36C25622Q1595 0004.pdf
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- Solicitation number
- 36C25622Q1595
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This statement of work describes required services for inspection, cleaning, preventative maintenance, and emergency repairs of chillers and cooling towers at the G.V. (Sonny) Montgomery VA Medical Center in Jackson, Mississippi. The contractor will provide semi-annual preventative maintenance, inspections, and cleaning for four cooling tower cells and associated variable speed drives and equipment. Emergency services and repairs are also required on an as-needed basis to restore equipment operations. The contractor must have experience maintaining similar industrial and institutional equipment and hold applicable licenses. The initial base period of performance is one year with four optional one-year extensions. Responses were due by 1:00PM Central Time on September 22, 2022 to Network Contracting Office 16 of the Department of Veterans Affairs.
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| 36C25622Q1595 0004_1.docx | DOCX document | |
| 36C25622Q1595 0003_1.docx | DOCX document | |
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| 36C25622Q1595 0002.pdf | ||
| 36C25622Q1595 0002_1.docx | DOCX document | |
| 36C25622Q1595 0001.pdf | ||
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5. PROJECT NUMBER (if applicable)
CODE 7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO. 1. CONTRACT ID CODE
FACILITY CODE CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30 PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print) (Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer)
1 13
586-22-4-583-0082
Department of Veterans Affairs
Overton Brooks VA Medical Center (90C)
510 East Stoner Avenue
Shreveport LA 71101
Department of Veterans Affairs
Overton Brooks VA Medical Center (90C)
510 East Stoner Avenue
Shreveport LA 71101
To all Offerors/Bidders
36C25622Q1595
09-27-2022
X
X X
28 Sep 2022 2:00 PM CT
The purpose of this amendment is to issue the updated SOW.
Interested vendors may update their quotes NLT 2:00 PM Central Time 28 Sep 2022.
Negative reply required if not updating quote.
PAUL FILHIOL
Contracting Officer
CONTINUATION PAGE
Chiller Equipment Maintenance and Repair Services
G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER
1500 E. WOODROW WILSON
JACKSON, MISSISSIPPI 39216
SCOPE OF WORK
1.0 Introduction: This is a non-personal service contract to provide, required bi-annual (twice per year) cleaning, lubrication, inspections, and emergency, and predictive repair services of all components of the HVAC condenser water cooling towers including towers, fans, pumps, motors, and variable speed drives. The location is G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson, Jackson, MS 39216. The Government shall not exercise any supervision or control over the service provider providing the services described herein. No payments will be processed until the work is complete and reports are received in a format acceptable to the COR.
1.1 The objective of the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER is to achieve a maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventative and predictive maintenance measures.
1.2 Description of Services/Scope of Work:
1.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided to Contractor personnel while performing the services described herein.
1.4 Contracting Officer Representative (COR): The COR will be identified by the Contracting
Officer separately. The COR monitors all technical aspects of the contract and assists with contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in scope, cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting service contract order.
1.5 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration.
Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.
1.6 Invoices: Invoices are to be submitted electronically; monthly in arrears of the start of the services that were performed. The Contractor is required to submitted invoices electronically at the VA Vendor Information System (VIS) website:
https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx, or http://www.tungsten-network.com/us/en/veterans-affairs/.
https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx http://www.tungsten-network.com/us/en/veterans-affairs/
A new purchase order number (PO #) is issued to the Contractor by the Contracting Officer upon contract renewal each fiscal year.
1.7 The COR is responsible for identification of necessary emergency repair services and acceptance of services and/or the processing of receiving reports for the services provided to the government.
1.8 Work Stoppage / Delays: The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.
2.0 Period of Performance
2.1 This request is for the period of performance of one base year, plus 4 option years.
3.0 General: Contractor will provide all necessary labor, transportation, equipment, personal protective equipment, facilities, supervision, other items, and non-personal services required to provide the cooling tower cleaning, inspection, and emergency repair services as described in this Statement of Work.
3.1 Semi-Annual preventative maintenance, inspections, and cleaning as identified in paragraph 8 below.
3.2 Emergency services as outlined in 4.2 below for CLINS 0002, 1002, 2002, 3002 and 4002.
3.3 Repair services as outlined in 4.3 below for CLINS 0003, 1003, 2003, 3003, 4003.
4.0 Specifics
4.1 Provide full preventive maintenance including all parts, materials, tools, equipment, labor, travel supervision, rigging, testing and certification, administrative overhead, taxes, fees and all other costs and work required for performing services on the equipment listed in paragraph 7.0 and to accomplish all task items per paragraph 8.0, Attachment A and Attachment B.
4.1.1 Preventative maintenance program (PMP)
4.1.1.1 The contractor shall maintain the equipment listed in paragraph 7.0 to provide reliable operation and optimum performance in accordance with the manufacturer’s specifications and maintenance requirements. Cleaning shall be performed in accordance with Baltimore Air Coil factory recommended cleaning, maintenance, and inspection procedures.
4.1.1.2 The contractors Preventative Maintenance services shall be executed during scheduled intervals consistent with the operations of the G.V. (Sonny) Montgomery VA Medical Center, and equipment seasonal operation (see paragraph 8.0).
4.1.2.3 The contractor shall anticipate predictive maintenance needs to prevent potential failures either before they occur or before they develop into major defects and or failure.
4.1.2.4 The Preventative Maintenance Program shall be developed by the contractor and submitted with the quote. This Preventative Maintenance Program will be approved prior to award and will be incorporated into this SOW as Attachment A.
4.1.2.5 The contractor is responsible for developing a checklist for these requirements based on the manufacturer’s required routine maintenance on the equipment listed in paragraph 7.0 and other items identified by the G.V. (Sonny) Montgomery VA Medical Center in this statement of work including the minimum requirements in paragraph 8.0.
4.1.2.5.1 This checklist shall be submitted with the quote and, once approved shall become incorporated into the award as Attachment B (Note that some tasks and intervals may exceed the manufacturer’s recommendations but are required by the G.V. (Sonny) Montgomery VA Medical Center and must be adhered to).
4.2 These coverages shall include 24-hour emergency services between inspections, as required for the purpose of diagnosis of trouble, adjustment, minor repairs or resetting of controls.
4.2.1 Emergency services is defined as any corrective maintenance performed to restore equipment to full functional operation. Emergency services to include any work performed outside of normally scheduled maintenance and repair activities and the normal work schedule.
4.2.2 The vendor shall immediately, but no later than 24 consecutive hours after discovery, notify the G.V. (Sonny) Montgomery VA Medical Center, (in writing), of the existence or the development of any defects in, or repairs required to the equipment which the Contractor considers he/she is not responsible for under the terms of the contract or considers an emergency.
4.2.2.1 Contractor will maintain in their inventory Baltimore Air Coil’s basic recommended spare parts and parts considered for extended downtime throughout the duration of the contract for the equipment listed in paragraph 7.0. Any parts used during the Service Calls or Emergency Repairs per section 4.2 and 4.3 will be replaced. These parts will be the property of the government and any parts not used throughout the duration of the contract the government will have the option of keeping the parts or retuning them for credit.
4.2.2.1.1 Basic Recommended Spare Parts:
Bearing set Float valve Float ball Solenoid valve (if unit is equipped with electric water level control) Powerband or set of belts Spray nozzle kit with grommets Basin heater and low water cut out Door gasket Strainer (inlet and suction) Fan and sheave bushings Pump seal and gasket kit Automatic bearing greaser refill kit
4.2.2.1.2 Parts to Consider if Extended Downtime is a Concern:
Filter media Axial or centrifugal fans Fan shafts Sheave sets Electronic water level control Fan and Condenser Water Pumps Variable Speed Drives for Fans and Condenser Water Pumps Electrical disconnects and appurtenances associated with Fans and Condenser Water Pumps *Components associated with the electronic operation and control of the HVAC cooling tower.
* – NOTE: all components associated with the electronic operation & control of the HVAC cooling tower shall be OEM Johnson Controls, Inc parts.
4.2.2.2 The contractor shall coordinate with the COR in order to reasonably assure that all components necessary to affect the necessary service and repairs are included in a single service request to the Contracting Officer. Prior to engaging in service or repair under this paragraph, the contractor shall obtain written approval from the CO. Email is an acceptable form of written approval. Any work performed without the Contracting Officer (CO) approval shall not be approved for payment and considered an Unauthorized Commitment. The Government reserves the right to obtain these services from a different vendor. NOTE: Funds for parts not listed as inventory in section 4.2.2.1.1 and 4.2.2.1.2 are not available on contract. Any within-scope repair modifications and replacement of parts under this section must be accomplished with a bi-lateral agreement (Modification to Contract).
4.2.2.3 For those items considered not under the contract or determined to be an emergency, per sections 4.2 or 4.3 the vendor shall furnish the Contracting Officer with a written estimate of the cost to make necessary repairs. The Government reserves the right to obtain these services from a different vendor.
4.2.3 The Contractor shall provide a point of contact 24 hours a day, 365 days of the year for all 24-hour service call back requests.
4.2.3.1 A person and not voice mail shall answer calls placed to the designated Point of Contact.
4.2.3.2 Contractor Point of Contact personnel shall be responsible to log and forward basic information about calls including party calling, caller’s contact information, accurate technical description of the problem or request, extent of the outage if a portion of the system is down, equipment and location involved, and any other relevant technical portions of the activity log entry for the call.
4.2.4 Response time is defined as the time the contractor receives the call from the
VAMC to the time the contractor arrives at the VAMC and checks in with a VAMC employee or representative.
4.2.4.1 The contractor shall respond to all requests within 2 hours during normal operating hours (Monday – Friday; 8am – 4:30pm) and within 4 hours after normal operating hours (all other hours).
4.2.5 Contractor shall be available to respond to equipment outages, service callback requests and emergencies as necessary at the VAMC 24 hours a day 365 days a year for the term of the contract.
4.3 The Contractor shall provide other repair services on an “as needed” basis, which will be determined and requested by the VAMC with a Service Call Order. These services may include alteration, improvement and/or overhaul of equipment, which when completed will modify and/or enhance the operation, performance, reliability, safety etc. of the equipment beyond existing levels.
4.3.1 The contractor shall be required to provide the CO and COR a detailed cost quote including an itemized breakdown for all labor, parts, and materials, as well as a schedule with critical milestones for completing the Service Call Order. The Government reserves the right to obtain these services from a different vendor.
4.3.2 These services include any repairs, alterations, adjustments, or overhaul of the equipment when it is determined to be necessary by the VAMC.
4.3.3 The Service Call Order will not be classified as an emergency and will be performed during normal working hours as defined in paragraph 4.7.
4.3.4 The contractor will not commence work until they are provided a written approval from the Contracting Officer via email.
4.4 The contractor shall not make any alterations or additions to the equipment without the prior written consent of the Contracting Officer.
4.5 The contractor shall use only manufacturer recommended parts when making repairs or performing maintenance.
4.6 The contractor shall conduct routine maintenance during normal business hours 8:00AM
– 4:30PM Monday through Friday except for government observed holidays. Work times could vary depending on time of year and needs of the VA.
4.7 The contractor accepts responsibility for the equipment in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the vendor from performance of the requirements of this contract.
4.8 Reports
4.8.1 The Contractor shall furnish the Jackson VAMC COR with comprehensive
Inspection Worksheets for the Jackson VAMC cooling tower facilities.
4.8.2 The reporting format shall be developed by the contractor and submitted with the quote. That format shall be approved by the Contracting Officer’s Representative as to the form’s contents of the Preventative Maintenance Program, or Scheduled Service task.
4.8.3 A written report of each inspection or routine maintenance visit shall be furnished in PDF format to the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER, HVAC shop Foreman or COR within 24 hours business days of service.
4.8.4 Reports shall advise of any repair or repair parts necessary to maintain the equipment in optimum operating condition.
4.8.5 The documentation will include equipment down time and detailed descriptions of the scheduled preventative maintenance performed including any parts replaced.
4.8.6 At a minimum, the following will be documented in complete report: Contractor’s
Name, Technician’s Name, Date and Time, Location and Description of service.
4.8.7 The contractor shall keep a log in Excel file format of all repair services performed under this contract. A copy of this log will be provided to the Government POC annually (within 10 days of new option year) and at the end of the contract term (will be required before final payment).
4.9 Qualifications
4.9.1 The contractor must be able to demonstrate through their company’s history, staff, and management team at least 5 years of experience performing cooling tower maintenance.
The Contractor’s repair technicians shall have completed at least a one-year trade school and have five years’ successful experience in this field. The experience shall be largely with institutional and industrial plants like Jackson VA chiller/cooling tower plant. Technicians shall have a work history of at least 5 years for installation, maintenance, and cleaning of cooling towers.
4.9.1.1 Contractor experience must relate to work on systems of the same scale and complexity as those located at the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER. The Contractor shall hold a current Mechanical Contractors License and be familiar with State of Mississippi requirements. The VAMC facility manager/engineer/COR may define and accept equivalent qualifications.
4.9.1.2 The contractor shall provide a primary Point of Contact who shall be responsible for the delivery and performance of the work. The name of this person, and any alternate(s), to include duty hours and telephone numbers, shall have full authority to act on behalf of the Contractor for the specific order (call) and shall be identified prior to performance.
4.9.1.3 The name of the contract manager and an alternate shall be designated in writing to the Contracting Officer and Contracting Officer Representative at no later than five business days of contract start date.
4.9.1.4 The contract manager or alternate shall have full authority to act on all contract matters relating to the contract.
4.9.1.5 The contract manager or alternate shall be available within 24 hours of request during normal business hours, and or within the next business day after Friday or a federal holiday.
4.9.1.6 Certificates, Licenses, Training and Permits. The Contractor shall, at no additional cost to the Government, obtain all certifications, licenses and permits required to comply with all local, state, and Federal laws, rules, and regulations. The Contractor shall provide VA training certificates and manufacture-approved authorized factory servicing agreements. The Contractor shall provide all equipment necessary to complete the disinfection and testing, including equipment, materials, and testing needed to meet OSHA requirements for a safe work site.
4.9.3 All employees of the contractor performing work under this contract at the G.V.
(SONNY) MONTGOMERY VA MEDICAL CENTER shall have completed the 10-hour OSHA Safety course.
4.9.3.1 Certificates of completion for this course shall be submitted to the Contracting Officer’s Representative.
5.0 Other Requirements
5.1 Communication
5.1.1 The contractor shall execute a communication plan that is effective and accurate in contacting the Contracting Officer or Contracting Officer Representative for replying to responses, proposals, invoices, the monitoring of work and equipment status and keeping of records. The Contractor shall notify the COR upon entering and exiting the VA facility.
5.2 Safety, Security, Identification
5.2.1 Safety and Security. The Jackson VA Medical Center complies with the Occupational Safety and Health Administration (OSHA) confined space requirements as detailed in 29 CFR 1910.146.
5.2.1.1 Contractor personnel that will be performing work at the VAMC will be required to follow all security procedures establish by the VA and VAMC Police.
5.2.1.2 Contractor will provide all necessary PPE for all employees.
5.2.1.3 Contractor is solely responsible for initiating, maintaining, and supervising all safety precautions in performance of the contract. A site-specific plan that describes the isolation procedures that the Contractor will use, shall be developed to ensure hazardous energy isolation may not enter the cooling tower cells during periods of servicing and maintenance are required. All installation, maintenance, and servicing of equipment or machinery shall comply with 29 CFR 1910.147.
5.2.1.4 Contractor will abide by all safety and security procedures, once entering the
VAMC campus.
5.2.1.5 Contractor personnel shall follow all safety, and security guidelines established by OSHA and VAMC. Contractor’s workmen shall follow all safety requirements in accordance with OSHA regulations and EM 385, the Army Corps of Engineer Safety Manual, during all phases of work.
5.2.1.6 The VAMC reserves the right to inspect all areas for safety violations at its discretion, direct the contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.
5.2.1.7 In the event that the VAMC should elect to stop work because of any type of existing safety hazards after the contractor has been notified and provided ample time to correct, the contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The contractor shall pay all additional expenses.
5.2.1.8 Contractor shall coordinate access to all work areas with the COR.
5.2.1.9 The contractor shall not interfere with patients or employees without prior notification to and approval from the VAMC.
5.2.1.10 The contractor shall ensure that, under no circumstances, any of its employees shall enter an area not authorized for access by the COR.
5.2.1.11 Contractor will not have access to any PII or sensitive information.
5.2.1.12 The selection, assignment, and management of the contractor’s employees are the responsibility of the contract manager. The contractor shall not assign any individual identified as a potential threat to the health, safety, security, general wellbeing, or operation of the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER facility or its employees. The contractor is fully responsible for the performance and always conduct of its employees.
5.3 Equipment Shutdowns
5.3.1 Contractor shall coordinate all work with the VAMC facilities management and safety.
5.3.2 Work will be phased to best accommodate VAMC operations.
5.3.3 Planned preventative maintenance equipment shutdowns will require a formal notice of 14 calendar days in advance.
5.3.4 Shutdowns for other repairs may be expedited due to the nature of the work.
5.3.5 Shutdown timeframes for other repairs will be established on a case-by-case basis by the VAMC.
5.4 Worksite
5.4.1 The Contractor shall be responsible for the conduct and appearance of employees while onsite. The Contractor’s employees shall remain fully clothed while performing under this contract; this includes shirts with sleeves, shoes, and long pants. Tank tops, shorts and inappropriate t-shirts worn as outerwear are prohibited. The Contractor will be required to remove from the worksite any employee working under this contract for reasons of conduct, security, or found to be or suspected to be under the influence of alcohol, drugs, and any other incapacitating agents. Removal from the work site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the required services.
5.4.2 The contractor shall not leave any tools, ladders, parts and/or supplies unattended in the public area at any time.
5.4.3 Contractor is responsible for worksite cleanliness from initiation of work until completion of work. After work is complete, the worksite must be thoroughly cleaned and returned to an acceptable level of cleanliness, as determined by the VAMC.
5.4.4 Contractor will be required to report to the COR any waste disposal (including quantities for recycled waste) resulting from the execution of this contract.
5.5 Identification
5.5.1. All contractor personnel and sub-contractors are required to wear company badges identifying the company and the technician’s name(s). Contractor personnel shall also wear a badge, issued by Jackson VA Police, clearly displayed at all times while working at Jackson, Miss. VA.
5.6 Arrival and Departure
5.6.1 Contractor personnel shall check-in and check-out with the COR or his designated representative immediately upon arrival at the VAMC and prior to the end of each site visit respectively.
5.6.2 At arrival the contractor shall inform the COR of its work plan for each visit, and at check-out the contractor shall inform the COR of the actual work performed and any other information concerning the safe operations of the equipment.
6.0 Quality Control Program
6.1 All work performed under this contract shall be of the highest quality, consistent with best industry practices and manufacturer recommendations to assure timely and adequate provisions of maintenance and repair services.
6.2 Contractor shall establish a Quality Control Plan including the methods the contractor will use for identifying, correcting, and preventing defects in the quality of service performed before the level of performance becomes unacceptable to the VAMC.
7.0 Equipment List
Asset Manufacturer Model (Type) Capacity
(gpm per cell)
Location
C.T. Cell #1 Baltimore Air Coil
872A/V-4 (Updraft)
2,400 Outdoors
C.T. Cell #2 Baltimore Air Coil
872A/V-4 (Updraft)
2,400 Outdoors
C.T. Cell #3 Baltimore Air Coil
872A/V-4 (Updraft)
2,400 Outdoors
C.T. Cell #4 Baltimore Air Coil
872A/V-4 (Updraft)
2,400 Outdoors
8.0 Minimum Required Tasks: The following tasks are minimum requirements to be conducted on the equipment listed and may be in addition to the manufactures required maintenance tasks and intervals.
8.1 The following maintenance checklist to be performed on cooling towers 1, 2, 3 and 4 and associated variable speed drives.
8.2 Semi-Annual Inspection, Preventive Maintenance, and Cleaning:
8.2.1 Inspect general condition of the unit and check unit for unusual noise or vibration. Note: When operating in ambient temperatures below freezing, the unit should be inspected more frequently. Contractor must refer to the “Cold Weather Operation” section of the Operation and Maintenance Manual for more details.
8.2.2 Inspect air inlet louvers/combined inlet shields.
8.2.3 Inspect Filter Media
8.2.4 Check and adjust water level in basins.
8.2.5 Check operation of make-up valve
8.2.6 Check and adjust bleed rate
8.2.7 Check alignment of mechanical drive systems for fans and condenser water pumps.
8.2.8 Check belt condition and adjust belts to provide proper tension.
8.2.9 Inspect cold water basin.
8.2.10 Flush water distribution system/inspect spray nozzles.
8.2.11 Drain basin and piping.
8.2.12 Inspect nozzles for damage and blockages, clean or replace as required.
8.2.13 Inspect drift eliminators for damage and biofilm.
8.2.14 Lubricate fan shaft bearings.
8.2.15 Clean drift eliminators.
8.2.16 Check fill valve and float for proper operation.
8.2.17 Clean Pump strainer.
8.2.18 Lubricate motor base adjusting screw
8.2.19 Check motor voltage and current
8.2.20 Clean fan motor exterior
8.2.21 Check general condition of the fan
8.2.22 Check and unplug fan drain holes (hollow blade fans)
8.2.22 Check fan for uniform pitch
8.2.23 Check fan for rotation without obstruction
8.2.24 Check and recoat steel shafts with RUST VETO
8.2.25 Check the three (3) condenser water pump variable and four (4) condenser fan variable frequency drives located inside the cooling tower building for proper operation.
8.2.26 Clean three (3) condenser water pump variable and four (4) condenser fan variable frequency drives located inside the cooling tower building
8.2.27 Check the electrical disconnects associated with the (3) condenser water pump variable and four (4) condenser motors located outdoors adjacent to the associated motor.
8.2.28 Clean the electrical disconnects associated with the (3) condenser water pump variable and four (4) condenser motors
8.2.29 Check to ensure the operation and control of the cooling tower is in accordance with the design documents (available from the Energy Management Operator).
8.2.30 Record and report deficiencies.
8.3 Semi-Annual maintenance must occur during the months agreed by the VAMC and Contractor.
8.3.1 The cooling towers must be serviced separately (two cooling towers must remain operational at all times)
8.3.2 Before any maintenance can be performed the cooling tower must be disinfected in accordance with VHA Directive 1061.
8.3.3 Upon completion of the semi-annual maintenance tasks the cooling tower must be disinfected again before returning the equipment back in service.
8.3.3.1 Cooling Tower Disinfection Procedure: Dose cooling tower water system with a minimum of 10 mg/L of free residual halogen and dispersant for at least 8 hours. After 8 hours drain system and perform the required semi-Annual maintenance tasks. After completion of the maintenance tasks refill the system and dose to 1 to 5 mg/L for 30 minutes and drain. Re-fill the system and return equipment to normal operation.
8.3.3.2 Please refer to the following pH ranges for the selected halogen.
For chlorine treatment, the pH should be 7.0-7.6: and for bromine treatment, the pH should be 7.0 – 8.7. For higher pH values treatment times may need to be extended.
8.3.3.3 Stabilized halogen products should not be used for disinfection.
8.3.4 A full report of the disinfection process must be recorded. This report must identify the chemicals used, dosage, timeline, free chlorine, and pH.
8.4 Semi-Annual Shutdown and Cooling Tower Maintenance Tasks
8.4.1 Semi-Annual Cleaning Requirements: Annual low-pressure, high volume water cleaning on each cooling tower cell at the Jackson VAMC is required. The cleanings should occur between March 1 thru April 15 and September 15 thru November 15 of each year. Required tasks listed in paragraph 8.2. The Contractor shall coordinate cleaning, inspection, and emergency repair services with the government COR and Building Management System Operator to avoid interruption in air conditioning service to the medical center.
9.0 Attachments
9.1 Attachment A Contractor Preventative Maintenance Plan
9.2 Attachment B Contractor Maintenance Checklist
File details come from the government source that posted it. Updated .