36C25622Q0985.docx
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- J061--36C25622Q0985 - Transformer Testing and Maintenance Federal contract opportunity
- Solicitation number
- 36C25622Q0985
About this file
This is a combined synopsis/solicitation seeking quotes for transformer testing and maintenance services at the Southeast Louisiana Veterans Healthcare System facility in New Orleans, LA. The contractor will perform visual inspections, physical inspections, electrical testing including infrared scans, and maintenance on over 200 transformers for an initial base period from August 2022 to August 2023 plus three one-year option periods. Quotes are due electronically by June 22, 2022 to be considered for this requirement, which is set aside 100% for service-disabled veteran-owned small businesses. The NAICS code is 238210 for electrical contractors and related services. The solicitation will be conducted according to FAR parts 12 and 13 by the Department of Veterans Affairs for the Veterans Health Administration.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C25622Q0985 0002_1.docx | DOCX document | |
| Questions and Answers I 062022.docx | DOCX document | |
| 418-8ES601.pdf | ||
| 01477-1ES602.pdf | ||
| Multiple Drawings.pdf | ||
| 36C25622Q0985 0001.docx | DOCX document | |
| 5 - Site Visit 052722.docx | DOCX document | |
| WD 2015-5189 Revision 22.pdf |
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Text version
36C25622Q0985 This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in FAR Subpart 13; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice.
The solicitation number is 36C25622Q00985 and is issued as a Request for Quotation (RFQ).
The proposed contract action will provide triennial transformer testing and transformer maintenance for the Southeast Louisiana Veterans Healthcare System Facility. It shall include the visual inspection, physical inspection, electrical testing (including IR scans) and maintenance, at this 2,300,000 square foot facility, called the Southeast Louisiana Veterans Health Care System (SLVHCS), New Orleans, LA., for which the Government intends to solicit competitive quotes. The contractor will perform testing, inspection and maintenance on over 200 transformers for a base period and three (3) Option Years (OY). Interested persons may submit quotes, and all eligible quotes must be received prior to the response date listed on FBO to be considered by the Government. This solicitation is 100% SET-ASIDE FOR SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS.
The NAICS code is 238210 (Electrical Contractors and Other Wiring Installation Contractors) and the size standard is $16.5 Million.
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04 (01/30/2022). Only emailed requests received directly from the requester will be accepted.
RESPONSES ARE DUE, June 22, 2022, by 13:00 p.m. Central Time (CT). Quotes are due electronically to David.Bourgeois1@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered.
Phone calls will not be accepted, all question and or concerns must be submitted via email to David.Bourgeois1@va.gov by 13:00 p.m. Central Standard Time (CST) NLT June 15, 2022.
Point of contact for this solicitation is David Bourgeois at David.Bourgeois1@va.gov. All Inquires must be submitted electronically.
A Site visit is scheduled for June 10, 2022, at 0930 AM Central Time. Instructions for that site visit are attached.
PAGE 1 OF
1. REQUISITION NO.
2. CONTRACT NO.
3. AWARD/EFFECTIVE DATE
4. ORDER NO.
5. SOLICITATION NUMBER
6. SOLICITATION ISSUE DATE
a. NAME
b. TELEPHONE NO. (No Collect Calls)
8. OFFER DUE
DATE/LOCAL
TIME
9. ISSUED BY
CODE
10. THIS ACQUISITION IS
UNRESTRICTED OR
SET ASIDE:
% FOR:
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS
(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER
DPAS (15 CFR 700)
13b. RATING
14. METHOD OF SOLICITATION
RFQ
IFB
RFP
15. DELIVER TO
CODE
16. ADMINISTERED BY
CODE
17a. CONTRACTOR/OFFEROR
CODE
FACILITY CODE
18a.
PAYMENT WILL BE MADE BY
CODE
TELEPHONE NO.
UEI:
EFT:
PHONE:
FAX:
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED
SEE
ADDENDUM
19.
20.
21.
22.
23.
24.
ITEM NO.
SCHEDULE OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA
26.
TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212
-4. FAR 52.212-5 IS ATTACHED. ADDENDA
ARE
ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________
29. AWARD OF CONTRACT: REF. ___________________________________ OFFER
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DATED ________________________________. YOUR OFFER ON SOLICITATION
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:
30a. SIGNAT
URE OF OFFEROR/CONTRACTOR
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
(REV. NOV 2021)
PREVIOUS EDITION IS NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.212
7. FOR SOLICITATION
INFORMATION CALL:
STANDARD FORM 1449
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL
PRODUCTS AND COMMERCIAL SERVICES
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30
629-22-3-690-0090 36C25622Q0985 Ashley Haslauer
(478) 397-5499 06-22-2022 13:00
CDT
Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112 X X 238210 $16.5 Million N/A X Department of Veterans Affairs Southeast Louisiana Veterans HCS 2400 Canal Street New Orleans LA 70119 Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street New Orleans LA 70112
FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 invoice must be submitted electronically 1-877-489-6135 See CONTINUATION Page Non-personal Services: The Contractor shall provide triennial transformer testing and transformer maintenance for the Southeast Louisiana Veterans Healthcare System Facility. It shall include the visual inspection, physical inspection, electrical testing (including IR scans) and maintenance.
Questions due NLT June 15, 2022, by 13:00 PM via email to David.Bourgeois1@va.gov. No phone calls will be accepted.
Solicitation responses due NLT June 22, 2022, by 13:00 PM Period of Performance: Base Period: Aug 08, 2022 to Aug 07, 2023, and three (3) 1-year option periods.
Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside applies to all items in this solicitation.
A Site visit is scheduled for June 10, 2022, at 09:30 AM CT.
Instructions for that site visit are attached.
See CONTINUATION Page X X Ashley Haslauer Contracting Officer Table of Contents
| SECTION A | 2 |
| A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES | 2 |
| SECTION B - CONTINUATION OF SF 1449 BLOCKS | 5 |
| B.1 CONTRACT ADMINISTRATION DATA | 5 |
| B.2 PRICE/COST SCHEDULE | 43 |
| ITEM INFORMATION | 43 |
| B.3 DELIVERY SCHEDULE | 45 |
| SECTION C - CONTRACT CLAUSES | 46 |
| C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 46 |
| C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) | 52 |
| C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) | 52 |
| C.4 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION) | 52 |
| C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS | 53 |
| C.6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) | 53 |
| C.7 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018) | 55 |
| C.8 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) | 56 |
| C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) | 57 |
| C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) | 58 |
| C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (JAN 2022) (JUL 2020) (DEVIATION) | 58 |
| SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS | 67 |
| SECTION E - SOLICITATION PROVISIONS | 68 |
| E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 68 |
| E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) | 74 |
| E.3 52.216-1 TYPE OF CONTRACT (APR 1984) | 77 |
| E.4 52.233-2 SERVICE OF PROTEST (SEP 2006) | 77 |
| E.5 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) | 78 |
| E.6 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) | 78 |
| E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (JUL 2020) (DEVIATION) | 79 |
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36C256 Ashley Haslauer Department of Veterans Affairs Southeast Louisiana Veterans HCS 1515 Poydras Street
New Orleans LA 70112
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
| [X] |
| 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or |
| [X] |
| 52.232-36, Payment by Third Party |
3. INVOICES: Invoices shall be submitted in arrears:
| a. Quarterly | [] |
| b. Semi-Annually | [] |
| c. Other | [X] Monthly |
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
| AMENDMENT NO |
| DATE |
Southeast Louisiana Veterans Healthcare System (SLVHCS) 2400 Canal St.
New Orleans, LA PO Box 61011
NEW ORLEANS, LOUISIANA 70161-1011
SCOPE OF WORK & TECHNICAL REQUIREMENTS PROFESSIONAL TESTING, TRANSFORMER MAINTENANCE
| 1. | General Information |
| 1.1. | This specification delineates the scope of work and technical requirements for the mandatory triennial transformer testing and transformer maintenance for the Southeast Louisiana Veterans Healthcare System Facility. It shall include the visual inspection, physical inspection, electrical testing (including IR scans) and maintenance, at this 2,300,000 square foot facility. Testing, inspection and maintenance shall be conducted, at a minimum, on: medium voltage systems (over 600 volts), low voltage equipment (under 600 volts), infrared scans, electrical tests, visual and mechanical inspections. There are over 200 transformers located at 2400 Canal St. New Orleans, LA 70119. |
| 1.2. | Period of Performance. Total period of performance for this contract shall consist of one (1) base year and three (3) one-year option periods. |
| 1.2.1. | Base Year (August 8, 2022 – August 7, 2023). VA requirements dictate the need to conduct triennial system testing, inspection, and maintenance of transformers for the hospital campus. Testing must be performed over a time frame that cannot exceed a three-week period. Total period of performance for these tasks shall not exceed 250 calendar days, commencing August 8, 2022, through August 7, 2023. Testing start time shall be mutually agreed to at least 14 calendar days in advance by contractor and the VAMC Engineering Management Electrical Supervisor and VAMC Maintenance and Operations Supervisor. Most work must be performed nights and weekends. Times for all electrical outages will be as approved by the Engineering Management Electrical supervisor and Utility Systems Operator Supervisor. Electrical system analysis shall occur during this time as well. Due to quantity of transformers and patient occupancy, all transformers shall be Electrically and Mechanically tested. Visually inspect all transformers. Perform transformer maintenance. |
| 1.2.2. | Option Year One (August 8, 2023 – August 7, 2024). Electrically and Mechanically test a minimum of one third of the transformers. Visually inspect all transformers. Total period of performance for these tasks shall not exceed 250 calendar days. Visually inspect all transformers. Perform transformer maintenance. |
| 1.2.3. | Option Year Two (August 8, 2024 – August 7, 2025). Electrically and Mechanically test a minimum of one third of the transformers. Visually inspect all transformers. Total period of performance for these tasks shall not exceed 250 calendar days. Visually inspect all transformers. Perform transformer maintenance. |
| 1.2.4. | Option Year Three (August 8, 2025 – August 7, 2026). Electrically and Mechanically test a minimum of one third of the transformers. Visually inspect all transformers. Total period of performance for these tasks shall not exceed % calendar days. Visually inspect all transformers. Perform transformer maintenance. |
| 1.3. | Performance Objectives. The Contractor shall perform all inspections, testing, repairs, and maintenance as required meeting the VA Directive 1028 requirements for maintaining dry type and liquid filled transformers every 36 months at the New Orleans VA Medical Center. Work shall also include a transformer analysis concerning efficiency. The contractor shall readily identify any deficiencies observed that are outside of the scope of this contract for mediation by the VA. |
| 1.3.1. | All work shall adhere to and follow the latest editions of the following: The Joint Commission (TJC); VHA Directive 1028 Electrical Power Distribution Systems dated July 25, 2014, National Electrical Code (NFPA 70); Recommended Practice for Electrical Equipment Maintenance (NFPA 70B); Standard for Electrical Safety in the Workplace (NFPA 70E); Health Care Facilities Code (NFPA 99); Life Safety Code (NFPA 101); Standard for Emergency and Standby Power Systems (NFPA 110); Occupational Safety and Health Requirements (OSHA) Part 1910 Subpart J, The control of hazardous energy (lockout/tagout) (1910.147); Occupational Safety and Health Requirements Part 1910 Subpart S , Electrical (1910.301-1910.399); Safety and Health Regulations for Construction Part 1926 Subpart K, Electrical (1926.400-1926.449). |
| 1.4. | Deliverables |
| Task # | |
| Task Name | |
| Schedule |
| Task 1 |
| Contact Information/Key Personnel |
| 5 days after contract award |
| Task 2 |
| Contract Performance Management |
| Minimum of 3 meetings (Contract Award, Semi-Annually, Contract Anniversary) |
| Task 3 |
| Transformer Testing, Maintenance, and Inspection Plan |
| Within 20 calendar days after award or 15 calendar days prior to the start of work, whichever occurs first. |
| Task 4 |
| Transformer Testing, Maintenance, and Inspection Report |
| 45 calendar days after services are rendered |
| Task 5 |
| Safety Plan (testing execution, PPE, etc.) |
| 14 calendar days prior to testing commencement |
| Task 6 |
| Transformer Analysis (site visit) |
| 21 calendar days after approved start date for testing |
| Task 7 |
| Schedule of Values |
| 10 calendar days after award (VA approval) |
| Task 8 |
| Company/Technician Certification |
| Within 14 calendar days of award |
| 1.5. | Key Personnel |
| 1.5.1. | Contractors shall be certified by the InterNational Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. |
| 1.5.2. | The Supervising Field Service Engineer must be accredited as a Certified Electrical Test Technologist by the NICET (National Institute for Certification of Engineering Technologists) or the NETA (National Electrical Testing Association) and have a minimum of 5 years of experience on similar major testing projects. (NOTE: Persons with high qualifications, such as a Bachelor of Science or higher degree in engineering, need not be accredited or certified, provided they can demonstrate, to the satisfaction of the Engineering Management Electrical supervisor, SLVHCS, New Orleans, LA, that they have the required specialized knowledge and at least five (5) years of experience in testing switchgear and power distribution systems.) All other testing Technicians assigned to the project must be certified by NICET, NETA, or must have an equivalent qualification certification. (NOTE: Persons who, by their education, training and specialized experience can qualify for certification but who have not yet applied or taken exams, need not be accredited or certified provided these persons can demonstrate, to the satisfaction of the Engineering Management Electrical supervisor, SLVHCS, New Orleans, LA, that they have the requisite specific knowledge and at least five (5) years of specialized experience.) Test assistants and apprentices may be assigned to the project as assistants to certified technicians at a ratio not to exceed two certified to one non-certified assistant or apprentice. |
| 1.5.3. | Roles and designated assignments, by staff member, shall be made known to the VA prior to beginning any work. |
| 1.6. | Place of Performance |
| 1.6.1. | The work shall be performed at 2400 Canal St. New Orleans, Louisiana for the following buildings (Building # - Title [Building Letter Designations]): |
| 1.6.1.1. | 00 – Concourse [A] |
| 1.6.1.2. | 01 – Inpatient [B, C] |
| 1.6.1.3. | 02 – Diagnostic and Treatment [D, E, F, G] |
| 1.6.1.4. | 03 – Outpatient [H, J] |
| 1.6.1.5. | 04 – Patient Garage [K] |
| 1.6.1.6. | 05 – Staff Garage [L] |
| 1.6.1.7. | 06 – Transitional Living [M] |
| 1.6.1.8. | 07 – Central Energy Plant (CEP) [N] |
| 1.6.1.9. | 08 – Research [P] |
| 1.6.1.10. | 09 – VA Administration [Q] |
| 1.7. | COR Authority |
| 1.7.1. | In no event is the Contracting Officer’s Representative (COR) empowered to change any of the terms and conditions of the contract. All changes, to any section of this contract, shall be made only by the Contracting Officer pursuant to a properly executed modification. A Letter of Designation shall be issued to the COR and a copy shall be sent to the Contractor at the time of contract kickoff meeting or post-award conference setting forth in full the responsibilities and limitations of the COR. |
| 1.8. | Hours of Work |
| 1.8.1. | Hours of service shall be from 7:00 am to 4:30 pm, Monday through Friday unless otherwise stated. Some portions of work must be completed after hours in order to reduce impact to patient care and operations. |
| 2. | General Requirements |
| 2.1. | All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. |
| 2.2. | The Contractors shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, incidental engineering, and management required to perform the maintenance, repair, component replacement, cleaning and servicing as outlined in this scope and in order to meet all regulatory compliance requirements stated. |
| 2.3. | Electrical Systems and Equipment |
| 2.3.1. | Transformers to be inspected, tested and maintenance accomplished for are defined as: |
| 2.3.1.1. | Dry type transformers: |
| 2.3.1.1.1. | Central Energy Plant Electrical Vault 13.2 KV Switchgear (Normal) |
| 2.3.1.1.2. | Central Energy Plant Electrical Value 13.2 KV Emergency/Standby Paralleling switchgear |
| 2.3.1.1.3. | Central Energy Plant Substation USS07-1 |
| 2.3.1.1.4. | Pan Am (VA Administration) Substation USS09, EUSS09 (Emergency Substation) |
| 2.3.1.1.5. | Staff Parking and Patient Parking Substation USS04, EUSS04 (Emergency Substation) |
| 2.3.1.1.6. | Transitional Living Substation USS06, EUSS06 (Emergency Substation) |
| 2.3.1.1.7. | Research Substation USS08, EUSS08 (Emergency Substation) |
| 2.3.1.1.8. | D&T Substation USS02-1, USS02-2, EUSS04 (Emergency Substation) |
| 2.3.1.1.9. | Inpatient Substation USS01 |
| 2.3.1.1.10. | Outpatient USS03, USS03-1 |
2.3.1.1.11. Transformers listed below are all Dry Type except where noted:
| Building |
| Primary |
| Voltage |
| KVA |
| Qty |
CEP
| 480/208/120 |
| 112.5 |
| 4 |
| 480/277 |
| 45 |
| 1 |
| 480/208/120 |
| 30 |
| 1 |
| 13200 |
| 480/277 |
| 1500/2000 |
| 1 |
| 13200 |
| 480/277 |
| 3000/4000 |
| 2 |
| 13200 |
| 4160/2402 |
| 7500/8400 |
| 2 |
| Liquid |
| 480 |
| 208/120 |
| 75 |
| 2 |
| 480 |
| 208/120 |
| 45 |
| 2 |
| TL |
| 13200 |
| 480/277 |
| 1500/2000 |
| 1 |
| 480 |
| 208/120 |
| 45 |
| 2 |
| 13200 |
| 480/277 |
| 500/667 |
| 1 |
| 480 |
| 208/120 |
| 30 |
| 2 |
| 480/277 |
| 75 |
| 2 |
| 480 |
| 208/120 |
| 75 |
| 3 |
| 480/208/120 |
| 112.5 |
| 2 |
| 480/208/120 |
| 150 |
| 1 |
| 480/208/120 |
| 225 |
| 1 |
Research
| 480/208/120 |
| 112.5 |
| 4 |
| 480/277 |
| 75 |
| 1 |
| 480 |
| 208/120 |
| 30 |
| 2 |
| 13200 |
| 480/277 |
| 750/1000 |
| 1 |
| 480 |
| 208/120 |
| 75 |
| 3 |
| 13200 |
| 480/277 |
| 750/1000 |
| 1 |
| 13200 |
| 480/277 |
| 1000/1333 |
| 2 |
| 480/208/120 |
| 150 |
| 2 |
OutPatient
| 480/208/120 |
| 112.5 |
| 6 |
| 480/208/120 |
| 150 |
| 1 |
| 480 |
| 208/120 |
| 75 |
| 2 |
| 480 |
| 208/120 |
| 30 |
| 2 |
| 480 |
| 208/120 |
| 15 |
| 2 |
| 480/277 |
| 30 |
| 1 |
| 480 |
| 208/120 |
| 45 |
| 2 |
| 480/208/120 |
| 30 |
| 2 |
| 13200 |
| 480/277 |
| 1000/1333 |
| 1 |
Patient Garage
| 480/208/120 |
| 30 |
| 1 |
| 480 |
| 208/120 |
| 75 |
| 1 |
| 480/208/120 |
| 112.5 |
| 3 |
| 480/277 |
| 75 |
| 1 |
| 13200 |
| 480/277 |
| 500/667 |
| 1 |
| 480 |
| 208/120 |
| 45 |
| 1 |
| 480/277 |
| 30 |
| 2 |
| 480/208/120 |
| 150 |
| 1 |
| 480 |
| 208/120 |
| 30 |
| 1 |
| OutPatient |
| 480 |
| 208/120 |
| 45 |
| 1 |
| 480/208/120 |
| 112.5 |
| 6 |
| 480 |
| 208/120 |
| 15 |
| 3 |
| 480 |
| 208/120 |
| 45 |
| 5 |
| 480/277 |
| 30 |
| 7 |
| 480/277 |
| 45 |
| 2 |
| 480 |
| 208/120 |
| 45 |
| 2 |
| 13200 |
| 480/277 |
| 750/1000 |
| 1 |
| 13200 |
| 480/277 |
| 2000/2667 |
| 2 |
D&T
| 480/208/120 |
| 150 |
| 9 |
| 480/208/120 |
| 225 |
| 1 |
| 480/208/120 |
| 112.5 |
| 19 |
| 480 |
| 208/120 |
| 15 |
| 7 |
| 480/277 |
| 30 |
| 6 |
| 480 |
| 208/120 |
| 75 |
| 4 |
| 480/277 |
| 45 |
| 5 |
| 480/277 |
| 75 |
| 5 |
| 480 |
| 208/120 |
| 45 |
| 8 |
| 480 |
| 208/120 |
| 30 |
| 3 |
| 13200 |
| 480/277 |
| 2500/3333 |
| 4 |
| 480/208/120 |
| 225 |
| 2 |
| 13200 |
| 480/277 |
| 2000/2667 |
| 2 |
| 480/208/120 |
| 225 |
| 1 |
| 13200 |
| 480/277 |
| 1500/2000 |
| 1 |
| 13200 |
| 480/277 |
| 500/667 |
| 1 |
| Administration |
| 480 |
| 208/120 |
| 30 |
| 1 |
| 480/208/120 |
| 112.5 |
| 4 |
| 480/277 |
| 75 |
| 1 |
| 480/277 |
| 30 |
| 1 |
| 480 |
| 208/120 |
| 75 |
| 1 |
| 480 |
| 208/120 |
| 45 |
| 1 |
| 480/208/120 |
| 225 |
| 1 |
InPatient
| 480/277 |
| 45 |
| 2 |
| 480 |
| 208/120 |
| 15 |
| 3 |
| 480 |
| 208/120 |
| 30 |
| 1 |
| 13200 |
| 480/277 |
| 1500/2000 |
| 2 |
| 480 |
| 208/120 |
| 75 |
| 4 |
| 480/208/120 |
| 112.5 |
| 5 |
| 480/277 |
| 30 |
| 3 |
| 480/208/120 |
| 150 |
| 1 |
| TOTAL |
| 215 |
*Room locations shall be provided after award. Contractor shall field verify transformer quantities. Quantities not to exceed 225. Site Plans and Riser diagrams are included for information and mark-up.
| 2.4. | Electrical System Condition |
| 2.4.1. | General Condition |
| 2.4.1.1. | Dry Type Transformers |
| 2.4.1.1.1. | Visual and Mechanical Inspections |
| 2.4.1.1.1.1. | Inspect physical and mechanical condition including evidence of moisture and corona. |
| 2.4.1.1.1.2. | Inspect anchorage, alignment, and grounding |
| 2.4.1.1.1.3. | Clean the unit |
| 2.4.1.1.1.4. | Verify cooling fans operate correctly |
| 2.4.1.1.1.5. | Inspect bolted electrical connections for high resistance using one or mor of the following methods: |
| • | Use of low-resistance ohmmeter in accordance with NETA / MTS Section 7.2.1.2.B.1. |
| • | Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method in accordance NETS / MTS Table 100.12. |
| • | Perform a thermographic survey in accordance with NETA / MTS Section 9 |
| • | Use of low-resistance ohmmeter in accordance with NETA / MTS Section 7.2.1.2.B.1 |
| 2.4.1.1.2. | Electrical Tests |
| 2.4.1.1.2.1. | Perform resistance measurements through bolted electrical connections with a low resistance ohmmeter in accordance with NETA/MTS Section 7.2.1.A.7.1. |
| 2.4.1.1.2.2. | Perform insulation-resistance tests winding-to-ground. Apply voltage in accordance with NETA/MTS Table 100.5. Calculate polarization index. |
| 2.4.1.1.2.3. | Perform turns ration test at the designated tap position. |
2.4.1.1.2.4. Test surge arrestors in accordance with NETA/MTS Section 7.19
| 2.4.1.2. | Liquid Filled Transformers |
| 2.4.1.2.1.1. | Inspect physical and mechanical condition including evidence of moisture and corona. |
| 2.4.1.2.1.2. | Inspect anchorage, alignment, and grounding |
| 2.4.1.2.1.3. | Clean the unit |
| 2.4.1.2.1.4. | Verify the presence of PCB labeling if applicable |
| 2.4.1.2.1.5. | Verify cooling fans and or pumps operate correctly |
| 2.4.1.2.1.6. | Inspect bolted electrical connections for high resistance using one or mor of the following methods: |
| • | Use of low-resistance ohmmeter in accordance with NETA / MTS Section 7.2.1.2.B.1. |
| • | Verify tightness of accessible bolted electrical connections by calibrated torque-wrench method in accordance NETS / MTS Table 100.12. |
| • | Perform a thermographic survey in accordance with NETA / MTS Section 9 |
| • | Verify correct liquid level in tanks |
| • | Verify the positive pressure is maintained on gas blanketed transformers |
| 2.4.1.2.1.7. | Electrical Tests |
| 2.4.1.2.1.7.1. | Perform resistance measurements through bolted electrical connections with a low resistance ohmmeter in accordance with NETA/MTS Section 7.2.1.A.7.1. |
| 2.4.1.2.1.7.2. | Perform insulation-resistance tests winding-to-ground. Apply voltage in accordance with NETA/MTS Table 100.5. Calculate polarization index. |
| 2.4.1.2.1.7.3. | Perform turns ration test at the designated tap position. |
| 2.4.1.2.1.7.4. | Remove a sample of insulating liquid in accordance with ASTM D 877 923. The sample shall be tested for the following. |
| • | Dielectric breakdown voltage: ASTM D 877 and / or ASTM D 18162.1.2.B.1. |
| • | Acid neutralization number: ANSI / ASTM D 974. |
| • | Interfacial tension: ANSI / ASTM D 971 or ANSI/ ASTM D 2285. |
| • | Perform a thermographic survey in accordance with NETA / MTS Section 9 |
| • | Color: ANSI / ASTM D 1524. |
| • | Verify the positive pressure is maintained on gas blanketed transformers |
2.4.1.2.1.7.5. Remove a sample of insulating liquid in accordance with ASTM D 3613 and perform dissolved gas analysis (DGA) in accordance with ANSI/IEEE C57.104 or ASTM D 3612.
2.4.1.2.1.7.6. Test surge arrestors in accordance with NETA/MTS Section 7.19.
| 2.4.2. | As part of all studies, the contractor shall: |
| 2.4.2.1. | Inspection Reports |
| 2.4.2.1.1. | The contractor shall provide a report each of the studies noted here including: |
| 2.4.2.1.1.1. | Visual inspection. |
| 2.4.2.1.1.2. | Mechanical inspection |
| 2.4.2.1.1.3. | Electrical Testing results. |
| 2.4.2.1.2. | All reports shall contain findings and recommendations as it pertains to its individual section |
| 2.4.2.1.3. | Additional reports and documentation shall be provided including |
| 2.4.2.1.3.1. | Other observations. |
| 2.4.2.1.3.2. | Findings and recommendations. |
| 2.4.2.1.3.3. | Marked drawings – drawings to be provided |
| 2.4.2.1.4. | Electronic copies will be generated and included on a CD-ROM in the binder cover for each volume. |
| 2.4.2.1.4.1. | Reporting shall include at a minimum: |
| 2.4.2.1.4.1.1. | Input data shall include, but not be limited to the following: |
| 2.4.2.1.4.1.1.1. | Feeder input data including feeder type (cable or bus), size, length, number per phase, conduit type (magnetic or non-magnetic) and conductor material (copper or aluminum). |
| 2.4.2.1.4.1.1.2. | Transformer input data, including wiring connections, secondary neutral-ground connection, primary and secondary |
| 2.4.2.1.5. | Exit Briefing |
| 2.4.2.1.5.1. | Upon completion of each inspection, but prior to issuing study submittals, Contractor shall conduct an exit briefing for facility engineering staff and others designated representatives. The briefings shall include: |
| 2.4.2.1.5.1.1. | Overview of each inspection and related issues. |
| 2.4.2.1.5.1.2. | Identification of defective or improperly rated equipment including results of infrared scanning. |
| 2.4.2.1.5.1.3. | National Electric Code (NEC) violations. |
| 2.4.2.1.5.1.4. | Other electrical safety related issues. |
| 2.4.2.1.5.1.5. | Recommendations. |
| 2.4.2.1.6. | Submittals |
| 2.4.2.1.6.1. | Upon completion of the inspections and transformer maintenance, the Contactor shall submit three (3) bound copies including electronic version on CD or DVD of the final reports containing the following: |
| 2.4.2.1.6.1.1. | Visual and Mechanical Inspection – detail/verification results noted in section 2.4.1. |
| 2.4.2.1.6.1.1.1. | Executive Summary. |
| 2.4.2.1.6.1.1.2. | Descriptions, purpose, basis, and scope of the inspections. |
| 2.4.2.1.6.1.2. | Electrical Test includes - Thermographic (Infrared Scan) Report: |
| 2.4.2.1.6.1.2.1. | Tabulation of all equipment items (by location, transformer type and nameplate identification) infrared scanned as a part of the study. |
| 2.4.2.1.6.1.2.2. | Thermographic report section identifying each reportable deficiency to include among other things: |
| 2.4.2.1.6.1.2.2.1. | Thermal image |
| 2.4.2.1.6.1.2.2.2. | Visual image |
| 2.4.2.1.6.1.2.2.3. | Thermal readings |
| 2.4.2.1.6.1.2.2.4. | Location |
| 2.4.2.1.6.1.2.2.5. | Condition and probable cause |
| 2.4.2.1.6.1.2.2.6. | Priority level |
| 2.4.2.1.6.1.2.2.7. | Recommended action |
| 2.4.2.1.6.1.3. | Supplemental Reports: |
| 2.4.2.1.6.1.3.1. | Contractor shall prepare a report documenting findings and observation not addressed elsewhere in the submittals. This section shall include condition of found equipment and corrective actions taken to resolve or repair same. |
| 2.4.2.2. | Inspections |
| 2.4.2.2.1. | Use Lockout/tagout procedures. Provide maintenance personnel with up-to-date information to ensure proper safeguards are in place while performing maintenance operations. |
| 2.4.3. | Adverse Condition |
| 2.4.3.1. | The contractor shall verify that no electrical equipment is functioning in an adverse condition such as little air flow, outside temperature and humidity exposure, etc. Check for equipment damage or signs of corrosion on equipment. Should rust be found on any of the equipment, the contractors shall paint the entire enclosure of the affected equipment with a rust inhibiting paint. The paint must have the capability of chemically convert the existing rust to become part of the paint upon application. Safety Data Sheets (SDS) and material submittals shall be given to the VA by the contractor for the approval of this paint if needed. |
| 2.4.4. | Discharge Testing |
| 2.4.4.1. | The Contractor shall perform discharge testing on all medium and high voltage equipment. The test should identify insulation breakdowns due to voltage stresses. The contract shall use an Ultraprobe 9000 ultrasound unit or higher. Prior to conducting testing, the contractor shall: |
| 2.4.4.1.1. | Establish a baseline noise level by which to compare all scanned equipment. The baseline decibel level shall adhere to manufacturer recommendations. |
| 2.4.4.1.2. | Scan all medium voltage cable terminations, bus work, transformers and switches not fewer than two (2) times. Results shall be recorded. Should conflicting results arise, the contractor shall scan the equipment an additional two times to eliminate the potential of false readings or an error in scanning. All scans conducted, whether repeat or initial, shall be recorded. |
| 2.4.4.1.3. | Report whether any units have shown signs of the presence of partial discharges or corona damage. |
| 2.4.5. | Oil Testing |
| 2.4.5.1. | The Contractor shall test the oil for all medium voltage oil-type transformers. Samples shall be taken at no fewer than 50 mL. The Contractor shall provide an overview of the results for each transformer, conduct a comparison of test results to normal test limits, denote any irregularities or abnormalities resulting from the test. The analysis shall adhere to The Institute of Electrical and Electronics Engineers (IEEE) C-57.104-2008 “IEEE Guide for the Interpretation of Gases Generated in Oil-Immersed Transformers”. Excerpts from this IEEE Reference noting the four level criteria for classifying transformer risks shall be included the contractor’s report including but not limit to section 6.5 Evaluation of transformer condition using individual and TDCG concentrations: Dissolve gas concentrations. |
| 2.4.5.1.1. | When conducting oil sampling, the contractor shall take every precaution necessary to ensure that no moisture is pulled into the oil tank when taking samples. Adhere to manufactures’ recommendations concerning positive pressure on the oil compartment and use of nitrogen blankets. |
| 2.4.5.2. | The Contractor shall provide fault gas interpretation results and shall also note within the report the significance of each gas being tested for the electrical system. |
| 2.4.5.3. | Oil levels shall be tested and verified. The Contractor shall provide the anticipated amounts need to bring the transformers back to normal levels. |
| 2.4.6. | Corona Damage |
| 2.4.6.1. | The contractor shall provide in detail a report noting the areas where corona damage is present and an assumption as to the conditions that led to it. The contractor shall provide pictures of each instance noting the affected equipment and location of the equipment. System impact shall be detailed within the report concerning the damage as well. |
| 2.4.6.2. | The Contractor shall remediate all instanced of corona damage and shall provide pictorial evidence before and after maintenance has been conducted. The contractor shall also outline specifically what has been done to correct this item should it arise. |
| 2.5. | Contractor Qualifications |
| 2.5.1. | Field service work shall be performed directly by Field Service Engineers who have successfully demonstrated their knowledge and experience in the Field of Electrical Power Distribution System Testing. The Field Service Engineer shall be capable of : (1) testing, assessing, evaluating, servicing, and reconditioning components, (2) assuring that the equipment on which work has been performed is safe, reliable and acceptable for its intended purpose, and (3) identifying defective equipment and potential safety problems, environmental hazards, and code violations. |
| 2.6. | Prospective bidders should visit the site to verify actual conditions. |
| 2.7. | Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work. |
| 2.8. | Contractors shall have ready access to the latest versions of the following references: |
| 2.8.1. | NFPA 70, National Electrical Code. |
| 2.8.2. | NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. |
| 2.8.3. | NFPA 70E, Standard for Electrical Safety for the Workplace. |
| 2.8.4. | NFPA 110, Standard for Emergency and Standby Power System. |
| 2.8.5. | OSHA Standard 29 CFR 1910, Subparts I & S. |
| 2.8.6. | InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications. |
| 2.8.7. | Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers. |
| 2.8.8. | VHA Directive [1028], Electrical Power Distribution System, dated July 25, 2014 or later |
| 2.8.9. | Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate. |
| 2.9. | Phasing of Inspection and Maintenance |
| 2.9.1. | The contractor shall coordinate the work with the Engineering Management Electrical supervisor or his designee and shall immediately report the quantity and urgency for repair of any discrepancies found during the inspection. |
| 2.9.2. | The Contractor, in collaboration with the VA, shall develop a schedule to not each major activity to take place over the course of each testing and maintenance period. The schedule shall note at a minimum: The activity to place, the building where it will occur, the equipment type being tested, submittal data, and execution time. At no time may work commence or deviate from the approved schedule. All schedules shall be submitted electronically to the VA for approval no fewer than four weeks prior to commencement of work. |
| 2.9.3. | All outages shall be scheduled and approved in writing at least 72 hours in advance. Outages shall be scheduled only at night outside of normal facility working hours and on weekends, unless otherwise approved by the Engineering Management supervisor or his designee. The additional cost for this work schedule, if any, shall be included in the bid price. Normal facility working hours are 7:30 am - 4:30 pm, Monday through Friday, holidays excepted. Contractor may be permitted to work during Federal Holidays as long as work is scheduled and approved by SLVHCS Engineering services prior. |
| 2.9.4. | VA Engineering Management Electricians will de-energize and re-energize circuits in accordance with the approved schedules. |
| 2.9.5. | The VA will neither furnish personnel to assist the contractor in accomplishing his work nor furnish tools or equipment for the inspections. |
| 2.9.6. | The contractor may be requested to perform emergency repair work on a continuous (including overtime) basis in the event that circuits cannot be energized after inspection and maintenance have been accomplished in accordance with the contract. Additional payment for subsequent charges will be arranged by the VA via change order or separate purchase order. |
| 2.10. | Electrical System Inspection, Testing and Maintenance |
| 2.10.1. | Expected system cleanings, inspections, testing and maintenance should either improve or maintain current equipment performance. Methods should include, but are not limited to: |
| 2.10.1.1. | Cleaning of all systems, which includes the removal of all foreign material and matter present on electrical equipment that are not compatible with electricity (dust, dirt, moisture, water, rust, any particulate that could reduce the efficiency of the system) as well as the painting or application of corrosion inhibitors. Removal and cleaning methods shall be per National Electric Code and manufacturer recommendations; the tightening of all loose electrical connections, during which the contractor shall adhere to proper lock out/tag out procedures prior to and during all work on electrical connections; lubrication of all pivoting and/or sliding mechanical parts on all equipment; physical inspection of all ratings and settings of all electrical devices to ensure that are in accordance with good design, load changes and over all use; replacement of burned out bulbs and lamps the testing and calibrating of all electrical equipment as noted in accordance with the following applicable codes and standards: National Electrical Code – NEC; National Electrical Manufacturers Association-NEMA; American Society For Testing And Materials-ASTM; Institute Of Electrical and Electronic Engineers-IEEE; International Electrical Testing Association-NETA; American National Standards Institute-ANSI; State and Local Codes and Ordinances; Insulated Power Cable Engineers Association-IPCEA; Associated Of Edison Illuminating Companies-AEIC ; OSHA Part 1910; Subpart S, 1910.308; conduct visual inspections, ultrasound scans, cable power testing, etc. per the specifications below and according to all codes and standards as listed above. |
| 2.10.2. | Equipment |
| 2.10.2.1. | Please see all equipment below, estimated counts, as well attachments at the end of this SOW. |
| 2.10.2.2. | Oil-Filled Transformers (non-PCBs): All 13.2kv/480v and 28kv/480v transformers are included in this contract. |
| 2.10.2.2.1. | Record transformer nameplate information and compare with the facility’s one-line diagram. |
| 2.10.2.2.2. | Record discrepancies. |
| 2.10.2.2.3. | Inspect transformer and accessories and report damage, loose connections or material, shipping blocks, or contamination that must be corrected. Clean where appropriate. Inspect for leaks and tighten all untapped connections. Clean all insulating surfaces. |
| 2.10.2.2.4. | Sample all insulating liquid and report results numerically and with narrative interpretation. |
| 2.10.2.2.5. | Testing shall include dissolved gas-in-oil analysis for volume (%) of hydrogen, methane, ethane, ethylene, acetylene, carbon monoxide, carbon dioxide, nitrogen, oxygen, total gas, total combustible gas, and equivalent TCG reading (%); also, moisture in oil (ASTM D- 1533B), interfacial tension (ASTM D-971), acid number (ASTM D-974), color number (ASTM D-1500), dielectric breakdown voltage (ASTM D-877), and specific gravity (ASTM D-1298). |
| 2.10.2.2.6. | Check and record temperature readings and fluid levels. Verify that readings are within safe limits. Measure and record load current on transformers. |
| 2.10.2.2.7. | Check for oil pools or stains on ground. |
| 2.10.2.2.8. | Voltages shall be measured to assure proper transformer tap connections. Change tap connections as required to obtain proper voltages. Record readings for future reference |
| 2.10.2.2.9. | Check and record ground resistance. |
| 2.10.2.2.10. | Affix inspection label. |
| 2.10.3. | Transformers Containing PCBs: NONE at this facility. |
| 2.10.4. | Dry-Type Transformers (Self or Forced Air Cooled) – All dry transformers on this campus are included in the scope of this contract. |
| 2.10.4.1. | Perform an operational check. |
| 2.10.4.2. | Check for dust accumulation on the horizontal surfaces of windings and internal leads. De- energize transformer and remove dust with vacuum cleaner or clean with dry nitrogen gas at a pressure of 25 to 50 psi. Remove corrosion from exposed metallic parts, and paint or apply corrosion inhibitor, as appropriate. |
| 2.10.4.3. | Torque all connections to manufacturer’s specifications. |
| 2.10.4.4. | Make sure terminal board contact surfaces are clean. |
| 2.11. | Site Procedure Expectations |
| 2.11.1. | The Contractor will conduct the following at a minimum: |
| 2.11.1.1. | After site arrival |
| 2.11.1.1.1. | Review electrical drawings with all personnel |
| 2.11.1.1.2. | Meet with facility personnel |
| 2.11.1.1.3. | Review agreed upon schedule |
| 2.11.1.1.4. | Conduct Safety briefings for all personnel with special emphasis on lock-out/tag-out procedures. The contractor shall provide sign in sheet of all personnel who attended said safety briefing. Va personnel may provide a section during briefing by Safety department or other engineering personnel. |
| 2.11.1.1.5. | Complete a quality assurance review |
| 2.11.1.1.6. | Establish work teams with designated roles and duties. All teams will work with VA electrician or VA engineering staff for the duration of this contract. |
| 2.11.2. | Testing Procedure |
| 2.11.2.1. | All outages shall be coordinated with VA personnel |
| 2.11.2.2. | Remove all affected equipment from service. Use appropriate lock out tag out procedure. No equipment may be returned to service until all clear has been given by VA personnel. |
| 2.11.2.3. | All tests and maintenance shall be performed in accordance with the requirements noted in this SOW, VHA Directives, NFPA, NEMA, ANSI and manufacturer. The contractor shall provide specific testing and maintenance specification procedures for each equipment type. |
| 2.11.2.4. | All test results, both retests and failed, shall recorded and equipment condition thoroughly noted. |
| 2.12. | Report: The contractor shall deliver to the Engineering Management supervisor five (5) bound copies (dated and signed), Times New Roman, maximum of 9-to-12-point font, of a comprehensive report of the performance and results of the inspections, testing and maintenance within 45 days of completion of field work. The report shall contain as a minimum: |
| 2.12.1. | A narrative summary of the general condition of the system, a compendium of all necessary repairs or equipment replacement that should be accomplished to place the system in a first-class operating condition, including estimated cost, and a statement indicating the urgency of repair. |
| 2.12.2. | Original copies of inspection sheets in ink indicating, where applicable, the type of equipment, the manufacturer of the equipment, location (room number), inspection tests and maintenance performed on the system and the values of all meter readings taken during the inspection and testing. |
| 2.12.3. | A test record for each piece of equipment tested. Every record shall be dated and contain the name of the Engineer certifying the record. Below are the minimum requirements per equipment type per equipment record that shall be included in the equipment test records. |
| 2.12.3.1.1. | Inspection Results (satisfactory, unsatisfactory, not checked or not applicable) |
| 2.12.3.1.1.1. | Clean/lube |
| 2.12.3.1.1.2. | Rust/corrosion |
| 2.12.3.1.1.3. | Connections |
| 2.12.3.1.1.4. | Insulators |
| 2.12.3.1.1.5. | Structure |
| 2.12.3.1.1.6. | Arcing |
| 2.12.3.1.1.7. | Contacts wiped |
| 2.12.3.1.1.8. | Main contact gap |
| 2.12.3.1.1.9. | Main contact wipe |
| 2.12.3.1.2. | Tests performed |
| 2.12.3.1.2.1. | Insulation tests (Phase to ground and across phase). |
| 2.12.3.1.3. | Power Factor/Watts loss |
| 2.12.3.1.3.1. | Bushing |
| 2.12.3.1.3.2. | Mode |
| 2.12.3.1.3.3. | Pole |
| 2.12.3.1.3.4. | Phase |
| 2.12.3.1.3.5. | Voltage |
| 2.12.3.1.3.6. | Current |
| 2.12.3.1.3.7. | Watt |
| 2.12.3.1.3.8. | % Power Factor |
| 2.12.3.1.4. | Equipment Data |
| 2.12.3.1.4.1. | Location |
| 2.12.3.1.4.1.1. | Building |
| 2.12.3.1.4.1.2. | Room number |
| 2.12.3.1.4.2. | Equipment ID |
| 2.12.3.1.4.3. | Equipment class |
| 2.12.3.1.4.4. | Manufacturer |
| 2.12.3.1.4.5. | Manufacturer Date |
| 2.12.3.1.4.6. | Model/Type |
| 2.12.3.1.4.7. | Serial Number |
| 2.12.3.1.4.8. | KVA |
| 2.12.3.1.4.9. | Number of taps |
| 2.12.3.1.4.10. | Voltage |
| 2.12.3.1.4.10.1. | Delta |
| 2.12.3.1.4.10.2. | Wye |
| 2.12.3.1.4.11. | Impedance (%) |
| 2.12.3.1.4.12. | Insulating Fluid type |
| 2.12.3.1.4.13. | Gallons |
| 2.12.3.1.4.14. | Type |
| 2.12.3.1.4.14.1. | Free Breathing |
| 2.12.3.1.4.14.2. | Conservator |
| 2.12.3.1.4.14.3. | Sealed |
| 2.12.3.1.4.14.4. | Fan Cooled |
| 2.12.3.1.5. | Inspection Results (satisfactory, unsatisfactory, not checked or not applicable) |
| 2.12.3.1.5.1. | Tank - Liquid Level |
| 2.12.3.1.5.1.1. | Normal |
| 2.12.3.1.5.1.2. | Added Fluid |
| 2.12.3.1.5.1.3. | Below |
| 2.12.3.1.5.2. | Entrance Compartment Liquid Level |
| 2.12.3.1.5.2.1. | Normal |
| 2.12.3.1.5.2.2. | Added Fluid |
| 2.12.3.1.5.2.3. | Below |
| 2.12.3.1.5.3. | Electrical Load |
| 2.12.3.1.5.3.1. | Peak Amperes |
| 2.12.3.1.5.4. | Secondary Voltage |
| 2.12.3.1.5.4.1. | Full Load |
| 2.12.3.1.5.4.2. | No Load |
| 2.12.3.1.5.5. | Gaskets and Case Exterior |
| 2.12.3.1.5.5.1. | Liquid leaks |
| 2.12.3.1.5.5.2. | Paint condition |
| 2.12.3.1.5.6. | Exposed bushings |
| 2.12.3.1.5.6.1. | Cracks or chips |
| 2.12.3.1.5.6.2. | Cleanliness |
| 2.12.3.1.5.7. | Equipment Ground Connections |
| 2.12.3.1.5.7.1. | Good |
| 2.12.3.1.5.7.2. | Questionable |
| 2.12.3.1.5.7.3. | Tested (Ohm/Amp) |
| 2.12.3.1.5.8. | Temperature Indicator (Celsius) |
| 2.12.3.1.5.8.1. | Highest Reading |
| 2.12.3.1.5.8.2. | Reset Pointer |
| 2.12.3.1.5.9. | Pressure-Vacuum Indicator |
| 2.12.3.1.5.9.1. | Pressure |
| 2.12.3.1.5.9.2. | Vacuum |
| 2.12.3.1.5.10. | Ventilators, Dryers, Gauges, Filters, and other Auxiliaries |
| 2.12.3.1.5.10.1. | Operation OK |
| 2.12.3.1.5.10.2. | Maintenance Required |
| 2.12.3.1.6. | Test Results |
| 2.12.3.1.6.1. | Insulation & Contact Resistance Tests (Phases A-B; B-C; C-A per phase) |
| 2.12.3.1.6.1.1. | Insulation Test: Phase-to-Phase (megohms) - Breaker Open/Closed |
| 2.12.3.1.6.1.2. | Insulation Test: Phase-to-Ground (megohms) - Breaker Open/Closed |
| 2.12.3.1.6.1.3. | Contact Resistance (micro-ohms) |
| 2.12.3.1.6.2. | Pickup Settings (Satisfactory, Unsatisfactory, Not Tested) |
| 2.12.3.1.6.2.1. | Pickup Amperes |
| 2.12.3.1.6.2.1.1. | Long Time Delay |
| 2.12.3.1.6.2.1.2. | Short Time Delay |
| 2.12.3.1.6.2.1.3. | Instantaneous |
| 2.12.3.1.6.2.1.4. | Ground Fault Delay |
| 2.12.3.1.6.3. | Test |
2.12.3.1.6.3.1.1.
| 2.12.3.2. | Low Voltage Dry-type Transformer Record |
| 2.12.3.2.1. | Contractor name |
| 2.12.3.2.2. | Facility location |
| 2.12.3.2.3. | Equipment Data |
| 2.12.3.2.3.1. | Location |
| 2.12.3.2.3.1.1. | Building |
| 2.12.3.2.3.1.2. | Room number |
| 2.12.3.2.3.2. | Equipment ID |
| 2.12.3.2.3.3. | Equipment class |
| 2.12.3.2.3.4. | Manufacturer |
| 2.12.3.2.3.5. | Manufacturer Date |
| 2.12.3.2.3.6. | Model/Type |
| 2.12.3.2.3.7. | Serial Number |
| 2.12.3.2.3.8. | KVA |
| 2.12.3.2.3.9. | Tap Range and Setting |
| 2.12.3.2.3.10. | Voltage |
| 2.12.3.2.3.10.1. | Delta |
| 2.12.3.2.3.10.2. | Wye |
| 2.12.3.2.3.11. | Impedance (%) |
| 2.12.3.2.4. | Inspection Results |
| 2.12.3.2.4.1. | Cleanliness |
| 2.12.3.2.4.2. | Security of Connections |
| 2.12.3.2.5. | Test Results |
| 2.12.3.2.5.1. | Insulation Test (Hi to Lo, Hi to ground) |
| 2.12.3.2.5.2. | Winding Resistance |
| 2.12.3.2.5.3. | Turn to Turn ratio |
| 2.12.3.2.5.4. | High potential |
| 2.12.3.2.5.5. | Secondary voltage |
| 2.12.3.2.5.5.1. | Resistance |
| 2.12.3.2.5.5.2. | Leakage current |
| 2.13. | Pictures shall accompany deficiencies that can be physical captured. Pictures shall be in color and shall be no smaller than 1.5 inches by 2.0 inches. |
| 2.14. | Notation of any publications or additional exhibits added to the report to further substantiate the information that has already been provided and additional background information concerning the area of testing being conducted. |
| 2.15. | A table of contents noting all documentation that has been included in the report. |
| 3. | Specific Mandatory Tasks and Associated Deliverables |
| 3.1. | Description of Tasks and Associated Deliverables: |
| Task # | |
| Task Name | |
| Description |
| Task 1 |
| Contact Information/Key Personnel |
| The Contractor shall provide contact information for a primary and secondary contact (phone number and email) for VA engineering staff for all service calls, testing, and maintenance. The minimum shall be provided: Name, title, phone number, cell phone number (if available), email address. Shall also provide information for Registered PE conducting the testing. |
| Task 2 |
| Contract Performance Management |
| Post Award Meeting, Pre testing meeting, Post Testing Meeting, post report Meeting. |
| Task 3 |
| Electrical System Testing, Maintenance and Inspection Plan |
| Shall contain details indicating the maintenance that will be scheduled for each component or system. It shall note the frequency, method, and indicate whether any shutdowns, notifications, or testing are required for the execution of maintenance. Shall also include an estimated testing schedule. Copy of plan shall include one electronic and hard copy submitted to the Contracting Officer (CO) and Contracting Officer’s Representative (COR). |
| Task 4 |
| Electrical System Testing, Maintenance and Inspection Report |
| The Contractor shall deliver reports indicating that maintenance, cleaning, testing and inspections that have been conducted, note any deficiencies that were noticed during inspection, detail the work that was completed on all components, indicate whether further work is needed on the device that is outside of the purview of maintenance, detail the inspector and technician conducting the work, signature of the technician certifying the work. Reports shall be submitted for all work conducted on the system by electronic and hard bound report. |
| Task 5 |
| Schedule of Values |
| The contractor shall develop a schedule of values noting the major tasks associated with this contract including but not limited to: Maintenance, inspection, and testing; provision of reports for each of the aforementioned; provision of updated drawings; installation of arc flash labels; contract closeout. |
| Task 6 |
| Company/Technician Certification |
| The Contractor shall provide proof of employee certification as noted in scope of work (NETA and/or NICET); provide evidence of a registered professional engineer who will certify the electrical drawings, analysis and maintenance and inspection being conducted. Proof of registration shall be provided to the contracting officer. All personnel who work for the contractor (directly or subcontractor) shall be OSHA 10 certified at a minimum. |
| 4. | Changes to Requirement |
| 4.1. | Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. |
| 5. | Travel |
| 5.1. | The Contractor is responsible for providing transportation/travel for all materials, supplies, personnel and all items needed for the duration of this contract unless stated otherwise elsewhere. |
| 6. | Government Responsibilities |
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