36C25625R0048 0002_QuestionsandAnswers.pdf

Department of Veterans Affairs

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

1. RLP No. 2. Amendment No. 3. Effective Date 4. Page Of

5. ISSUED BY

6. Description of Amendment

Except as provided herein, all terms and conditions of the document referenced in Item 1, as heretofore changed, remains unchanged and in full force and effect

7. Name and Title of Signer (Type or Print) 8. Name and Title of Contracting Officer (Type or Print)

9. Offerer 10. Date Signed 11. United States of America 12. Date Signed

By (Signature of Person Authorized to Sign) (Signature of Contracting Officer)

36C25625R0048 0002 03/17/2025 1 3

Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Please see the attached questions and responses to the RLP.

Joycellyn Williams

03/17/2025

1. IAW ANSI BOMA Z65.1 – 2017 Occupant Area, Circulation Areas shall be considered Tenant Area. The listed square footage of 27,500 in the ASR, RLP, and Space Plan is strictly net room size, with no circulation added. What is the correct intended ABOA square footage intended by the Agency?

27,500 ABOA

2. Exhibit K Space Plan shows a number of rooms with a room quantity of 1 or more, but have no square footage listed. For example, Pg 1 shows a quantity of 2 Workstation, Patient Education rooms with zero unit area. Can the agency confirm that the rooms with zero unit area do not need to be included in floorplan?

Do not include. We will utilize other rooms marked as offices to limit confusion.

3. Lease Section 3.43 B, 3.47 B, and 6.11 B reference and emergency generator. Is an emergency generator required for this project?

Yes, generator is required.

4. Exhibit B ASR pg. 5 Maintenance: states, “The Lessor shall provide full service janitorial services for the space during business hours for maintaining a clean and orderly space.”

Can the Agency confirm that cleaning is to be done during business hours? Yes. Does this require a janitorial staff member to be on site from open to close? Yes.

Housekeeping on site daily from open to close.

5. RLP 36C25625R0048 Section 1.04 Unique Requirements – A. state, “ 1st floor contiguous”. Would the Agency consider a space with approximately 23,000 contiguous 1st floor square feet, with the additional building square footage located on floor 2?

Yes, the agency would consider two floors.

6. Is RLP 36C25625R0048 Set-Aside for SDVOSBs/VOSBs IAW 38 U.S.C. 8127(d)?

Yes, this RLP is set aside for VOSB which includes SDVOSB.

7. Given the 20 March due date for proposals, we do not have sufficient time to complete a thorough and competitive proposal. We respectfully request a three week extension to April 10 in order to have enough time to prepare a competitive proposal for this excellent site.

Please refer to Amendment 1 of the RLP which states the RLP expires April 3, 2025.

8. Is this opportunity a RLP or EOI? From reading the VA documents it appears to be a EOI and not a full RLP at this stage. Is the EOI response or the RLP response due by 4/3/25?

The RLP response is due by 4/3/2025.

9. Is there a maximum ABOA SF that VA is authorized to Lease? Section 1 of the RLP calls for 27,500 ABOA SF, and Exhibit K calls for 27,556 NSF. The issue is that NSF does not take into account circulation, while ABOA SF does take into account circulation.

Therefore, if we go by Exhibit K, this will lead to an ABOA SF that is closer to 40,000 than 27,500 SF.

27,500 ABOA is the maximum

10. Would it be possible for VA to further define “close proximity”, mentioned in Section 1.04E of the RLP? Does this mean contiguous, or having shared property boundaries?

A further definition would be being adjacent to.