36C25622R0117 Gen Fuel Tanks 02.docx

36C25622R0117

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25622R0117

X

598-22-4-8317-0086

598-22-160

Department of Veterans Affairs Veterans Health Administration Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703 Department of Veterans Affairs

SEE INSTRUCTIONS TO OFFERORS

Andrew Misfeldt andrew.misfeldt@va.gov A. This project is to replace the generator fuel tanks on site and follow all specifications in the SOW unless officially modified. Contractor will be responsible for all labor, materials, transportation, special equipment and must meet the specifications required. All work shall be performed per the contract specifications, drawings and attached documents herein.

B. Contractor shall use the attached Us Department of Labor Wage Determination in accordance with the Davis Bacon Act.

C. The magnitude of construction is between $100,000 and $250,000 per FAR 36.204 and VAAR 836.204. Bid bonds, payment bonds and performance bonds are required.

D. NACIS code for this project is 236220 with a small business size standard of $39.5 million.

E. This is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside competitive procurement pursuant Public Law 109-461 (38 USC 8127). The SDVOSB is required to perform a minimum of 15% of the construction work. The SDVOSB must be a small business under the relevant NAICS code. Vendors submitting proposals under a Joint Venture shall submit a copy of their Joint Venture agreement with their offer. Joint Ventures shall comply with VAAR 819.7003(c).

F. IMPORTANT: All SDVOSB contractors shall be Center for Verification and Evaluation (CVE) verified with the assigned NAICS code in order to receive contract award. Visit the following website for more information:

information: https://www.vip.vetbiz.va.gov/

G. Offerors shall be actively registered in SAM and be verified in VetBiz at the time offers are due. Offers may be be rejected if they do not comply with this requirement.

H. Deadline for solicitation inquires is 7/1/2022 by 14:00CST. Questions shall be emailed to Andrew.Misfeldt@va.gov and Robert.Arabie@va.gov.

I. An organized pre-proposal site visit is scheduled for 6/27/22 at 0800 AM CST.

J. All RFP documents must be emailed to andrew.misfeldt@va.gov and Robert.Arabie@va.gov prior to the deadline in block 13.

X X

52.211-10 X

See Instructions

10:00 AM

CDT

07-08-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Veterans Healthcare System of the Ozarks Network Contracting Office 16 2575 Keystone Crossing Fayetteville AR 72703

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135

Table of Contents

A.3 PRICE/COST SCHEDULE

The Base Offer for CLIN 0001 includes all materials, labor, equipment, and supervision to Complete the project as stated by the attached specifications. All work shall meet code and be performed in accordance with the contract and any applicable drawings and specifications.

The government intends to make a single award on the Base Bid, CLIN 0001 without discussions to the offeror whose proposal conforms to the solicitation requirements and is determined to be the lowest price technically acceptable in accordance with Federal Acquisition Regulation (FAR) Part 15. The Government reserves the right to cancel this action is in its entirety or to reject any or all offers if such action is in the Government's best interest.

PERIOD OF PERFORMANCE – 60 CALENDAR DAYS AFTER RECEIPT OF NOTICE TO PROCEED.

CLIN 0001: BASE OFFER ITEM - GENERAL CONSTRUCTION: The Contractor shall provide all labor, equipment, materials, testing, site investigations, supervisory, and professional services to perform all work associated with removing B170 Pod #2 generator underground storage tank and installing a new above ground storage tank near the generators

CLIN 0001, Base Bid – General Construction: $______________________________ ** Offeror shall complete a price breakdown by Specification Divisions for CLIN 0001

ITEM INFORMATION

GENERAL REQUIREMENTS

REMOVAL/SITEWORK PREP

FILL DIRT/GRAVEL

NEW TANK

EPA REQUIREMENTS

FENCE

SPECIALTIES

ELECTRICAL

SPECIAL CONSTRUCTION

PLUMBING

OVER TANK COVER

General Liability Insurance Overhead and Profit Bond

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be posted on https://beta.sam.gov/ (System for Award Management). No hard copies will be available.

(b) An offer guarantee is required in an amount not less than 20 percent of the offer price but shall not exceed $250,000. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of offers, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The offeror to whom award is made will be required to furnish two bonds, a Performance Bond, SF 25, and a Payment Bond, SF 25A, each in the penal sum of 100% of the award amount.

(End of Clause)

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

GENERAL PROPOSAL INFORMATION

GENERAL PROPOSAL INFORMATION

Project: 598-22-160 – Generator Fuel Tanks Issuing Office: NCO 16 Location of Project: Veterans Medical Center, Little Rock, AR Point of Contact: Andrew Misfeldt, Contract Specialist, NCO 16 E-mail: Andrew.misfeldt@va.gov and Robert.arabie@va.gov

a. Service-Disabled Veteran-Owned Small Business Verification: This action is a 100% set aside for verified Service Disabled Veteran Owned Small Businesses (SDVOSB). The award of this solicitation shall not be delayed due to loss of SDVOSB verification. Proposals submitted by non-verified SDVOSB shall be excluded from award consideration. Offerors must be registered and verified as a SDVOSB in the VetBiz.gov Vendor Information Pages (VIP) at http://www.vetbiz.gov/. Offerors received from contractors who are not verified as a SDVOSB in VetBiz at the time of offer submission and at the time of contract award will be considered non-responsive and will not be considered for award.

b. SYSTEM FOR AWARD MANAGEMENT (SAM): SAM has replaced the Central Contractor Registration (CCR), Online Representations and Certifications Application (ORCA) and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors register in the SAM database at https://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their bid. Completion of Representations and Certifications shall consist of completion of annual representations and certifications electronically via SAM. It is not necessary to complete and return as a part of the offer package FAR 52.204-8, Annual Representations and Certifications, contained in this solicitation unless offeror identifies changes in FAR 52.204-8(d).

c. VETS-4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. This VETS-4212 report can be submitted per the instructions at https://www.dol.gov/agencies/vets/programs/vets4212. For assistance contact VETS-4212 customer support at 1-866-237-0275 or vets4212-customersupport@dolncc.dol.gov. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year.

d. Past Safety Record: VHA DIRECTIVE 2011-036 SAFETY AND HEALTH DURING CONSTRUCTION requires that Contracting Officers evaluate and consider past safety records of prospective contractors in awarding contracts. OFFERORS SHALL SUBMIT CONTRACTOR EVALUATION FORM CONSTRUCTION SAFETY AS A PART OF THE OFFER PACKAGE.

All offerors shall submit information pertaining to their past Safety and Environmental record using the attached Contractor Safety Form. The information must show that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA violation(s) in the past three years. If those totals are exceeded, the offeror shall attach an explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an offeror’s EMR is above 1.0, offeror must attach a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the offeror lacks insurance history, offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned offeror a Unity Rating of 1.0.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

OFFERORS WHO FAIL TO SUBMIT THE REQUIRED INFORMATION AS A PART OF THEIR PROPOSAL PACKAGE WILL BE EXCLUDED FROM AWARD CONSIDERATION IF AWARD IS MADE WITHOUT DISCUSSIONS.

e. Site Visit: An organized site visit is scheduled as shown in clause 52.236-27. Only one site visit will be conducted. Attendance at the site visit is not mandatory, but highly suggested for proper proposal preparation. Information provided at the site visit shall not alter the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

f. Requests for Information (RFIs): RFI’s are due no later than (NLT) 2:00 PM CDST Time 1 July 2022 or as amended and will not be accepted after this date. RFI’s should be submitted by email to the Contract Specialist, at andrew.misfeldt@va.gov and Robert.arabie@va.gov. Responses will be provided by amendment to the solicitation in a question and answer format within 7 days of RFI submission due date. Example: Subject Line of the RFI e-mail should be as follows: Company Name, RFI #1, 36C256-22-R-0117 and Project Title.

g. Proposal Due Date: Proposals are due NLT the date/time shown in Block 13a of Standard Form (SF) 1442. All proposals will be submitted by email to andrew.misfeldt@va.gov and Robert.arabie@va.gov.

h. Magnitude of Construction: Pursuant to VAAR 836.204 the magnitude of construction is between $100,000.00 and $250,000.00.

i. North American Industry Classification (NAICS) code: The applicable NAICS code for this procurement is 236220 Construction. The Small Business size standard is $39.5 Million.

j. Wage Determination (WD): The applicable Davis Bacon WD for this solicitation is incorporated as an attachment to this solicitation.

k. Period of Performance: The successful offeror shall begin performance within 5 calendar days after receiving the notice to proceed and complete all work within the time specified in the award. All punch list items must be completed during the established period of performance.

l. Funding: Award is contingent upon the availability of appropriated funds. The Government does not compensate vendors for proposal development and submission.

m. Superintendence: The offeror shall provide, from his own staff, a competent 30 hour OSHA certified superintendent. This individual shall be 100% full time dedicated to supervision and assigned to this project while work is being performed on site. The offeror shall not divide or split up their superintendence duties among multiple projects at the same facility. Each project stands alone and requires a dedicated superintendent to be allocated and funded to that particular project.

n. Holidays: The following federal holidays are observed:

Any other holiday proclaimed by the President as a Federal Holiday.

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by U.S. Government agencies.

o. Contractor Performance Assessment Reporting System (CPARS):

Upon completion of contract performance and annually if performance is longer than 365 days, the Contracting officer will evaluate contractor performance for use in future contract award decisions. The Contractor shall be provided an opportunity to comment on the contracting officer’s evaluation. If you wish to familiarize yourself with this system, you can find it at https://www.cpars.gov/.

The government retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for Federal Agencies for support of future award decisions through CPARS.

The contractor must provide the contracting officer with the name and email address of the contractor CPARS POC. This is the person responsible for responding to these evaluations. This person will be granted access to CPARS during the award and assigned the system role of contractor representative (CR).

STATEMENT OF WORK (SOW)

1. INTRODUCTION

The VA Emergency Generator Fuel Tank for B170 Pod #2 at the Eugene J. Towbin Healthcare Center (CAVHS), North Little Rock (NLR) was found to be in non-compliance and not sufficient for emergency required timeframe. Existing underground storage tank (UST) was installed in the early 80’s when B170 was built. Tank does not have monitoring capabilities or leak detection devices and requires EPA certifications yearly. This project involves removing existing UST and replacing it with an above ground storage tank that is properly installed and protected from above and below ground elements.

2. PROJECT LOCATION

This project is located in Eugene J. Towbin Healthcare Center (CAVHS) by Bldg. 170, North Little Rock, AR.

3. SCOPE OF WORK

This solicitation will be for the provisions as follows:

1. The Contractor shall provide all labor, equipment, materials, testing, site investigations, supervisory, and professional services to perform all work associated with removing B170 Pod #2 generator underground storage tank and installing a new above ground storage tank near the generators.

2. The construction package will comply per VA TIL requirements, specifications, cost estimates, and construction period services. The Cost estimate will be submitted with break down cost and not as a lumpsum.

3. This project will consist of, but not limited to, demolition of existing UST and associated piping, soil remediation and fill, installation of a concrete pad, crane operations for installation of new 3,000 gallon above ground storage tank and associated piping and electrical, installation of remote stand-pipe connection for re-fuel, inspection of connection of new above ground storage tank to the existing generators. Contractor to submit schematics and diagrams of final location and piping from above ground tank to generators design as built (In PDF and AutoCAD).

a. Prior to closing the UST permanently, the following steps must be completed by the contractor.

· Notify the implementing agency (VA) at least 30 days before contractor start day of closing the UST.

· Determine if contamination from the UST is present in the surrounding environment. If there is contamination, contractor may have to take corrective action. For at least 3 years, VA to keep a record of the actions contractor takes to determine if contamination is present at the site.

· Remove the UST from the ground. The tank must be emptied and cleaned by removing all liquids, dangerous vapor levels, and accumulated sludge. These potentially very hazardous actions need to be carried out carefully by trained professionals who follow standard safety practices.

4. ABOVE GROUND STORAGE TANK SPECS (Minimum)

a. Tank must hold at least 3,000 gallons of diesel fuel

b. Double wall, Fire Protection Rated UL 2085, and Blast Resistant Rated for Mission Critical VA Facility (Reference VA Physical Security Design Manual)

c. Rated for Seismic Category D

d. Turnkey system:

· Remote Monitoring/Alarms for leak detection, fuel level, etc.

· Connection for piping to existing Generators

· Electrical wiring for connection to facility’s existing electrical panel

· Secondary containment

· Overfill Protection

· Standard and Emergency vents

· Liquid Level Gauge (Clock Type)

· Adequate Lighting (Nighttime detection of leaks)

· Spill Kit

5. SOIL REMEDIATION requirements will follow the EPA Guidelines and State of Arkansas Department of Environmental Quality Guidelines for the Permanent Closure of Underground Storage Tank Systems.

a. If Soil shows signs of contamination the contractor shall be responsible for providing the COR with optional methods of remediating the contaminated soils.

· That is if a state or federal regulator does not mandate a specific method for the site.

· Contaminated soil to be remediated shall not be used for fill material in this project. Contractor to provide COR with optional clean fill material for selection prior to start of work.

b. All soil remediation requirements will follow the EPA guidelines for Site Closure.

· Following link is a resource to the information: Leaking Underground Storage Tanks Corrective Action Resources | US EPA

c. Follow VA Design Guide for Division 31 - Earthwork for fill and grading requirements.

6. The contractor shall assess area, prefab & assemble the new above ground storage tank before demolishing existing UST and associated piping and efficiently to minimize downtime.

7. Contractor to coordinate with COR and shops for approval of new above ground storage tank replacement execution of generator fuel tank for B170 Pod #2. Building staff need 72 hrs. of allowance for temporary utility shutdown preparation.

8. The contractor to coordinate with COR and VA shops and stakeholders to ensure smooth shutdown and restart of the generators and tank lines.

9. The project includes excavation, backfill, compaction, leveling, install heavy duty weed barrier lining, and at least 3” pea gravel inside and the perimeter fence area for both the existing tank location and new tank location.

10. Permanent fence area to be extended to allow ~3 ft. perimeter/walking access around new above ground fuel tank.

11. The Contractor to include in cost the use of a crane to set new above ground storage tank on concrete pad due to limited access to site.

12. The Contractor to include in cost the use of a concrete pump hose for pouring the concrete pad for the new above ground storage tank due to limited access to the site.

13. All disposal costs and fees for debris removal will be the contractor’s responsibility. The contractor will be responsible for cleanliness of the work site areas. This project will require work during normal business hours and weekends to complete in a timely manner.

14. The project design and repairs shall be completed in accordance with all appropriate U.S. Department of Veterans Affairs (VA) standards, specifications, and other criteria. The Contractor shall retrieve all VA design information and standards from the VA Office of Construction & Facilities Management Internet site http://www.cfm.va.gov Technical Information Library or at Federal Facility Criteria https://www.wbdg.org/ffc/federal-facility-criteria. VA design standards, DoD, and all national, state, and local codes adopted and used by the VA shall be incorporated in the design and repairs of this project and reflected in the construction cost estimate.

15. All work will be made by qualified and certified/licensed personnel. Contractor will schedule all services and work shall be coordinated with the Contracting Officer Representative (COR) prior to work. The contractor will be responsible for repairs of any damages done and restore area back to existing conditions.

16. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

4. GENERAL REQUIREMENTS

a. The Contractor shall provide all labor, equipment, materials, testing, site investigations, supervisory, and professional services to perform all work associated with Emergency Generator Fuel Tank UST replacement with above ground fuel tank at B170 Pod #2 at the Eugene J. Towbin Healthcare Center (CAVHS) Campus, North Little Rock, AR.

b. The contractor shall comply with all current editions of the National Fire Protection Agency (NFPA 70 National Electrical Code), National Electrical Safety Code (NESC), ANSI, ASME, Federal, State, Local, Utility provider codes, and CAVHS specifications.

c. The Contractor shall prepare a tank location and new fuel line flow diagram sketch, material list, of the way the contractor is going to replace the generator UST tank with an above ground fuel tank for COR to review and approve. Appendix B, shows sketch submitted by COR as a guide by layout and flow sketch diagram.

d. All materials and workmanship shall comply with all VA/local codes, standards, and recommendations. All work shall be done in a first-class manner according to the best trade practices and to the satisfaction of the COR.

e. All design will be done according to VA specifications, VA Design Manual, Joint Commissions Standards, VA Design Guides, SEPS, VA Directive 1028 and all applicable codes. All work shall meet the most current edition of the NFPA/Life Safety Code and comply with all applicable building codes.

f. Contractor is responsible for coordinating storage of all construction materials.

g. The Contractor shall provide VA personnel with the necessary training, manuals to properly operate and maintain any new equipment installed.

h. Demolition

i. As noted on Appendix B, area to be demo/excavated as necessary.

i. Plumbing

i. The contractor shall minimize downtime/shutdown of gas isolation to buildings for Emergency Generator Fuel Tank replacement to less than 12 hrs. throughout the course of work.

a. Prefabricating and staging of material to be done and ready before shutdown of generators and switch over of tanks.

ii. The contractor shall excavate carefully and locate underground UST piping and prepare for removing of piping from the UST all the way to the source of the generators.

iii. The contractor shall replace generator fuel tank with an above ground fuel tank to be located closer to the existing generators and pipe new connections to the generator(s).

iv. All horizontal new piping to generators from above ground fuel tank to be buried in the ground or just above ground. If buried the piping must be protected by proper gravel base and signage of pipe location. If placed just above ground pipe to be laid on saddles and have a trenched concrete path below the saddles to direct any leaks to a catch basin. Contractor to provide details of approach to COR for approval 4 weeks prior to starting the work.

v. Steel pipe above ground and below ground to be properly protected with Rust proof paint, coated, and taped.

vi. Contractor shall only use flanges and welded connection. No flanges below ground. If welds are used.

vii. Contractor shall x-ray 30% of welds which will be selected by COR to ensure proper welding. If welds are used.

viii. Contractor shall inspect and provide notice of inspection to COR within 72 hrs. COR to witness inspection testing.

ix. The contractor shall remove all debris out of the pipeline that will interfere with the installation of the pipe repair/replacement process.

x. Backfilling operations shall be performed per Section 312000 and VA standards so as not to disturb or injure any pipe or structure against which the backfill is being placed. If any pipe or structure is damaged or displaced during backfilling, contractor shall open up the backfill and make whatever repairs are necessary. This work shall be done at no cost to the government.

xi. Contractor shall use Bermuda grass seeding to repair all disturbed grass areas.

xii. Repair work area, as necessary and in accordance per TIL and VA standards, approximately 1,000 square foot of area.

a. Backfill, compaction, leveling, install heavy duty weed barrier lining, and at least 3” pea gravel inside and the perimeter fence area. No vegetation inside the permanent fence around the new storage tank, all gravel or concrete pad. Edge of fence to have an edge guard to keep gravel from shifting through the fence.

j. Electrical

i. Contractor to follow all generator shut down and restart testing per VA Design Manual 26 32 13.

ii. Contractor shall install, inspect, and test all new wiring between the new above ground fuel tank to the generator connection as described in VA Design Manual 26 32 13.

iii. Contractor shall inspect and provide notice of inspection to COR within 72 hrs. COR to witness inspection testing.

iv. Contractor shall connect monitoring of the above ground tank to a monitoring device that is visible to VA Engineering technicians.

k. Miscellaneous

v. Lockout/tagout procedures are to be used at all times, as appropriate. Construction carts transporting debris are to be covered to minimize airborne particulate matter from debris.

vi. Permanent fence area to be extended to allow ~3 ft. perimeter/walking access around the new above ground fuel tank location.

vii. Temporary construction fencing required to be extended to allow ~3 ft. perimeter/walking access around the existing underground fuel tank location to protect staff and patients from entering the disturbed site.

viii. Contractor shall submit material list for approval with manufacturer’s literature. No materials shall be procured or installed prior to approval.

ix. Contractor to level and grade above ground storage tank location for concrete pad and concrete barrier for the fuel piping from the tank to generator. Concrete pad to include structural rebar to reinforce pad strength. Concrete mix to be no less than 4,000 psi strength.

x. All disturbed sidewalks/grass areas to be repaired and re-seeded with Bermuda grass seed.

xi. Contractor will be allowed the use of public restrooms as per the discretion of the Contracting Officer Representative (COR).

l. Workmanship

i. Site shall be kept clean and free from debris at all times and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, government dumpster, and/or labor for this project.

ii. All work is expected to be accomplished in a professional manner. Any work that is deemed not acceptable will be re-accomplished by the contractor at the contractor’s own expense.

5. SPECIFICATIONS

A. The General Contractor (GC) is responsible for ensuring that the specifications are tailored to the specific requirements of the project and are compatible with the current contract provision.

B. GOVERNMENT FURNISHED INFORMATION

The following is a list of government furnished information found on the VA’s Technical Information Library website (http://www.cfm.va.gov/TIL/) to be used for this project, as applicable. Sections named on (5.1.02.A) are within below VA standards.

· VA Physical Security and Resiliency Design Manual

C. VA MASTER SPECIFICATIONS:

· Section 01 00 00, GENERAL REQUIREMENTS

· Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

· Section 01 35 26, SAFETY REQUIREMENTS

· Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS

· Section 01 74 19, CONSTRUCTION WASTE MANAGEMENT

· Section 22 05 11, COMMON WORK RESULTS FOR PLUMBING.

· Section 22 05 19, METERS AND GAUGES FOR PLUMBING PIPING

· Section 22 05 23, GENERAL-DUTY VALVES FOR PLUMBING PIPING

· Section 22 08 00, COMMISSIONING FOR PLUMBING SYSTEMS

· Section 26 08 00, COMMISSIONING OF ELECTRICAL SYSTEMS

· Section 26 32 13, ENGINE GENERATORS

· Section 31 20 00, 31 20 11, EARTH MOVING

· Section 32 31 13, CHAIN LINK FENCES AND GATES

· Section 33 08 00, COMMISSIONING OF SITE UTILITY SYSTEMS

· Section 33 51 00, NATURAL-GAS DISTRIBUTION

D. Contractor shall comply with the following and keep a copy of the attached-on site at all times:

i. OSHA

ii. Interim Life Safety Measure Assessment (completed on site as needed)

iii. Infection Control Risk Assessment (completed on site as needed)

iv. Hot work Permits, required as needed

v. Confined Space Permits, required as needed

vi. Contractor Superintendent/s 30 hrs. OSHA certificate. Copy of certificates to be given to the COR before work initiation.

vii. Contractor personnel minimum of 10 hrs. OSHA certificate. Copy of certificates to be given to the COR before work initiation.

viii. All Contractor personnel to complete VA Safety video before work initiation.

6. SUBMITTALS

a. See Section 013000 - Administrative Requirements, for submittal procedures.

b. Contractor shall submit to the Contracting Officer and COR the following prior to commencing work:

i. Quality Control Plan. Contractor shall establish a quality control for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote. Write up needs to focus with the work at hand and not generic.

ii. Submittals shall include:

· Site investigation report

· Procedure for repairs, header diagram, material list, complete construction package, specifications, construction period services

· Clear cost estimate breakdown, associated costs by tasks and subtasks (if any); lump sum figures are not allowed.

· Materials to be used to repair in identified areas

· New equipment installation recommendation, pipe work, procedures, and cost estimate.

c. Drawings: Contractor to submit final schematic/diagram of Generator fuel lines and location of tank as built (AutoCad and PDF)

d. Equipment Manufacturer's Instructions: Submit manufacturer's complete installation instructions and provide VA staff training/manuals as required.

e. Equipment Operation and Maintenance Data: Include start-up instructions, maintenance data, parts lists, controls, and accessories.

f. Warranty: Submit manufacturer's warranty and ensure forms have been filled out in Owner 's name and registered with manufacturer.

g. Maintenance Materials: Furnish the following for Owner 's use in maintenance of project.

h. See Section 016000 - Product Requirements, for additional provisions.

7. PERIOD OF PERFORMANCE

The project start date shall be within five days after notice to proceed work. If lead time is needed for material the request needs to be brought up during Pre-Construction meeting or before. The period of performance for construction is 60 days. If for any reason a deliverable cannot be delivered as scheduled, the Contractor is required to submit a request for a time extension to the Contracting Officer and the COR. The request must include the reason(s) for the delay, the impact on the overall project, and the impact on the cost of the project. The Contracting Officer will consider each request based on its merits and will, if approved, issue a modification to the contract. The Contractor is required to proceed as originally scheduled until such modification is issued. The Contracting Officer is the only official authorized to make changes to the contract.

8. HOURS OF OPERATION

Except as otherwise set forth in this agreement or for scheduled maintenance, the Contractor shall conduct work during CAVHS’ outside normal business hours; preferably weekends to minimize disruption to medical facility and able to perform certain work at periods of low patient and staff traffic for emergency generator need. Generally, these normal business hours are Monday through Friday from 7:00 AM to 4:00 PM for the time zone of the RPO. The Contractor needs to work with VA personnel to minimize impact to the VA employees working in surrounding buildings.

9. KEY PESONNEL

Approval of Key Personnel, as specified in Contractor’s Technical Proposal who will be working on this project, must be obtained from the Government within five business days of any change in these Key Personnel. The Contractor’s Project Manager is a Key Person as defined by this section.

10. TYPE OF CONTRACT

This is a firm fixed price contract.

11. COR Authority In no event is the COR empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. The types of actions within the purview of the COR’s authority are to ensure that the Contractor performs the technical requirements of the contract, and to notify the Contracting Officer of any deficiencies observed. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR.

12. CONTRACT AWARD MEETING

The Contractor shall not commence performance on this contract until the Government has received submittals and acceptance by the COR, conducted a contract kickoff meeting, post-award conference or the COR has advised the Contractor that a kickoff meeting is waived.

13. CHANGES TO REQUIREMENT

Any changes to this solicitation shall be approved through written correspondence from the Contracting Officer.

14. TRAVEL

There is no travel associated with this contract.

15. WARRANTY

· The contractor shall provide a minimum of one-year warranty from the date of project completion on all equipment, fixtures, parts, and labor.

· The warranty shall include travel and shipping costs associated with any warranty repair.

· Response time:

· For Critical items 24hrs

· For Non-Critical items 3 working days

16. QUALITY CONTROL

After contract award, the General Contractor shall implement and follow the Quality Control Plan (QCP) or Quality Assurance and Surveillance Plan (QASP) that it submitted as part of its proposal and accepted by the Government.

Field Quality Control:

· COR and VA Plumbing Maintenance Superintendent to inspect routinely repair work and verifying installation is in accordance with specifications and SOW.

17. QUALITY ASSURANCE

As stated in the Quality Control Plan or QASP, the Government shall evaluate the Contractor's performance under this agreement. For those tasks listed in the Quality Control Plan or QASP, the COR or evaluators shall follow the methods of surveillance specified in this agreement.

The Contractor will have an experienced staff with a minimum of the following:

a. Superintendent to be a certified or licensed Master Plumber with at least 10 years with commercial underground plumbing and utility experience.

b. The project construction will be under the supervision of the COR/Project Engineer.

Installer Qualifications: Company specializing in performing the type of work specified in this section with minimum ten (10) years of experience. Only certified plumber installers can perform work onsite. Copy of plumbing certification/license to be sent to COR before onsite construction.

18. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

The Contractor shall ensure that services provided to the Government under this agreement comply with all applicable laws, statutes, regulations, and guidelines that govern the operation of systems by the Government.

Products Requiring Electrical Connection: Listed and classified by Underwriters Laboratories Inc. as suitable for the purpose specified and indicated.

19. SPECIAL CONSIDERATION

All contractors and visitors are required to adhere to Central Arkansas Veterans Healthcare System (CAVHS) Masking requirements:

· Contractors shall wear FDA approved facemask over their mouth and nose while in any CAVHS building.

· Daily healthcare screening is required before entrance to VA facilities due to COVID-19.

· No one with a cold or flu like symptoms will be allowed on VA property. In the event that symptoms occur while on site, the contractor will notify the COR immediately. The individual(s) maybe required to be COVID tested and quarantine until released by Infection Control to return to site.

PROPOSAL PREPARATION AND EVALUATION INFORMATION

This part describes the precise mechanism for evaluating and selecting offers for this procurement for:

PROJECT NO. 598-22-160 Generator Fuel Tank Project To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Offerors are required to meet all solicitation requirements. The Government reserves the right to make a final determination on a proposal’s acceptability/ unacceptability solely on the basis of the proposal submitted and to proceed without requesting additional information. Failure to meet a requirement may result in an offer being removed from consideration for award.

Offeror’s proposal should contain the offeror’s best terms from a price standpoint. Offerors are cautioned to submit sufficient information and in the format specified in the proposal instructions. Communication conducted to resolve minor or clerical errors would not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revisions or discussions.

Price proposals and Technical proposals of each offeror will be evaluated independently. Offerors shall submit as separate attachments titled, “Price Proposal” and “Technical Proposal”. Each attachment must contain a cover sheet with the offerors name, business address, and VA Solicitation Number.

Proposal shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed. The person signing the proposal shall initial each erasure or change appearing on any proposal form.

Offerors shall submit proposed prices for ALL priced line items as listed in the schedule. Failure to submit proposed prices for ALL bid items will result in the proposal being rejected as unacceptable without further consideration.

Alternate proposals will NOT be considered. The following documents shall be submitted to the Contract Specialist on the due date and time listed on the SF 1442. The offeror shall submit two (2) separate proposals: Price and Technical/Past Performance and identified accordingly.

The proposal shall be arranged in the following order:

1. 2-page SF1442 completed and signed by the signatory authority. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed. Offerors shall be solely responsible for monitoring Contract Opportunities for amendments to this solicitation if any and acknowledge them in accordance with the requirements stipulated in this solicitation and amendments.

2. Duly executed Bid Bond/Guarantee: Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the bid. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements.

3. To be eligible for award, Offerors are required to be CVE SDVOSB certified and have an active account in SAM. Offerors must register their businesses at http://www.vetbiz.gov/ and https://www.sam.gov/portal/public/SAM/ and complete the ORCA. Upon request by the Government, Offerors shall submit a printout of their ORCA.

4. Acknowledgement of ALL Amendments

5. Proof VETS 100 has been filed for 2021

6. Experience Modification Rate (EMR) Proposals shall be submitted via email to andrew.misfeldt@va.gov and copied to Robert.arabie@va.gov no later than the closing date and time of the solicitation. The subject of the email must include: “36C25622R0117 - 598-22-160 – Generator Fuel Tank”. Hard copies of Bid Bonds must be submitted in a sealed envelope and delivered to the address below by or on the due date set forth in this solicitation, page 1, form SF1442, block 13:

Veterans Health Care System of the Ozarks Network Contracting Office 16 Attn: Andrew Misfeldt 1100 N. College Ave Fayetteville, AR 72703

It is solely the responsibility of the offerors to ensure the Government receives the proposal and bid bond before or on the exact due date and time set forth in this solicitation.

All inquiries about this solicitation shall be directly submitted in writing via email to the Contract Specialist: andrew.misfeldt@va.gov and Robert.arabie@va.gov. No phone or faxed inquiry will be accepted.

Deadline for all inquiries for this solicitation is listed on the SF 1442.

Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on Beta.SAM Contract Opportunities. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

BASIS FOR CONTRACT AWARD:

All proposals submitted on time and in accordance with provision 52.215-1 will be evaluated for…