36C25622Q1595_2.docx

36C25622Q1595

GENERAL INFORMATION

Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531

POINT OF CONTACT*

Contracting Supervisor Windell L Lance windell.lance@va.gov 228-523-5677

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Title: Inspection, Cleaning, Preventative Maintenance and Repairs to Chilling Towers Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation Network Contacting Office (NCO) 16 is seeking SDVOSBs capable of providing the services under a hasty Notice. RESPONSES DUE 1:00PM Central Time, Thursday 22 Sep 2022.

Page 1 of

Amendment to a Previous Combined Solicitation

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

586-22-2-583-0043 36C25622Q1595 09-16-2022

PAUL FILHIOL

318-990-4509 09-22-2022 1:00pm

CDT

Department of Veterans Affairs Shreveport VAMC Network Contracting Office 16 510 E Stoner Avenue Shreveport LA 71101 X X 811310 $8 Million N/A X Department of Veterans Affairs G.V.(Sonny) Montgomery VA Medical Center Network Contracting Office 16 1500 E. Woodrow Wilson Avenue Jackson MS 39216 Department of Veterans Affairs Shreveport VAMC Network Contracting Office 16 510 E Stoner Ave Shreveport LA 71101

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page The Network Contracting Office 16 is seeking SDVOSBs capable of providing inspection, cleaning, maintenance and repair of Cooling Towers at the G.V.(Sonny) Montgomery VA Medical Center, 1500 E Woodrow Wilson Avenue, Jackson, MS 39216.

Questions are due by 4:30pm CDT, Monday Sep 19, 2022 via email to Paul.Filhiol@va.gov Responses are due by 1:00pm CDT, Thursday 22, 2022 via email to Paul.Filhiol@va.gov Please pay close attention to section E.1 Instructions to Offerors and Section E.6 Evaluation Criteria Hinds County, MS Wage Determination 15-5153 Rev 19 dated 06/27/2022 is attached.

This solicitation utilizes FAR 13.106 Comparative Analysis See CONTINUATION Page X Paul Filhiol Contracting Officer Page 1 of Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Paul.Filhiol@va.gov Department of Veterans Affairs Shreveport VAMC Network Contracting Office 16 510 E Stoner Avenue Shreveport LA 71101

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of Chiller Equipment Maintenance and Repair Services

G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER

1500 E. WOODROW WILSON

JACKSON, MISSISSIPPI 39216

SCOPE OF WORK

1.0 Introduction: This is a non-personal service to provide, required monthly, quarterly, bi-annual (twice per year) and annual cleaning and inspections, emergency and predictive repair services of HVAC condenser water cooling towers at the G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson, Jackson, MS 39216. The Government shall not exercise any supervision or control over the service provider providing the services described herein. No payments will be processed until the work is complete and reports are received in a format acceptable to the COR.

1.1 The objective of the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER is to achieve a maintenance program that will reduce and minimize equipment repairs and maintenance costs through preventative and predictive maintenance measures.

1.2 Description of Services/Scope of Work:

1.3 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information, and property provided to Contractor personnel while performing the services described herein.

1.4 Contracting Officer Representative (COR): The COR will be identified by the Contracting Officer separately. The COR monitors all technical aspects of the contract and assists with contract administration. A letter of designation issued to the COR, a copy of which will be provided to the Contractor, states the responsibilities and limitations of the COR, especially in regard to changes in scope, cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting service contract order.

1.5 Contract Administration: The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that will affect price, quantity, or quality of performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. All changes to the contract will be issued via an amendment and/or modifications in writing from the Contracting Officer to the Contractor.

1.6 Invoices: Invoices are to be submitted electronically; monthly in arrears of the start of the services that were performed. The Contractor is required to submitted invoices electronically at the VA Vendor Information System (VIS) website:

https://www.vis.fsc.va.gov/login.aspx?ReturnUrl=%2fDefault.aspx, or http://www.tungsten-network.com/us/en/veterans-affairs/.

A new purchase order number (PO #) is issued to the Contractor by the Contracting Officer upon contract renewal each fiscal year.

1.7 The COR is responsible for acceptance of services and/or the processing of receiving reports for the services provided to the government.

1.8 Work Stoppage / Delays: The Contracting Officer shall be notified at the earliest time available, but no later than the next business day, via phone of the Contractor's knowledge of any conditions which may adversely affect the Contractor's ability to perform under the terms and conditions as stated in the specifications of this requirement. For example, union strikes, vehicle problems, licenses, or anything that might jeopardize the terms and conditions of this contract should be reported to the Contracting Officer.

2.0 Period of Performance

2.1 This request is for the period of performance of one base year, plus 4 option years.

3.0 General: Contractor will provide all necessary labor, transportation, equipment, personal protective equipment, facilities, supervision, other items and non-personal services required to provide the cooling tower cleaning, inspection, and emergency repair services as described in this Statement of Work.

3.1 Annual preventative maintenance and inspections

3.2 Semi-Annual preventative maintenance and inspections

3.3 Quarterly preventative maintenance and inspections

3.4 Monthly preventative maintenance and inspections

3.5 Weekly preventative maintenance and inspections

3.6 Emergency services as outlined in 4.2 below for CLINS 0002, 1002, 2002, 3002 and 4002.

3.7 Repair services as outlined in 4.3 below for CLINS 0003, 1003, 2003, 3003, 4003.

4.0 Specifics

4.1 Provide full preventive maintenance including all parts, materials, tools, equipment, labor, travel supervision, rigging, testing and certification, administrative overhead, taxes, fees and all other costs and work required for performing services on the equipment listed in paragraph 7.0 and to accomplish all task items per paragraph 8.0, Attachment A and Attachment B.

4.1.1 Preventative maintenance program (PMP)

4.1.1.1 The contractor shall maintain the equipment listed in paragraph 7.0 to provide reliable operation and optimum performance in accordance with the manufacture’s specifications and maintenance requirements. Cleaning shall be performed in accordance with Baltimore Air Coil factory recommended cleaning, maintenance, and inspection procedures.

4.1.1.2 The contractors Preventative Maintenance services shall be executed during scheduled intervals consistent with the operations of the G.V. (Sonny) Montgomery VA Medical Center, and equipment seasonal operation (see paragraph 8.0).

4.1.2.3 The contractor shall anticipate predictive maintenance needs to prevent potential failures either before they occur or before they develop into major defects and or failure.

4.1.2.4 The Preventative Maintenance Program shall be developed by the contractor and submitted with the quote. This Preventative Maintenance Program will be approved prior to award and will be incorporated into this SOW as Attachment A.

4.1.2.5 The contractor is responsible for developing a checklist for these requirements based on the manufacturer’s required routine maintenance on the equipment listed in paragraph 7.0 to include the minimum requirements in paragraph 8.0.

4.1.2.5.1 This checklist shall be submitted with the quote and, once approved shall become incorporated into the award as Attachment B (Note that some tasks and intervals may exceed the manufacturer’s recommendations but are required by the G.V. (Sonny) Montgomery VA Medical Center and must be adhered to).

4.2 These coverages shall include 24-hour emergency services between inspections, as required for the purpose of diagnosis of trouble, adjustment, minor repairs or resetting of controls.

4.2.1 Emergency services is defined as any corrective maintenance performed to restore equipment to full functional operation. Emergency services to include any work performed outside of normally scheduled maintenance and repair activities and the normal work schedule.

4.2.2 The vendor shall immediately, but no later than 24 consecutive hours after discovery, notify the G.V. (Sonny) Montgomery VA Medical Center, (in writing), of the existence or the development of any defects in, or repairs required to the equipment which the Contractor considers he/she is not responsible for under the terms of the contract or considers an emergency.

4.2.2.1 Contractor will maintain in their inventory Baltimore Air Coil’s basic recommended spare parts and parts considered for extended downtime throughout the duration of the contract for the equipment listed in paragraph 7.0. Any parts used during the Service Calls or Emergency Repairs per section 4.2 and 4.3 will be replaced. These parts will be the property of the government and any parts not used throughout the duration of the contract the government will have the option of keeping the parts or retuning them for credit.

4.2.2.1.1 Basic Recommended Spare Parts:

Bearing set Float valve Float ball Solenoid valve (if unit is equipped with electric water level control) Powerband or set of belts Spray nozzle kit with grommets Basin heater and low water cut out Door gasket Strainer (inlet and suction) Fan and sheave bushings Pump seal and gasket kit for coil products Automatic bearing greaser refill kit

4.2.2.1.2 Parts to Consider if Extended Downtime is a Concern:

Spray pump for coil products Axial or centrifugal fans Fan shaft Sheave set Fan motor Electric water level control

4.2.2.2 Prior to engaging in service or repair under this paragraph, the contractor shall obtain written approval from the CO. Email is an acceptable form of written approval. Any work performed without the Contracting Officer (CO) approval shall not be approved for payment and considered an Unauthorized Commitment. The Government reserves the right to obtain these services from a different vendor. NOTE: Funds for parts not listed as inventory in section 4.2.2.1.1 and 4.2.2.1.2 are not available on contract. Any within-scope repair modifications and replacement of parts under this section must be accomplished with a bi-lateral agreement (Modification to Contract).

4.2.2.3 For those items considered not under the contract or determined to be an emergency, per sections 4.2 or 4.3 the vendor shall furnish the Contracting Officer with a written estimate of the cost to make necessary repairs. The Government reserves the right to obtain these services from a different vendor.

4.2.3 The Contractor shall provide a point of contact 24 hours a day, 365 days of the year for all 24-hour service call back requests.

4.2.3.1 A person and not voice mail shall answer calls placed to the designated Point of Contact.

4.2.3.2 Contractor Point of Contact personnel shall be responsible to log and forward basic information about calls including party calling, caller’s contact information, accurate technical description of the problem or request, extent of the outage if a portion of the system is down, equipment and location involved, and any other relevant technical portions of the activity log entry for the call.

4.2.4 Response time is defined as the time the contractor receives the call from the VAMC to the time the contractor arrives at the VAMC and checks in with a VAMC employee or representative.

4.2.4.1 The contractor shall respond to all requests within 2 hours during normal operating hours (Monday – Friday; 8am – 4:30pm) and within 4 hours after normal operating hours (all other hours).

4.2.5 Contractor shall be available to respond to equipment outages, service callback requests and emergencies as necessary at the VAMC 24 hours a day 365 days a year for the term of the contract.

4.3 The Contractor shall provide other repair services on an “as needed” basis, which will be determined and requested by the VAMC with a Service Call Order. These services may include alteration, improvement and/or overhaul of equipment, which when completed will modify and/or enhance the operation, performance, reliability, safety etc. of the equipment beyond existing levels.

4.3.1 The contractor shall be required to provide the CO and COR a detailed cost quote including an itemized breakdown for all labor, parts and materials, as well as a schedule with critical milestones for completing the Service Call Order. The Government reserves the right to obtain these services from a different vendor.

4.3.2 These services include any repairs, alterations, adjustments, or overhaul of the equipment when it is determined to be necessary by the VAMC.

4.3.3 The Service Call Order will not be classified as an emergency and will be performed during normal working hours as defined in paragraph 4.7.

4.3.4 The contractor will not commence work until they are provided a written approval from the Contracting Officer via email.

4.4 The contractor shall not make any alterations or additions to the equipment without the prior written consent of the Contracting Officer.

4.5 The contractor shall conduct a weekly operational inspection and review logs and trends to make sure that the equipment is operating correctly.

4.6 The contractor shall use only manufacturer recommended parts when making repairs or performing maintenance.

4.7 The contractor shall conduct routine maintenance during normal business hours 8:00AM – 4:30PM Monday through Friday with the exception of government observed holidays.

4.8 The contractor accepts responsibility for the equipment in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the vendor from performance of the requirements of this contract.

4.9 Reports

4.9.1 The Contractor shall furnish the Jackson VAMC COR with comprehensive Inspection Worksheets for the Jackson VAMC cooling tower facilities.

4.9.2 The reporting format shall be developed by the contractor and submitted with the quote. That format shall be approved by the Contracting Officer’s Representative as to the forms contents of the Preventative Maintenance Program, or Scheduled Service task.

4.9.3 A written report of each inspection or routine maintenance visit shall be furnished in PDF format to the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER, HVAC shop Foreman or COR within 24 hours business days of service.

4.9.4 Reports shall advise of any repair or repair parts necessary to maintain the equipment in optimum operating condition.

4.9.5 The documentation will include equipment down time and detailed descriptions of the scheduled preventative maintenance performed including any parts replaced.

4.9.6 At a minimum, the following will be documented in complete report: Contractor’s Name, Technician’s Name, Date and Time, Location and Description of service.

4.9.7 The contractor shall keep a log in Excel file format of all repair services performed under this contract. A copy of this log will be provided to the Government POC annually (within 10 days of new option year) and at the end of the contract term (will be required before final payment).

4.10 Qualifications

4.10.1 The contractor must be able to demonstrate through their company’s history, staff and management team at least 5 years of experience performing cooling tower maintenance. The Contractor’s repair technicians shall have completed at least a one-year trade school and have five years’ successful experience in this field. The experience shall be largely with institutional and industrial plants similar to Jackson VA chiller/cooling tower plant. Technicians shall have a work history of at least 5 years for installation and cleaning of cooling towers.

4.10.1.1 Contractor experience must relate to work on systems of the same scale and complexity as those located at the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER. The Contractor shall hold a current Mechanical Contractors License and be familiar with State of Mississippi requirements. The VAMC facility manager/engineer/COR may define and accept equivalent qualifications.

4.10.1.2 The contractor shall provide a primary Point of Contact who shall be responsible for the delivery and performance of the work. The name of this person, and any alternate(s), to include duty hours and telephone numbers, shall have full authority to act on behalf of the Contractor for the specific order (call) and shall be identified prior to performance.

4.10.1.3 The name of the contract manager and an alternate shall be designated in writing to the Contracting Officer and Contracting Officer Representative at no later than five business days of contract start date.

4.10.1.4 The contract manager or alternate shall have full authority to act on all contract matters relating to the contract.

4.10.1.5 The contract manager or alternate shall be available within 24 hours of request during normal business hours, and or within the next business day after Friday or a federal holiday.

4.10.1.6 Certificates, Licenses, Training and Permits. The Contractor shall, at no additional cost to the Government, obtain all certifications, licenses and permits required to comply with all local, state, and Federal laws, rules, and regulations. The Contractor shall provide VA training certificates and manufacture-approved authorized factory servicing agreements. The Contractor shall provide all equipment necessary to complete the disinfection and testing, including equipment, materials, and testing needed to meet OSHA requirements for a safe work site.

4.10.3 All employees of the contractor performing work under this contract at the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER shall have completed the 10-hour OSHA Safety course.

4.10.3.1 Certificates of completion for this course shall be submitted to the Contracting Officer’s Representative.

5.0 Other Requirements

5.1 Communication

5.1.1 The contractor shall execute a communication plan that is effective and accurate in making contact with the Contracting Officer or Contracting Officer Representative for replying to responses, proposals, invoices, the monitoring of work and equipment status and keeping of records. The Contractor shall notify the COR upon entering and exiting the VA facility.

5.2 Safety, Security, Identification

5.2.1 Safety and Security. The Jackson VA Medical Center complies with the Occupational Safety and Health Administration (OSHA) confined space requirements as detailed in 29 CFR 1910.146.

5.2.1.1 Contractor personnel that will be performing work at the VAMC will be required to follow all security procedures establish by the VA and VAMC Police.

5.2.1.2 Contractor will provide all necessary PPE for all employees.

5.2.1.3 Contractor is solely responsible for initiating, maintaining, and supervising all safety precautions in performance of the contract. A site-specific plan that describes the isolation procedures that the Contractor will use, shall be developed to ensure hazardous energy isolation may not enter the cooling tower cells during periods of servicing and maintenance are required. All installation, maintenance, and servicing of equipment or machinery shall comply with 29 CFR 1910.147.

5.2.1.4 Contractor will abide by all safety and security procedures, once entering the VAMC campus.

5.2.1.5 Contractor personnel shall follow all safety, and security guidelines established by OSHA and VAMC. Contractor’s workmen shall follow all safety requirements in accordance with OSHA regulations and EM 385, the Army Corps of Engineer Safety Manual, during all phases of work.

5.2.1.6 The VAMC reserves the right to inspect all areas for safety violations at its discretion, direct the contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

5.2.1.7 In the event that the VAMC should elect to stop work because of any type of existing safety hazards after the contractor has been notified and provided ample time to correct, the contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The contractor shall pay all additional expenses.

5.2.1.8 Contractor shall coordinate access to all work areas with the COR.

5.2.1.9 The contractor shall not interfere with patients or employees without prior notification to and approval from the VAMC.

5.2.1.10 The contractor shall ensure that, under no circumstances, any of its employees shall enter an area not authorized for access by the COR.

5.2.1.11 Contractor will not have access to any PII or sensitive information.

5.2.1.12 The selection, assignment, and management of the contractor’s employees are the responsibility of the contract manager. The contractor shall not assign any individual identified as a potential threat to the health, safety, security, general wellbeing, or operation of the G.V. (SONNY) MONTGOMERY VA MEDICAL CENTER facility or its employees. The contractor is fully responsible for the performance and conduct of its employees at all times.

5.3 Equipment Shutdowns

5.3.1 Contractor shall coordinate all work with the VAMC facilities management and safety.

5.3.2 Work will be phased to best accommodate VAMC operations.

5.3.3 Planned preventative maintenance equipment shutdowns will require a formal notice of 14 calendar days in advance.

5.3.4 Shutdowns for other repairs may be expedited due to the nature of the work.

5.3.5 Shutdown timeframes for other repairs will be established on a case-by-case basis by the VAMC.

5.4 Worksite

5.4.1 The Contractor shall be responsible for the conduct and appearance of employees while onsite. The Contractor’s employees shall remain fully clothed at all times while performing under this contract; this includes shirts with sleeves, shoes and long pants. Tank tops, shorts and inappropriate t-shirts worn as outerwear are prohibited. The Contractor will be required to remove from the worksite any employee working under this contract for reasons of conduct, security, or found to be or suspected to be under the influence of alcohol, drugs and any other incapacitating agents. Removal from the work site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the required services.

5.4.2 The contractor shall not leave any tools, ladders, parts and/or supplies unattended in the public area at any time.

5.4.3 Contractor is responsible for worksite cleanliness from initiation of work until completion of work. After work is complete, the worksite must be thoroughly cleaned and returned to an acceptable level of cleanliness, as determined by the VAMC.

5.4.4 Contractor will be required to report to the COR any waste disposal resulting from the execution of this contract.

5.5 Identification

5.5.1. All contractor personnel and sub-contractors are required to wear company badges identifying the company and the technician’s name(s). Contractor personnel shall also wear a badge, issued by Jackson VA Police, clearly displayed at all times while working at Jackson, Miss. VA.

5.6 Arrival and Departure

5.6.1 Contractor personnel shall check-in and check-out with the COR or his designated representative immediately upon arrival at the VAMC and prior to the end of each site visit respectively.

5.6.2 At arrival the contractor shall inform the COR of its work plan for each visit, and at check-out the contractor shall inform the COR of the actual work performed and any other information concerning the safe operations of the equipment.

6.0 Quality Control Program

6.1 All work performed under this contract shall be of the highest quality, consistent with best industry practices and manufacturer recommendations to assure timely and adequate provisions of maintenance and repair services.

6.2 Contractor shall establish a Quality Control Plan including the methods the contractor will use for identifying, correcting, and preventing defects in the quality of service performed before the level of performance becomes unacceptable to the VAMC.

7.0 Equipment List

(gpm per cell) Location

8.0 Minimum Required Tasks: The following tasks are minimum requirements to be conducted on the equipment listed and may be in addition to the manufactures required maintenance tasks and intervals.

8.1 The following maintenance checklist to be performed on cooling towers 1, 2, 3 and 4.

8.2 Monthly (Inspect and Clean as Necessary):

8.2.1 Inspect general condition of the unit and check unit for unusual noise or vibration. Note: When operating in ambient temperatures below freezing, the unit should be inspected more frequently. Contractor must refer to the “Cold Weather Operation” section of the Operation and Maintenance Manual for more details.

8.2.2 Inspect air inlet louvers/combined inlet shields.

8.2.3 Check and adjust water level in basins.

8.2.4 Check operation of make-up valve

8.2.5 Check and adjust bleed rate

8.2.6 Record and report deficiencies.

8.3 Monthly (Mechanical Equipment System):

8.3.1 Check belt condition.

8.4. Quarterly (Inspect and Clean as Necessary):

8.4.1 Inspect cold water basin.

8.4.2 Flush water distribution system/inspect spray nozzles.

8.4.3 Drain basin and piping.

8.5 Quarterly (Mechanical Equipment System):

8.5.1 Adjust belt tension

8.5.2 Lubricate fan shaft bearings

8.5.3 Lubricate motor base adjusting screw

8.5.4 Check motor voltage and current

8.5.6 Clean fan motor exterior

8.5.7 Check general condition of the fan

8.5.8 Check and unplug fan drain holes (hollow blade fans)

8.5.9 Check fan for uniform pitch

8.5.10 Check fan for rotation without obstruction

8.5.11 Check and recoat steel shafts with RUST VETO

8.6 Semi-Annual maintenance must occur during the months agreed by the VAMC and Contractor.

8.6.1 The cooling towers must be serviced separately (one cooling tower must always remain operational)

8.6.2 Before any maintenance can be performed the cooling tower must be disinfected in accordance with VHA Directive 1061.

8.6.3 Upon completion of the semi-annual maintenance tasks the cooling tower must be disinfected again before returning the equipment back in service.

8.6.3.1 Cooling Tower Disinfection Procedure: Dose cooling tower water system with a minimum of 10 mg/L of free residual halogen and dispersant for at least 8 hours. After 8 hours drain system and perform the required semi-Annual maintenance tasks. After completion of the maintenance tasks refill the system and dose to 1 to 5 mg/L for 30 minutes and drain. Re-fill the system and return equipment to normal operation.

8.6.3.2 Please refer to the following pH ranges for the selected halogen. For chlorine treatment, the pH should be 7.0-7.6: and for bromine treatment, the pH should be 7.0 – 8.7. For higher pH values treatment times may need to be extended.

8.6.3.3 Stabilized halogen products should not be used for disinfection.

8.6.4 A full report of the disinfection process must be recorded. This report must identify the chemicals used, dosage, timeline, free chlorine, and pH.

8.7 Annual and Shutdown Cooling Tower Maintenance Tasks

8.7.1 Annual Cleaning Requirements: Annual low-pressure, high volume water cleaning on each cooling tower cell at the Jackson VAMC is required. The cleanings shall occur between March 15 and May 15 of each year. The Contractor shall coordinate cleaning, inspection, and emergency repair services with the government COR and Building Management System Operator to avoid interruption in air conditioning service to the medical center.

8.7.2 Check drive alignment

8.7.3 Drain basin and piping

8.7.4 Inspect nozzles for damage and blockages, clean or replace as required.

8.7.5 Inspect drift eliminators for damage and biofilm.

8.7.6 Clean drift eliminators.

8.7.7 Grease Fan shaft bearings.

8.7.8 Lubricate Motor Base adjusting screw.

8.7.9 Inspect fans for damage.

8.7.10 Check fan motor operating voltage and amperages.

8.7.11 Check fill valve and float for proper operation.

8.7.12 Clean Pump strainer.

8.7.13 Inspect finish

8.7.14 Check and recoat steel shafts with RUST VETO

8.4.15 Report any deficiencies discovered.

9.0 Attachments

9.1 Attachment A Contractor Preventative Maintenance Plan

9.2 Attachment B Contractor Maintenance Checklist

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

0.00

Cooling Tower Contract Period: Base POP Begin: 08-26-2022 POP End: 08-31-2023

0001AA

Cooling Tower Cell #1 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0001AB

Cooling Tower Cell #2 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0001AC

Cooling Tower Cell #3 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0001AD

Cooling Tower Cell #4 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0001AE

Spare parts Inventory per SOW 4.2.2.1.1 and 4.2.2.1.2

0.00

Emergency Services as outlined in SOW 4.2 Hours are Estimated

0002AA

Hourly Rate Normal Business Hours

0002AB

Hourly Rate for Overtime

0002AC

Hourly Rate for weekend

0002AD

Hourly Rate for Holiday

0.00

Repair Services as outlined in SOW 4.2 Hours are Estimated

0003AA

Hourly Rate Normal Business Hours

0003AB

Hourly Rate for Overtime

0003AC

Hourly Rate for weekend

0003AD

Hourly Rate for Holiday

0.00

Cooling Tower Contract Period: Option 1 POP Begin: 09-01-2023 POP End: 08-31-2024

1001AA

Cooling Tower Cell #1 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

1001AB

Cooling Tower Cell #2 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

1001AC

Cooling Tower Cell #3 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

1001AD

Cooling Tower Cell #4 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0.00

Emergency Services as outlined in SOW 4.2 Hours are Estimated

1002AA

Hourly Rate Normal Business Hours

1002AB

Hourly Rate for Overtime

1002AC

Hourly Rate for weekend

1002AD

Hourly Rate for Holiday

0.00

Repair Services as outlined in SOW 4.3 Hours are Estimated

1003AA

Hourly Rate Normal Business Hours

1003AB

Hourly Rate for Overtime

1003AC

Hourly Rate for weekend

1003AD

Hourly Rate for Holiday

0.00

Cooling Tower Contract Period: Option 2 POP Begin: 09-01-2024 POP End: 08-31-2025

2001AA

Cooling Tower Cell #1 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

2001AB

Cooling Tower Cell #2 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

2001AC

Cooling Tower Cell #3 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

2001AD

Cooling Tower Cell #4 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0.00

Emergency Services as outlined in SOW 4.2 Hours are Estimated

2002AA

Hourly Rate Normal Business Hours

2002AB

Hourly Rate for Overtime

2002AC

Hourly Rate for weekend

2002AD

Hourly Rate for Holiday

0.00

Repair Services as outlined in SOW 4.3 Hours are Estimated

2003AA

Hourly Rate Normal Business Hours

2003AB

Hourly Rate for Overtime

2003AC

Hourly Rate for weekend

2003AD

Hourly Rate for Holiday

0.00

Cooling Tower Contract Period: Option 3 POP Begin: 09-01-2025 POP End: 08-31-2026

3001AA

Cooling Tower Cell #1 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

3001AB

Cooling Tower Cell #2 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

3001AC

Cooling Tower Cell #3 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

3001AD

Cooling Tower Cell #4 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0.00

Emergency Services as outlined in SOW 4.2 Hours are Estimated

3002AA

Hourly Rate Normal Business Hours

3002AB

Hourly Rate for Overtime

3002AC

Hourly Rate for weekend

3002AD

Hourly Rate for Holiday

0.00

Repair Services as outlined in SOW 4.3 Hours are Estimated

3003AA

Hourly Rate Normal Business Hours

3003AB

Hourly Rate for Overtime

3003AC

Hourly Rate for weekend

3003AD

Hourly Rate for Holiday

0.00

Cooling Tower Contract Period: Option 4 POP Begin: 09-01-2026 POP End: 08-31-2027

4001AA

Cooling Tower Cell #1 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

4001AB

Cooling Tower Cell #2 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

4001AC

Cooling Tower Cell #3 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

4001AD

Cooling Tower Cell #4 Baltimore Air Coil 872/V-4 Updraft 2,400 GPM per cell

0.00

Emergency Services as outlined in SOW 4.2 Hours are Estimated

4002AA

Hourly Rate Normal Business Hours

4002AB

Hourly Rate for Overtime

4002AC

Hourly Rate for weekend

4002AD

Hourly Rate for Holiday

0.00

Repair Services as outlined in SOW 4.3 Hours are Estimated

4003AA

Hourly Rate Normal Business Hours

4003AB

Hourly Rate for Overtime

4003AC

Hourly Rate for weekend

4003AD

Hourly Rate for Holiday

For the purposes of the award of this Contract, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows:

The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be at the same rates as those in effect under the contract at the time the option is exercised. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary…