Scope of Work_Revision 2_586-24-100.pdf

SCOPE OF WORK

Project No. 586-24-100

Repair Parking Lots A, B, C, D, E, G, F, H, W (All VA Owned Parking Lots) and

South Frontage Road, East Entrance/Exit Road and

West Entrance Road

October 11, 2023

Department of Veterans Affairs

G. V. (Sonny) Montgomery VA Medical Center

Jackson, MS

Date: 10/11/2023

Table of Contents

I. Scope of Work

II. Project Schedule

III. Schedule of values

IV. Asbestos Statement

V. Record Retention Clause

VI. Proposal Form

VII. Vicinity/project drawing

I. Scope of Work

General

The Contractor will be required to furnish all necessary labor, equipment, tools, and materials for all work listed in this Scope of Work.

Where incidental work is required to accomplish work as described in this scope of work, said incidental work is implied and shall be included as part of the bid. Prior to any work commencing in an area, the Contractor shall notify the COR of the intention to work in the desired area and shall schedule a site review with the COR to determine and document existing conditions. After the work is completed, the existing work areas shall be returned to their original state before final approval will be issued. After the completion of the project, contractor shall completely remove all debris and clean all surfaces in the work area including reestablishment of lawn grass and curb painting where required. The Contractor shall receive all deliveries of materials, equipment, tools, or other goods off station, and transport them to the job site. The Jackson VA shall not accept deliveries for project purposes. The Contractor shall prepare and submit an excel spreadsheet listing all submittals required for the project including but not limited to the equipment proposed for use during construction, asphalt and concrete mix designs, striping materials and signage placement locations and signage materials, post materials and mounting height, concrete epoxy material, detailed parking space layout/striping plan, temporary traffic control plan, a quality control and testing plan, and a project schedule/phasing plan. The worksheet shall be submitted by the Contractor and reviewed and re-submitted as necessary for approval. The Contractor shall not proceed with any on-site work until the completion of the submittal process, or receipt of approval to proceed from the CO and COR without completion of the submittal process. Not less than 14 calendar days shall be planned for COR review of each submittal. Re-submittals shall be provided as required by the COR, and shall be treated as a new, separate submittal. Any non-lead time materials will only be paid for when installed. Any items identified as punch list items will be repaired or replaced prior to project closeout. Special care shall be taken to secure tools and project equipment during execution of the project as this is an active medical facility with admitted patients and long-term care patients in the community living center.

Work cleanliness must be adhered to throughout the project. Sounds and vibrations must be kept to a minimum to avoid patient disruption. The COR reserves the right to stop work if sound and vibrations are impacting patient living. Irregular work hours may be required to minimize impact to Veterans and employees. The Contractor shall warranty all work for 1 year from the date of a written final acceptance. Warranty shall include all labor, parts, and materials necessary to ensure a complete and continual functionality of the work.

Before submitting a bid, each bidder shall make all investigations and examinations necessary to ascertain the existing site conditions and requirements affecting the full performance of the contract and to verify any representations made by the VA upon which the bidder will rely. If the bidder receives an award because of its bid submission, failure to have made such investigations and examinations will in no way relieve the bidder from its obligation to comply, in every detail, with all provisions and requirements of the contract documents, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim whatsoever by the Contractor for additional compensation. All Contractors shall be required to attend an onsite review of the project site and conditions. The onsite visit shall be scheduled by the Contracting Officer and documented with the COR prior to the bid submission date. The Contractor’s onsite visit is required to be eligible to submit a valid bid.

All offerors on the services included in this scope of work shall submit with their bid a schedule of values (Bid Sheet included in this Scope of Work) for each item of work which shall be inclusive of all labor, materials, supplies, management including bonding, insurance, overhead and profit. The VA has estimated the quantities of the various work elements based on the existing conditions and included said quantities for contractors to use in bidding the work. The final project quantities will be based on the actual completed project requirements for each type of work identified. All incidental work that may be required to complete the type of work identified in this scope shall be included in each unit price submitted.

This schedule of values (Bid Sheet) will be utilized for any necessary contract cost adjustments either for addition of work quantities, reduction of work quantities or elimination of any work quantities by the VA Contracting Officer.

The successful offeror shall submit shop drawings including a parking lot striping layout plan, technical data for Mix designs, Paint choices, glass beads, signage, bollards, signpost, etc., for each element of the project.

PROJECT REQUIREMENTS:

The Contractor shall provide the following:

a. Labor and materials to complete each item of work required.

b. Work shall be scheduled with facilities management to minimize impact on the facility.

After hours and weekend work will be required.

c. Have full and functional fire extinguishers available at the work area.

d. Clean the work area before leaving the premises.

e. Traffic control during construction (to be and absorbed item in the per square yard paving unit price).

f. Contractor shall remove one existing bollard near an electrical manhole in West parking lot and complete the associated base repair. All existing manholes and valve boxes shall be adjusted to meet the finished grade of the surrounding area and protected from damage during cold milling operations. These items are absorbed items and will not be paid separately.

g. Contractor shall submit a listing of ALL equipment proposed for use on the project with the working height of each stated.

h. The parking spaces and handicap spaces shall closely match the existing and crosswalks are required in similar locations as existing. Each parking lot shall have at a minimum the number of handicap spaces as existing.

POINT OF CONTACT:

The Contractor shall provide a point of contact (project manager) for the administration of the project and the onsite project superintendent including the following information for each. Superintendent shall be onsite during all phases of the construction.

Name:

Title:

Telephone Number:

Email:

QUALITY ASSURANCE:

The Contractor must be certified and licensed to perform the necessary work. The Contractor shall provide testing of all materials incorporated into the project including concrete cylinder compression testing, existing subbase density test prior to backfilling with crushed limestone, asphalt density testing for each section of the project.

SAFETY REQUIREMENTS:

The Contractor shall perform all work in accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government Property. Every effort shall be made to safeguard human life and property.

INSURANCE/PERFORMANCE REQUIREMENTS:

The parties agree that the Contractor’s personnel working on this Project shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. The Contractor shall be responsible for providing at a minimum:

i. Workers Compensation.

ii. Contractors/Professional liability insurance.

iv. Income tax withholding.

v. Social Security payments.

EDUCATION/TRAINING:

The Contractor shall provide the following certification/documentation to the Contracting Officer Representative:

a. Foreman: thirty (30) hours of OSHA training in Construction Safety and current TB test results.

b. Personnel: ten (10) hours OSHA training in Construction Safety and current TB test results.

CHANGES:

The Contractor that is awarded this contract, is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price, or delivery.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increases.

REPORTING:

Services to be performed during normal working hours, the contractor shall report upon arrival to the facility and shall check in with the COR or shops foreman before performing any work and before proceeding to the job site. This check in is mandatory.

Weekly reports to be provided to the COR and all daily reports due at completion of the project.

Warranty letter due at the completion of the project.

WARRANTY:

Contractor shall provide a one (1) year total warranty for all materials, equipment and services and labor covered in this project. This shall be in addition to any manufactures warranty for materials incorporated into the project, CONFORMANCE STANDARDS:

All work shall be performed in conformance with all VA safety standards, manufacturer’s/industry standards, the latest published edition of NFPA-99 Health Care Facilities Code, OSHA, and all other applicable national standards.

SMOKING POLICY:

Smoking is not permitted within or around the VA property.

PARKING:

It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station. VA shall not validate or make reimbursement for parking violations of personnel under any circumstance.

HOURS/NATIONAL HOLIDAYS:

The Contractor shall perform the work as specified after hours, nights and weekends to allow the continued use of the parking lot spaces in areas not in the active work zone. The parking lot will be allowed to be closed but only one section (zone) at a time. The west driveway entrance to the hospital must be completed maintaining one lane of traffic. The East access can be closed one side at a time with 2-way traffic set up on the oposite side.

The South Frontage Road may be closed one lane a time with proper traffic control and flagmen. See Section II - “SCHEDULE” for additional details on work and hour limitations.

Also, there is a bid line item for a deduction from the contract price should work be allowed during normal operating hours for the Hospital which is 7:00 am to 4:30 pm Monday thru Friday.

Maintenance of traffic shall be an absorbed item in the unit price bid for each element of the work described.

Curb and Island Modifications:

The Contractor will be required to provide all necessary labor, equipment, tools and materials for selected curb and island modifications to provide a minimum 24 foot back of curb to back of curb dimension of the driveways for 2-way traffic at each end of each parking lot including the access driveway entrance/exit on the south end of project. The work includes the island modifications in areas shown on the project drawing included with this scope of work. The areas beneath the removed curb and island shall be undercut a minimum depth of 30 inches below the top of back of curb and backfilled with 610 crushed limestone with new curb and gutter and drive widening area constructed on top of minimum 18-inch-thick compacted crushed limestone base. The subbase of existing material following the undercut must be stable prior to backfill with the crushed limestone base. The curb and gutter detail for either normal crown, to drain stormwater toward the curb, shall be sloped at ½” per foot slope, or pitch away condition at ½” per foot slope to drain stormwater away from the curb.

Either condition requires grades to promote positive drainage of the entire parking lot.

Any areas that are undercut for new curb and gutter that is not stable with existing soils shall require additional undercut until stable condition exists then backfilled with the 610 crushed limestone. The area between the new gutter lip and the existing asphalt (widening area) shall be filled with a minimum 4 inches of asphalt with proper compaction. All grassed islands shall be graded to provide island stormwater drainage over the top of the back of perimeter curb and shall not pond water anywhere within the interior of the island. It is estimated approximately 12 existing islands will require modification to achieve the required 24-foot minimum dimension from back of curb to back of curb, allowing 2-way traffic patterns for the completed project. The unit price for the island modifications shall be per each and inclusive of removal of existing curb, undercut for establishment of proper grade, compacted 610 crushed limestone base beneath the curb and gutter and the widened travel lanes, new curb and gutter tied into the existing including any transition from the curb and gutter typical detail to the existing, compacted asphalt base material, finished grading of the islands and reestablishment of growing turf grass in the islands where turf is existing.

Existing Header Curb, & Curb and Gutter Repairs or Replacement

The Contractor will be required to furnish all necessary labor, equipment, tools, and materials for the removal and replacement with like size and type curb where the existing is damaged or broken to a point where repair success is unlikely. The replaced curb shall be placed on a minimum 18 inches of compacted 610 crushed limestone base and shall match the existing curbing section. All damaged or cracked curbs that can be successfully repaired (both header and combination curb and gutter) shall be repaired with a 100% solids concrete epoxy following manufacturers surface preparation directions, mixing strengths and application techniques. The concrete repair epoxy shall be True Bond or an approved equal. Where the cracking is relatively minor an injection epoxy material and process may be used. Based on the VA review of the work area it is estimated approximately 1,500 linear feet of curb will require removal and replacement (this does not include the curb and gutter replacement quantity for the required island modifications) and approximately 1,200 linear feet of existing curb will require repair. Contractor shall provide a unit cost per linear foot for the curb removal and replacement which shall be inclusive of removal and disposal of damaged curb, undercutting as required, crushed limestone, new curb, asphalt base backfill and any required saw cutting of the curb to be removed. The repair unit cost shall be per linear foot of repair including all material and labor to successfully repair the existing curbing including the existing surface preparation, chipping, or routing of the existing damaged area to be repaired, chemically cleaning the surface area and any other epoxy manufacturer requirements.

Existing pavement surface cold milling

This work consists of removal of pavement materials on the existing parking lots, access driveways and Frontage Road by cold milling to the stated depth and loading, hauling, and disposal of the milled materials by the contractor in accordance with this scope of work. All existing speed control devices attached to the asphalt surface shall be removed and reinstalled in their existing locations. This work consists of the removal of portions of existing pavement using a cold milling process to a nominal 2-inch depth using grade control as required to achieve positive stormwater drainage. The milled surface shall provide a textured surface suitable for repairs, paving, or as a temporary riding surface, whichever is applicable. Adequate and sufficient supporting equipment, such as mechanical sweepers, loaders, water truck for dust control, and personnel shall be provided to ensure that all cuttings are removed immediately behind the milling machine.

All existing asphalt surfaces in the project area shall be milled a minimum of 2 inches depth and the millings removed from the project site and either disposed or recycled by the contractor for alternate purposes. The milling operations shall result in an existing surface elevation and slope that will provide positive drainage once the asphalt overlay effort is completed. No ponding of surface water will be acceptable on the finished project.

Contractor is advised some of the milling operations will be completed under the overhead solar panels on the West end of the hospital which must not be damaged during milling and overlay or any other construction operations. Contractor is responsible for establishing the height limitations for all equipment used on site to prevent any damage to the existing structures. The contractor will be required to complete the milling on only one section of the parking lots at a time. Each section shall be milled, and all asphalt overlay work completed and either permanently striped or temporarily striped and VA parking resumed prior to moving work operations to the next section. The sections are identified on the attached area plan. There is approximately 43,320 SY of existing pavement surface area to be milled including driveways, access ways, isles, and Frontage Road.

Pavement/Parking Lot, Isle and Driveway Base Repairs

Contractor shall furnish all labor, tools, material, and supervision for the under cutting and backfill repair of all base failures within the project area. The base repairs shall be completed by removing the pavement in and 1 foot beyond the area of base failures and disposing of all undercut material off site. The depth of the undercut area shall be a minimum of 18 inches below the bottom of adjacent pavement in the parking lots and Isles areas (30 inches in the Entrance/Exit Driveways and South Frontage Road area) and all areas shall be required to extend to a depth where existing soil stability is encountered. The undercut area shall be backfilled with compacted 610 crushed limestone to within 8 inches in the parking lot and Isle areas (and 12 inches in the driveway and Frontage Road areas) of the finished grade of the completed project. Contractor shall then place compacted asphalt material in the undercut areas bringing the surface to match the adjacent milled asphalt surface and ready to receive the 2-inch asphalt overlay. The existing pavement to be removed from the base failure areas shall be saw cut in a square or rectangular shape around the failure to provide a clean edge for the asphalt base repair material to be placed.

It is estimated there is approximately 750 SY of base failures to be repaired in the parking lot and isles and approximately 500 SY in the Driveway and Frontage Road areas. The Square Yard (SY) unit price for the base failure repairs shall be inclusive of the undercut and material removal/disposal the crushed limestone base and asphalt base complete.

Parking lot Striping and Driveway/Frontage Road Striping – Painted Traffic Markings

This work consists of furnishing materials and applying reflectorized painted traffic markings in reasonable conformance with these specifications and the MUTCD Manual of Uniform Traffic Control Devices handbook (latest edition) for parking lots and handicap parking spaces, travel lane markings and legends for direction. All parking space lines shall be 4 inches wide. The paint shall be fast drying acrylic waterborne, ready mixes white, yellow, red, and blue (ADA) traffic paints with code FDWB traffic paint. The paint shall show no cracking or flaking when tested in accordance with Federal Specifications TT-P-1952. The daylight directional reflectance shall not be less than 85% for white paint and not less than 54% for yellow paint, relative to magnesium oxide, when tested with Federal Test Method No. 141. The abrasion resistance shall be no less than 180 liters of sand shall be required for removal of the paint film when tested in accordance with Federal Specification TT-P-1952.

The glass bead adhesion test shall be conducted in accordance with the abrasion resistance test with the exception that the test be modified to require glass beads to be uniformly applied on the paint by gravity flow at the rate of (6) pounds per gallon for class A, standard beads and 12 pounds per gallon for class B High-Visibility beads. No less than 145 gallons of sand shall be required for removal of the beaded film. The application of the glass beads is to be a separate operation but applied at the same time as the paint. Glass beads are required on all paint colors and legends for this project. The newly painted markings shall be protected so that paint will not be picked up by tires of passing vehicles. All Legend and Detail traffic stripes shall be applied by the use of a template cut to the dimensions required, that will provide for a clean cut, and workman like appearance. Legend markings that fail to have a uniform, satisfactory appearance either by day or night shall be corrected or removed and replaced by the Contractor at no additional cost to the VA. In addition to the ADA legend direction of travel arrows shall be place in the isle lanes of each parking lot section near each entrance and exit driveway indicating the two-way traffic pattern. Contractor shall paint international handicap legends in each ADA space utilizing the minimum dimensions and the blue background with white border containing glass beads.

Contractor shall paint 12-inch-wide white stop bars at each exit of each section of the parking lot and main exit locations. The directional legend shall be traffic yellow in color. The stop bars shall be white in color. All pedestrian crosswalks and handicap parking space isles shall be marked and painted following MUTCD guidelines using blue for handicap isles and white for other pedestrian crosswalks. In addition to the parking lot striping all existing curbs shall be painted blue for the handicap parking areas adjacent to curbs and the curbs where existing no parking is allowed shall be painted red with the same paint as the striping paint without glass beads. Also “NO PARKING” shall be painted by use of a stencil every 50 feet along the no parking areas with black paint of similar qualities as the stripping paint.

The areas with the stated colors are existing conditions that shall be repainted as a project requirement.

The parking lot A and B currently has approximately 64 handicap and handicap van accessible spaces and the proposed striping plan should include a minimum of 64 handicap spaces and van accessible spaces to match or exceed the existing. A minimum of 6 van accessible spaces shall be provided and appropriately signed. Parking Lots C, F and H shall be restriped with the same number of handicap spaces as existing conditions. Contractor may adjust the location of the handicap spaces to provide optimum access to the hospital and walkways and the minimally sloped areas of the existing parking lot. Handicap isles shall be provided and striped in accordance with ADA standards.

The Parking lot striping and curb repainting including surface preparation will be measured and paid as 1 lump sum for the entire project. The parking lot layout with dimensions and colors shall be provided for review and approval prior to construction. All parking lot painting for spaces, handicap spaces and isles shall conform to the ADA.gov requirements and the MUTCD handbook Part 3 “Markings”.

Parking lot Bollards and Signs

Each handicap parking space shall be equipped with a combination Safety Bollard and a handicap international standard sign and post placed in the center of the front of each space. The bollard shall be a minimum diameter of 6 inches and a minimum height of 4 feet above the adjacent parking space surface elevation and the bottom of the signage a minimum of 80 inches above the average elevation of the adjacent parking space or walkway whichever is higher. The bollard should be rated for ASTM F-3016, L2, S10 requirements. The bollard shall be placed in a concrete footing of sufficient size and depth to meet the ASTM testing requirement. The bollard Casing/Cover shall be ADA Blue in color and the signpost protruding from the top of the bollard, where appropriate, shall be of similar color and type as those existing signpost on the Specialty Clinic parking space signs on the east side of the project area, this applies for all sign post installed as part of this project. The bollards shall be metal pipe with plastic cover of size required to meet the ASTM test standards and the pipe filled with concrete with or without a sign post mounted in the bollard to hold the handicap international sign and van accessible sign where appropriate. Where Handicap Spaces face each other, the signage shall be placed on both sides of the same signpost and bollard. All other parking space identification signs and posts shall remain and be relocated to accommodate the new parking space layout.

Contractor shall place new STOP Sign (R-1) and Post at the exit of all traffic Isles and exit driveways in the parking lot. The STOP (R-1) sign shall comply with all requirements of Section 2B.05 of the MUTCD. The proposed locations of all stop signs shall be shown on the parking lot layout striping plan and submitted to the VA for review and approval prior to initiation of construction.

Contractor shall install “CAUTION LOW CLEARANCE” signs (10 inch high by 14 inches wide) at the entrance to each parking lot where the height restriction devices exist. Signs shall be installed on the legs of the height restriction devices that are existing, one sign per leg (2 per entrance) mounted a minimum distance of 80 inches from the bottom of the sign to the existing surface elevation.

The contractor shall remove the plastic bollard covers on each height restriction device and replace with similar high visibility yellow device with the message “CLEARANCE 10 FEET” permanently stamped into the center of the covering device and with the lettering black in color. The Plastic device should be reinstalled on the overhead restriction “piping” and at 10-foot height from the pavement surface elevation and the device shall be level with new stainless-steel cable and hardware.

All required parking lot Bollards and Signs and access roadway signs be measured and paid as one lump sum for the Bollards and Signs. This line item includes all material, labor, footings, height restriction device modifications, and installation required for a completely functioning component of work.

Parking lot and Driveway overlay

This section shall include the provision of labor, material, and equipment for the complete overly of the milled parking lot and driveways. The surface preparation shall include the application of a tack coat of liquid asphalt at the application rate of 0.1 gallons per square yard. The asphalt used for the overlay shall be SC1 – Type 8 mix per Mississippi Department of Transportation (MDOT) Special Provision 901-S-401-2 for Plant Mixed Pavements (HMA) – General Marshall Mixtures. The Contractor shall have responsibility for quality control. The Contractor shall provide and maintain a quality control system that will furnish reasonable assurance that the HMA mixtures as well as all component materials incorporated in the work conform to the Contract requirements in the MDOT Special Provision. The HMA shall be placed using a paving machine with electronic grade control and in a manner to achieve a smooth ridding surface and proper surface drainage of ALL stormwater from the surface of the finished parking lot and access roadways, isles, and walkways. Contractor is cautioned again of the height limitations that exist with the solar panel structure where paving operations are required. Contractor shall provide independent testing services for asphalt compaction requirements per MDOT standard specifications. Nuclear moisture density gauges may be utilized for the tests. All test results shall be provided to the VA for each section of the overlay operations and at a minimum of 2 tests per day of paving operations.

The hot mix asphalt will be measured and paid on a per square yard basis for a 2-inch minimum overlay of all surface areas. There is approximately 43,320 SY of existing pavement surface area to be repaved including parking lots, driveways, access ways, isles, and Frontage Road.

Loading Dock Concrete Pavement Repair

This section shall include the provision of labor, material, and equipment for the removal and repair of failed areas of the existing concrete paving in the truck loading dock area behind the access road gate and the replacement of the failed areas with new continuously reinforced concrete pavement. All sections to be repaired will be identified and marked by the VA COR and shall be removed by saw cutting where the removal is not adjacent to an existing joint. Once the existing concrete paving has been removed the entire area beneath the failed section shall be undercut a minimum of 18 inches below the bottom of the concrete that was removed and to a depth where the existing subbase soil is stable. The undercut area shall be backfilled with crushed 610 limestone (minimum 18 inches) and compacted to reestablish the concrete paving base. The crushed limestone base shall be 8 inches below the new finished grade of the new concrete pavement. The areas to be repaired shall be repaired with a minimum of 8 inches of new 3500 psi continuously reinforced concrete and the fresh concrete shall be saw cut 1/3 the concrete thickness and 1/8 inch wide on 15-foot intervals for contraction control joints as soon as the concrete has cured sufficiently to support the saw. The top 1-1/4 inches of the joints shall be saw cut to a width of ¼ inch and sealed with an approved 3/8-inch closed cell polyethylene backer rod and sealed with a low modulus silicone joint sealer to keep water and debris out of the saw cut joint. Reference the detail shown below. Each section of the concrete to be replaced shall have # 6 rebar place on 8” centers both ways properly supported at ½ the concrete thickness, 4-inches above the bottom of the new concrete paving. Concrete to be replaced shall also have load transfer dowels placed at all exterior edges and shall be drilled and epoxy adhered into the existing concrete 15 inches minimum depth and placed every 18-in

CONTRACTION JOINT DETAIL

Inches on center. Dowels shall be 30 inches in length and #6 bars (3/4-inch Diameter) with the end in new concrete to be a smooth dowel to allow free movement in plastic or metal expansion dowel sleeves and greased. See the expansion joint detail below.

It is estimated there will be approximately 800 Square Yards of continuously reinforced concrete paving to be removed, repaired, and replaced. The per square yard price should include all work including removal and disposal of existing concrete, under cut of the subbase, installation of the crushed limestone and the new reinforced concrete with joints and dowels as described herein.

II. Schedule The allowed duration for this project is 365 calendar days from issued Notice to Proceed.

Normal business hours of the medical center are Monday through Friday, 7:00am – 4:30pm. No work will be allowed during normal operating hours of the Hospital. The parking lot may be only closed one section at a time and must be completed and parking for patients and staff allowed prior to moving to the next section. The access driveway will require phasing to allow traffic access to the Hospital Emergency Department. Lane closures are allowed as long as through access is maintained. Weekend and or night work will be allowed to accommodate contractor working and phasing plan. Contractor will be required to submit a complete phasing and schedule prior to initiation of work. Also each bidder must submit a unit lump sum deduction should the VA allow work during normal operating hours.

III. Schedule of values All offerors on the work included in this scope of work shall submit with their bid a schedule of values (Bid Sheet attached) for each item of work which shall be inclusive of all labor, materials, supplies, management including overhead and profit. The schedule of values shall include at a minimum the following:

1. Curb/Island Modifications on a per each basis.

2. Existing Curb & Gutter replacement on a per L.F. basis.

3. Existing Curb Repair on a per foot basis.

4. Cold Milling of Asphalt (Min. 2”) on a per square yard basis.

5. Parking Lot and Isles Base Repairs on a square yard basis.

6. Driveway and Frontage Road Base Repairs on a square yard basis.

7. Traffic Striping – Painted Traffic Markings on a one-unit lump sum basis.

8. Parking lot Bollards and Signs including post on a one-unit lump sum basis.

9. Parking lot, Isles, Driveway and Frontage Road overlay (2” Min.) on a per square yard basis.

10. Concrete Paving on a per square yard basis.

11. Deduction for allowance of work during normal hours of the Hospital on a lump sum basis.

IV ASBESTOS WARNING STATEMENT FOR CONSTRUCTION CONTRACTS IN ALL AREAS EXCEPT I-

BUILDING, WAREHOUSE, CLINICAL ADDITION,

M SECTION (RADIATION THERAPY), AND OUTBUILDING STRUCTURES (Roads and Grounds, Mental Health Modular, Connex, Decon. Building, Storage Sheds)

Due to the age of the facility, Contractor shall be aware of the potential for the existence of asbestos containing materials. The facility has an asbestos assessment prepared to EPA AHERA Standards. The Assessment can be reviewed during normal business hours by contacting the Facility Safety Section at ext. 51528 or 51329.

However, the Assessment does not look behind walls, above plaster or suspended ceilings, or underneath presently exposed roofing. Contractor will use caution when working in areas built prior to 1981 especially when breaching walls, hard ceilings, or sealed chases which are not surveyed during an AHERA Assessment Should the Contractor encounter asbestos materials, the Contractor shall notify the facility Safety Section BEFORE proceeding. Asbestos related work EXCEPT removal identified in the initial project documents will be handled as a change order(s) to the existing contract or separate contract and the cost of such work is NOT to be included in the initial contract bid price.

Disturbance or removal any suspected asbestos containing material shall be in accordance with OSHA, EPA, and Mississippi Department of Environmental Quality protocols and done by properly qualified persons.

Any release of asbestos shall cause contractor to immediately stop work and contact the Facility Management Office at ext. 51329 or 51528 during normal business hours or the Boiler Plant at ext. 51537 after hours.

V Records Management Clause

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for

Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law.

Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. G.V. Sonny Montgomery VAMC (GVSMVAMC) and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records, or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. Contractor personnel shall sign VA Form 10-0708 “Employee Clearance from Indebtedness” before resigning or termination from Contractor working for GVSMVAMC and Facility Records Officer must sign form. A copy of completed signed VA Form 10-0708 (Contractor personnel and Facility Records Officer signatures) shall be place in each competency folder. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with GVSMVAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public GVSMVAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The GVSMVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which GVSMVAC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training.

The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. TMS (Talent Management System) course VA 4192704: “Records Management for Everyone” [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

12. Flow-down of requirements to subcontractors:

a. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

b. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Bid Sheet/Proposal Form 10/11/2023

Item Item Item Estimated Unit Total No. Description Unit Quantity Price Price

1 Curb and Island Modification Each 12 $________________ $__________________________

2 Existing Header Curb and Curb & Gutter Replacement LF 1750 $________________ $__________________________

3 Existing Header Curb and Curb & Gutter Repair LF 2,000 $________________ $__________________________

4 Existing Pavement & Surface Cold Milling SY 60,880 $________________ $__________________________

5 Parking Lot Base Repair SY 1250 $________________ $__________________________

6 Access Road Base Repair SY 600 $________________ $__________________________

7 Parking Lot and Access Road Striping (Entire Project) 1 Lump Sum $________________ $__________________________

8 Parking Lot & Roadway Bollards & Signs 1 Lump Sum $________________ $__________________________

9 Asphalt surface overlay SY 60,880 $________________ $__________________________

10 Concrete Paving (Complete) SY 875 $________________ $__________________________

Total Bid Amount $__________________________

Site Drawing