Revised Proposal Preparation and Evaluation Information.docx

PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 586-24-100 Repair Parking Lots and Roads To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

Price proposals and Technical proposals of each offeror will be evaluated independently.

Offerors shall submit as separate attachments titled, “Price Proposal” and “Technical Proposal”. Each attachment must contain a cover sheet with the offerors name, business address, and VA Solicitation Number.

Proposal shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing the proposal shall initial each erasure or change appearing on any proposal form.

Offerors shall submit proposed prices for ALL priced line items as listed in the schedule. Failure to submit proposed prices for ALL bid items will result in the proposal being rejected as unacceptable without further consideration.

Alternate proposals will NOT be considered. The following documents shall be submitted to the Contract Specialist on the due date and time listed on the SF 1442. The offeror shall submit two

(2) separate proposals: Price and Technical/Past Performance and identified accordingly.

The Price proposal shall be arranged in the following order:

1. 2-page SF1442 completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed. Offerors shall be solely responsible for monitoring Contract Opportunities for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

2. Duly executed Bid Bond/Guarantee: Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the bid. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. Acknowledgement of ALL Amendments

4. Proof VETS 4212 has been filed for 2023

5. Experience Modification Rate (EMR)

6. To be eligible for award, Offerors are required to be CVE SDVOSB certified and have an active account in SAM. Offerors must register their businesses at Veteran Small Business Certification (VetCert) at sba.gov and https://www.sam.gov/portal/public/SAM/ and complete the ORCA. Upon request by the Government, Offerors shall submit a printout of their ORCA.

Proposals and Bid Bonds shall be submitted via email to robert.arabie@va.gov, and cc felicia.lovelady@va.gov no later than the closing date and time of the solicitation. The subject of the email must include: “36C25624R0014 – 586-24-100 – Repair Parking Lots and Roads”.

It is solely the responsibility of the offerors to ensure the Government receives the proposal and bid bond before or on the exact due date and time set forth in this solicitation.

All inquiries about this solicitation shall be directly submitted in writing via email to the Contract Specialist: robert.arabie@va.gov and cc felicia.lovelady@va.gov.

Deadline for all inquiries for this solicitation is listed on the SF 1442.

Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on SAM.gov Contract Opportunities. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

BASIS FOR CONTRACT AWARD:

All proposals submitted on time and in accordance with provision 52.215-1 will be evaluated for the conformance to all requirements of this solicitation. Any proposal that fails to conform to the requirements of this solicitation will be rejected as nonresponsive.

SOURCE SELECTION USING THE LOWEST PRICE TECHNICALLY ACCEPTABLE

PROCESS (LPTA):

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under FAR Part 15, Lowest Price Technically Acceptable (LPTA) source selection process. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

The Government intends to evaluate proposals and award a contract without discussions. Therefore, the offeror’s initial proposal shall contain the offeror’s best terms from a price and technical standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the instructions to offerors section of this solicitation. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions. There will be no public bid opening.

Award will be made to the responsible, lowest price technically acceptable offeror that meets or exceeds the acceptability standards for all non-cost factors. Lowest price offer will be determined by the Government by comparison method of all offers received. A single award will be made as described in the Price Offer Schedule that is most advantageous to the Government.

EVALUATION OVERVIEW:

Proposals will be evaluated and ranked according to price, from lowest to highest. The Government reserves the right to evaluate only the technical proposal of the lowest price offeror. Other technical proposals may not be evaluated unless the Government determines the lowest priced offeror to be unacceptable. In the event the Government determines the lowest priced offeror to be unacceptable, the technical proposal of the next lowest price offeror will be evaluated. This process will continue until a technical proposal is determined to be acceptable. The lowest offeror deemed acceptable in all non-cost factors shall be the apparent awardee.

PRICE EVALUATION:

Price proposals will be evaluated and ranked according to price, from lowest to highest. Price will not be evaluated other than to ensure price reasonableness. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Note: Offers that are not technically acceptable cannot be selected, regardless of price. Offerors submitting price proposals in response to this solicitation do so with the complete and full understanding that the Government reserves the right to publicly announce the total contract award amount.

PAST PERFORMANCE:

Past performance will be rated in accordance with FAR 15.305 utilizing the Past Performance Questionnaire attached to this solicitation. Pursuant to FAR 9.103 prescribing that purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only, the Government will perform the determination of responsibility on the apparently lowest offeror whose proposal is deemed technically acceptable. The Government’s determination of responsibility will be performed in accordance with FAR 9.1 and will include but not limited to the review of all federal excluded or debarred lists from different U.S. departments, and from the Federal Awardee Performance and Integrity Information System (FAPIIS), available at www.ppirs.gov. Since this solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Business (SDVOSB), the Government will refer the matter to the Small Business Administration which will decide whether to issue a Certificate of Competency if the Government deems a potential SDVOSB awardee non-responsible.

TECHNICAL EVALUATION:

The Technical evaluation factors consist of two elements: Experience and Schedule. Technical proposals will be judged on a ‘pass/fail’ basis. Each element must receive a ‘pass’ in order for the proposal to be deemed technically acceptable.

I. EXPERIENCE – Offers shall address the following three (3) sub-factors in narrative form. Offers that do not describe each topic in enough detail or provide the requested documentation will be rated as ‘fail’ and be considered technically unacceptable.

1. Corporate Project Experience:

In order to meet the acceptability standard for this subfactor, offerors must provide documentation of at least three specific projects of similar scope and complexity on similar installations, completed or in progress, that were coordinated and performed by the general contractor in the last five (5) years from the date this solicitation was issued. Provide the following information for each contract/project submitted for evaluation:

a. Company Name/Address Phone number/Email Address

b. Project Title

c. Contracting Office/Government Agency

d. Contract Number

e. Total Contract Amount

f. Period of Performance

g. Contracting Officer (CO) name, Phone Number and Email

h. Contracting Officer’s Representative (COR) Name, Phone number, and email address

i. Brief Description of the Project Requirements and number of personnel assigned to the project.

2. Jackson VA Medical Center Experience:

Offerors must provide the same documentation listed in subfactor 1 for all ongoing and completed projects performed at the Jackson VAMC. In order to meet the acceptability standard for this subfactor, references must affirm satisfactory performance at this location. Lack of experience at the Jackson Facility will not negatively impact the technical evaluation of an offeror.

3. Project Personnel Experience:

In order to meet the acceptability standard for this subfactor, offerors must provide the names of the general contractor’s proposed project Site Superintendent, Project Manager and Competent Person for Safety with a description of the individuals' experience to include, at a minimum, one completed project of similar size, scope, and complexity within the last five (5) years, from the date this solicitation was issued.

4. Subcontractors' Experience:

In order to meet the acceptability standard for this subfactor, Offerors must provide a list of sub-contractors that your firm intends to use for this project and include the subcontractor’s company name, and the number of years’ experience with construction projects of similar scope and complexity. Minimal experience required for all subcontractors is three years from the date this solicitation was issued.

II. PERFORMANCE SCHEDULE – In order to meet the acceptability standard for this factor, offers shall include the general contractor’s project schedule for this solicitation’s proposed project to showcase, at a minimum, completing the project within the mandatory time-frame of 365 calendar days.