SOW_Replace Eaves Soffits_564-23-100.pdf

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Statement of Work (SOW)

Replace Eaves, Soffit, Integral Gutters and Fascia, Multiple Buildings

564-23-100

Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the

SOW, drawings, and specifications to be complete and working to replace all wood fascia, eaves, soffit and copper/aluminum integral gutter system on all 1934 buildings complying with all VA and State Historic Preservation Office (SHPO) requirements for registered historic places. Electronic Portable Document Format (.pdf) copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the Contracting Officer (CO). Hard copies of SOW, drawings, and specifications must be the Contractor’s responsibility and expense. Contractor is responsible to verify existing and new dimensions, locations, and quantities to complete this project located on the VHSO Main Campus 1100 N. College Avenue, Fayetteville, AR 72703.

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

B. Safety must be the Contractor’s highest priority.

C. Period of Performance: three hundred sixty-five (365) calendar days.

D. This project must be a turn-key operation in accordance with this SOW, drawings, and specifications to be complete and working system(s).

E. VHSO facility must continue to operate during the contract Period of

Performance, including but not limited to, the mechanical and electrical systems.

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F. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

G. VHSO utilities and work areas may not be immediately available to the

Contractor and the Contractor must be flexible in the project schedule without additional cost to the Government.

H. Emergency Service: Contractor emergency service must be available 24 hours per day. Contractor must respond on-site to emergency service calls within two (2) hours of notification. Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must have prior written approval by the Chief, Engineering

Service or their designated representative.

II. CONTRACTOR ACCESS AND ACTIVITIES:

A. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration.

Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

B. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

C. Badging: While on campus, Contractor must wear a visible VHSO issued identity Badge. Contractor site superintendent must escort Contractor employees to Engineering Offices (Building 7A) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start

Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log.

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Contractor must return remaining Badge(s) at project closeout to COR.

Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

D. Key Access: Contractor site superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor site superintendent must check out and return a key at Engineering (Building 7-A) daily and the key must not leave VHSO property. Contractor site superintendent must notify the COR when a key is lost. Contractor must reimburse the

Government a $3,500.00 fee for each lost or unreturned key(s).

E. Parking: Contractor on-site parking is limited to availability of designated

Contractor parking. Contractor must have prior COR written approval of on-site

Contractor parking.

F. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

G. Unloading and Loading: Contractor must unload and load materials, including but not limited to, equipment, tools, supplies, parts, and construction debris at the loading dock. Contractor must not leave vehicle(s) or construction equipment unattended at the loading dock. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted through the front entry.

H. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity.

Contractor must have COR written approval to proceed.

I. Disposal: Contractor must coordinate and schedule with COR.

Contractor must have COR written approval to proceed three (3) business days prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for

COR written approval. Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and

SOW_Replace Eaves Soffits_564-23-100 Page 4 of 6 the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal container location with COR contingent upon available space and any future COR directed relocation(s) must be at no additional cost to the

Government. Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The

Contractor must ensure and furnish appropriate documentation to the CO and

COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

J. Photography: Contractor must coordinate and schedule with COR.

Contractor must be escorted by VHSO personnel to take job site related photos.

Contractor must not photograph any patients, personnel, visitors, and others on

VHSO property.

K. Project Meeting/Conference Minutes:

1. Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes must be submitted within three (3) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

2. Minimum meeting minutes requirements.

a) Contractor must take minutes of all meetings held relative to this project.

b) The progress meeting must include at a minimum, the

Project Manager and the Contractor, the COR and the CO representing the Government. Others must attend when requested by the Contracting Officer. The meeting must be scheduled the same day, time, and place each week.

c) Project name, number, meeting host, Meeting Name.

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d) Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

e) Participant list (Name, Title, Phone number (office and

Mobile), Email, Attended Meeting (yes/no Check box).

f) Meeting purpose, Roll call, Safety, Security, Environmental, COVID-19, and Additional Items.

g) Agenda items (Decisions, action items, and fixes or next steps).

h) Next meeting date and time.

i) Detailed attachment list.

j) Contractor must furnish, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the Contractor along with the Contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the

Contracting Officer shall render a final decision. Copies of updated minutes must be distributed to the all attendees within 48 hours after change notice.

III. OTHER REQUIREMENTS:

A. Structural members must not be cut or altered, without prior CO written authorization.

B. Contractor must make every reasonable effort to protect VHSO property from damage.

C. The Contractor must furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed at no additional cost to the Government.

D. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional cost to the Government.

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E. The Contractor must coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work including existing services must be avoided and within limits indicated the required space for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to, conduit, ducts, and pipes must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

F. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place.

Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional cost to the

Government. Government property, including but not limited to, walls, ceilings, floors, furniture, must be protected from damage at no additional cost to the

Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional cost to the Government.

G. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) at no additional cost to the Government.