36C25624R0025 0003.docx

36C25624R0025 – Richmond/Rosenberg, TX VA CBOC

Department of Veterans Affairs

AMENDMENT TO REQUEST FOR LEASE PROPOSAL (RLP)

1. RLP No.

2. Amendment No.

3. Effective Date

4. Page Of

5. ISSUED BY

6. Description of Amendment Except as provided herein, all terms and conditions of the document referenced in Item 1, as heretofore changed, remains unchanged and in full force and effect

7. Name and Title of Signer (Type or Print)

8. Name and Title of Contracting Officer (Type or Print)

9. Offerer

10. Date Signed

11. United States of America

12. Date Signed By (Signature of Person Authorized to Sign) (Signature of Contracting Officer) 36C25624R0025 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston

TX

77056-5643

This amendment answers several RLP questions received as of 04/05/2024. See pages 2 - 3.

Rich Hedman Lease Contracting Officer 04-08-2024 The following questions are answered:

1. In terms of LEED (Leadership in Energy and Environmental Design) when considering a building that (although moderned) is "too old" for LEED certification, does the building need to be actual 'LEED Certified' or simply compliant?

Answer: Space needs to be LEED compliant. Certification is not required.

2. In terms of the Tenant Improvement (TI), what is the allowable amount that VHA will reimburse?

There is no TI allowance set. The Government intends to evaluate lease proposals and establish a competitive range of the most highly rated offerors. The Government will conduct pre-award DID workshops with each offeror in the competitive range and request final proposal revisions (FPR), to include turnkey TI pricing. TI pricing will then be evaluated as part of the FPR evaluation process.

3. Can a property be located within a 500-year floodplain if protected by a levee? (This question was summarized to protect procurement integrity) The Government may accept properties located withing the 500-year floodplain, including those properties located in “Zone X” (protected by levee). However, those properties may receive a lower rating for the “Location” factor contained in the Request for Lease Proposal.

See the following correction to question 11 of amendment 0002:

RLP Paragraph 1.04 Unique Requirements, Subsection A: Offered space must be on one (1) contiguous floor.

Will the Government please confirm that it requires that the entire space to be occupied must be on the same floor? Will a bidder be ineligible for award if the space is on multiple floors? If the requirement is that the entire space be on one floor, will the Government please revise the requirement so that offerors can offer contiguous space on multiple floors? If not, can the Government please explain the programmatic or mission-related justification for requiring a rigid contiguity requirement?

Corrected Answer: The Government requires the space to be contiguous and on the ground floor. This requirement is non-negotiable and is to maximize circulation and workflow in accordance with the Patient Aligned Care Team (PACT) design model. PACT design model information can be accessed at: https://www.cfm.va.gov/til/dGuide/dgPACT.pdf. The floorplan for this lease must comply with the VA’s PACT design model as outlined in this design guide.

See the following clarification to question 8 of amendment 0002:

Initial offers will be evaluated in accordance with section 4 of the RLP. Initial offers will not include Design Intent Drawings (DID), nor will they include TI pricing. Rather, a general floor plan (conceptual drawing) of the offered space must be included with initial proposals to facilitate initial evaluation of the design concept. Pricing for initial offers will be evaluated using all information contained on the GSA Form 1364, minus the TI pricing. A competitive range (CR) will then be established with the most highly qualified Offerors. Note that the CR may be further reduced for the purpose of efficiency. Discussions will be held with each Offeror in the CR and include one DID workshop. Once discussions are completed, Final Proposal Revisions (FPR) will be requested of each Offeror included in the CR. The FPR shall contain any proposal revisions the Offeror feels would enhance their proposals and must include TI pricing and DID’s. The Government will allow 30 days between requesting FPRs and receipt of FPRs. This period includes one week (request for FPRs date plus 7 calendar days) for follow-on DID questions.

See the following clarification to question 1 of amendment 0002:

The GSA delegation issued to the VA states the following:

“The lease is for up to 42,882 rentable square feet and 31,765 usable square feet of clinical space in Richmond, Texas. The awarded square footage cannot exceed the stated rentable (RSF) and/or usable (ABOA) square footage without authorization from GSA.”

VA’s definition of usable square footage is different than GSA’s definition. GSA equates “usable” SF to ABOA SF. VA considers “usable” SF to be less than ABOA SF. Therefore, VA will request an amendment to its delegation to increase the “usable (ABOA)” SF number to 38,118, which represents an increase of 20% from the 31,765 SF referenced above.

Therefore, Offerors are to assume the following while preparing their proposals:

· Maximum allowable RSF: 42,882

· Maximum allowable ABOA SF: 38,118

· Estimated NUSF (VA-internal measurement): 31,765. This number is flexible but cannot exceed ABOA SF.

Proposal receipt date remains April 15, 2024.

END OF AMENDMENT

See attached document: Amendment 0003 RFI Answers-Final.