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Solicitation No. 36C25625R0015 Project No. 586-22-105 Prebid Requests For Information
PHARMACY PHYSICAL SECURITY UPGRADE – JACKSON VAMC
ITEM #
QUESTIONS
VA RESPONSES
May we have a copy of the Mabbett and Associates regulated building materials survey for VA project 586-22-105 Dated April 30, 2023?
Is there only 100 SF of asbestos (the notes indicate the possibility of some variableness on the subject)? What is the location/ where are the locations?
Where is the/are the suspected lead paint areas?
What other hazardous materials may need to be removed to start work? (HA111 note 5)
Report is attached. This is not a BID Document. Release of this document by VA Only.
Estimated quantity is 100SF. Location is above ceiling in Outpatient Pharmacy.
Refer to Regulated Materials Survey Report for VA project 586-22-105 Dated April 30, 2023.
Are the above ceiling walls now properly labeled for fire ratings with the appropriate lettering as shown in the specifications book?
The intent is for the contractor to label new or modified fire-rated partitions on the project. These are located where the new partitions have a fire rating indication on the plans
There are a number of items throughout the site that may need to be removed and (assumed)re-installed. Chairs, carts, lockers, shelving (both adjustable and manufactured…some are attached to the walls), floor mats, garbage cans, marker boards/notice boards, artwork, mobile sinks, germfree equipment, etc. Who is to remove and store these items?
| • | Are the mobile sinks considered modular furniture or are they considered furniture? (boils down to responsibility and storage) |
| Contractor responsible for removal and reinstall. |
| 4 |
| We note there are 6 phases on the 1st floor and 2 phases in the basement but there is also a statement in the drawings that say we should incorporate as much work as possible from other phases into the current phase. How can we, or what is the process by which we can affect this incorporation and possibly reduce or change the dimension of the phases? Does the facility already have some views/ideas as to how incorporation may happen? |
Contractor should bid the drawings and phasing will be discussed in more detail with awarded contractor.
| 5 |
| We note that the majority of corner guards in the basement are 4’tall. Will these remain or are they to be replaced with floor to ceiling corner guards? |
| The basement corner guards are to remain. |
| 6 |
| It is noted that the specifications state that it is strongly suggested that a full arc flash hazard analysis be conducted. Does this apply only to the electrical panels that affect this scope of work? |
A study is not required due to the limited scope of work on this project.
| 7 |
| Page 02 83 33.13-9 of the spec book says “provide clean change rooms and shower facilities within the physical boundary around the lead control area.” At this point we are not sure where the lead is. Where might the shower be located? |
| Refer to Regulated Materials Survey Report for VA project 586-22-105 Dated April 30, 2023. |
| 8 |
| Page 09 91 00-11 3.6D says to “allow not less than 48 hours between application of succeeding coats of paint”. Most manufacturers state 2 to 4 hours is sufficient. Of course, this depends on environmental conditions (temperature and humidity mostly). Oil based paints are 24 hours. Is this 48-hour requirement absolute or may we follow the manufacturers specifications? This will affect scheduling. |
| This is standard VA Specification requirements. However, this section goes on to offer an exception as allowed by manufacturer’s printed instructions and COR approval. |
| 9 |
| Page 23 05 11-30 3.6 A and B – How do these two sections apply to this project if at all? |
| Language that does not apply to the project. Specific HVAC work will be removed to avoid further to confusion. Spec will be revised to reflect prior to construction. |
| 10 |
| Page 23-05-93 -1-10 TAB spec section does not discuss testing by phasing. Will we have to re-TAB after each phase is completed or, can we simply re-TAB after the whole of a project on a floor is completed? |
| Air devices served by the same terminal unit but in separate phases must be rebalanced to turn over occupancy of the space. Final TAB will be required. |
| 11 |
| Will a vibration study be needed/required for these projects? |
| No |
| 12 |
| In the case of a conflict of information do the drawings, specifications or scope become the defining document? |
| Typically the Specifications. Regardless, submit an RFI for Clarification. |
| 13 |
| DWG Page 1C101 note 5. Does facility have an indication of how they want the windows sealed? |
Where any operable windows exist in the project area, these windows shall be shut and latched.
| 14 |
| DWG Page AE111 Partition schedule MSH-1 and MSH-2. This description seems to indicate that the walls are stripped of existing finishes then mesh is applied directly to the studs (from finished floor to deck) then ½” and 5/8” sheetrock goes over that respectively. Is this correct? |
| Yes, the mesh is applied to the studs (existing and new) where indicated. Mesh is not used where the bullet resistant panels are indicated. |
| 15 |
| DWG Page AE111 Partition schedule BR-1. Regarding BRP and Mesh; Section E5/AE111 and Call Out notes on Floor Plan F1 seems to indicate that Bullet Resistant Panels will only be installed up to 8’-0” AFF (approximately 21 linear feet) and mesh from 8’ AFF to Deck from inside corner to inside corner on threat side of Wall separating Room A-129 Pick Up and Dispensing A-121B. And that that the side walls of A-129 and all other threat sides of pharmacy walls in A-120 and Corridor C-100 will receive floor to deck mesh only. Is this correct? |
| Correct. |
The ballistic panels separate the dispensing/transaction counter from the interior of the pharmacy only (BR-1).
All other separation walls will use forced entry resistant mesh (MSH-1, MSH-2).
| 16 |
| DWG Page AE211 – What is an EG-1 (Assumed exhaust grill to remain)? |
| Existing Grill |
| 17 |
| DWG Page AE 211 and others. What is NSC? |
| New Security Camera |
| 18 |
| DWG Page FX001 FP design criteria note 3 – What is the existing water provision for this area and will the existing provision allow for an additional 500GPM for inside and outside hose stream, or, will substantial upgrades in the system be required? |
| This note should be deleted from the drawing. |
| 19 |
| DWG Page FX001 FP design criteria note 4 – What is the existing calculated demand on the existing system and does the existing system fall within the 10% requirements? What is the existing available water supply.? Can you provide us with updated water supply information? Possibly, what it would be with an additional 500GPM. |
| This note should be deleted from the drawing. |
| 20 |
| DWG Page P001 note 19 says to flush and disinfect the entire potable water system. Is this requirement for the entire building/s or for a certain zone? If for a zone please define the parameters of the zone and how many feet of piping is included that needs to be flushed and disinfected. |
| Contractor is required only to flush the affected sections of the Potable Water system. |
| 21 |
| DWG Page P 001 Note 24 states “positive shut off of existing valves cannot be guaranteed. If existing valves fail to hold, contractor is responsible for cost and effort to freeze pipe as needed.” Does facility have any knowledge of how many valves this comment might affect in these projects? |
The VA does not so I would estimate the pipes being affected to have a valve on each.
| 22 |
| DWG M101 sheet key note 5 please verify that horizontal duct penetrations do not require fire dampers. This item is noted in several places but not notated on this document. |
| Does not require fire dampers |
| 23 |
| Proposal requires the completion of Exhibit A – Performance Relevancy Surveys. Will this form be provided? |
| ATTACHED |
| 24 |
| Currently Proposals are due on 1/24/25. We request proposal due date be postponed to 2/21/25 due to the limited time available following the site visit on 1/6 and time to evaluate responses to questions being submitted |
| RFP closes 1-31-2025 as per amendment. |
| 25 |
| The Project requirements state the Contractor is to develop the Interim Life Safety Plan. Will the VA be responsible for implementation, training, and drills required by the Interim Life Safety Plan? |
| Yes, the VA will be responsible for implementation. |
| 26 |
| In the Inpatient Pharmacy, are Vaults A-40D and A-40E included in the Project? The Project Limits on PH-101 do not match Project Limits shown on AD101 and other Drawings |
| Yes, the work on Sheet E-101 shall be provided in Phase B-1. |
| 28 |
| If the Contractor completes Phases I and III as allowed by the Phasing Plan on PH-101, will the VA still occupy and use Phases II, IV, V, and VI during construction? If so, how does the VA intend to access the other Phases? |
| Contractor to bid phasing and phasing specifics to be finalized with awarded vendor. |
| 29 |
| If Deduct Alternate 2 is awarded and construction phasing is eliminated, will the Contractor be given the complete Inpatient Pharmacy during the construction time? Also, will the Contractor be given the complete Outpatient Pharmacy during the construction time? |
| Outpatient , yes or with limited phasing, |
Inpatient will remain the same.
| 30 |
| Can the Superintendent also be the Prime Contractor’s Commissioning Manager during commissioning? |
| Yes. |
| 31 |
| Is any commissioning required on this project? |
| No. |
| 32 |
| Is a full time on site quality control manager required for this project? |
| Yes. |
| 33 |
| Can the Project Manager also be the quality control manager? |
| Yes |
| 34 |
| Is a full time on site Safety and Health Officer required for this project? |
| Yes |
| 35 |
| Can the Superintendent also be the site safety and Health Officer? |
| Yes |
| 36 |
| As is typical for most VA projects can the QC plan be implemented by the onsite superintendent and administrated by the PM without additional staff (other than what is required for commissioning) as call for in 01 45 00.? |
| Yes |
| 37 |
| Is there any reason to believe the slab has moisture in it and moisture remediation will be needed? |
| No |
| 38 |
| Have other areas on this floor needed moisture remediation on the concrete slab? |
| No |
| 39 |
| Will any of this work have to be performed after hours or weekends |
| Possibly |
| 40 |
| Will this project be done in phases? |
| Yes, see sheet PH-101 |
| 41 |
| Will each phase have to be fully completed before moving to the next or can some phases be completed simultaneously? |
| Yes, see sheet PH-101 |
| 42 |
| How many areas will we be given at a time? |
| Contractors should bid the phasing per the plans |
| 43 |
| What opening can we use to vent our negative air to meet the ICRA requirements? |
| Select appropriate locations and obtain COR approval. |
| 44 |
| Will we have to remove a window in each room to vent air outside or is there another means of venting air from the space to achieve the negative pressure required by ICRA? |
| Yes, for each enclosed room or phase. |
| 45 |
| Can plastic wall panels be used for the ICRA walls, such as STARC Panels? |
| See Sheet IC101 Dust Control Plan Notes One. |
| 46 |
| Can plastic visqueen be used to create the dust barrier above the finished ceiling shown in detail B1 on Sheet AD111 |
| Yes, see Sheet IC101 Dust Control Plan Notes One. |
| 47 |
| Will temporary sprinklers be required? |
| Yes |
| 48 |
| Will the contractor be required to turn the existing sprinkler heads up during construction once the ceiling is removed? |
| Yes and provide NFPA 13 required coverages, or if the zone is not active, provide fire watch. |
| 49 |
| Will we have to test and balance the HVAC system after the work is complete? |
| Yes |
| 50 |
| Who is the manufacturer of the current Nurse Call system |
There is no nurse call scope of work on this project.
| 51 |
| Please provide a contact for who services the current Nurse Call System |
There is no nurse call scope of work on this project.
| 52 |
| Who is the manufacturer of the current Fire Alarm system |
| SIEMENS Firefinder |
| 53 |
| Please provide a contact for who services the current Fire Alarm System |
| SIEMENS |
| 54 |
| Who is the manufacturer of the current Security and Access Control system? |
| Software House |
| 55 |
| Please provide a contact for who services the current Security and Access Control System? Who is the manufacturer of the current Security and Access Control system? |
| Security101/ Tim Whalen 251-471-4323 |
Software House
| 56 |
| Please provide a contact for who services the current Security and Access Control System? |
| Security101/ Tim Whalen 251-471-4323 |
| 57 |
| Who is the manufacturer of the current HVAC Controls? |
| Johnson Controls Inc. |
| 58 |
| Please provide a contact for who services the current HVAC Controls? |
| Kevin Deasin/ 601-896-4968 |
| 59 |
| Is there any chance of uncovering hazardous materials? |
| Refer to Regulated Materials Survey Report for VA project 586-22-105 Dated April 30, 2023. |
| 60 |
| Who is the existing signage vendor for this VA? |
| Creative Signage |
| 61 |
| Will the contractor be responsible for any permits? |
| Yes but no permits should be required. |
| 62 |
| Are doors to be factory finished or field finished? |
| HM Doors Factory Finish. |
Wood doors shall match the existing adjacent doors in species and finish. Factory finished doors are preferred, if they match the existing doors.
| 63 |
| Are any of the toilet and bath accessories going to be provided by the VA? |
| No |
| 64 |
| What is the height from finished floor to bottom of deck above? |
| ±14’0” to be verified in the field. |
| 65 |
| Will there need to be insulation above the new ceilings? |
| No |
| 66 |
| Is there a floor or crawl space below the work area or is it the bottom floor with slab on grade? |
| Floor below first floor and crawl space below basement. |
| 67 |
| When touch-up painting in the corridors, can we go doorway to doorway, or do we have to go corner to corner? |
| Corner to corner |
| 68 |
| Will the VA have the space entirely cleared out before the contractor begins construction? |
| See Phasing Notes on Sheet PH-101 and specification section 01 00 00. |
VA may want to add more information here.
| 69 |
| Will the contractor be required to move any of the existing furniture or equipment? |
| See Phasing Notes on Sheet PH-101 and specification section 01 00 00. VA may want to add more information here. |
| 70 |
| Will the storage be available for Pharmacy furniture, equipment, and casework? |
| Contractor to coordinate with furniture vendor on options. |
| 71 |
| Will the Vault Doors be replaced with new Vault Doors or will the existing Vault Doors be reinstalled? |
| Neither. This will be a cased opening. |
| 72 |
| Referenced in Sections 02 82 11 Traditional Asbestos Abatement the Specifications says to refer to the Mabbett & Associates Regulated Building Materials Survey Report dated April 30, 2023. Can you please provide this document? |
| Report is attached. This is not a BID Document. Release of this document by VA Only. |
| 73 |
| In the demolition basement ceilings are the light fixtures to be disconnected and then reconnected? |
| Yes |
| 74 |
| In the scope of work document it states “A new card reader shall be designed to replace the outdated door access control” this project is not a design-build project, therefore it is not the contractors responsibility to design any card readers. Please provide what type of card reader the VA wants to be placed in this location? |
The new card reader shall match existing as the VA Hospital has gone through upgrades with their existing door access controls. Coordinate with the point of contact who services their Security and Access Control System. Refer to the response from comment 56. (MR PDK)
| 75 |
| device at the rear entrance of the outpatient pharmacy area |
| Please note this comment does not exist. It is an extension to comment 74. (MR PDK) |
| 76 |
| What is the Brand and Model number of the existing security cameras? |
| Vicon |
| 77 |
| Please provide a contact for who services the current security camera system/ |
| Emerald Resource |
| 78 |
| Please provide details for the Pill Dispensing units: manufacturer, cut sheets, shop drawings, installation instructions, etc. so the contractor will know how much work is required to disassemble and reassemble? |
| Contractor is not to disassemble the Pill Dispensing units. |
| 79 |
| Please provide a basis of design for the level 3 package receiver? |
| Meet the requirements of the specification section 11 17 36. |
| 80 |
| Please provide a basis of design for the security mesh? |
| Meet the requirements of the specification section 04-01-20, 2.3. |
| 81 |
| Please provide the VA’s Building Standard specifications for doors, hardware, and lighting? |
| Refer to Specification Sections 08 11 13, 08 14 00, 08 71 00, 26 51 00. |
| 82 |
| Will you send out the site visit sign in sheet? |
| ATTACHED |
| 83 |
| The contractor does not have to mail the bid bond correct? |
| A hard copy of the Bid Bond is not required to be mailed. The Price proposal must include an electronic copy of the completed bid bond as required. |
| 84 |
| Is there a form that we need to use to list part 1c. Subcontractor Experience? |
| No specific form. Include enough information to meet or exceed this subfactor. |
| 85 |
| There was not an Exhibit A Performance Relevancy Survey form posted on SAM, can you please provide if required? |
| Attached. |
| 86 |
| How many past performance questionnaires are we required to send out? |
| There is no requirement on the amount of past performance questionnaires as the Government has other means of evaluating past performance as per the solicitation. |
| 87 |
| Are we to include the 1st page of the past performance questionnaires in our proposal to show proof that they were sent out? |
| This is not required. |
| 88 |
| The instructions for the proposal on pages 12 and 13 of the solicitation say that the proposal should be put together in order and list 1-6 then it goes on to say there will be a Factor1, 2, and 3. Does the items listed as 1-6 come before Factors 1-3 or are they part of one of the Factors? Can you please provide a new list of exactly how the proposal needs to be organized and send in an amendment? |
| As stated in the solicitation, offerors are to submit a price proposal and a technical proposal. The 6 items referred to in this question are part of the price proposal. The factors are part of the technical proposal. All offerors are encouraged to thoroughly read the requirements as set forth in the solicitation. |
| 89 |
| Will a completed representation and certification be required in the proposal? |
| Contractors can include reps and certs specifically if they have been recently updated. However, this information will also be checked upon receipt of offer. |
| 90 |
| Will a signed Limitations of Subcontracting be required in the proposal? |
| Required. Please include in Price Proposal |
| 91 |
| SF1442 states proposals should be submitted.to contracting office in Ridgeland. Paragraph g. of General Proposal information states proposal should be emailed to you and Ms Lovelady. Please confirm information in paragraph g. is correct. |
| Confirmed, all proposals are to be emailed as per the solicitation Instructions. |
| 92 |
| We have a Statement of Work included with the bidding documents. In the event that the requirements of the SOW should conflict with the information shown on the plans and specifications, which document would govern? |
| Any conflict between the SOW and the Construction Documents and any conflict within the Construction Documents should be submitted by the Contractor during the bidding process for clarification. |
| 93 |
| It is my understanding that the Outpatient Pharmacy will be relocated to the basement (Inpatient Pharmacy) during renovation of this area or maybe just for certain phases of the Outpatient Pharmacy. Is any accommodation required on our part to effect this relocation other than work outlined on the plans and specs? |
Contractors should bid the plans
| 94 |
| Will all work be complete on the Outpatient Pharmacy before work begins on the Inpatient Pharmacy? |
| Yes one should be done before the other. |
| 95 |
| The various phases of working on various areas are isolated from other areas for the most part by existing partitions. Are the walls isolating the various phases required to have a fire rating? We have no way at this time of determining if the existing walls extend to the roof deck. Also, are newly constructed temporary walls required to be fire rated? |
| Fire rating requirements or existing conditions are indicated on the plans and shall be maintained. |
Temporary phasing partitions shall be provided per B1/AD111.
| 96 |
| Opening A-121 mentions "match transom size" but I do not see a detail showing that elevation. Can you provide that? |
| VA does not have details on the transom |
| 97 |
| All hollow metal doors are to be 'forced entry' rated units? |
| Yes, HMD should be force rated. |
| 98 |
| The wood door spec says to match existing wood doors. Can you tell me what species/veneer is needed? |
| White berch natural w/clear finish. |
| What is the intent on the lighting controls for the Out Patient Pharmacy Room A119? Please advise. |
| The lighting control intent is to have dimmable controls and allow the egress powered lighting fixture to be switched via ul 924 relay. The lights will be automatically turned off with the occupancy sensor after a period of no physical motion or sound detected in the room. |
| THE SPECS ARE NOT GIVING A BASIS OF DESIGN. I NOTICED IN THE RESILIENT BASE AND ACCESSORIES SECTION. IT SAY BASIS OF DESIGN: SECTION 09 06 00, SCHEDULE FOR FINISHES. THIS SECTION IS NOT IN THE SPECS. CAN WE GET CLARIFICATION ON THE PRODUCTS? |
| Products provided for the Resilient Base shall meet the requirements of Specification Section 09 65 13. No basis of design is required. |
Delete 09 65 13, 2.1, A and 09 65 13, 2.2, B, 1 Color for base will be selected during the submittal phase of Construction by Architect from manufacturers full range of standard colors.
Is a construction management software required for this project per the below?
SECTION 01 00 00 GENERAL REQUIREMENTS
1.20 CONSTRUCTION MANAGEMENT SOFTWARE
A. Contractor shall purchase project management software (similar to ProCore or Submittal Exchange) No, it is not required The use of email will be the preference but contractor will be responsible for setting up a share point or like to be able to distribute larger files that cannot be sent thru email.
