36C25624Q1067_RFQ.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* RFQ: Metasys Building Automation System Maintenance Repair Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 77056-5643

SOLICITATION NUMBER* 36C25624Q1067

QUESTIONS DATE/TIME/ZONE 07-19-2024 1:00pm CENTRAL TIME, CHICAGO, USA RESPONSE DATE/TIME/ZONE 07-25-2024 4:00pm CENTRAL TIME, CHICAGO, USA

ARCHIVE 5 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* J045

NAICS CODE* 561210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Shasta Britt shasta.britt@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs Michael E. DeBakey VA Medical Center

MEDVAMC

2002 Holcombe Blvd.

Houston Texas

POSTAL CODE 77030

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS shasta.britt@va.gov EMAIL DESCRIPTION 36C25624Q0167 - RFQ Response mailto:shasta.britt@va.gov https://www.va.gov/ mailto:shasta.britt@va.gov

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and

Solicitation for Commercial Items,” in conjunction with FAR Part 13.5 for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation document will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-05

(eff.05/22/2024), VAAM Alert 24-10 (eff. 04/09/2024), and Acquisition Policy Flash 24-04 (eff.

01/01/2024).

Contractor is required to be actively registered in the System for Award Management (SAM) and self-verified as a Service Disable Veteran-Owned Small Business (SDVOSB) US Small Business Administration

(SBA) Veteran Small Business Certification (VetCerts). Vendor quote may be considered non-compliant and rejected if the Contracting Officer is unable to verify registration and certification status.

The Michael E. DeBakey VA Medical Center (MEDVAMC) Facility Maintenance Services, 2002 Holcombe

Blvd, Houston, Texas 77030 is seeking to purchase maintenance services for the Metasys Building

Automation System manufactured by Johnson Controls for all MEDVAMC. This solicitation is a SDVOSB set-aside IAW FAR 13.5 and is open to all concerns self-verified by SAM and SBA as a SDVOSB. The government expects this announcement to result in a Firm-Fixed Price Single-Award contract for the duration of Base Year plus four (4) each Option Years not to exceed (NTE) five (5) years.

See attached RFQ ...

36C25624Q1067

Table of Contents

SECTION B - CONTINUATION CONTRACT OPPORTUNITIES COMBINED SYNOPSIS

SOLICITATION

B.1CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION [Completed by Offeror]

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...20

C.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.6 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN MINIMUM

REQUIREMENTS (JAN 2023) (DEVIATION)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.8 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION) [Completed by Offeror]

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..27

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATIONS – HARRIS COUNTY (APR 2024)

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) [Completed by

Offeror]

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

[Completed by Offeror]

E.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.5 VAAR 852.215-72 NOTICE OF INTENT TO RE-SOLICIT (OCT 2019)

E.6 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION CONTRACT OPPORTUNITIES

COMBINED SYNOPSIS SOLICITATION

B.1CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individual:

[Completed by Offeror]

a. CONTRACTOR: Company Name:

ATTN/POC Name:

Address:

Phone:

Email:

UEI:

GSA/FSS, NAC, SEWP Contract# (if applicable):

b. GOVERNMENT: Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 Galleria Financial Center 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

a. 52.232-33 Payment by Electronic Funds Transfer - System for Award

Management through TUNGSTEN

3. INVOICES: Invoices shall be submitted in arrears:

a. Other: Upon receipt and acceptance by the Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. Offeror shall complete the following located in Sections B thru E of this solicitation to be deemed eligible:

a. Section B- CONTRACT ADMINISTRATION DATA

b. Section B- PRICE/COST SCHEDULE, unit price, amount, and grand total

c. Section C- 852.219-75

d. Section E- 52.204-24

e. Section E- 52.209-7

f. Section E- 52.212-3 (if not current in SAM.gov)

g. Submission of manufacturer’s authorized distributor letter and specifications.

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

(End of Contract Administration Data

B.2 STATEMENT OF WORK

Building Automation System Controls Service Contract

1) GENERAL INFORMATION

a) Title of Project: Building Automation System Controls Service Contract (BAS).

b) Scope of Work: Michael E. DeBakey VA Medical Center (MEDVAMC) requires service on government equipment owned Building Automation System, Metasys, manufactured by Original Equipment Manufacturer (OEM) Johnson Controls, Inc. The Contractor shall provide on-site services by trained certified technicians for the existing server, Building Automation System (BAS), ancillary components and VA Building Service Equipment (BSE). Contractor shall provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30pm to Midnight, Monday thru Friday excluding Federal Holidays.

c) Background: The Building Automation System (BAS) at the Michael E. DeBakey VA Medical Center (MEDVAMC) is a Metasys system manufactured by Johnson Controls, Inc. It provides automated environmental control to the entire MEDVAMC campus. It is primarily Direct Digital Control (DDC), however some of the parts of the system remain with pneumatic controls. The system requires constant calibration, tuning, preventive maintenance and testing; as well, as repairs. The system is often modified either existing systems or modified through the addition of new systems. Software shall be Sequel Server and current version for Metasys (Nonjava Dependent).

d) Definition/Acronyms:

i) Building Automation System (BAS)

ii) Building Service Equipment (BSE)

iii) Michael E. DeBakey VA Medical Center (MEDVAMC)

iv) Direct Digital Control (DDC)

v) Contracting Officer (CO)

vi) Contract Specialist (CS)

vii) Contracting Officer Representative (COR)

viii) Heating, ventilation, and air conditioning (HVAC)

ix) Auto CAD is a computer-aided design (CAD)

x) Veteran Affairs (VA)

xi) Statement of Work (SOW)

xii) Preventative Maintenance work order system (MAXIMO)

xiii) Preventative Maintenance (PM)

xiv) National Agency Check with Written Inquiries (NACI)

xv) Office of Personnel Management (OPM)

xvi) Office of Management and Budget (OMB)

xvii) Original Equipment Manufacturer (OEM)

e) Period of Performance: July 1, 2024 to June 30, 2025 base year plus four (4) each 12 months Option Years; not to exceed (NTE) five (5) years.

f) Place of Performance:

i) Michael E. DeBakey VA Medical Center

ii) 2002 Holcombe Boulevard

iii) Houston, Texas 7703

2) GENERAL REQUIREMENTS

a) Contractor shall provide all labor, supervision, parts not excluded, software, transportation, tools, management, and personnel provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30pm, Monday thru Friday excluding Federal Holidays. Contractor shall provide two (4) qualified technicians for a maximum of 160 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

b) Contractor shall provide qualified services directly by the contractor (i.e. Control System Technician, Field Service Engineer, Project Manager, etc.) to work with Key Facility Management Staff (FMS) (i.e. Michael E. DeBakey VA Medical Center (MEDVAMC) Chief, Maintenance & Operations and MEDVAMC Facilities Management Service (FMS) Maintenance staff) on BAS tune up, maintenance, calibration, updating, and developing energy conservation control measures and strategies within the BAS, associated equipment and related BSE controlled by BAS.

c) Contractor shall be responsible for establishing and paying the cost of a DSL line, to have remote access capability to government Metasys system.

d) Contractor shall provide tune-up, calibration and maintenance to include an analysis of the Chiller, Boiler and CHP Plants control system, HVAC Control system, as well as applicable building control technologies related to MEDVAMC BSE.

e) Contractor shall update and correct deficiencies within the existing BMS system and BSE, increase the energy efficiency of the facility through maintenance of the BMS and BMS to provide options and alternatives that may improve the overall BMS (equipment calibration, system modifications, etc.) during the process in accordance to the Medical Center Policy memorandum NO. 138ENG-002.

f) The Contractor shall work with the facility operators, technicians and energy engineer to develop strategies, schedules, setbacks, calibrations, and adjustments associated with the critical utility systems and shall make ready for system transfer to the new upgrade.

The contractor shall also update graphics for each major change to the building or BSE that is made through facility renovations, additions or equipment replacement.

g) Contractor shall provide operations and maintenance support to the Energy Control staff by responding to calls of a controls related nature and performing PM, testing, calibration and other work associated with operation of MEDVAMC BAS controls and related BSE controlled by these systems in accordance to the Medical Center Policy memorandum

NO. 138ENG-002.

h) Unscheduled Maintenance (Emergency Repair Service): Contractor shall provide two (2) qualified technicians directly employed by their company for a maximum of 160 hours (40 hours per technician) per week in lieu of on-site called in services. With a response time of two (2) hours and for an emergency service call response time of one (1) hour. Call backs outside of the above allotted 80 hours for one technician shall be responded to within two (2) hours and shall be paid at the companies’ normal overtime rate. The Contracting Officer Representative (COR) or designated representative from the Facility Management Service Line will be authorized to contact contractor.

i) Contractor shall provide latest available on the market OEM parts that are discovered to be defective during the Contractor’s schedule service and maintenance program.

Contractor shall submit report to the attention of the Contracting Officer (CO) and Contracting Officer Representative (COR) for repair and or replacement.

j) Contractor shall provide save data from the workstations and servers, to include any user-defined software enhancements, trends and point history. Scheduled database saves are designed to significantly reduce downtime in the event of hardware failure (not less than once per week to the COR).

k) Contractor shall provide any required preventive maintenance to the building automation systems and components and related BSE controlled by BAS systems to include testing of control and controlled components, replacement of bad components up to the annual limit specified above including valves, dampers and their respective controllers. This shall include all systems both electronic and pneumatic.

l) Contractor shall perform repairs to HVAC BAS and components and related BSE.

Contractor shall utilize HVAC DDC systems and ancillary component to evaluate equipment performance for operational issues. Contractor shall provide HVAC critical trend reports that are available within the Metasys systems to the COR monthly.

Contractor shall thoroughly review reports for anomalies and provide action plans for each excursion identified noting the length of time it was out of range and corrective actions made to restore to optimal performance.

m) Contractor shall make recommendations to MEDVAMC on energy savings opportunities.

Contractor shall assist the MEDVAMC on development and programming of HVAC and energy optimization strategies.

n) Contractor shall provide advanced technical support to HVAC and Plant Operations BAS to include re-writing software programs and other hardware related issues with Metasys.

Contractor shall be able to obtain all codes to access all levels of the Metasys system and all levels of all chiller on board control systems.

o) Contractor shall perform comprehensive reviews of the HVAC Direct Digital Controls DDC control system software to develop schedule and model files. Contractor shall Standardize HVAC software programming and sequences throughout the MEDVAMC Complex.

p) Contractor shall provide technical review sessions to MEDVAMC operational and engineering personnel and contract personnel on HVAC system programming as it pertains to MEDVAMC’s equipment.

q) Contractor shall provide on-site customer support for HVAC and energy management system operation development and facility planning.

r) Contractor shall develop software graphics, reports and tools for use by MEDVAMC Operations to enhance troubleshooting and equipment optimization.

s) Contractor shall provide linking for the Metasys, application feature shall possess the capability to link other programs. Link shall possess the capability for Excel spreadsheet that has the occupied/ unoccupied schedules.

t) Contractor shall provide advanced programming, testing and inspections of Metasys equipment to include but not limited to HVAC system programming modifications, tuning and Proportional-Integral-Derivative PID loops. Contractor shall possess the capability to implement custom application in Metasys that allows linking to other programs to include but not limited to Link AutoCAD ACAD drawings for each HVAC system.

u) Contractor shall receive COR approval for new developments prior to initiating alternate energy conservation schemes; to include but not limited to supply air reset, static set point reset, chilled water reset and optimized start/stop.

v) Contractor shall investigate Metasys systems and the applicability of each of these programs on a system-by-system basis.

w) Contractor shall develop and implement Energy Spreadsheet Upgrades with the capability to be emailed to the COR.

x) Contractor shall provide quarterly 160 hours of on-site training and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The Minimum number of personnel to be train is one (1) per quarter with a maximum of five (6).

y) Contractor shall develop a comprehensive modeling program for each building to immediately identify all non-compliant issues.

z) Contractor shall provide information on new technologies and energy management strategies in project form with scope of work and financial analysis.

aa) Contractor personnel shall have proper identification, and company shirts identifying them as contractors not VA employees. Contractor shall not be considered as a VA employee.

bb) Contractor shall successfully complete and pass background investigation. COR shall provide all necessary documents upon award.

cc) Contractor shall complete High Priority request within three working days from when the work request is received.

dd) Contractor shall complete Routine request in the order in which they are received unless other circumstances prevent this, such as waiting for parts.

ee) Contractor shall complete Routine request Routine within 7 seven days if all parts are available.

ff) Contractors shall have suitable marking for all documents or reports produced.

gg) Contractor shall agree, while the government may evaluate the quality of services provided, it will not directly supervise and control the employees of the contractor.

hh) Contractor shall agree all final determinations and approvals for recommendations, upgrades, parts, and repairs are reserved for the government.

ii) Contractor shall submit concurrent with Technical Quote all excluded parts. Failure to submit excluded parts with technical quote, all parts shall be borne to the contractor.

jj) Contractor shall maintain on hand stock at all times two (2) each Network Automation Engine (NAE) 35, two (2) each Network Automation Engine (NAE) 45 and two (2) each Network Automation Engine (NAE) 55.

kk) Contractor shall submit concurrent with Technical Quote a list of excluded parts and software.

ll) Contractor shall submit concurrent with Technical Quote, evidence to include but not limited to Authorized Building Control Specialist (ABCS) agreement illustrating contractor is authorized to perform services for government equipment in Harris County, TX and surrounding counties.

mm) Contractor shall submit technical quote addressing ability to meet SOW.

3) CHANGES TO STATEMENT OF WORK

a) In accordance with FAR 52.212-4 (c) changes in the terms and conditions of this

Contract may only be made by a written agreement between the parties, and as accomplished by a bi-lateral modification formally executed by the contractor and Contracting Officer. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

4) REPORTING REQUIREMENTS

a) The contractor shall complete a MAXIMO work order for all work completed. Work

Orders for all contractor work shall be generated by VA staff. The contractor(s) shall be responsible for filling in all of the details of work completed and returning it to VA staff, so the work orders and PM work orders can be closed out in the AEMS/MERS system. This includes all overtime work and callback work. Each work order shall be filled in per the Facilities Management Service Work Order policy. All Preventative Maintenance shall be completed per the MAXIMO Preventative Maintenance work order system. ALL PM work orders shall be given to the COR for closeout at the end of each month.

b) Contracting Officer Representative will provide a sign in and sign out sheet for the contractors when reporting from 7:30 am to 3:30 pm Monday thru Friday. The Contracting Officer Representative will be responsible for collecting and providing sign in and sign out sheets with contractor signatures.

c) Contracting Officer Representative will be responsible for reporting poor performance of the contractor utilizing the contractor deficiency report (CDR). Poor performance shall be considered to the government but not limited to delays in repairs, personnel not showing up for work, failure to sign in or out, system down time more than four hours, faulty parts, or software integration. Contractor’s poor performance shall result in not exercising option periods, or payment deduction under FAR 52.212-4 (a).

d) Contractor shall sign and return Contracting Officer Representative delegation of duties acknowledgement form, prior to notice to proceed.

5) PAYMENT:

a) Invoices shall be paid monthly. Invoices, SHALL INCLUDE, at a minimum, the following information: Contract Number and Purchase Order Number. The number of hours worked shall be submitted on a spreadsheet, monthly in arrears so the number of hours can be compared to the total hours documented on AEMS/MERS work orders. All parts orders shall be submitted separately monthly, in arrears.

6) INSURANCE:

a) Worker compensation and employer's liability: Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

b) General Liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

c) Property Damage Liability: Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

7) GOVERNMENT RESPONSIBILITIES

a) The government will provide access to government own equipment Metasys System.

Government will approve all recommendations, parts, and upgrades prior to any work.

The government has an outside telephone line, and the contractor(s) can work on the main energy control computer; however, the cost of monthly payments shall be borne by the contractor. A workspace within Energy Control is provided.

8) COMPETENCY OF PERSONNEL SERVICING EQUIPMENT

a) Contractor shall be Fully Qualified based upon training and on experience in the field.

For training, the technicians shall have successfully completed a formalized training program, for the specific equipment located within MEDVAMC. This includes training on the Metasys software and shall be able to provide any programming changes or be able to program new installations.

b) Proposed technicians shall have attended a minimum 40-hour training course specific to Johnson Controls, Inc Metasys systems and shall be able to demonstrate at least annual refresher training for the systems. For field experience, the technicians shall possess experience (except for Metasys equipment newly on the market). The fully qualified technician shall have a minimum five years’ experience in working on Refrigeration and HVAC systems including chiller systems, heating systems, hydronic systems, air handling and movement systems and distribution and all other facets of HVAC and refrigeration systems.

c) Technicians shall be OEM trained and authorized to perform the maintenance services for government equipment. All work shall be performed by "Fully Qualified" (as described above) competent technicians. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved technicians for each make and model the Contractor services at the MEDVAMC.

d) CO and technical team will authenticate the training requirements, training certificates or credentials submitted with quote for any personnel who are servicing or installing any MEDVAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the MEDVAM equipment.

e) COR may authenticate the training requirements, certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel that are unqualified or untrained; refusing them permission to work on the VAMC equipment.

f) Each technician or engineer proposed for this service contract shall meet the requirements as described above.

g) Contractor shall submit with technical quote resume of qualifications and training certificates for personnel and employees proposed for this service contract.

h) Contractor shall identify, by name, the key management and technical personnel who shall work under this contract. The Government reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the SOW.

i) Contractor shall remove any employee from the performance of this contract within five

(5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

j) Contractor shall submit concurrent with technical quote all documentation, resume and communication for competency of personnel.

9) CONFIDENTIALITY AND NONDISCLOSURE

a) It is agreed that;

i) The working papers, application source code, and other material deemed relevant by MEDVAMC, which have been generated by the contractor in the performance of this service contract are the exclusive property of the U.S. Government and shall be submitted to the COR at the conclusion of the contract.

ii) The CO shall be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor.

iii) Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

10) CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

a) All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and shall receive a favorable adjudication from the VA Office of Security and Law Enforcement ten (10) days from award. The contractor shall bear the cost. This requirement is applicable to subcontractor personnel requiring the same access.

b) Position Sensitivity - The position sensitivity has been designated as Moderate Risk.

c) Background Investigation - The level of background investigation commensurate with the required level of access is (NACI) National Agency Check with Written Inquiries).

d) Contractor Responsibilities - The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak and understand the English language. The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract. Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

e) Government Responsibilities - The COR shall provide the necessary forms to the contractor, or to the contractor’s employees, after receiving a list of names and addresses. Upon receipt, the COR shall review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations. The COR shall notify the CO, and contractor, of adjudication results received from OMB. Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor.

11) GOVERNMENT PERSONNEL OBSERVED HOLIDAYS

a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

i) New Year's Day January 1

ii) Martin Luther King's Birthday Third Monday in January

iii) President's Birthday Third Monday in February

iv) Memorial Day Last Monday in May

v) Juneteenth Day June 19

vi) Independence Day July 4

vii) Labor Day First Monday in September

viii) Columbus Day Second Monday in October

ix) Veterans Day November 11

x) Thanksgiving Day Fourth Thursday in November

xi) Christmas December 25

b) In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute.

c) Any other day designated by Executive Order.

d) Any other day designated by the President’s Proclamation.

e) It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

12) QUALITY CONTROL PLAN:

a) Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the EPA and State requirements. Contractor shall submit a copy of his quality control plan concurrently with the technical quote.

Quality control measures shall include, but not be limited to:

i) Performing all required inspections, maintenance, and tests

ii) Listing all subcontractors and services they shall perform

iii) Compliance with applicable Federal, state and local codes and regulations

iv) Correction system failure or down time

v) Emergency/Unscheduled Maintenance

13) GRAY MARKET LANGUAGE:

a) Contractor shall be an authorize Contractor, trained technician, possess licenses and certification for proprietary equipment and services to meet all government requirements and objectives.

b) Contractor shall be an OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services contracts for maintenance of equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the supplies, equipment and/or services contracts for maintenance of equipment shall be in accordance with the OEM terms and conditions.

c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA facility upon discovery of such items.

(End of SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION [Completed by Offeror]

ITEM

DESCRIPTION

OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Contractor shall provide all labor, supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30 to Midnight Monday thru Friday excluding Federal Holidays. Contractor shall provide two (3) qualified technicians for a maximum of 120 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS) , components, server and VA Building Service Equipment

(BSE).

Contract Period: Base POP Begin: 08-01-2024 POP End: 07-31-2025

1.00 HR __________________ __________________

Straight Time Technician not to exceed (NTE) 8 HRS

Contract Period: Base

Overtime Technician not to exceed (NTE) 8 HRS

Contract Period: Base

1.00 LT __________________ __________________

Contractor shall provide quarterly 40 hours of on-site training and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Base

POP Begin: 08-01-2024

Repair Parts, material and equipment contingency.

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Base

Base Year Total:

excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30 to Midnight Monday thru Friday excluding Federal Holidays. Contractor shall provide two (3) qualified technicians for a maximum of 120 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS) , components, server and VA Building Service Equipment

(BSE).

Contract Period: Option 1 POP Begin: 08-01-2025 POP End: 07-31-2026

Contract Period: Option 1

Contract Period: Option 1 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 1

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 1 POP Begin: 08-01-2025 POP End: 07-31-2026

Option Year 1 Total:

excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30 to Midnight Monday thru Friday excluding Federal Holidays. Contractor shall provide two (3) qualified technicians for a maximum of 120 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS) , components, server and VA Building Service Equipment

(BSE).

Contract Period: Option 2 POP Begin: 08-01-2026 POP End: 07-31-2027

Contract Period: Option 2

Contract Period: Option 2 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 2

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 2

POP Begin: 08-01-2026 POP End: 07-31-2027

Option Year 2 Total:

excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30 to Midnight Monday thru Friday excluding Federal Holidays. Contractor shall provide two (3) qualified technicians for a maximum of 120 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS) , components, server and VA Building Service Equipment

(BSE).

Contract Period: Option 3 POP Begin: 08-01-2027 POP End: 07-31-2028

Contract Period: Option 3

Contract Period: Option 3 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 3

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 3

Option Year 3 Total:

Contractor shall provide all labor, supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week during hours from 7:30 am to 3:30 pm and 3:30 to Midnight Monday thru Friday excluding Federal Holidays. Contractor shall provide two (3) qualified technicians for a maximum of 120 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS) , components, server and VA Building Service Equipment

(BSE).

Contract Period: Option 4 POP Begin: 08-01-2028 POP End: 07-31-2029

Contract Period: Option 4

Contract Period: Option 4 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 4

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 4

Option Year 4 Total:

GRAND TOTAL

B.4 DELIVERY SCHEDULE

ITEM # SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 IAW: SOW 12.00 08/01/2024-07/31/2025

FOB: DESTINATION

0002 IAW: SOW 1.00 08/01/2024-07/31/2025

0003 IAW: SOW 1.00 08/01/2024-07/31/2025

0004 IAW: SOW 1.00 08/01/2024-07/31/2025

0005 IAW: SOW 1.00 08/01/2024-07/31/2025

1001 IAW: SOW 12.00 08/01/2025-07/31/2026

1002 IAW: SOW 1.00 08/01/2025-07/31/2026

1003 IAW: SOW 1.00 08/01/2025-07/31/2026

1004 IAW: SOW 1.00 08/01/2025-07/31/2026

1005 IAW: SOW 1.00 08/01/2025-07/31/2026

2001 IAW: SOW 12.00 08/01/2026-07/31/2027

2002 IAW: SOW 1.00 08/01/2026-07/31/2027

2003 IAW: SOW 1.00 08/01/2026-07/31/2027

2004 IAW: SOW 1.00 08/01/2026-07/31/2027

2005 IAW: SOW 1.00 08/01/2026-07/31/2027

3001 IAW: SOW 12.00 08/01/2027-07/31/2028

3002 IAW: SOW 1.00 08/01/2027-07/31/2028

3003 IAW: SOW 1.00 08/01/2027-07/31/2028

3004 IAW: SOW 1.00 08/01/2027-07/31/2028

3005 IAW: SOW 1.00 08/01/2027-07/31/2028

4001 IAW: SOW 12.00 08/01/2028-07/31/2029

4002 IAW: SOW 1.00 08/01/2028-07/31/2029

4003 IAW: SOW 1.00 08/01/2028-07/31/2029

4004 IAW: SOW 1.00 08/01/2028-07/31/2029

4005 IAW: SOW 1.00 08/01/2028-07/31/2029

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

MAY 2024

52.217-8 OPTION TO EXTEND SERVICES NOV 1999

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW

INFORMATION

MAY 2024

52.223-10 WASTE REDUCTION PROGRAM MAY 2024

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.247-34 F.O.B. DESTINATION NOV 1991

(End of Clause)

C.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC

2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of

Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

C.6 VAAR 852.219-70 VA SMALL BUSINESS SUBCONTRACTING PLAN

MINIMUM REQUIREMENTS (JAN 2023) (DEVIATION)

(a) This clause does not apply to small business concerns.

(b) If the offeror is required to submit an individual subcontracting plan, the minimum goals for award of subcontracts to certified service-disabled veteran-owned small business and certified veteran-owned small business SDVOSB/VOSB shall be at least commensurate with the

Department’s annual SDVOSB/VOSB subcontracting goals.

(c) For a commercial plan, the minimum goals for award of subcontracts to SDVOSB/ VOSB shall be at least commensurate with the Department’s annual service-disabled veteran-owned small business and veteranowned small business subcontracting goals for the total value of projected subcontracts to support the sales for the commercial plan.

(d) To be credited toward goal achievements, SDVOSB/VOSBs must be certified and listed in the SBA certification database at https://veterans.certify.sba.gov/ (see 13 CFR 128) and be otherwise eligible in accordance with SBA size standards for the acquisition and limitations on subcontracting requirements set forth in SBA regulations (see 13 CFR 121, 125 and 128).A contractor may reasonably rely on a subcontractor’s status as shown in the SBA certification database as of the date of subcontract award, provided the contractor retains records of the results of the SBA certification database query.

(e) The Contractor shall annually submit a listing of SDVOSB/VOSB (for which credit toward goal achievement is to be applied) for review by personnel in the Office of Small and

Disadvantaged Business Utilization. Use VA Form 0896A, Report of Subcontracts to Small and

Veteran-Owned Business.

(f) Pursuant to 38 U.S.C. 8127(g), any business concern that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB/VOSB status is subject to debarment for a period of not less than five years. This includes the debarment of all principals in the business.

(End of Clause)

C.7 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR

802.201, Surviving Spouse definition);

https://veterans.certify.sba.gov/

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business

Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15

U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an

SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR

128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the

SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By https://veterans.certify.sba.gov/ submitting an offer, the prospective contractor represents that it is an eligible and certified

SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the

SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has…