaces near the designated material ingress/egress points for the duration of the project to facilitate material loading and unloading?

No, unless schedule with COR in advance and only as needed.

81. The general notes reference a required contractor-submitted phasing plan for VA approval. Please confirm if a preliminary phasing sequence is required at bid submission, or only post-award. Are there specific VA operational constraints (e.g., room access, elevator use) that must be factored into the phasing?

Phasing sequence will be required post-award. Contractor shall schedule with the COR in advance for impacts and area use/access when developing phasing sequence.

82. The documents call for temporary 1-hour fire-rated partitions and negative pressure containment zones. Please confirm if VA will provide required negative pressure monitoring devices or if the contractor is responsible. Additionally, are smoke partitions acceptable in lieu of full fire-rated partitions in some areas?

Contractor will provide. Fire-rated partitions are required.

83. Please confirm designated areas for contractor laydown, material storage, and delivery staging. If none are preassigned, will on-site staging be permitted adjacent to the service dock or another secure area?

Concrete pad on the southeast corner of hospital. See attachment: Space for Laydown PTOT to IMD.png.

84. Several demolition notes reference phased removal of MEP services serving other floors. Will contractor access be granted to occupied areas above and below the work zone for tie-ins or shutdown coordination? If so, under what constraints?

Under COR direction and advance scheduling.

85. During phasing and temporary partition installation, how should modifications to the existing sprinkler system be addressed to maintain code compliance? Will interim fire-watch be required during any system impairments?

Sprinkler can be shut down during business hours but must be reenergized by 3:30pm in areas outside of the Construction area or with a fire-watch established and monitored by contractor. The construction area can utilize heat sensors.

86. AD102 notes that not all ceiling-mounted devices are shown in drawings and that field verification is required. Can a VA representative be made available during walkthroughs to identify salvage/reuse items and assist in confirming scope?

COR will walk the site with the contractor.

87. Have any hazardous materials (asbestos, lead-based paint) been identified in the affected areas? If abatement is required, will it be performed by others prior to NTP?

See attached: Asbestos and Hazardous Materials Report.pdf.

88. General notes restrict normal work hours from 0730–1600, with off-hour work requiring 72-hour advance approval. Will noise-producing activities (e.g., core drilling, concrete cutting) be limited to after-hours only, or can they occur during regular hours with notice?

VA’s Normal Working Hours are 7:30 am to 4:00 p.m., Monday through Friday.

Contractor shall coordinate work with the COR in order to not disrupt the end user’s operations which may include work earlier or later in the day and on weekends or federal holidays at no additional cost to the VA. Noise disturbances and utility shutdowns/tie-ins shall be coordinated with the COR and not interfere with VA daily operations.

89. Several notes reference the COR directing delivery of salvageable fixtures and equipment. Will VA provide a designated delivery location within the facility, or should contractor pricing include transport to off-site storage?

There will be no salvage of fixtures or equipment.

90. The general notes require background checks and VA badging prior to site access.

What is the average processing time for fingerprinting and approval, and can onboarding begin prior to official Notice to Proceed?

The COR will schedule time with the contractor prior to NTP to begin the process.

Contract workers under this project may require a VA issued identification card before the start of construction work. There is no charge for the badges; however, multiple trips to the facility may be required.

91. Sheet MD103, Numbered Note 1 indicates demolition of the exhaust duct to EF-24.

Does the exhaust duct that is not to be demolished remain in service during construction? The exhaust duct shown to be demolished will disconnect it from EF-24.

***Please take note: This was an error due to layering that needs clarification. The vertical demolition portion of this duct from the corridor, extending to the elbow at EF-24, shall remain in service (unless needed to be offset to accommodate newly installed supply and return ducts). The horizontal 18”x12” is to be removed back to this main at indicated location.***

92. If EF-24 is to be removed from service during construction, can it be used by the Contractor to maintain the negative pressure requirement? Please refer to the response above. This exhaust fan is to remain in service.

93. Sheet PL301, fixture EDF-1 does not appear on the “Plumbing Fixture Schedule”?

Please provide schedule for the fixture. Please provide fixture equal to: “Polished stainless steel, electric, refrigerated, filtered, water cooler, wall mounting frame, fixture equal to Elkay Model LZS8WSSP with bottle filling station. Power characteristics:

115V.”

94. Please provide a location of “ELEC ROOM D-01A” refenced on Sheet E201. ELEC ROOM D-01A is located in Area D of the Basement and is approximately 130’ west of the PT/OT-IMD work area.

95. Spec Sec 08 06 71, Door Hardware Schedule, lists “BY SECURITY INTEGRATOR” for Card Readers. Please identify the current Security Integrator vendor for the VA Facility? If there is not a current vendor, please identify the vendor used to install the current security system? Software House is the manufacturer for the physical access controls. Security101 services the system.

96. Can an additional site visit be scheduled to allow for additional, potential subcontractors to inspect the site?

No.

97. Please indicate project laydown area and issue any additional drawings, as needed.

Concrete pad on the southeast corner of hospital. See attachment: Space for Laydown PTOT to IMD.png.

98. Indicate allowable route(s) through the Facility for removal of debris and delivery of materials.

See attached: Proposed Routes.pdf

99. Will access be granted during construction to utilize doors B-8 and B-9 at the end of Corridor “A” and the mechanical courtyard north of the Facility for demolition debris removal and material/air handler delivery? If full access will not be granted, please indicate if limited access can be granted and what limits will be placed on the Contractor?

Access will be granted but will need to be coordinated in advance with COR.

Attachments:

580-22-101 Repurpose PTOT Space for IMD site visit.pdf

Asbestos and Hazardous Materials Report.pdf

Plumbing Basement Section E.pdf

Space for Laydown PTOT to IMD.png

Warehouse Location.pdf

Proposed Routes.pdf