36C25622R0073 Revised SOW 04012022 .docx

Rev_02 Statement of Work

Project No. 502-20-113 Building 9 – 3rd Floor Anti-Ligature Renovations Alexandria VA Health Care System, Pineville, LA

Scope:

The Scope of the Work (SOW) calls for renovating the existing 3rd floor of Building 9 on the VA Alexandria Campus.The floor consists of approximately 15,000 square feet of space, and has, until recently, been used as a Behavioral CareUnit (Mental Health Unit). The floor is to be renovated to provide anti-ligature hardware and tamper resistant screws and mounting items throughout the floor. All toilets, lavatories, and water fountains are to be replaced. Pull away curtains will be provided at all bathrooms, shower, and bath tup locations. All showers, bathtubs, lavatories, and toilets will get new anti-ligature faucets. New laminated glazing, per the VA MHU Design Guide, will be provided in all existing interior window locations. All exterior windows will be replaced with new Aluminum windows with laminated glazing and integral blinds. New windows will match windows used on the second floor. New decorative grillwork will be installed to match the grillwork installed on the second floor. The Nurse’s Station will be remodeled and made a little smaller. The Nurse’s Station will follow recommendations from the Behavior Health Guidelines for design and layout.The Nurse’s Station will be 4’-1” tall with 12” laminated glass at the top for a total of 5’-1”. Countertops will be quartz solid surface material. A new Sally Port will be constructed at the Elevator Entrance to the floor for security control ofthe floor, and for safety of the patients. Two Patient Rooms will be redesigned to be ADA and ADAAG compliant handicapped rooms for 5 handicapped patients. The two bed H/C unit will be designated a “women’s” room and will have a card access. Two new Interview Rooms will be added into Day Room 328. All walls on the 3rd floor will receive a fresh coat of paint. New anti-ligature hardware will be provided at all doors to match existing, where required, for uniform appearance. A new nurse call/intercom system will be provided. New padding will be provided on the walls,and floor of the Seclusion Room. New polished stainless-steel mirrors will be provided. Existing sheet flooring will bethoroughly cleaned in the corridors. New wood pattern sheet flooring will be provided in all of the patient rooms. All new security cameras will be from Pelco to match existing VA Hospital Standard.

Scope of work includes but is not limited to the following Components; drawings and specifications must be followed as well for competeness:

1. SOA Hallway

a. Seclusion Room will be Room 336 per the VA.

b. Wooden doors at 332 and 336 will be replaced with metal doors that swing outward into the corridor.

c. A domed observation window will be proved at Room 336 with the dome protruding into the room for visual clarity.

d. Room 336 will receive padded walls and floor.

e. Base boards will be removed in all SOA areas.

f. Rooms will be painted per MHU guidelines and per the finish schedule.

g. Room 336 will be the Seclusion room, the door to the shared bathroom will be closed off on the 336 side.

h. Corner guards will be removed from the SOA areas.

i. Electrical outlets will be removed, covered, and sealed per MHU Design Guidelines in all SOA areas.

2. Electrical/Lighting

a. All electrical outlets to remain in patient care areas will have hospital grade GFCI protection.

b. Receptacle in room 327 to be removed.

c. Electrical outlets will be removed, covered, and sealed per MHU Design Guidelines in all SOA areas.

d. Existing lighting to remain, ensure guidelines are met:

i. Light fixtures can be surface mounted but must be anti-ligature.

ii. Ceiling lighting must be flush mounted, tamper resistant and provided with break-resistant panels or covers and must be anti-ligature.

3. Access Panels

a. All access panels will be locked with a key or special tool and will be a minimum of 24”x24”.

4. Sinks, mirrors and water coolers (all will be anti-ligature devices):

a. Sinks will be securely mounted with all plumbing concealed and anti-ligature.

b. Max water temp will be 110 degree F.

c. Mirrors and sinks will be stainless steel per MHU Guidelines.

d. Patient room sinks will be replaced.

e. Plumbing will be reconnected.

f. Sinks and mirrors will be separate items.

g. Necessary plumbing and hook up angle stops will be replaced. All plumbing down stream from angle stops will be replaced.

h. Plumbing will be repaired/replaced as necessary to ensure functionality of new plumbing components. An allowance will be specified by the MEP Engineer for this work.

i. Water coolers will be securely attached to the wall to prevent easy removal from upward or downward force. Special tools will be required to anchor these units to the wall, again to prevent easy removal.

5. Bathroom Accessories (all will be anti-ligature devices)

a. All shower heads will be replaced with ant—ligature shower heads.

b. All mirrors will be polished stainless steel with no shelf or any other anchor points.

c. All toilet paper dispensers will adhere to MHU Guidelines.

d. All grab bars will be anti-ligature grab bars with a plate welded to the bottom. Any existing grab bars discovered to not have this configuration will be replaced.

e. All clothing hooks will be anti-ligature.

f. All drains will be secured with tamper resistant screws.

g. All soap dispensers will have a sloped top.

h. Shower head controls will be institutional anti-ligature products. Shower curtains will be flush type with tear away curtains mounted with velcro.

6. Camera System

a. Will be installed per MHU Guidelines and MHEOC checklist

b. 31 cameras will be installed to meet field of view in the MHU Guidelines.

c. Cameras must be “Pelco P1220-FWHO” PTZ and tie into current VA system.

7. Windows

a. All exterior windows will be replaced with new aluminum windows with laminated glazing, and integral blinds to match the second-floor installation.

b. All 58 windows will be replaced per the VA.

c. Interior windows for the day room, peripheral day room, and sally port will have glazing replaced per the MHU Guidelines with laminated security glazing if it is not already present.

d. Sally Port windows will be fixed storefront with insulated 5/16” thick laminated glazing minimum.

e. Size and layout of the Sally Port will mirror the 2nd floor and will be as shown on the drawings.

f. Card readers will be installed at the Sally Port and will be HID multiclass SE Rp40.

g. An intercom will be provided at the Sally Port

h. 5 card readers will be installed at the Sally Port to be tied into the existing VA system.

i. New card readers will be tied into the existing VA card access system.

j. Windows will be placed between the nurse’s station and the Sally Port per the drawings.

k. A separate card reader will be provided outside of the elevator area to allow Fire Department and Police to open door simultaneously, and to allow easy access for patients on gurneys.

8. Toilets

a. All toilets will be stainless steel.

b. All plumbing and piping will be anti-ligature.

c. No cross connections

d. All necessary plumbing will be installed for a fully functional system.

e. Existing plumbing in the walls will be inspected and a contingency will be in place to cover any unexpected issues.

f. All patient toilets will be replaced with stainless steel toilets.

g. All toilets will be siphon jet toilets

h. flush valves will be replaced as necessary to facilitate proper operation. All plumbing downstream from flush valves will be replaced.

i. All plumbing will be replaced as necessary for a functioning system.

j. Access panels will be provided at all plumbing locations (see Plumbing sheets). All access panels will be tamper resistant.

9. Base boards and flooring

a. Base boards will be secured to the walls and will either be integral to the flooring or rubber base.

b. All base boards in SOA rooms will be removed (Seclusion and insolation areas)

10. Corner Guards

a. All wall edges, outside corners, and window corners will be protected with corner guards where they are not already present. Mounting will be tamper resistant

b. No corner guards will be installed in the SOA rooms or in the SOA corridor.

11. Sally Port

a. Will be visible and controllable from the Nurse Station.

b. Double doors (pair 3’-0” x 6’-8”) will be provided on both sides of the Sally Port.

c. Only one set of doors will open at a time.

d. Sally Port windows will be 5/16” fixed, insulated, laminated double glazing security glass minimum.

e. Sally Port will mirror 2nd floor Sally Port location

f. Card readers will be installed at the Sally Port and will be HID multiclass SE Rp40

g. 5 card readers will be installed at the Sally Port to be tied into the existing VA system.

h. New card readers will be tied into the existing VA card access system.

i. Windows will be placed between the nurses station and the Sally Port

j. A separate card reader will be provided outside of the elevator area to allow Fire Department and Police to open door simultaneously.

k. Contractors will be escorted when accessing IT closets.

12. Doors

a. All new hardware will be compatible with Best IC cores and should match existing hardware.

b. All new door hardware will be anti-ligature (minimum of 11 to be replaced)

c. All hinges will be continuous hinges where patients have access. New doors will be provided with these hinges at 324 (2), 333, 316, 317 and 307 at a minimum)

d. Room 331 will be prepared as a peripheral da y room and the door will be removed.

e. Fire doors will remain since they are necessary per Code. Hold opens will be replaced if necessary. Hold opens will be at floor level.

f. Room 308 and 311 will receive new card readers HID multiclass SE RP40.

g. Doors 332 and 336 will be replaced with metal doors. Door 336 (Seclusion Room) must be provided with an observation domed window.

h. All hardware will be anti-ligature and will match existing hardware.

i. Contractors must be escorted when accessing IT closets.

13. Corner Guards

a. Corner guards with tamper resistant mounting, will be installed in all areas at corridors and exterior window, except SOA, as needed.

14. Water Fountains

a. New anti-ligature water fountains will be installed at the existing locations. Water fountain must be securely attached to the wall to prevent upward or downward removal.

15. Nurse Call

a. New Nurse Call system will be local to the 3rd floor and replace the 3rd floor existing system.

b. The Nurse Call Master Station(NCMS) will be at the nurse station 300C.

c. Each patient bed will be a Duty station with intercom back to the NCMS.

16. Misc. Demolition

a. Vents under windows will be removed and sealed where possible and if necessary.

b. Data drops in patient rooms will be removed, and capped.

c. Closets in room 336, and 325 (2) will be removed.

d. Old intercom and nurse call ports will be removed and capped as necessary or reused for new hardware.

17. Interview Room

a. Two Interview rooms will be w added to Day Room 328

b. All walls will receive sound attenuation insulation

18. ADA/ADAAG Handicapped Rooms

a. Patient Rooms 308 and 311 will be converted to Handicapped rooms

b. Patient Room 308 will be two beds and will be designated to be used as the “women’s” room and provided with a card reader for when a handicapped female patient needs the room.

c. Patient Room 311 will be three beds.

d. “HID multiclass SE RP40” card readers must be used.

19. Nurse’s Station 300C

a. Nurse’s station will follow Behavioral Health Guidelines for Nurse’s Station layout.

b. Nurse’s station will be smaller (for 5 people)

c. Nurse’s station will be more open with 12” of laminated glass on top of the 4’-1” tall counter per the Behavioral Health Guidelines.

d. Ceiling will be reworked around the Nurse’s Station and Waiting 300E

Demolition includes the following:

· A few minor interior partitions

· Existing storefront at the Elevator Lobby

· Lay-in ceiling tiles at the new Sally Port and nurse’s station areas

· Any damaged ceiling tiles will be removed and replaced with new.

· All interior glazing

· All exterior window protection (Lexan) that is currently installed.

· All exterior windows

· All exterior window grillwork is to be carefully removed for re-installation later.

· All electrical plates, and switch cover plates will be removed, and new ones will be provided with tamper resistant screws.

· Three doors will be removed. Door and frame at Room 331 will be completely removed and a new opening will be reframed.

· Three water coolers will be removed and replaced with anti-ligature water coolers.

· All toilets, flush valves, lavatories, faucets, shower controls, and shower heads will be removed and replaced.

· All closets in patient rooms will be removed (see demo plan).

· All existing mirrors will be removed and replaced with new polished stainless steel mirrors.

· Base will be removed in the entire SOA area along with 12” of the gypsum board at the bottom of the wall. The Gypsum Board will be replaced during this renovation.

· All corner guards will be removed from the SOA area.

· Walls at the new ADA bathrooms in rooms 308 and 311.

· Any currently installed systems (i.e. Overdoor Alarms) and associated wiring must be returned to operational status once work is complete.

New Construction Includes the Following:

• New construction will be metal studs with gypsum board.

• Layout will remain as is for the existing floors with a few minor modifications, and the addition of the Sally Port.

• New laminated glazing will be provided wherever interior glazing has been removed (Communication Center, Psych. 315, around dayroom 328, and new Sally Port)

• All exterior windows will be replaced with new Aluminum windows to match the 2nd floor, and aluminum trim and tamper resistant screws per MHU Guidelines. Laminated glazing must be used on these windows.

• All interior walls and hard ceilings will receive a new coat of paint after all holes and damage are patched.

• A domed polycarbonate observation window will be provided in the Seclusion Room 336

• New tamper resistant corner guards (concealed fasteners) will be installed where needed to match existing corner guards and handrail.

• HVAC ducts and grilles will be reworked at the new Sally Port, Elevator, and Nurse Station areas to accommodate new layouts in these areas.

• Sprinkler heads at the Sally Port, Elevator, and Nurse’s Station areas will be reworked to conform to new layouts.

• Isolation valves will be provided for the floor as shown on the Plumbing drawings and as noted in the specifications.

• New Walls as laid out in drawings in rooms 325, 322, 311, 310 and 309.

• New Alarms must be compatible with current alarm system. This includes the panic button that will be installed at the nursing station.

All new construction and products will conform to Anti-Ligature requirements. All fasteners (new and existing) will be tamper resistant design.

Objective:

1. To ensure all requirements of contract drawings and specifications are met and completed by the completion date provided in contract documents.

2. To ensure that all construction activities are performed in such a manner as to ensure safe and correct operation and in compliance with applicable local, state and federal regulations and contract drawings and specifications.

Tasks:

Furnish all labor, tools, materials, equipment and supervision necessary for the work to renovate Building 9 3rd Floor to be anti-ligature compliant as detailed in the Drawings and Specifications for this project.

The work for this project includes, but is not limited to the following improvements:

Contractor shall completely prepare site for operations, including demolition and removal of existing elements as detailed by drawings and plans, furnish labor and materials and perform work as outlined in plans to renovate building 9 3rd floor to anti-ligature.

Delivery:

All personnel in the contractor’s services shall have certified or proper training on the tasks they perform.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· Inform COR if contractor needs to stay outside of normal operating hours.

· Contractor Payment Application shall be provided at the beginning of each month for the previous month work that has been completed.

All work shall be completed in accordance with contract drawings and specifications.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements:

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Departmentwhile performing work on-site for their self, their employees and all subcontractors under their authority.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer. U.S. District Court Violation Notices shall be issued for parking violations.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Work to be conducted on a Fully Operational VA Hospital Campus, in and around Mental Health and Long Term Care facilities. Tools and equipment shall be kept under close watch to prevent patient injury.

Place of Performance:

· Work shall be performed, with issuance of Notice to Proceed, at the Alexandria VA Health Care System, Pineville, LA, or in the immediate vicinity as required by this Scope of Work.

· Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance:

The construction portion of this project will consist of two separate periods, each of which must be preceded by a NTP issued by contracting.

1. Pre-construction period – 120 Days – Contractor to provide the following deliverables before the end of this period:

a. Submittal log of all submittals to be approved during the course of the project

b. Pre-tab report

c. Site survey of pre-existing conditions as described in paragraph titled “special conditions”.

d. All submittals which are to be approved by the AE and VA COR.

2. Construction period – All contractually required work and tests must be successfully completed within 300 calendar days of issuance of Notice to Proceed for construction.

ISO Requirements:

· The C&A requirements do not apply, therefore a Security Accreditation Package is not required.

COVID protocol

· COVID screening: For those visiting the Medical Center for the first time, please be aware COVID screening at 2 entrances (North and Main) of the 3 at the facility is on-going. The south entrance has been closed since COVID screening began. The questions that will be asked at the entrance are shown on the VA COVID screening tool website www.va.gov/covid19screen. VA employees and contractors can use the screening tool before arriving in the morning to expedite the screening process. The employee or contractor will receive the following pop-up on their screen if they provide the appropriate answer to all COVID symptom questions:

This screen can be shown at the entrance checkpoint to reduce admittance waiting time. Everyone must have a mask upon entry to the facility and the mask must always be worn while on site. Social distancing and all other CDC guidelines are practiced here.

This is a tobacco free facility.

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