36C25624Q1067_RFQ_A1.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 18 N/A J

See block 16

580-24-4-5161-0301

None

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

Shasta Britt, Contract Specialist

Shasta.Britt@va.gov

36C256

Department of Veterans Affairs

Network Contracting Office 16

Galleria Financial Center

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

To all Offerors/Bidders

36C25624Q1067

07-15-2024

X

X X

N/A

X One (1)

The purpose of the amendment 0001 (A1) is to provide all potential vendors with questions and answers along with corrections to typographical inaccuracies on the RFQ.

See below for details…

Steven Berkeley, Contracting Officer

VA-VHA-RPOC-2022-170886

mailto:Shasta.Britt@va.gov

CONTINUATION PAGE…

The purpose of the amendment 0001 (A1) is to provide all potential vendors with questions and answers along with corrections to typographical errors on the RFQ Statement of Work (SOW), Price/Cost Schedule, and provision 52.212-2.

A. QUESTIONS AND ANSWERS:

1. Question: Under 52.212-2 in reference to a proposal as a joint venture can the vendor be an other-than Service Disable Veteran Owned Small Business (SDVOSB) under a partnership venture.

Answer: RFQ is SDVOSB set-aside, prime vendor is to be a registered SDVOSB verifiable in the U.S. Small Business Administration (SBA) Veteran Small Business

Certification (VetCerts).

2. Question: Just to confirm per section B.2, line 2(f), graphics updates will not be the responsibility of the construction contractors, rather the responsibility of this PM contract, correct?

Answer: Correct

3. Question: In section B.2, line 2(h) it states, “Unscheduled Maintenance (Emergency

Repair Service): Contractor shall provide two (2) qualified technicians directly employed by their company for a maximum of 160 hours (40 hours per technician) per week in lieu of on-site called in services.”

Answer: Please see revised Section B.2. Statement of Work (SOW) below.

4. Question: Should this be 4 technicians for a total of 160 hours (40 hours per technician) or 2 technicians for a total of 80 hours (40 hours per technician)?

Answer: Please see revised Section B.2. Statement of Work (SOW) and B.3. Price/Cost

Schedule below.

5. Question: When can the Unscheduled Maintenance (Emergency Repair Service) be charged at the companies normal overtime rate?

Answer: When a technician’s normal pay-period (two weeks) of 80hrs is exhausted, overtime not the exceed (NTE) 8hrs. Please see Section B.3. Price/Cost Schedule

Contract Line-Item Numbers (CLINs) 0003, 1003, 2003, 3003, and 4003.

6. Question: In section B.2, line ll it states, “Contractor shall submit concurrent with

Technical Quote, evidence to include but not limited to Authorized Building Control

Specialist (ABCS) agreement illustrating contractor is authorized to perform services for government equipment in Harris County, TX and surrounding counties.” Who would be the issuing authority for the “Authorized Building Control Specialist (ABCS) agreement”?

Answer: Original Equipment Manufacturer (OEM) Johnson Controls, Inc.

B. RFQ CORRECTED TYPOGRAPHICAL ERRORS:

The RFQ’s Sections B.2 Statement of Work (SOW), B.3 Price/Cost Schedule, and provision E.7 52.212-2 are hereby amended with the following changes. Deleted text is identified by a strikethrough and added/revised text outlined in red text.

B.2 STATEMENT OF WORK

Building Automation System Controls Service Contract

1) GENERAL INFORMATION

a) Title of Project: Building Automation System Controls Service Contract (BAS).

b) Scope of Work: Michael E. DeBakey VA Medical Center (MEDVAMC) requires service on government equipment owned Building Automation System, Metasys, manufactured by Original Equipment Manufacturer (OEM) Johnson Controls, Inc. The Contractor shall provide on-site services by trained certified technicians for the existing server, Building Automation System (BAS), ancillary components and VA Building Service Equipment (BSE). Contractor shall provide services five (5) days per week during hours from 7:30am to 3:30pm and 3:30pm to Midnight, Monday thru Friday excluding Federal Holidays.

c) Background: The Building Automation System (BAS) at the Michael E. DeBakey VA Medical Center (MEDVAMC) is a Metasys system manufactured by Johnson Controls, Inc. It provides automated environmental control to the entire MEDVAMC campus. It is primarily Direct Digital Control (DDC), however some of the parts of the system remain with pneumatic controls. The system requires constant calibration, tuning, preventive maintenance and testing; as well, as repairs. The system is often modified either existing systems or modified through the addition of new systems. Software shall be Sequel Server and current version for Metasys (Nonjava Dependent).

d) Definition/Acronyms:

i) Building Automation System (BAS)

ii) Building Service Equipment (BSE)

iii) Michael E. DeBakey VA Medical Center (MEDVAMC)

iv) Direct Digital Control (DDC)

v) Contracting Officer (CO)

vi) Contract Specialist (CS)

vii) Contracting Officer Representative (COR)

viii) Heating, ventilation, and air conditioning (HVAC)

ix) Auto CAD is a computer-aided design (CAD)

x) Veteran Affairs (VA)

xi) Statement of Work (SOW)

xii) Preventative Maintenance work order system (MAXIMO)

xiii) Preventative Maintenance (PM)

xiv) National Agency Check with Written Inquiries (NACI)

xv) Office of Personnel Management (OPM)

xvi) Office of Management and Budget (OMB)

xvii) Original Equipment Manufacturer (OEM)

e) Period of Performance: July August 1, 2024, to June 30 July 31, 2025, base year plus four (4) each 12 months Option Years; not to exceed (NTE) five (5) years.

f) Place of Performance:

i) Michael E. DeBakey VA Medical Center

ii) 2002 Holcombe Boulevard

iii) Houston, Texas 77030

2) GENERAL REQUIREMENTS

a) Contractor shall provide four (4) qualified technicians for all labor, supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week; three (3) qualified technicians during hours from 7:30 am to 3:30pm (Day Shift) and one (1) qualified technician during 3:30pm to midnight (Evening shift), Monday thru Friday excluding Federal Holidays. Contractor shall provide two four (4) qualified technicians for a maximum of 160 hours (40 hours per technician) per week. Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

b) Contractor shall provide qualified services directly by the contractor (i.e. Control System Technician, Field Service Engineer, Project Manager, etc.) to work with Key Facility Management Staff (FMS) (i.e. Michael E. DeBakey VA Medical Center (MEDVAMC) Chief, Maintenance & Operations and MEDVAMC Facilities Management Service (FMS) Maintenance staff) on BAS tune up, maintenance, calibration, updating, and developing energy conservation control measures and strategies within the BAS, associated equipment and related BSE controlled by BAS.

c) Contractor shall be responsible for establishing and paying the cost of a DSL line, to have remote access capability to government Metasys system.

d) Contractor shall provide tune-up, calibration and maintenance to include an analysis of the Chiller, Boiler and CHP Plants control system, HVAC Control system, as well as applicable building control technologies related to MEDVAMC BSE.

e) Contractor shall update and correct deficiencies within the existing BMS system and BSE, increase the energy efficiency of the facility through maintenance of the BMS and BMS to provide options and alternatives that may improve the overall BMS (equipment calibration, system modifications, etc.) during the process in accordance to the Medical Center Policy memorandum NO. 138ENG-002.

f) The Contractor shall work with the facility operators, technicians and energy engineer to develop strategies, schedules, setbacks, calibrations, and adjustments associated with the critical utility systems and shall make ready for system transfer to the new upgrade.

The contractor shall also update graphics for each major change to the building or BSE that is made through facility renovations, additions or equipment replacement.

g) Contractor shall provide operations and maintenance support to the Energy Control staff by responding to calls of a controls related nature and performing PM, testing, calibration and other work associated with operation of MEDVAMC BAS controls and related BSE controlled by these systems in accordance to the Medical Center Policy memorandum

NO. 138ENG-002.

h) Unscheduled Maintenance (Emergency Repair Service): Contractor shall provide two (2) three (3) qualified technicians directly employed by their company during hours from 7:30am to 3:30pm (8hrs Day shift) for a maximum of 160 120 hours (40 hours per technician) per week in lieu of on-site called in services and one (1) qualified technician during hours from 3:30pm to midnight (8hrs Evening shift) for a maximum of 40 hours per week, for a grand total of 160 hours per week (40 hours per technician). With a response time of two (2) hours and for an emergency service call response time of one

(1) hour. Call backs outside of the above allotted 80 hours for one technician shall be responded to within two (2) hours and shall be paid at the companies’ normal overtime rate. The Contracting Officer Representative (COR) or designated representative from the Facility Management Service Line will be authorized to contact contractor.

i) Contractor shall provide latest available on the market OEM parts that are discovered to be defective during the Contractor’s schedule service and maintenance program.

Contractor shall submit report to the attention of the Contracting Officer (CO) and Contracting Officer Representative (COR) for repair and or replacement.

j) Contractor shall provide save data from the workstations and servers, to include any user-defined software enhancements, trends and point history. Scheduled database saves are designed to significantly reduce downtime in the event of hardware failure (not less than once per week to the COR).

k) Contractor shall provide any required preventive maintenance to the building automation systems and components and related BSE controlled by BAS systems to include testing of control and controlled components, replacement of bad components up to the annual limit specified above including valves, dampers and their respective controllers. This shall include all systems both electronic and pneumatic.

l) Contractor shall perform repairs to HVAC BAS and components and related BSE.

Contractor shall utilize HVAC DDC systems and ancillary component to evaluate equipment performance for operational issues. Contractor shall provide HVAC critical trend reports that are available within the Metasys systems to the COR monthly.

Contractor shall thoroughly review reports for anomalies and provide action plans for each excursion identified noting the length of time it was out of range and corrective actions made to restore to optimal performance.

m) Contractor shall make recommendations to MEDVAMC on energy savings opportunities.

Contractor shall assist the MEDVAMC on development and programming of HVAC and energy optimization strategies.

n) Contractor shall provide advanced technical support to HVAC and Plant Operations BAS to include re-writing software programs and other hardware related issues with Metasys.

Contractor shall be able to obtain all codes to access all levels of the Metasys system and all levels of all chiller on board control systems.

o) Contractor shall perform comprehensive reviews of the HVAC Direct Digital Controls DDC control system software to develop schedule and model files. Contractor shall Standardize HVAC software programming and sequences throughout the MEDVAMC Complex.

p) Contractor shall provide technical review sessions to MEDVAMC operational and engineering personnel and contract personnel on HVAC system programming as it pertains to MEDVAMC’s equipment.

q) Contractor shall provide on-site customer support for HVAC and energy management system operation development and facility planning.

r) Contractor shall develop software graphics, reports and tools for use by MEDVAMC Operations to enhance troubleshooting and equipment optimization.

s) Contractor shall provide linking for the Metasys, application feature shall possess the capability to link other programs. Link shall possess the capability for Excel spreadsheet that has the occupied/ unoccupied schedules.

t) Contractor shall provide advanced programming, testing and inspections of Metasys equipment to include but not limited to HVAC system programming modifications, tuning and Proportional-Integral-Derivative PID loops. Contractor shall possess the capability to implement custom application in Metasys that allows linking to other programs to include but not limited to Link AutoCAD ACAD drawings for each HVAC system.

u) Contractor shall receive COR approval for new developments prior to initiating alternate energy conservation schemes; to include but not limited to supply air reset, static set point reset, chilled water reset and optimized start/stop.

v) Contractor shall investigate Metasys systems and the applicability of each of these programs on a system-by-system basis.

w) Contractor shall develop and implement Energy Spreadsheet Upgrades with the capability to be emailed to the COR.

x) Contractor shall provide quarterly 40 hours, for a total of 160 hours annually of on-site training and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system. The Minimum number of personnel to be train is one (1) per quarter with a maximum of five (6 5).

y) Contractor shall develop a comprehensive modeling program for each building to immediately identify all non-compliant issues.

z) Contractor shall provide information on new technologies and energy management strategies in project form with scope of work and financial analysis.

aa) Contractor personnel shall have proper identification, and company shirts identifying them as contractors not VA employees. Contractor shall not be considered as a VA employee.

bb) Contractor shall successfully complete and pass background investigation. COR shall provide all necessary documents upon award.

cc) Contractor shall complete High Priority request within three working days from when the work request is received.

dd) Contractor shall complete Routine request in the order in which they are received unless other circumstances prevent this, such as waiting for parts.

ee) Contractor shall complete Routine request Routine within seven (7) days if all parts are available.

ff) Contractors shall have suitable marking for all documents or reports produced.

gg) Contractor shall agree, while the government may evaluate the quality of services provided, it will not directly supervise and control the employees of the contractor.

hh) Contractor shall agree all final determinations and approvals for recommendations, upgrades, parts, and repairs are reserved for the government.

ii) Contractor shall submit concurrent with Technical Quote all excluded parts. Failure to submit excluded parts with technical quote, all parts shall be borne to the contractor.

jj) Contractor shall maintain on hand stock at all times two (2) each Network Automation Engine (NAE) 35, two (2) each Network Automation Engine (NAE) 45 and two (2) each Network Automation Engine (NAE) 55.

kk) Contractor shall submit concurrent with Technical Quote a list of excluded parts and software.

ll) Contractor shall submit concurrent with Technical Quote, evidence to include but not limited to Authorized Building Control Specialist (ABCS) agreement illustrating contractor is authorized to perform services for government equipment in Harris County, TX and surrounding counties.

mm) Contractor shall submit technical quote addressing ability to meet SOW.

3) CHANGES TO STATEMENT OF WORK

a) In accordance with FAR 52.212-4 (c) changes in the terms and conditions of this

Contract may only be made by a written agreement between the parties, and as accomplished by a bi-lateral modification formally executed by the contractor and Contracting Officer. A copy of each modification will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

4) REPORTING REQUIREMENTS

a) The contractor shall complete a MAXIMO work order for all work completed. Work

Orders for all contractor work shall be generated by VA staff. The contractor(s) shall be responsible for filling in all of the details of work completed and returning it to VA staff, so the work orders and PM work orders can be closed out in the AEMS/MERS system. This includes all overtime work and callback work. Each work order shall be filled in per the Facilities Management Service Work Order policy. All Preventative Maintenance shall be completed per the MAXIMO Preventative Maintenance work order system. ALL PM work orders shall be given to the COR for closeout at the end of each month.

b) Contracting Officer Representative will provide a sign in and sign out sheet for the contractors when reporting from 7:30am to 3:30pm Monday thru Friday. The Contracting Officer Representative will be responsible for collecting and providing sign in and sign out sheets with contractor signatures.

c) Contracting Officer Representative will be responsible for reporting poor performance of the contractor utilizing the contractor deficiency report (CDR). Poor performance shall be considered to the government but not limited to delays in repairs, personnel not showing up for work, failure to sign in or out, system down time more than four hours, faulty parts, or software integration. Contractor’s poor performance shall result in not exercising option periods, or payment deduction under FAR 52.212-4 (a).

d) Contractor shall sign and return Contracting Officer Representative delegation of duties acknowledgement form, prior to notice to proceed.

5) PAYMENT:

a) Invoices shall be paid monthly. Invoices, SHALL INCLUDE, at a minimum, the following information: Contract Number and Purchase Order Number. The number of hours worked shall be submitted on a spreadsheet, monthly in arrears so the number of hours can be compared to the total hours documented on AEMS/MERS work orders. All parts orders shall be submitted separately monthly, in arrears.

6) INSURANCE:

a) Worker compensation and employer's liability: Contractors are required to comply with applicable Federal and State Worker Compensation and occupational disease statutes.

b) General Liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

c) Property Damage Liability: Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.

7) GOVERNMENT RESPONSIBILITIES

a) The government will provide access to government own equipment Metasys System.

Government will approve all recommendations, parts, and upgrades prior to any work.

The government has an outside telephone line, and the contractor(s) can work on the main energy control computer; however, the cost of monthly payments shall be borne by the contractor. A workspace within Energy Control is provided.

8) COMPETENCY OF PERSONNEL SERVICING EQUIPMENT

a) Contractor shall be Fully Qualified based upon training and on experience in the field.

For training, the technicians shall have successfully completed a formalized training program, for the specific equipment located within MEDVAMC. This includes training on the Metasys software and shall be able to provide any programming changes or be able to program new installations.

b) Proposed technicians shall have attended a minimum 40-hour training course specific to Johnson Controls, Inc. Metasys systems and shall be able to demonstrate at least annual refresher training for the systems. For field experience, the technicians shall possess experience (except for Metasys equipment newly on the market). The fully qualified technician shall have a minimum five years’ experience in working on Refrigeration and HVAC systems including chiller systems, heating systems, hydronic systems, air handling and movement systems and distribution and all other facets of HVAC and refrigeration systems.

c) Technicians shall be OEM trained and authorized to perform the maintenance services for government equipment. All work shall be performed by "Fully Qualified" (as described above) competent technicians. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved technicians for each make and model the Contractor services at the MEDVAMC.

d) CO and technical team will authenticate the training requirements, training certificates or credentials submitted with quote for any personnel who are servicing or installing any MEDVAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the MEDVAMC equipment.

e) COR may authenticate the training requirements, certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The CO and/or COR specifically reserve the right to reject any of the Contractor's personnel that are unqualified or untrained; refusing them permission to work on the VAMC equipment.

f) Each technician or engineer proposed for this service contract shall meet the requirements as described above.

g) Contractor shall submit with technical quote resume of qualifications and training certificates for personnel and employees proposed for this service contract.

h) Contractor shall identify, by name, the key management and technical personnel who shall work under this contract. The Government reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the SOW.

i) Contractor shall remove any employee from the performance of this contract within five

(5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

j) Contractor shall submit concurrent with technical quote all documentation, resume and communication for competency of personnel.

9) CONFIDENTIALITY AND NONDISCLOSURE

a) It is agreed that;

i) The working papers, application source code, and other material deemed relevant by MEDVAMC, which have been generated by the contractor in the performance of this service contract are the exclusive property of the U.S. Government and shall be submitted to the COR at the conclusion of the contract.

ii) The CO shall be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor.

iii) Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

10) CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

a) All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and shall receive a favorable adjudication from the VA Office of Security and Law Enforcement ten (10) days from award. The contractor shall bear the cost. This requirement is applicable to subcontractor personnel requiring the same access.

b) Position Sensitivity - The position sensitivity has been designated as Moderate Risk.

c) Background Investigation - The level of background investigation commensurate with the required level of access is (NACI) National Agency Check with Written Inquiries).

d) Contractor Responsibilities - The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak and understand the English language. The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract. Failure to comply with contractor personnel security requirements may result in termination of the contract for default.

e) Government Responsibilities - The COR shall provide the necessary forms to the contractor, or to the contractor’s employees, after receiving a list of names and addresses. Upon receipt, the COR shall review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations. The COR shall notify the CO, and contractor, of adjudication results received from OMB. Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor.

11) GOVERNMENT PERSONNEL OBSERVED HOLIDAYS

a) The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

i) New Year's Day January 1

ii) Martin Luther King's Birthday Third Monday in January

iii) President's Birthday Third Monday in February

iv) Memorial Day Last Monday in May

v) Juneteenth Day June 19

vi) Independence Day July 4

vii) Labor Day First Monday in September

viii) Columbus Day Second Monday in October

ix) Veterans Day November 11

x) Thanksgiving Day Fourth Thursday in November

xi) Christmas December 25

b) In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute.

c) Any other day designated by Executive Order.

d) Any other day designated by the President’s Proclamation.

e) It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor's personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation shall be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

12) QUALITY CONTROL PLAN:

a) Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the EPA and State requirements. Contractor shall submit a copy of his quality control plan concurrently with the technical quote.

Quality control measures shall include, but not be limited to:

i) Performing all required inspections, maintenance, and tests

ii) Listing all subcontractors and services they shall perform

iii) Compliance with applicable Federal, state and local codes and regulations

iv) Correction system failure or down time

v) Emergency/Unscheduled Maintenance

13) GRAY MARKET LANGUAGE:

a) Contractor shall be an authorize Contractor, trained technician, possess licenses and certification for proprietary equipment and services to meet all government requirements and objectives.

b) Contractor shall be an OEM authorized dealer, authorized distributor or authorized reseller for the proposed equipment and/or services contracts for maintenance of equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the supplies, equipment and/or services contracts for maintenance of equipment shall be in accordance with the OEM terms and conditions.

c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA facility upon discovery of such items.

(End of SOW)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION [Completed by Offeror]

ITEM

DESCRIPTION

OF SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Contractor shall provide qualified technicians for all labor, supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week; three (3) qualified technicians during hours from 7:30am to 3:30pm (8hrs Day shift) and one (1) qualified technician during 3:30pm to Midnight (8hrs Evening shift);

Monday thru Friday excluding Federal Holidays. Contractor shall provide a total of two (3) four (4) qualified technicians for a maximum of 120 160 hours (40 hours per technician) per week.

Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

Contract Period: Base

POP Begin: 08-01-2024 POP End: 07-31-2025

1 8.00 HR __________________ __________________

Straight Time Technician not to exceed (NTE) 8 HRS

Contract Period: Base

Overtime Technician not to exceed (NTE) 8 HRS

Contract Period: Base

1 4.00 LT EA __________________ __________________

Contractor shall provide quarterly 40 hours of on-site training and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Base

1.00 LT __________________ __________________

Repair Parts, material and equipment contingency.

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Base

Base Year Total:

supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week; three (3) qualified technicians during hours from 7:30am to 3:30pm (8hrs Day shift) and one (1) qualified technician during 3:30pm to Midnight (8hrs Evening shift);

Monday thru Friday excluding Federal Holidays. Contractor shall provide a total of two (3) four (4) qualified technicians for a maximum of 120 160 hours (40 hours per technician) per week.

Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

Contract Period: Option 1 POP Begin: 08-01-2025 POP End: 07-31-2026

Contract Period: Option 1

Contract Period: Option 1 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 1

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 1

Option Year 1 Total:

supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week; three (3) qualified technicians during hours from 7:30am to 3:30pm (8hrs Day shift) and one (1) qualified technician during 3:30pm to Midnight (8hrs Evening shift);

Monday thru Friday excluding Federal Holidays. Contractor shall provide a total of two (3) four (4) qualified technicians for a maximum of 120 160 hours (40 hours per technician) per week.

Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

Contract Period: Option 2 POP Begin: 08-01-2026 POP End: 07-31-2027

Contract Period: Option 2

Contract Period: Option 2 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 2

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 2

Option Year 2 Total:

supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week; three (3) qualified technicians during hours from 7:30am to 3:30pm (8hrs Day shift) and one (1) qualified technician during 3:30pm to Midnight (8hrs Evening shift);

Monday thru Friday excluding Federal Holidays. Contractor shall provide a total of two (3) four (4) qualified technicians for a maximum of 120 160 hours (40 hours per technician) per week.

Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

Contract Period: Option 3 POP Begin: 08-01-2027 POP End: 07-31-2028

Contract Period: Option 3

Contract Period: Option 3 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 3 POP Begin: 08-01-2027

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 3

Option Year 3 Total:

supervision, parts not excluded, software, transportation, tools, management, and personnel to provide services five (5) days per week; three (3) qualified technicians during hours from 7:30am to 3:30pm (8hrs Day shift) and one (1) qualified technician during 3:30pm to Midnight (8hrs Evening shift);

Monday thru Friday excluding Federal Holidays. Contractor shall provide a total of two (3) four (4) qualified technicians for a maximum of 120 160 hours (40 hours per technician) per week.

Contractor shall conduct on-site scheduled and preventative maintenance services for the existing Building Automation System (BAS), components, server and VA Building Service Equipment (BSE).

Contract Period: Option 4 POP Begin: 08-01-2028 POP End: 07-31-2029

Contract Period: Option 4

Contract Period: Option 4 and information for the MEDVAMC engineers, maintenance, and supervisory personnel. On-site training shall provide an understanding of the control applications and features specific to the system.

The minimum number of personnel to be train is one (1) per quarter with a maximum of five (5).

Contract Period: Option 4

Emergency/Unscheduled/Unforeseen repairs. Training. Not to exceed (NTE) $60,000.00. Contractor shall submit written quote / request to COR prior to commencing work for approval.

Contract Period: Option 4

Option Year 4 Total:

GRAND TOTAL

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Past Performance

(3) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative analysis evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The

Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The

Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting and/or accepting alternate quotations that must meet the minimum requirements of the solicitation and outlined in the SOW. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

a. All quoters must have a current registration in the System for Award

Management (www.SAM.gov),

b. Certified as a SDVOSB concern under Provision FAR 52.212-13,

c. Verifiable in the U.S. Small Business Administration (SBA) Veteran Small

Business Certification (VetCerts) as a SD/VOSB,

i. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized http://www.sam.gov/ official of each partner to the joint venture, stating that the parties to the joint venture (1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402 and (2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

d. Provide required authorized distributor letter (if not the original equipment manufacturer (OEM)), and

e. Meet all specifications outlined in the Statement of Work (SOW) to be considered responsive and acceptable.

i. Acceptability: A quote is acceptable when the quote clearly shows evidence of the quoter’s compliance to meet the minimum salient characteristics requirements set forth herein solicitation. Contractor shall provide items as specified in the SOW that is the most advantageous to the Government. If technical team or procurement is unable to identify all technical requirements outline in SOW are not provided or deemed unreasonable, quote will be ineligible for award.

1. Technical or Quality Acceptability Evaluation Rating:

a. Pass: Offeror has identified and submitted documents to illustrate processes, methods, plans, personnel, licenses, permits and other resources as necessary that together demonstrate an adequate technical approach that will satisfy the requirements. There are no significant strengths or weaknesses, or there are some strengths and some weaknesses.

b. Fail: Offeror has failed to identify or submit documents to illustrate process methods, plans, personnel, licenses, permits and other resources as necessary that together demonstrate an adequate technical approach that will satisfy the requirements. There are no strengths and many weaknesses, or some significant weaknesses.

ii. Complete the following located in Sections B thru E of this solicitation to be deemed acceptable:

1. Section B- CONTRACT ADMINISTRATION DATA, CONTRACTOR contact information.

2. Section B- PRICE/COST SCHEDULE, unit price, amount, and grand total

3. Section C- 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING

4. Section D- D.2 ATTACHMENT TWO – QUANTITY AND PRICE

LIST

5. Section E- 52.204-24 REPRESENTATION REGARDING

CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

6. Section E- 52.209-7 INFORMATION REGARDING

RESPONSIBILITY MATTERS

7. Section E- 52.212-3 OFFEROR REPRESENTATIONS AND

CERTIFICATIONS

8. Submission of manufacturer’s Johnson Controls, Inc. authorized distributor letter.

9. Submission of technician’s current completed course certification specific to Johnson Controls, Inc. Metasys systems.

10. Submission of technician’s minimum five years’ experience in working on Refrigeration and HVAC systems including chiller systems, heating systems, hydronic systems, air handling and movement systems and distribution and all other facets of HVAC and refrigeration systems.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Contractor Performance

Assessment Reporting System (CPARS) at https://cpars.cpars.gov/cpars/app/home_input.action, Federal Awardee Performance

Integrity Information System (FAPIIS) at https://sam.gov/content/fapiis, and/or Customer surveys or any other reasonable basis. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available, the quoter cannot be evaluated favorably or unfavorably on past performance.

(3) Price: The Government will evaluate the price by adding the total of all line-item prices of price list/s provided in Section B.3, including all option period years. The Total Evaluated

Price will be that sum.

(d) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(f) Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of offer.

(End of Provision)

[End of A1] https://cpars.cpars.gov/cpars/app/home_input.action https://sam.gov/content/fapiis