36C25622R0002 Revised SOW.docx

Rev_02 Statement of Work

Repair Elevators Nos. 1,2,3,4, & 5 Building 7 Alexandria VA Health Care System Scope

The Alexandria VA Medical Center, Pineville, Louisiana requires modernization of elevators marked 1,2,3,4,&5 located in Building 7. Elevators are either hydraulic or traction type. Work includes but is not limited to that listed in the objectives below.

Objective Furnish all labor, tools, materials, equipment and supervision necessary for the work to complete said work as stated in Scope as listed below.

A) Furnish materials and labor to install new Elevonic RM Control System or equal/better micro-computer based control system with new A/C motor for elevators Number 1,2,3,4 & 5 located in Building 7.

B) Furnish and install all electrical equipment and labor required for installation for Elevator Numbers 1,2,3,4 & 5 located in Building 7. Note: Some elevators are paired and may require further investigation by the contractor..

C) Replace old cables and shackles with new cables and shackles D) Replace car top equipment E) Replace car and hoist way door rollers and interlocks F) Replace traveling cable and wiring G) Replace Fixtures H) Replace limits I) Replace new stop switch and code compliant pit ladders J) Insure car tops and counterweights are safe for attachement of shackles K) Replace Overspeed Governors L) Replace Rope Grippers M) Replace Ropes N) Emergency Keys to operate elevator life safety system are currently Florida Keyed. These must be changed to Louisiana Keys. Must provide multiple copies.

O) All moving parts in elevator control rooms must be properly guarded for personnel safety.

Phasing Contractor shall provide a phasing plan that minimizes impact on medical center operations. Phasing plan shall be approved by COR before any work is done at the facility.

Contractor shall not work on more than one elevator at a time while other elevators are still operational. Depending on demand, the COR may allow more than one elevator for modernization if it is deemed adequate. Temporary controls shall be put in place to allow newly modernized elevator to operate while other elevators are being modernized.

Contractor shall replace elevator system on demoed elevator before proceeding to the next one.

Demolition Contractor shall remove all existing elevator system components that will be replaced during modernization project. This includes but not limited to existing drive system, transformers, circuit breakers, ropes, counterweights, electrical cables, conduits, cart interiors, touch panel on carts, communication system on cart, etc.

All removed materials and debris shall be discarded per VA Master Specs Salient Characteristics of control system:

A microprocessor based control system shall be provided to perform all of the functions of safe elevator motion and elevator door control. This shall include all of the hardware required to connect, transfer and interrupt power, and protect the motor against overloading.

The system shall also perform car operational and group supervisory control. Each controller cabinet containing memory equipment shall be properly shielded from line pollution. Microcomputer system shall be designed to accept reprogramming with minimum system down time. Each elevator controller shall have group dispatching capability.

All personnel in the contractors services shall have certified or proper training on the tasks they perform.

Drawings Contractor shall provide as-built drawings to supersede existing elevators drawings. Separate architectural drawings shall be prepared for the transport systems. Elevator drawings shall show electrical services, materials, sizes, details, space conditions, etc., of hoistway enclosures, pits, cabs, entrances, machine rooms, and other features. The elevator drawings shall be coordinated with the other architectural, structural, mechanical, and electrical drawings to ensure that proper space conditions and other requirements have been provided.

Architectural drawings shall show reactions at point of elevator machine beams and buffer supports. Indicate impact loads.

SUBMITTALS

Within 15 calendar days of the Notice to Proceed, the Contractor shall submit to the CO and COR the following:

1) Quality Control Plan. Contractor shall establish a quality control plan for all work, including that of his subcontractors, to assure compliance with the contract provisions. Contractor shall submit a copy of his quality control plan concurrently with the quote and schematic submission. Quality control measures shall include, but not be limited to:

· Obtaining payment and performance bonds, permits, licenses and insurance.

· Performing all required inspections and tests.

· Listing all subcontractors and services they will perform.

· Submittal approval.

· Inspection schedule.

· Compliance with applicable Federal, state and local codes and regulations related to executing the contract.

· Correction of unsatisfactory work.

Prior to construction the contractor shall submit all plans including, but not limited to:

· Environmental Protection Plan

· Waste Management Plan

The VA will verify the contractor's shop drawings, detailed drawings, schedules, descriptive literature and samples, testing labor- laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the RFP Documents and construction documents. All submittals shall be in electronic format and include a VACT Submittal Cover sheet for return as annotated.

The Project Engineer or COR shall be informed by the contractor of the following situations/events in writing:

· The anticipated start date of any contract work.

· As soon as it is known that the work will take longer than expected.

· As soon as it is known that a possible change order will have to happen.

· To provide a written plan for corrective action for any work that cannot be completely within contract specified time.

· At completion of work prior to leaving the facility.

· Contractor Payment Application shall be provided at the begining of each month for the previous month work that has been completed.

All required contract works completed shall be approved and accepted by Project Engineer or COR prior to accepting and approving contractor application for payment.

Security and General Requirements

All on-site work should be completed between the hours of 8am and 4:30pm CST, Monday through Friday excluding holidays unless otherwise listed in the tasks section or other working hours are approved by the COR.

Contractor shall obtain an access badge from the VA Police Department or from Facility Engineering Department while performing work on-site for their self, their employees and all subcontractors under their authority.

Contractor shall contact Project Engineer or COR whenever work is being performed in any VA facility to determine if an escort is needed. Project Engineer or COR will arrange for an escort if needed.

Security and privacy requirements vary depending on the equipment to be serviced and the service being performed. Contractor personnel may be required to complete any or all of the following but not limited to:

· Online training.

· Read, sign, and comply with ‘Contractor Rules of Behavior’.

· Submit to finger printing and background investigation.

· Provide network security information as requested for any equipment used in the VA facilities.

· The extent of these requirements shall be determined by Project Engineer or COR using current facility Information Technology and Privacy rules in cooperation with experts in those departments.

Parking shall be limited to established concrete or improved rock parking lots, Project Engineer or COR will advise which parking lots to use. Contractors and personnel are not allowed on the grass area unless specifically authorized by the Project Engineer.

The contractor and all employees shall comply with all applicable Alexandria VA Health Care System fire, safety, and traffic regulations.

The contractor is to field verify existing conditions.

All work is to be performed within all ASME, OSHA, EPA, VA, and Federal, State and local codes and regulations.

Proper Lock-out/Tag-out procedures shall be used when appropriate.

No roadway, drainage ditch, pedestrian walkway, or any other service, utility, or access to any of the above is to be blocked or rendered unusable for any length of time during this project unless previously approved by the Project Engineer.

All work, materials, storage of materials and equipment, repair procedures and unforeseen problems or circumstances are to be coordinated with the Project Engineer.

Work on this project shall not begin until authorized by the Contracting Officer.

The title Project Engineer or COR shall refer to the Contracting Officer’s Representative.

Place of Performance

· Work shall be performed, with issuance of Notice to Proceed, at the Alexandria Va

· Health Care Facilty, Building 7 located in Pineville, Louisiana or in the immediate vicinity as required by this Scope of Work.

· Equipment or Government property may be removed from the facilities with prior permission from Project Engineer or COR and the Department Director.

Period of Performance

All contractually required work and tests must be successfully completed within 340 calendar days of issuance of Notice to Proceed.

1. Pre-construction period – 90 Days – Contractor to provide the following deliverables before the end of this period:

1. Submittal log of all submittals to be approved during the course of the project

1. All submittals which are to be approved by the VA COR.

1. Construction period – All contractually required work and tests must be successfully completed within 250 calendar days of issuance of Notice to Proceed for construction.

ISO Requirements:

The C&A requirements do not apply, therefore a Security Accreditation Package is not required.

COVID protocol

COVID screening: For those visiting the Medical Center for the first time, please be aware COVID screening at 2 entrances (North and Main) of the 3 at the facility is on-going. The south entrance has been closed since COVID screening began. The questions that will be asked at the entrance are shown on the VA COVID screening tool website www.va.gov/covid19screen. VA employees and contractors can use the screening tool before arriving in the morning to expedite the screening process. The employee or contractor will receive the following pop-up on their screen if they provide the appropriate answer to all COVID symptom questions:

This screen can be shown at the entrance checkpoint to reduce admittance waiting time. Everyone must have a mask upon entry to the facility and the mask must always be worn while on site. Social distancing and all other CDC guidelines are practiced here.

This is a tobacco free facility.

5.0 WARRANTIES

One year warranty is required from the date of project substantial completion as formally determined by the CO.

PROJECT SAFETY:

Contractor shall comply with the following and keep a copy of the attached on site at all times:

· OSHA

· Interim Life Safety Measure Assessment

· Infection Control Risk Assessment

· Hot work Permits required as needed

· Confined Space Permits required as needed

PENETRATIONS OF FIRE AND SMOKE BARRIERS:

Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the COR. A penetration permit must be secured prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is complete, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. All penetrations and miscellaneous openings must be protected according to NFPA 101, Chapter 8. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by the COR. If already existing holes are found, these must be filled as well.

INTERIM LIFE SAFETY AND INFECTION CONTROL PROTECTION MEASURES:

Contractor shall comply with SECTION 01 35 26 SAFETY REQUIREMENTS of VA Master Specifications including following requirements of an interim life safety measures and fire protection plan

· Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

· Install and maintain temporary construction partitions to provide smoke-tight separations between construction areas, the areas that are described in phasing requirements, and adjoining areas. Construct partitions of gypsum board or treated plywood (flame spread rating of 25 or less in accordance with ASTM E84) on both sides of fire retardant treated wood or metal steel studs. Extend the partitions through suspended ceilings to floor slab deck or roof. Seal joints and penetrations. At door openings, install Class C, ¾ hour fire/smoke rated doors with self-closing devices.

PREVENTION OF FALSE FIRE ALARMS

Contractor shall comply with the requirements to prevent false fire alarms. Contractor shall provide a fire watch when impairment of the fire alarm system exceeds 4 hours in a 24 hour period.

MATERIAL & WORKMANSHIP QUALITY:

All materials and workmanship shall comply with all codes, standards, and recommendations of all Authorities Having Jurisdiction (AHJ). All work shall be done in a first class manner according to the best trade practices and to the satisfaction of the COR.

The Contractor shall provide VA personnel with the necessary training to properly operate all provided equipment and systems. Additionally, the Contractor shall provide complete maintenance service support during the warranty period. All maintenance service shall be performed by factory trained, English speaking, technically qualified servicemen and shall be responsible for recording all work actions in the customer’s maintenance log book. Contractor’s warranty maintenance service support shall include all parts, service, labor, travel time, and expense to perform both preventive and corrective maintenance.

image1.jpeg